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HomeMy WebLinkAboutItem 06 Approval of Motor Replacement in Fire Department Engine 26 City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: March 3, 2026 Item #: 6 Contact Name: Stephen Krug Department Director: Stephen Krug Contact Number: Ext. 6002 City Manager: Craig Shadrix Subject: Approval of Motor Replacement in Fire Department Engine 26. (Public Works Deputy Director Rigwood) Background Summary: Fire Department Engine 26 was placed into service in March 2017, making it approximately 9 years old. The apparatus has accumulated approximately 74,000 miles and 8,100 engine hours. While the chassis and body of Engine 26 remain structurally sound and suitable for continued service, the motor has reached the end of its reliable service life. Engine 26 is experiencing significant engine-related mechanical issues, including: • Excessive oil consumption • Loss of power and reduced performance • Repeated overheating incidents • Increased emissions system faults • Recurring check engine diagnostics and sensor failures • Escalating repair frequency and costs • Signs of head gasket failure Recent inspections by certified mechanics have determined that continued repairs would be short-term fixes and not cost-effective. The motor’s condition presents a risk of unexpected failure, which could result in the apparatus being out of service during emergency response. The estimated cost of motor replacement is $65,106.73, which is significantly less than full apparatus replacement (estimated at $1.2 million, with a delivery of 2–3 years). Replacing the motor will: • Extend the service life of Engine 26 by an estimated [5–7] years • Reduce ongoing repair and maintenance costs • Minimize unexpected breakdowns • Maintain operational readiness without incurring full capital apparatus expense Delaying replacement may result in catastrophic engine failure, increased repair costs, and prolonged out-of- service time. City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Issue: Should the Honorable Mayor and City Commission approve issuing a purchase order for the motor replacement in Fire Department Engine 26? Recommendations: Staff recommends the Honorable Mayor and City Commission approve issuing a purchase order for the motor replacement in Fire Department Engine 26 for the amount of $65,106.73, and authorize the City Manager and staff to approve any change orders in accordance with the City Purchasing Code. Attachments: 1. Rebuild Quote 2. E26 Photo 1 3. E26 Photo 2 4. E26 Photo 3 Financial Impacts: Funding for this project will be sourced from account 001-541-40-4605 (Vehicle Parts & Repair) Type of Item: Consent RUSH TRUCK CENTER, ORLANDO MV49481 1925 W.PRINCETON ST. PO Box : ORLANDO FL 32804-4705 US 321-221-2300 INVOICE DATE INVOICE NUMBER REWARDS NO BRANCH PAGE:1 of 6 02/05/2026 11:14:00CST 120980 1701 *** www.rushtruckcenters.com *** CUSTOMER CITY OF OCOEE 1 N BLUFORD AVE OCOEE FL 34761-2258 US Service Estimate SHIP TO : CITY OF OCOEE 150 N LAKESHORE DR OCOEE FL 34761-2258 US ANY WARRANTIES ON THE PRODUCTS PROVIDED BY RUSH ARE SOLELY THOSE MADE BY THE PRODUCT MANUFACTURER.EXCEPT FOR THE LIMITED SERVICES WARRANTY SET FORTH IN THE RUSH TERMS AND CONDITIONS OF MAINTENANCE AND REPAIR SERVICES LOCATED AT https://www.rushtruckcenters.com/rush-maintenance-and-repair-terms-of-service, RUSH EXPRESSLY DISCLAIMS ALL WARRANTIES,EXPRESS OR IMPLIED,AND RUSH NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY LIABILITY IN CONNECTION WITH ANY SERVICES PROVIDED OR ANY PRODUCTS PROVIDED TO CUSTOMER IN CONJUNCTION WITH THE SERVICES. CUSTOMER-PO Order No. MAIN-NUMBER CUSTOMER-ADVISOR SALES REP need 53447703 407-905-3170 - .Cust Unit # 26 License # Phone # 407-905-3170 Contact # COMPLETION DATE: RTL UNIT: YEAR: 2017 MAKE/MODEL: MISC/FIRETRUCK:FER SERIAL: 4P1BAAFF4HA017579 MILEAGE: 1 MI ENGINE HOURS: 0 H Date in Service....: Engine Make/Model..: Engine Serial No...: Trans Model........: Front Diff Model...: Front Diff Serial..: Rear Diff Model....: Rear Diff Serial...: CATERPILLAR/C13 / Job 1 REPLACE CUMMINS ENGINE Sales Qty UOM Item # Item Description UnitRate Per Extension 1.000 EA DR7071RX:CX BLK, LONG ISL 8.9 13 B 26250.00/1 EA 26250.00 1.000 EA DR6159D-C1:CX BLK, LONG ISL 8.9 13 B 2660.00/1 EA 2660.00 1.000 EA MISC:90 GROOMING 750.00/1 EA 750.00 28.000 EA 125152EXX:MBL MOBIL DELVAC HDEO 15W-40 (BULK QT) 6.49/1 EA 181.72 50.000 EA CT05317:PB TIE-CABLE 50LB 15.5" BLK 0.39/1 EA 19.50 6.000 EA 5579409PX:CX KIT,INJECTOR 1850.00/1 EA 11100.00 6.000 EA 4954679D-C1:CX KIT,INJECTOR 299.25/1 EA 1795.50 12.000 EA ZXEDRU1:VLV ZX HD EXTENDED LIFE 50/50 AFC 6/1 17.74/1 EA 212.88 6.000 EA 4954679D-C1:CX KIT,INJECTOR-CORE 299.25-/1 EA 1795.50- 1.000 EA 3780074D-C1:CX KIT,TURBOCHARGER-CORE 665.00-/1 EA 665.00- SUBTOTAL TAX STATUS/STATE SALES TAX PLEASE PAY (USD) . TERMS Net 10 days Customer or Customer's Agent X _________________________________ NOTE: This estimate contains an itemized list of repairs and parts and is subject to the Terms and Conditions of Maintenance and Repair Services located at https://www.rushtruckcenters.com/rush-maintenance- and-repair-terms-of-service("Terms"). Customer confirms its agreement to the Terms by authorizing the work set forth in this estimate. ** CONTINUED ** RUSH TRUCK CENTER, ORLANDO MV49481 1925 W.PRINCETON ST. PO Box : ORLANDO FL 32804-4705 US 321-221-2300 INVOICE DATE INVOICE NUMBER REWARDS NO BRANCH PAGE:2 of 6 02/05/2026 11:14:00CST 120980 1701 *** www.rushtruckcenters.com *** CUSTOMER CITY OF OCOEE 1 N BLUFORD AVE OCOEE FL 34761-2258 US Service Estimate SHIP TO : CITY OF OCOEE 150 N LAKESHORE DR OCOEE FL 34761-2258 US ANY WARRANTIES ON THE PRODUCTS PROVIDED BY RUSH ARE SOLELY THOSE MADE BY THE PRODUCT MANUFACTURER.EXCEPT FOR THE LIMITED SERVICES WARRANTY SET FORTH IN THE RUSH TERMS AND CONDITIONS OF MAINTENANCE AND REPAIR SERVICES LOCATED AT https://www.rushtruckcenters.com/rush-maintenance-and-repair-terms-of-service, RUSH EXPRESSLY DISCLAIMS ALL WARRANTIES,EXPRESS OR IMPLIED,AND RUSH NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY LIABILITY IN CONNECTION WITH ANY SERVICES PROVIDED OR ANY PRODUCTS PROVIDED TO CUSTOMER IN CONJUNCTION WITH THE SERVICES. CUSTOMER-PO Order No. MAIN-NUMBER CUSTOMER-ADVISOR SALES REP need 53447703 407-905-3170 - .1.000 EA 3798339RX:CX KIT,ICP TURBOCHARGER 5130.00/1 EA 5130.00 1.000 EA 3780074D-C1:CX KIT,ICP TURBOCHARGER 665.00/1 EA 665.00 4.000 EA 5263462:CE NUT,TWELVE POINT 11.74/1 EA 46.96 4.000 EA 5286984:CE STUD,DOUBLE END COLLAR 25.90/1 EA 103.60 12.000 EA 3944593:CE SCREW,HEX FLANGE HEAD CAP 11.74/1 EA 140.88 LABOR SUBTOTAL: PARTS SUBTOTAL: MISC SUBTOTAL.: COUPON SUBTOTAL.: SHIP SUBTOTAL..: EPA SUBTOTAL..: SHOP SUBTOTAL.: MACH SUBTOTAL.: ACCRUED VALUE..: CANCELLATION JOB SUBTOTAL..: 13860.00 46595.54 0.00 1984.79 4.00 1524.60 0.00 63968.93 Employee(s) on above job : Job 3 R&I COOLANT PACKAGE Sales Qty UOM Item # Item Description UnitRate Per Extension 1.000 EA Manual Sublet Taxable 750.00/1 EA 750.00 SUBTOTAL TAX STATUS/STATE SALES TAX PLEASE PAY (USD) . TERMS Net 10 days Customer or Customer's Agent X _________________________________ NOTE: This estimate contains an itemized list of repairs and parts and is subject to the Terms and Conditions of Maintenance and Repair Services located at https://www.rushtruckcenters.com/rush-maintenance- and-repair-terms-of-service("Terms"). Customer confirms its agreement to the Terms by authorizing the work set forth in this estimate. ** CONTINUED ** RUSH TRUCK CENTER, ORLANDO MV49481 1925 W.PRINCETON ST. PO Box : ORLANDO FL 32804-4705 US 321-221-2300 INVOICE DATE INVOICE NUMBER REWARDS NO BRANCH PAGE:3 of 6 02/05/2026 11:14:00CST 120980 1701 *** www.rushtruckcenters.com *** CUSTOMER CITY OF OCOEE 1 N BLUFORD AVE OCOEE FL 34761-2258 US Service Estimate SHIP TO : CITY OF OCOEE 150 N LAKESHORE DR OCOEE FL 34761-2258 US ANY WARRANTIES ON THE PRODUCTS PROVIDED BY RUSH ARE SOLELY THOSE MADE BY THE PRODUCT MANUFACTURER.EXCEPT FOR THE LIMITED SERVICES WARRANTY SET FORTH IN THE RUSH TERMS AND CONDITIONS OF MAINTENANCE AND REPAIR SERVICES LOCATED AT https://www.rushtruckcenters.com/rush-maintenance-and-repair-terms-of-service, RUSH EXPRESSLY DISCLAIMS ALL WARRANTIES,EXPRESS OR IMPLIED,AND RUSH NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY LIABILITY IN CONNECTION WITH ANY SERVICES PROVIDED OR ANY PRODUCTS PROVIDED TO CUSTOMER IN CONJUNCTION WITH THE SERVICES. CUSTOMER-PO Order No. MAIN-NUMBER CUSTOMER-ADVISOR SALES REP need 53447703 407-905-3170 - .LABOR SUBTOTAL: PARTS SUBTOTAL: MISC SUBTOTAL.: COUPON SUBTOTAL.: SHIP SUBTOTAL..: EPA SUBTOTAL..: SHOP SUBTOTAL.: MACH SUBTOTAL.: ACCRUED VALUE..: CANCELLATION JOB SUBTOTAL..: 1980.00 0.00 750.00 0.00 0.00 0.00 217.80 0.00 2947.80 Employee(s) on above job : Job 4 DPF, DOC & DOSER CLEANING - LEVEL 1 WITH Sales Qty UOM Item # Item Description UnitRate Per Extension 1.000 EA Manual Sublet Taxable 200.00/1 EA 200.00 LABOR SUBTOTAL: PARTS SUBTOTAL: MISC SUBTOTAL.: COUPON SUBTOTAL.: SHIP SUBTOTAL..: EPA SUBTOTAL..: SHOP SUBTOTAL.: MACH SUBTOTAL.: ACCRUED VALUE..: CANCELLATION JOB SUBTOTAL..: 500.00 0.00 200.00 0.00 0.00 0.00 0.00 150.00 850.00 Employee(s) on above job : Job 99 Cores SUBTOTAL TAX STATUS/STATE SALES TAX PLEASE PAY (USD) . TERMS Net 10 days Customer or Customer's Agent X _________________________________ NOTE: This estimate contains an itemized list of repairs and parts and is subject to the Terms and Conditions of Maintenance and Repair Services located at https://www.rushtruckcenters.com/rush-maintenance- and-repair-terms-of-service("Terms"). Customer confirms its agreement to the Terms by authorizing the work set forth in this estimate. ** CONTINUED ** RUSH TRUCK CENTER, ORLANDO MV49481 1925 W.PRINCETON ST. PO Box : ORLANDO FL 32804-4705 US 321-221-2300 INVOICE DATE INVOICE NUMBER REWARDS NO BRANCH PAGE:4 of 6 02/05/2026 11:14:00CST 120980 1701 *** www.rushtruckcenters.com *** CUSTOMER CITY OF OCOEE 1 N BLUFORD AVE OCOEE FL 34761-2258 US Service Estimate SHIP TO : CITY OF OCOEE 150 N LAKESHORE DR OCOEE FL 34761-2258 US ANY WARRANTIES ON THE PRODUCTS PROVIDED BY RUSH ARE SOLELY THOSE MADE BY THE PRODUCT MANUFACTURER.EXCEPT FOR THE LIMITED SERVICES WARRANTY SET FORTH IN THE RUSH TERMS AND CONDITIONS OF MAINTENANCE AND REPAIR SERVICES LOCATED AT https://www.rushtruckcenters.com/rush-maintenance-and-repair-terms-of-service, RUSH EXPRESSLY DISCLAIMS ALL WARRANTIES,EXPRESS OR IMPLIED,AND RUSH NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY LIABILITY IN CONNECTION WITH ANY SERVICES PROVIDED OR ANY PRODUCTS PROVIDED TO CUSTOMER IN CONJUNCTION WITH THE SERVICES. CUSTOMER-PO Order No. MAIN-NUMBER CUSTOMER-ADVISOR SALES REP need 53447703 407-905-3170 - .Sales Qty UOM Item # Item Description UnitRate Per Extension 1.000 EA DR6159D-C1:CX BLK, LONG ISC 8.3 B-CORE 2660.00-/1 EA 2660.00- LABOR SUBTOTAL: PARTS SUBTOTAL: MISC SUBTOTAL.: COUPON SUBTOTAL.: SHIP SUBTOTAL..: EPA SUBTOTAL..: SHOP SUBTOTAL.: MACH SUBTOTAL.: ACCRUED VALUE..: CANCELLATION JOB SUBTOTAL..: 0.00 2660.00- 0.00 0.00 0.00 0.00 0.00 0.00 2660.00- Employee(s) on above job : SUBTOTAL TAX STATUS/STATE SALES TAX PLEASE PAY (USD) . TERMS Net 10 days Customer or Customer's Agent X _________________________________ NOTE: This estimate contains an itemized list of repairs and parts and is subject to the Terms and Conditions of Maintenance and Repair Services located at https://www.rushtruckcenters.com/rush-maintenance- and-repair-terms-of-service("Terms"). Customer confirms its agreement to the Terms by authorizing the work set forth in this estimate. ** CONTINUED ** RUSH TRUCK CENTER, ORLANDO MV49481 1925 W.PRINCETON ST. PO Box : ORLANDO FL 32804-4705 US 321-221-2300 INVOICE DATE INVOICE NUMBER REWARDS NO BRANCH PAGE:5 of 6 02/05/2026 11:14:00CST 120980 1701 *** www.rushtruckcenters.com *** CUSTOMER CITY OF OCOEE 1 N BLUFORD AVE OCOEE FL 34761-2258 US Service Estimate SHIP TO : CITY OF OCOEE 150 N LAKESHORE DR OCOEE FL 34761-2258 US ANY WARRANTIES ON THE PRODUCTS PROVIDED BY RUSH ARE SOLELY THOSE MADE BY THE PRODUCT MANUFACTURER.EXCEPT FOR THE LIMITED SERVICES WARRANTY SET FORTH IN THE RUSH TERMS AND CONDITIONS OF MAINTENANCE AND REPAIR SERVICES LOCATED AT https://www.rushtruckcenters.com/rush-maintenance-and-repair-terms-of-service, RUSH EXPRESSLY DISCLAIMS ALL WARRANTIES,EXPRESS OR IMPLIED,AND RUSH NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY LIABILITY IN CONNECTION WITH ANY SERVICES PROVIDED OR ANY PRODUCTS PROVIDED TO CUSTOMER IN CONJUNCTION WITH THE SERVICES. CUSTOMER-PO Order No. MAIN-NUMBER CUSTOMER-ADVISOR SALES REP need 53447703 407-905-3170 - .**************************************************** INTERSTATE BILLING SERVICE NUMBER : R775088 **************************************************** AUTHORIZATION: REMIT TO: INTERSTATE BILLING SERVICE INC P.O. BOX 2208 DECATUR AL 35601 US *TOTAL LABOR: *TOTAL PARTS: *TOTAL MISC.: *TOTAL COUPON.: *TOTAL SHIP: *TOTAL EPA..: *TOTAL SHOP.: *TOTAL MACH.: *TOTAL CANCEL: *TOTAL ACCRUED: *TOTAL INV..: 16340.00 43935.54 950.00 0.00 1984.79 4.00 1742.40 150.00 0.00 0.00 65106.73 SUBTOTAL TAX STATUS/STATE SALES TAX PLEASE PAY (USD) . TERMS Net 10 days Customer or Customer's Agent X _________________________________ NOTE: This estimate contains an itemized list of repairs and parts and is subject to the Terms and Conditions of Maintenance and Repair Services located at https://www.rushtruckcenters.com/rush-maintenance- and-repair-terms-of-service("Terms"). Customer confirms its agreement to the Terms by authorizing the work set forth in this estimate. ** CONTINUED ** RUSH TRUCK CENTER, ORLANDO MV49481 1925 W.PRINCETON ST. PO Box : ORLANDO FL 32804-4705 US 321-221-2300 INVOICE DATE INVOICE NUMBER REWARDS NO BRANCH PAGE:6 of 6 02/05/2026 11:14:00CST 120980 1701 *** www.rushtruckcenters.com *** CUSTOMER CITY OF OCOEE 1 N BLUFORD AVE OCOEE FL 34761-2258 US Service Estimate SHIP TO : CITY OF OCOEE 150 N LAKESHORE DR OCOEE FL 34761-2258 US ANY WARRANTIES ON THE PRODUCTS PROVIDED BY RUSH ARE SOLELY THOSE MADE BY THE PRODUCT MANUFACTURER.EXCEPT FOR THE LIMITED SERVICES WARRANTY SET FORTH IN THE RUSH TERMS AND CONDITIONS OF MAINTENANCE AND REPAIR SERVICES LOCATED AT https://www.rushtruckcenters.com/rush-maintenance-and-repair-terms-of-service, RUSH EXPRESSLY DISCLAIMS ALL WARRANTIES,EXPRESS OR IMPLIED,AND RUSH NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY LIABILITY IN CONNECTION WITH ANY SERVICES PROVIDED OR ANY PRODUCTS PROVIDED TO CUSTOMER IN CONJUNCTION WITH THE SERVICES. CUSTOMER-PO Order No. MAIN-NUMBER CUSTOMER-ADVISOR SALES REP need 53447703 407-905-3170 - CUSTOMER AGREEMENT Authorization Charges. I represent that I (herein, "Customer”) am the owner, or am acting as a duly authorized agent of and have authority to bind, the owner of the above-described vehicle (the "Vehicle"). I hereby authorize the necessarydiagnostic/repair work to be done including the supplyof anynecessary parts and material. I understand that anyestimates are based on your preliminaryinspection and do not cover any additional parts/labor that maybe required after the work has been started. Occasionally, worn or damaged parts are discovered that maynot be evident on the first inspection. Because of this, estimated prices are not guaranteed and are subject to change. I promise to pay for any applicable diagnostic, disassemblyand reassemblyservices and repair work, together with all charges for anynecessary repairs (collectively, the "Charges"). In addition to any and all other legal remedies available to Rush, I authorize and acknowledge an express mechanic's lien in favor of Rush on the Vehicle for all charges for repairs, including labor and parts, storage and/or towing. I understand that all charges are due and payable by me at the Rush location indicated above except as otherwise agreed in writing bythe parties. I understand that the work performed by you may not be covered by warrantyor extended services plan and that the manufacturer or extended service plan provider will be the one to make the final determination as to what work will be covered. I agree to payany charges that are not covered by a warranty or extended service plan. Disclaimer of Warranties; Returns/Refunds.ANY WARRANTIES ON THE PRODUCTS PROVIDED BY RUSH ARE SOLELY THOSE MADE BY THE PRODUCT MANUFACTURER. EXCEPT FOR THE LIMITED SERVICES WARRANTY SET FORTH IN THE RUSH TERMS AND CONDITIONS OF MAINTENANCE AND REPAIR SERVICES LOCATED AT https://www.rushtruckcenters.com/rush-maintenance-and-repair-terms-of-service, RUSH EXPRESSLY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, AND RUSH NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY LIABILITY IN CONNECTION WITH ANY SERVICES PROVIDED OR ANY PRODUCTS PROVIDED TO CUSTOMER IN CONJUNCTION WITH THE SERVICES. All claims and returned goods must be accompanied by this document. No refunds after 30 days. Electrical parts are not returnable. Miscellaneous.Replaced parts will not be returned to Customer unless requested in writing by Customer at the time of repair. I agree that you are not responsible for loss or damage to the Vehicle due to or arising from fire, weather, theft or any other cause except the sole negligence of Rush. Rush is not responsible for anyloss or damage to articles of personal propertythat have been left in the Vehicle or for loss or damage to bodies, trailers or special equipment, including any cargo, materials or supplies carried on or in such bodies, trailers, or specialequipment, whatever the cause. I agree you are not responsible for anydelays in repairs or any downtime, including without limitation delays or downtime caused by the unavailability of parts or delays in parts shipments by the supplier or transporter. I hereby grant you and/or your employees permission to operate the vehicle on streets, highways or elsewhere for the purpose of testing, inspection and/or delivery. Customer Signature: _________________________________ Date: _____________________ . PLEASE READ CAREFULLY, CHECK ONE OF THE STATEMENTS BELOW, AND SIGN: I UNDERSTAND THAT, UNDER STATE LAW, I AM ENTITLED TO A WRITTEN ESTIMATE IF MY FINAL BILL WILL EXCEED $150. ,I REQUEST A WRITTEN ESTIMATE. ,I DO NOT REQUEST A WRITTEN ESTIMATE AS LONG AS THE REPAIR COSTS DO NOT EXCEED $ .THE SHOP MAY NOT EXCEED THIS AMOUNT WITHOUT MY WRITTEN OR ORAL APPROVAL. ,I DO NOT REQUEST A WRITTEN ESTIMATE. SIGNED: Name: Date: SUBTOTAL TAX STATUS/STATE SALES TAX PLEASE PAY (USD) 65106.73 EXEMPT/FL 0.00 65106.73 . Customer or Customer's Agent X _________________________________ NOTE: This estimate contains an itemized list of repairs and parts and is subject to the Terms and Conditions of Maintenance and Repair Services located at https://www.rushtruckcenters.com/rush-maintenance- and-repair-terms-of-service("Terms"). Customer confirms its agreement to the Terms by authorizing the work set forth in this estimate. TERMS Net 10 days