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HomeMy WebLinkAbout06 Approval to Award Invitation to Bid (ITB) #26-003 City of Ocoee Downtown Septic to Sewer Connections Project City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: February 17, 2026 Item #: 6 Contact Name: Alexis Chentouf, Joyce Tolbert Department Director: Steven Weber Contact Number: Ext. 3111, Ext. 1516 City Manager: Craig Shadrix Subject: Approval to Award Invitation to Bid (ITB) #26-003 City of Ocoee Downtown Septic to Sewer Connections Project. (Procurement Manager Tolbert) Background Summary: The City of Ocoee solicited bids from qualified contractors for the installation of 6- inch PVC gravity sanitary sewer service lines servicing approximately 10 properties, the installation of 4-inch PVC gravity sanitary sewer service lines servicing approximately 23 properties, the installation of 2-inch poly force main sanitary sewer lines servicing approximately 6 properties, and the abandonment of approximately 43 septic systems. Additionally, the work includes acquiring all necessary permits, coordinating with other utility providers, connections to existing sanitary sewer cleanouts and restoration required to bring the work area to its original condition. The project will be completed in accordance with all Florida Department of Environmental Protection (FDEP) grant funding requirements. The project will involve connecting individual properties to the City sewer system through Notices to Proceed issued for each Property. As a result, each property’s connection will be scheduled individually, requiring separate mobilizations and demobilizations. The City will coordinate with the contractor on a start date for the notice to proceed for each property, including a specified final completion date for the connection work. The ITB was publicly advertised on December 14, 2025, and opened on January 20, 2026. There were a total of three (3) bids received and all were deemed responsive. The bids ranged from $395,500.00 to $785,000.00 and are available in the finance department for review. Staff recommends awarding ITB #26-003 City of Ocoee Downtown Septic to Sewer Connections Project to the lowest bidder, WCDEL LLC DBA - Treasure Coast Infrastructure, for the total bid of $395,500.00 per the attached Award Recommendation from Utilities' Director Jen Bolling. The Utilities Department reached out to Martin County Utilities, South Martin Regional Utilities, and the City of Delray Beach with positive feedback on recent projects completed by the lowest bidder. This total bid comes in under the Engineer's Estimate of $575,000.00. Bidder Total Bid 1. WCDEL LLC DBA - Treasure Coast Infrastructure $395,500.00 2. Quality Plumbing of Sarasota $449,290.00 3. R&M Service Solutions, LLC. $785,000.00 Page 103 of 322 City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Issue: Should the Honorable Mayor and City Commission award the bid for the City of Ocoee Downtown Septic to Sewer Connections Project to WCDEL LLC DBA, Treasure Coast Infrastructure? Recommendations: Staff recommends the Honorable Mayor & City Commission: 1. Award ITB #26-003 City of Ocoee Downtown Septic to Sewer Connections Project to WCDEL LLC DBA, Treasure Coast Infrastructure for the amount of $395,500.00, and authorize the Mayor, City Clerk, and Staff to execute the required contract documents once the required bonds and insurance are received. 2. Authorize the City Manager to approve change orders to this contract up to the limit of his purchasing authority for each change order and up to the budgeted amount for this project for all change orders. Attachments: 1. Award Recommendation 2. Bid Tabulation 3. Invitation to Bid 4. Bid Submission 5. Addendum 01 6. Addendum 02 7. Addendum 03 8. Sewer Service Locations Financial Impacts: The City of Ocoee Downtown Septic to Sewer Connections Project has been budgeted in Fiscal Year 2025- 2026 for a total amount of $700,000.00 from the Contractual Services GL account (401-535-10-3400) with Job Number G000SR005. The City was awarded the 2024 Florida Springs Restoration Grant from the Florida Department of Environmental Protection (FDEP) for the reimbursement of $700,000.00 for this project under Agreement Number SR005. Type of Item: Consent Page 104 of 322 Page 105 of 322 Page 106 of 322 ITB #26-003 CITY OF OCOEE DOWNTOWN SEPTIC TO SEWER CONNECTIONS PROJECT BID TABULATION 01/20/2026 2:00 P.M. Acknowleged Addendum #1, 2, 3 Bid Security (Bid Bond) Company Verification/License Check Exceptions Required Forms DESCRIPTION QTY. UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE General Conditions 1 $10,000.00 $10,000.00 $40,000.00 $40,000.00 $54,890.00 $54,890.00 Install 6-Inch PVC Sanitary Sewer Service 10 $16,000.00 $160,000.00 $6,000.00 $60,000.00 $6,850.00 $68,500.00 Install 4-Inch PVS Sanitary Sewer Service 23 $14,000.00 $322,000.00 $5,000.00 $115,000.00 $6,300.00 $144,900.00 Install 2-Inch Poly Sanitary Sewer Service 6 $13,000.00 $78,000.00 $5,000.00 $30,000.00 $1,500.00 $9,000.00 Abandon Existing Septic Tank 43 $5,000.00 $215,000.00 $3,500.00 $150,500.00 $4,000.00 $172,000.00 TOTAL BASE BID $785,000.00 $395,500.00 $449,290.00 *License check, submitted forms & references verified only on lowest three firms. *Bidders listed in alphabetical order *Yellow highlighted amounts represent discrepancies on the Bid Form *Missing forms are considered a minor irregularity. BID TABULATION  Bid Bond Active  No R & M Service Solutions Bid Bond Missing E-Verify Quality Plumbing of Sarasota, LLC 31 WCDEL LLC DBA - Treasure Coast Infrastructure  Missing E-Verify  No No 2  Bid Bond 1 Page 107 of 322 City of Ocoee Downtown Septic to Sewer Connections Project ITB #26-003 00020-1 SECTION 00020 INVITATION TO BID ITB #26-003 City of Ocoee Downtown Septic to Sewer Connections Project The City of Ocoee, Florida (“City”, “Owner”) is soliciting sealed Bids for the Project ITB #26- 003 City of Ocoee Downtown Septic to Sewer Connections Project. Description of Work: The City of Ocoee, Florida (the “City”, “Owner”) is soliciting sealed Bids for following project: ITB #26-003 City of Ocoee Downtown Septic to Sewer Connections Project. The Project is one of the City’s Utilities Projects State Grant Funded through Florida Department of Environmental Protection’s (FDEP) Spring Restoration Grant Funds . Sealed bids for ITB #26-003 will be received by qualified persons, firms, corporations or agencies submitting a bid for the work proposed, hereinafter called “Bidder”, “Respondent”, “Contractor”, “Offeror”. The proposed Contract will be for all labor, supervision, materials, equipment, supplies and incidentals for the Abandonment of Septic Tanks and Connection to City Sewer, as listed under the “Scope of Work/Bid Form” section of this Invitation to Bid. A. The installation of 6-inch PVC gravity sanitary sewer service lines servicing approximately 10 properties, the installation of 4-inch PVC gravity sanitary sewer service lines servicing approximately 23 properties, the installation of 2-inch poly force main sanitary sewer lines servicing approximately 6 properties, and the abandonment of approximately 43 septic systems. Additionally, the work includes acquiring all necessary permits, coordinating with other utility providers, connections to existing sanitary sewer cleanouts and restoration required to bring work area to its original condition. The project will be completed in accordance with all Florida Department of Environmental Protection (FDEP) grant funding requirements. B. All work shall follow the City of Ocoee Engineering Standards Manual, the Florida Department of Health guidelines and codes, and the Florida Building Code. All work activities shall be required to be in accordance with the permits issued by the respective agencies. All work performed will be required to be done while maintaining the functional operation of the property. C. The project will involve connecting individual properties to the City sewer system through separate notices to proceed. As a result, each property’s connection will be scheduled individually, requiring separate mobilizations and demobilizations. The City will coordinate with the contractor on a start date for the notice to proceed for each property, including a specified final completion date for the connection work. Page 108 of 322 City of Ocoee Downtown Septic to Sewer Connections Project ITB #26-003 00020-2 D. Bidder to furnish all labor, materials, equipment and incidentals required for the complete abandonment of OSTDS, connection to central sewer and restoration. As the project will occur over multiple years, bidder to account for potential changes in price of material, equipment and labor. The City is ONLY accepting electronic solicitation responses online through the City’s Euna Procurement platform, formerly known as Bonfire at https://ocoee.bonfirehub.com. This link can also be accessed through the City’s website at https://www.ocoee.org/323/Purchasing under the Current Open Solicitations menu. All Bid submissions for this ITB MUST be submitted electronically through the Euna Procurement platform, formerly known as Bonfire. Bid submissions received in any other format will not be accepted; no paper, fax, or e-mailed submissions will be accepted. There is no charge for bidders to use the Bonfire e-procurement platform. Bonfire platform’s minimum system requirements: Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. JavaScript and browser cookies must be enabled. Registration with Bonfire is free and is required prior to submitting a bid. It is suggested that prospective bidders register no later than 24 hours in advance of the bid submission deadline to ensure proper registration. Should a Bidder need assistance with registering, please contact the Bonfire Support Desk by emailing support@gobonfire.com. Support by email is provided Monday to Friday from 8:00 a.m. – 8:00 p.m. EST/EDT. Upon completing the registration with Bonfire, bidders will be able to submit a bid securely, any time before the bid submission deadline, at https://ocoee.bonfirehub.com by clicking the “PREPARE YOUR SUBMISSION” under the solicitation. An instructional video is provided for an overview of the submission process. Once the bid has been submitted, the Bidder will receive a date/time stamp confirmation within the Bonfire platform and an email confirmation of the bid submission. Bids submitted on the Bonfire Platform will remain locked and inaccessible by City staff until the bid deadline. Bidders are encouraged to allow ample time to upload and submit their Bid as the system will automatically lock upon the bid submission deadline. The actual contract award will be made by the Ocoee City Commission at a later date. Please be aware that all City Commission meetings are duly noticed public meetings and all documents submitted to the City as a part of a bid constitute public records under Florida law. Bid Submission Deadline: Bids will only be accepted electronically through the Bonfire Platform until 2:00 p.m., local time, on January 20, 2026. Bidders shall submit one (1) complete electronic copy, preferably in a single file, of their Bid on the Bonfire Platform. Bids must be received by Bonfire no later than the bid submission deadline. It shall be the sole responsibility of the Bidder to have its Bid uploaded and submitted on the Bonfire Platform prior to the due date and time. Any attempt to submit a bid after the submission deadline will not be accepted under any circumstances. Any uncertainty regarding the time a bid is received will be resolved against the Bidder. A virtual public bid opening will be held at approximately 2:01 pm. or as soon thereafter. Once available, the details on how to access the virtual bid opening will be posted in the project file on Bonfire and available on the City’s website at https://www.ocoee.org/959/Public-Bid-Meetings. Page 109 of 322 City of Ocoee Downtown Septic to Sewer Connections Project ITB #26-003 00020-3 Deadline for Receipt of Questions: The City will receive questions regarding this ITB only through written inquires directed to Alexis Chentouf, Purchasing Technician at achentouf@ocoee.org OR through the questions and answer section of the project file on Bonfire until January 13, 2026 at 2:00 p.m., local time. Any clarifications/changes will be made by way of written addenda only, issued by Purchasing and posted on Bonfire. Bidders should not contact City staff, with the exception of the Purchasing Technician, or other City consultants for information regarding this ITB before the Bid award date. Any contact with any other member of City Staff, City Commission, or its agents during the solicitation, award, and protest period may be grounds for disqualification. Pre-Bid Conference: A non-mandatory pre-bid conference is scheduled for 10:00 a.m. local time on a Thursday, January 8, 2026, at the City of Ocoee Commissions Chambers, 1 N. Bluford Ave, Ocoee, FL 34761. Bid Bond: A certified check or bid bond shall accompany each Bid. The certified check or bid bond shall be for an amount not less than five percent (5%) of the bid price, and shall be made payable to the City of Ocoee as a guarantee that the Bidder will not withdraw for a period of ninety (90) days after bid closing time. A copy of the bid security is to be included with the bid submitted electronically Bonfire. The original bid security is to be mailed within five (5) business days after the bid opening to: City of Ocoee, Finance Department/Purchasing, Attention: Alexis Chentouf, Purchasing Technician, 1 N. Bluford Avenue, Ocoee, FL 34761. Failure to provide the original will cause your bid to be deemed non-responsive. Convicted Vendor List (Public Entity Crime). A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on an award to provide any goods or services to a public entity, may not submit a bid on an award with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a Contractor, Supplier, Subcontractor, or Consultant under a award with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in section 287.017 for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. [See s. 287.133(2)(a), Florida Statutes.] Florida Public Records Law. In accordance with Chapter 119, Florida Statutes, and, except as may be provided by Chapter 119, Florida Statutes, and other applicable State and Federal Laws, all Bidders should be aware that the Bid and the responses thereto are in the public domain and are available for public inspection. Bidders are requested, however, to identify specifically any information contained in their bids that they consider confidential and/or proprietary and that they believe to be exempt from disclosure, citing specifically the applicable exempting law. All bids received in response to this Invitation to Bid become the property of the City and will not be returned. In the event of an award, all documentation produced as part of the contract will become the exclusive property of the City. Page 110 of 322 City of Ocoee Downtown Septic to Sewer Connections Project ITB #26-003 00020-4 Prohibition Against Considering Social, Political or Ideological Interests in Government Contracting: Bidders are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Bidder's social, political, or ideological interests when determining if the Bidder is a responsible Bidder. Bidders are further notified that the City's governing body may not give preference to a Bidder based on the Bidder's social, political, or ideological interests. The City reserves the right to accept or reject any or all bids, to waive formalities, technicalities or irregularities, to request clarification of information submitted in any bid, or to re-advertise for new bids. The City may accept any item or group of items of any bid, unless the Bidder qualifies its bid by specific limitations. The City may accept one or more bids if, in the City’s discretion, the City determines that it is in the City’s best interest to do so. The City reserves the right to award the contract to the Bidder which, in the City’s sole discretion, is the most responsive and responsible Bidder. The City reserves the right, as an aid in determining which bid is responsible, to require a bidder to submit such additional evidence of Bidder’s qualifications as the City may deem necessary, and may consider any evidence available to the City of the financial, technical, and other qualifications and abilities of a Bidder, including past performance (experience) with the City and others. The City Commission shall be the final authority in the selection of any and all bids. 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Kennedy, District 1 Rosemary Wilsen, District 2 City Manager Richard Firstner, District 3 Craig Shadrix George Oliver III, District 4 Addendum No.1 ITB #26-003 City of Ocoee Downtown Septic to Sewer Connections Project Page 1 December 18, 2025 ADDENDUM NO. ONE (1) CITY OF OCOEE ITB #26-003 City of Ocoee Downtown Septic to Sewer Connections Project This addendum shall modify and become a part of the original ITB Documents for ITB #26-003. This addendum consists of three (3) page. Bidders should acknowledge receipt of this addendum in the space provided in the Bid Form. Failure to do so may subject the Bidder to disqualification. Answers to questions received and/or Amendments to the ITB Documents are as follows 1. Questions / Answers Q1. Will a full set of plans with details be published for this project? A1. There are no plans for this project. The map of properties and cleanout locations will be provided to the plumber but it will be the plumber’s responsibility to construct the sewer piping from the cleanout to the building’s existing plumbing per Florida Building Code and the City’s standards. Q2. Will sod restoration need to be done? A2. Yes. 2. Revised Exhibit “O4”: Waiver of Right to Claim Against The Payment Bond (Final Payment) • The revised Exhibit “O4” will be attached to this addendum. Page 161 of 322 Addendum No.1 ITB #26-003 City of Ocoee Downtown Septic to Sewer Connections Project Page 2 Alexis Chentouf Alexis Chentouf Purchasing Technician cc: Jen Bolling, Utilities Director Attachments: Exhibit “O4” - Waiver of Right to Claim Against The Payment Bond (Final Payment) Page 162 of 322 Addendum No.1 ITB #26-003 City of Ocoee Downtown Septic to Sewer Connections Project Page 3 EXHIBIT “O4” WAIVER OF RIGHT TO CLAIM AGAINST THE PAYMENT BOND (FINAL PAYMENT) (Section 255.05) The undersigned, in consideration of the final payment in the amount of $ hereby waives its right to claim against the payment bond for labor, services, or materials furnished to ___ insert the name of your customer) on the job of (insert name of the owner), for improvements to the following described project: DESCRIPTION OF PROJECT: A. The installation of 6-inch PVC gravity sanitary sewer service lines servicing approximately 10 properties, the installation of 4-inch PVC gravity sanitary sewer service lines servicing approximately 23 properties, the installation of 2-inch poly force main sanitary sewer lines servicing approximately 6 properties, and the abandonment of approximately 43 septic systems. Additionally, the work includes acquiring all necessary permits, coordinating with other utility providers, connections to existing sanitary sewer cleanouts and restoration required to bring work area to its original condition. The project will be completed in accordance with all Florida Department of Environmental Protection (FDEP) grant funding requirements. B. All work shall follow the City of Ocoee Engineering Standards Manual, the Florida Department of Health guidelines and codes, and the Florida Building Code. All work activities shall be required to be in accordance with the permits issued by the respective agencies. All work performed will be required to be done while maintaining the functional operation of the property. C. The project will involve connecting individual properties to the City sewer system through separate notices to proceed. As a result, each property’s connection will be scheduled individually, requiring separate mobilizations and demobilizations. The City will coordinate with the contractor on a start date for the notice to proceed for each property, including a specified final completion date for the connection work. D. Bidder to furnish all labor, materials, equipment and incidentals required for the complete abandonment of OSTDS, connection to central sewer and restoration. As the project will occur over multiple years, bidder to account for potential changes in price of material, equipment and labor. DATE , (Claimant) By: END OF SECTION Page 163 of 322 Mayor Commissioners Rusty Johnson Scott R. Kennedy, District 1 Rosemary Wilsen, District 2 City Manager Richard Firstner, District 3 Craig Shadrix George Oliver III, District 4 Addendum No.2 ITB #26-003 City of Ocoee Downtown Septic to Sewer Connections Project Page 1 December 19 , 2025 ADDENDUM NO. TWO (2) CITY OF OCOEE ITB #26-003 City of Ocoee Downtown Septic to Sewer Connections Project This addendum shall modify and become a part of the original ITB Documents for ITB #26-003. This addendum consists of one (1) page. Bidders should acknowledge receipt of this addendum in the space provided in the Bid Form. Failure to do so may subject the Bidder to disqualification. Answers to questions received and/or Amendments to the ITB Documents are as follows 1. Questions / Answers Q1. Will contractor be paying for permits? I saw somewhere that said, "at no charge" and another place said "at contractors expense" A1. The City will not charge for City permits, but it will be the responsibility of the Contractor/Plumber to pay for all other permits. Alexis Chentouf Alexis Chentouf Purchasing Technician cc: Jen Bolling, Utilities Director Page 164 of 322 Mayor Commissioners Rusty Johnson Scott R. Kennedy, District 1 Rosemary Wilsen, District 2 City Manager Richard Firstner, District 3 Craig Shadrix George Oliver III, District 4 Addendum No.3 ITB #26-003 City of Ocoee Downtown Septic to Sewer Connections Project Page 1 January 15, 2026 ADDENDUM NO. THREE (3) CITY OF OCOEE This addendum shall modify and become a part of the original ITB Documents for ITB #26-003. This addendum consists of seven (7) pages. Bidders should acknowledge receipt of this addendum in the space provided in the Bid Form. Failure to do so may subject the Bidder to disqualification. Answers to questions received and/or Amendments to the ITB Documents are as follows 1.Questions / Answers Q1. What specific licenses are required? Is a State of FL Underground Utility & Excavation License acceptable? A1. The bidder must hold the proper regulated State of FL contractor’s license to perform the scope of work stated in the ITB #26-003 bid documents which includes pulling all required permits. Q2. Is there a map of the septic tanks? A2. Please see attached map. 2.Revised Section 00020: Invitation To Bid •The revised Section 00020 will be attached to this addendum. Page 165 of 322 Addendum No.3 ITB #26-003 City of Ocoee Downtown Septic to Sewer Connections Project Page 2 Alexis Chentouf Alexis Chentouf Purchasing Technician cc: Jen Bolling, Utilities Director Attachments: Revised Section 00020: Invitation To Bid Map with Marked Septic Tanks Page 166 of 322 City of Ocoee Downtown Septic to Sewer Connections Project ITB #26 -003 00020-1 SECTION 00020 INVITATION TO BID ITB #26-003 City of Ocoee Downtown Septic to Sewer Connections Project The City of Ocoee, Florida (“City”, “Owner”) is soliciting sealed Bids for the Project ITB #26-003 City of Ocoee Downtown Septic to Sewer Connections Project. Description of Work: The City of Ocoee, Florida (the “City”, “Owner”) is soliciting sealed Bids for following project: ITB #26-003 City of Ocoee Downtown Septic to Sewer Connections Project. The Project is one of the City’s Utilities Projects State Grant Funded through Florida Department of Environmental Protection’s (FDEP) Spring Restoration Grant Funds . Sealed bids for ITB #26-003 will be received by qualified persons, firms, corporations or agencies submitting a bid for the work proposed, hereinafter called “Bidder”, “Respondent”, “Contractor”, “Offeror”. The proposed Contract will be for all labor, supervision, materials, equipment, supplies and incidentals for the Abandonment of Septic Tanks and Connection to City Sewer, as listed under the “Scope of Work/Bid Form” section of this Invitation to Bid. A.The installation of 6-inch PVC gravity sanitary sewer service lines servicing approximately 10 properties, the installation of 4-inch PVC gravity sanitary sewer service lines servicing approximately 23 properties, the installation of 2-inch poly force main sanitary sewer lines servicing approximately 6 properties, and the abandonment of approximately 43 septic systems. Additionally, the work includes acquiring all necessary permits, coordinating with other utility providers, connections to existing sanitary sewer cleanouts and restoration required to bring work area to its original condition. The project will be completed in accordance with all Florida Department of Environmental Protection (FDEP) grant funding requirements. B.All work shall follow the City of Ocoee Engineering Standards Manual, the Florida Department of Health guidelines and codes, and the Florida Building Code. All work activities shall be required to be in accordance with the permits issued by the respective agencies. All work performed will be required to be done while maintaining the functional operation of the property. C.The project will involve connecting individual properties to the City sewer system through separate notices to proceed. As a result, each property’s connection will be scheduled individually, requiring separate mobilizations and demobilizations. The City will coordinate with the contractor on a start date for the notice to proceed for each property, including a specified final completion date for the connection work. Page 167 of 322 City of Ocoee Downtown Septic to Sewer Connections Project ITB #26 -003 00020-2 D.Bidder to furnish all labor, materials, equipment and incidentals required for the complete abandonment of OSTDS, connection to central sewer and restoration. As the project will occur over multiple years, bidder to account for potential changes in price of material, equipment and labor. The City is ONLY accepting electronic solicitation responses online through the City’s Euna Procurement platform, formerly known as Bonfire at https://ocoee.bonfirehub.com. This link can also be accessed through the City’s website at https://www.ocoee.org/323/Purchasing under the Current Open Solicitations menu. All Bid submissions for this ITB MUST be submitted electronically through the Euna Procurement platform, formerly known as Bonfire. Bid submissions received in any other format will not be accepted; no paper, fax, or e-mailed submissions will be accepted. There is no charge for bidders to use the Bonfire e-procurement platform. Bonfire platform’s minimum system requirements: Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. JavaScript and browser cookies must be enabled. Registration with Bonfire is free and is required prior to submitting a bid. It is suggested that prospective bidders register no later than 24 hours in advance of the bid submission deadline to ensure proper registration. Should a Bidder need assistance with registering, please contact the Bonfire Support Desk by emailing support@gobonfire.com. Support by email is provided Monday to Friday from 8:00 a.m. – 8:00 p.m. EST/EDT. Upon completing the registration with Bonfire, bidders will be able to submit a bid securely, any time before the bid submission deadline, at https://ocoee.bonfirehub.com by clicking the “PREPARE YOUR SUBMISSION” under the solicitation. An instructional video is provided for an overview of the submission process. Once the bid has been submitted, the Bidder will receive a date/time stamp confirmation within the Bonfire platform and an email confirmation of the bid submission. Bids submitted on the Bonfire Platform will remain locked and inaccessible by City staff until the bid deadline. Bidders are encouraged to allow ample time to upload and submit their Bid as the system will automatically lock upon the bid submission deadline. The actual contract award will be made by the Ocoee City Commission at a later date. Please be aware that all City Commission meetings are duly noticed public meetings and all documents submitted to the City as a part of a bid constitute public records under Florida law. Bid Submission Deadline: Bids will only be accepted electronically through the Bonfire Platform until 2:00 p.m., local time, on January 20, 2026. Bidders shall submit one (1) complete electronic copy, preferably in a single file, of their Bid on the Bonfire Platform. Bids must be received by Bonfire no later than the bid submission deadline. It shall be the sole responsibility of the Bidder to have its Bid uploaded and submitted on the Bonfire Platform prior to the due date and time. Any attempt to submit a bid after the submission deadline will not be accepted under any circumstances. Any uncertainty regarding the time a bid is received will be resolved against the Bidder. A virtual public bid opening will be held at approximately 2:01 pm. or as soon thereafter. Once available, the details on how to access the virtual bid opening will be posted in the project file on Bonfire and available on the City’s website at https://www.ocoee.org/959/Public-Bid-Meetings. Page 168 of 322 City of Ocoee Downtown Septic to Sewer Connections Project ITB #26 -003 00020-3 Deadline for Receipt of Questions: The City will receive questions regarding this ITB only through written inquires directed to Alexis Chentouf, Purchasing Technician at achentouf@ocoee.org OR through the questions and answer section of the project file on Bonfire until January 13, 2026 at 2:00 p.m., local time. Any clarifications/changes will be made by way of written addenda only, issued by Purchasing and posted on Bonfire. Bidders should not contact City staff, with the exception of the Purchasing Technician, or other City consultants for information regarding this ITB before the Bid award date. Any contact with any other member of City Staff, City Commission, or its agents during the solicitation, award, and protest period may be grounds for disqualification. Pre-Bid Conference: A non-mandatory pre-bid conference is scheduled for 10:00 a.m. local time on a Thursday, January 8, 2026, at the City of Ocoee Commissions Chambers, 1 N. Bluford Ave, Ocoee, FL 34761. Bid Bond: A certified check or bid bond shall accompany each Bid. The certified check or bid bond shall be for an amount not less than five percent (5%) of the bid price, and shall be made payable to the City of Ocoee as a guarantee that the Bidder will not withdraw for a period of ninety (90) days after bid closing time. A copy of the bid security is to be included with the bid submitted electronically Bonfire. The original bid security is to be mailed within five (5) business days after the bid opening to: City of Ocoee, Finance Department/Purchasing, Attention: Alexis Chentouf, Purchasing Technician, 1 N. Bluford Avenue, Ocoee, FL 34761. Failure to provide the original will cause your bid to be deemed non-responsive. Convicted Vendor List (Public Entity Crime). A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on an award to provide any goods or services to a public entity, may not submit a bid on an award with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a Contractor, Supplier, Subcontractor, or Consultant under a award with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in section 287.017 for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. [See s. 287.133(2)(a), Florida Statutes.] Florida Public Records Law. In accordance with Chapter 119, Florida Statutes, and, except as may be provided by Chapter 119, Florida Statutes, and other applicable State and Federal Laws, all Bidders should be aware that the Bid and the responses thereto are in the public domain and are available for public inspection. Bidders are requested, however, to identify specifically any information contained in their bids that they consider confidential and/or proprietary and that they believe to be exempt from disclosure, citing specifically the applicable exempting law. All bids received in response to this Invitation to Bid become the property of the City and will not be returned. In the event of an award, all documentation produced as part of the contract will become the exclusive property of the City. Page 169 of 322 City of Ocoee Downtown Septic to Sewer Connections Project ITB #26 -003 00020-4 Prohibition Against Considering Social, Political or Ideological Interests in Government Contracting: Bidders are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Bidder's social, political, or ideological interests when determining if the Bidder is a responsible Bidder. Bidders are further notified that the City's governing body may not give preference to a Bidder based on the Bidder's social, political, or ideological interests. The City reserves the right to accept or reject any or all bids, to waive formalities, technicalities or irregularities, to request clarification of information submitted in any bid, or to re-advertise for new bids. The City may accept any item or group of items of any bid, unless the Bidder qualifies its bid by specific limitations. The City may accept one or more bids if, in the City’s discretion, the City determines that it is in the City’s best interest to do so. The City reserves the right to award the contract to the Bidder which, in the City’s sole discretion, is the most responsive and responsible Bidder. The City reserves the right, as an aid in determining which bid is responsible, to require a bidder to submit such additional evidence of Bidder’s qualifications as the City may deem necessary, and may consider any evidence available to the City of the financial, technical, and other qualifications and abilities of a Bidder, including past performance (experience) with the City and others. The City Commission shall be the final authority in the selection of any and all bids. END OF SECTION Page 170 of 322 Page 171 of 322 Page 172 of 322