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Home My WebLink About16 Approval of Change Order No. 1 for ITB #26-001 Flewelling 2-Inch Water Main Replacement Projects City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: April 7, 2026 Item #: 16 Contact Name: T'Jean Tomlinson Department Director: Jen Bolling Contact Number: Ext. 4301 City Manager: Craig Shadrix Subject: Approval of Change Order No. 1 for ITB #26-001 Flewelling 2-Inch Water Main Replacement Project. (Utilities Director Bolling) Background Summary: The Flewelling 2 Inch Water Main Replacement Project (also known as the Orange, Jay, and Cardinal Watermain Replacement Project) was approved to address aging infrastructure and improve water service reliability in the project area. The scope includes • Installation of a 6-inch ductile iron water main along Jay Street, Cardinal Street, and Orange Avenue, and • Relocation of residential water meters from rear yard locations to the front of each property to improve accessibility and maintenance efficiency. These improvements will enhance water system reliability, increase system pressure, and provide improved fire protection for the neighborhood. Utility staff has worked with the Contractor, Schuller Contractors Incorporated, to make the following changes to the ongoing project: 1. Installation of twenty-one 2-inch sleeves under the roadway to allow the City to perform future maintenance or repairs on individual service lines without disturbing the newly paved roadway. 2. Adding plumbing services to the contract to allow the Contractor to install new plumbing from the newly installed meters to the existing plumbing on each property to streamline the construction schedule. Change Order No. 1 for plumbing services will require a contract modification allowing the Contractor to provide the additional construction services, increasing the total project cost by $347,400.69. Issue: Should the Honorable Mayor and City Commission approve Change Order No. 1 for ITB #26-001 Flewelling 2- Inch Water Main Replacement Project for plumbing services in the amount of $347,400.69? Recommendations: Staff recommends that the Honorable Mayor and City Commission approve Change Order No. 1 for ITB #26- 001 Flewelling 2-Inch Water Main Replacement Project in the amount of $347,400.69. Staff further Page 506 of 812 City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org recommends authorization for the City Manager to approve change orders associated with this contract up to the limits of his purchasing authority. Attachments: 1. Change Order No. 1 Financial Impacts: None, as the City has adequate funding for this change order in Job Number P000284 in the Capital Improvements Fund (408-533-10-6302). Type of Item: Consent Page 507 of 812 Flewelling 2-Inch Water Main Replacement Project ITB #26-001 FORM 00842A CITY OF OCOEE 1 N. Bluford Avenue Ocoee, Florida 34761 *This Change Order requires action by the City Commission* Flewelling 2-Inch Water Main Replacement Project ITB #26-001 CHANGE ORDER NO. 1 DATE: 3/16/2026 PURCHASE ORDER:1430809 The following changes are hereby made to the CONTRACT DOCUMENTS. Original CONTRACT PRICE $1,084,134.00 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $1,084,134.00 Net Increase (Decrease) Resulting from this CHANGE ORDER $347,400.69 The current CONTRACT PRICE including this CHANGE ORDER $1,431,534.69 Original CONTRACT COMPLETION DATE: 12/27/2026 Current CONTRACT COMPLETION DATE adjusted by previous CHANGE ORDERS 12/27/2026 Net Increase Resulting from this CHANGE ORDER 60 days Current CONTRACT COMPLETION DATE including this CHANGE ORDER 02/25/2027 Page 508 of 812 Flewelling 2-Inch Water Main Replacement Project ITB #26-001 FORM 00842A CHANGES ORDERED: I. REQUIRED CHANGES 1. This change order will cause a net increase to the contract total in the amount of $347,400.69 2. Increase/Decrease in Pay Items to complete the project: No. 2. Increase to General Requirements, Bonds, and Permits by Two Hundred Twenty- Four Thousandths of One (1) Lump in the total amount of Eight Thousand Two Hundred Fifty and 38/100 ($8,250.38) Dollars. 3. Added Pay Items to complete the project: C01.01 Installation of 2-inch Sleeves by Twenty-One (21) Each in the total amount of Nine Thousand Two Hundred Sixty-Four and 31/100 ($9,264.31) Dollars. C01.02 Plumbing Connections by Sixty (60) Each in the total amount of Three Hundred Twenty-Nine Thousand Eight Hundred Eighty-Six and 00/100 ($329,886.00) Dollars II. JUSTIFICATION No. 2. Increase in the Bonds, Insurance, and other fees associated with the changes outlined in this Change Order. C01.01 Cost to cover all the expenses for the installation of Twenty-One 2-inch sleeves for services in case of damage to ensure the City can effectively perform maintenance or repairs without damaging the road. C01.02 Cost to cover all additional costs for plumbing connections for the contractor to complete plumbing work from the new meter to existing plumbing to the house as to streamline construction schedule. III. NARRATIVE OF NEGOTIATIONS The Contractor has agreed to do the additional work to install 2-inch sleeves under the roadway and to provide the plumbing connection for each house. IV. PAYMENT There is adequate funding for this Change Order in the amount of $347,400.69 in the Capital Improvements Fund (408-533-10-6302) of Job Number P000284. Page 509 of 812 Flewelling 2-Inch Water Main Replacement Project ITB #26-001 FORM 00842A V. APPROVAL AND CHANGE AUTHORIZATION The original project and funding allocation were established by issuance of a CITY purchase order, subject to the terms and conditions contained in the CITY’s solicitation, Project Manual, Drawings, Specifications, and/or the CONTRACTOR’s service and price proposal, which collectively form the terms of an agreement between the CITY and the CONTRACTOR for the performance of the Work. This proposed change to the agreement requires approval by the City Commission under the CITY’s Purchasing Rules and Regulations and is consistent with any prior action by the City Commission to award the Work to the CONTRACTOR. It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original agreement other than matters expressly provided herein. CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in contract price and time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the CITY for the Work covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the CITY arising from or relating to the matters or Work set forth or contemplated by this Change Order. [Balance of this page was left blank intentionally] Page 510 of 812 Flewelling 2-Inch Water Main Replacement Project ITB #26-001 FORM 00842A RECOMMENDED BY: ACCEPTED BY: CITY OF OCOEE, FLORIDA Schuller Contractors Incorporated By: By: Signature Signature Date: Date: Title: Title: APPROVED BY: CITY OF OCOEE, FLORIDA By: Date: Rusty Johnson, Mayor Attest: Melanie Sibbitt, City Clerk FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE CITY OF OCOEE, APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON AND LEGALITY THIS DAY OF , 20 UNDER , 20 AGENDA ITEM NO. . By: Richard S. Geller, City Attorney Page 511 of 812 PROJECT DATA: NAME: PROJECT NO.: 26-001 LOCATION: DATE: 02/12/26 OWNER: DESCRIPTION: STATION NO. PRICING INFORMATION 1. DIRECT LABOR (includes 45% Burden )Labor HOURS RATE COST Foreman 28 $36.25 $1,015.00 Operator 28 $25.00 $700.00 Laborer 28 $23.00 $644.00 Laborer 28 $23.00 $644.00 Laborer 28 $22.00 $616.00 45% Burden:$1,628.55 Total Subtotal (1) $5,247.55 2. MATERIALS QUANTITY UNIT PRICE COST $0.00 $0.00 $0.00 $0.00 Subtotal (2)$0.00 3. EQUIPMENT Day 0 $200.00 $0.00 0 $400.00 $0.00 0 $0.00 $0.00 Subtotal (3) $0.00 4. SUBCONTRACTOR Cost $2,543.10 $559.37 $0.00 SUBTOTAL (4)$3,102.47 5. MISCELLANEOUS COST $270,000.00 $19,386.00 SUBTOTAL (5)$289,386.00 6. Maintance of Traffic COST SUBTOTAL (6)$0.00 7. FEE STRUCTURE COST PERCENT FEE 1. Direct Labor: $5,247.55 15.00% $787.13 2. Material $0.00 15.00% $0.00 3. Equipment $0.00 15.00% $0.00 4. Subcontractors $2,543.10 5.00% $127.16 5. Miscellaneous $270,000.00 15.00% $40,500.00 6. Maintenance of Traffic per day $0.00 10.00% $0.00 7. Bond .297% of the total cost $277,790.65 2.97% $8,250.38 8. Insurance 7.18% of total Cost $297,736.02 0.00% $0.00 SUBTOTAL (7) $49,664.67 TOTAL COST OF THIS CHANGE PROPOSAL (All deductions shown in parentheses): TOTAL $347,400.69 Additonal Days = 60 Item - #1 - General Conditions/ bonds = $ 8,250.38 Item - #2 - Installation of 2" sleeves, 21 Each ($9,264.31) cost per each = $441.16 Item - #3 - Plumbing Connections, 60 Each ($329,886.00) cost per each = $5,498.10 Signed: Title: Date:02/12/26 Contractor:Schuller Contractors Incorporated Jonathan Jasiewicz Total Cost Pull 21 service lines through casings DESCRIPTION Description of Work WA 200 Description of Work Schuller Contractors Inc. B&B underground - 2 inch sleeves for services CHANGE ORDER # 1 Flewelling Avenue Installation of 2" sleeves for long services and house connections to new watermain President PC 55 Insurance Insurance Plumbing Connections for each home 60 Homes x $4,500 Flewelling 2-inch watermain replacement City of Ocoee Description of Work Schuller Contractors Incorporated 9125 Parkers Landing, Suite 6, Orlando, FL 32824 Phone: 407-855-5572 Fax: 407-855-4922 PAGE 1 Page 512 of 812