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Home My WebLink AboutItem 02 Approval of Recommendations to Award Ten (10) Neighborhood Associations an Ocoee Neighborhood Matching Grant, Totaling $18,546.28 City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: April 21, 2026 Item #: 2 Contact Name: Joy Wright Department Director: Mark Johnson Contact Number: Ext. 1530 City Manager: Craig Shadrix Subject: Approval of Recommendations to Award Ten (10) Neighborhood Associations an Ocoee Neighborhood Matching Grant, Totaling $18,546.28. (Community Relations Manager Wright) Background Summary: The Ocoee City Commission approved the implementation of the new Ocoee Neighborhood Matching Grant Program at their meeting on October 15, 2019. The grant program was formerly known as the Most Valuable Partnership Awards (MVP). Staff revamped the MVP to simplify and improve the application process and criteria. The Neighborhood Matching Grant Program is held annually. This year’s grant cycle opened on February 13, 2026. Applications were due on March 13, 2026. The neighborhood grant program is for homeowner associations (HOA) and neighborhoods that do not have a structured HOA. The goal of the grant program is to assist residents with making improvements to their neighborhoods. The maximum matching grant award is $2,000. Applicants pay for their improvement projects, and then get a portion back, up to a maximum of $2,000. Given the nature of the grant program, which is to improve city neighborhoods, the Development Services Department conducted the primary review of applications. Ten homeowner associations submitted grant applications for this grant cycle. The total amount requested by the ten neighborhood associations is $18,546.28. There is $28,000 available for the grant program. 1. Amber Ridge Repair retention pond to prevent further erosion and remulching and replacing shrubs. Amount requested: $2,000 Staff recommendation: $2,000 2. Greens at Forest Lake Entry and community flower bed beautification. Replace flowering shrubs killed by deep freeze. Amount requested: $2,000 Staff recommendation: $2,000 3. Lake Olympia Club Clean out pond, add plants along the sidewalk and lift station, add sod in bare spots, and trim low limbs. Amount requested: $2,000 Staff recommendation: $2,000 4. Lake Olympia Park North Village Convert existing HOA-owned beach-like area into a small picnic area and kayak launch, providing first direct access to the lake. Page 11 of 576 City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Amount requested: $2,000 Staff recommendation: $2,000 5. Ocoee Reserve Repair irrigation, re-mulch the playground for safety, and enhanced appearance. Amount requested: $2,000 Staff recommendation: $2,000 6. Richfield Shrub replacement, new plants and ground cover. Amount requested: $546.28 Staff recommendation: $546.28 7. Roberts Rise Subdivison Clean front entrance walls, sidewalks along Silver Star Road in front of the subdivision and Roberts Rise Drive landscape easement. Replace monument lights (4) on both sides and refresh flower beds on both sides of the entrance. Amount requested: $2,000 Staff recommendation: $2,000 8. Spring Lake Reserve Remove dead and thinning plants along the exterior wall, install mulch in common areas and replace Jasmin at east entrance wall. Amount requested: $2,000 Staff recommendation: $2,000 9. Wellington Place Trim trees and shrubs around the common area retention pond. Amount requested: $2,000 Staff recommendation: $2,000 10. Windsor Landing Install expanded metal shrouds, key lock pads, mechanical coded locks, mechanical lever locks, replace/refurbish lever handles and repaint 4 pedestrian gates. Amount requested: $2,000 Staff recommendation: $2,000 Issue: Should the Honorable Mayor and City Commission approve the Neighborhood Matching Grant funding recommendations? Recommendations: Staff recommends that the Honorable Mayor and City Commission approve the Neighborhood Matching Grant funding recommendations totaling $18,546.28, including the following conditional approvals: Lake Olympia Club – Conditional approval based on meeting the following requirement: The HOA must apply for a tree removal permit if any trees are removed. Lake Olympia Park North Village – Conditional approval based on meeting the following requirement: The HOA must provide approval documentation from St. Johns River Management District to clear the lakefront for kayak launches. Attachments: 1. Lake Olympia Club 2. Greens at Forest Lake 3. Lake Olympia N Village 4. Amber Ridge 5. Richfield 6. Spring Lake Reserve 7. Windsor Landing 8. Ocoee Reserve Page 12 of 576 City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org 9. Roberts Rise Subdivision 10. Wellington Place Financial Impacts: The total grant funding requested by all applicants is $18,546.28. There is $28,000 available for the grant program in FY 2025/26 under GL 001-511-00-8206. Type of Item: Consent Page 13 of 576 Page 14 of 576 Page 15 of 576 Page 16 of 576 Page 17 of 576 Page 18 of 576 Page 19 of 576 Page 20 of 576 Page 21 of 576 Page 22 of 576 Page 23 of 576 Page 24 of 576 Page 25 of 576 Page 26 of 576 Page 27 of 576 Page 28 of 576 Page 29 of 576 Page 30 of 576 Page 31 of 576 Page 32 of 576 City of Ocoee Community Improvement Grant Application 2026 Greens at Forest Lake Page 33 of 576 Dear City of Ocoee, On behalf of the residents of the Greens at Forest Lake, we are pleased to submit our application for the City of Ocoee’s 2026 Neighborhood Matching Grant Program. Following the recent severe freeze that impacted Central Florida, many of the original landscape plantings throughout our community’s common areas were significantly damaged or lost. These plants were originally selected by the developer and have proven to be particularly vulnerable to cold temperatures. The Greens at Forest Lake HOA is undertaking a landscape restoration project to replace these damaged plants with more freeze-tolerant azaleas and resilient foliage better suited to Florida’s climate. The goal is to restore the appearance of our community while improving the long-term sustainability of our landscaping. The total cost of this project will significantly exceed the amount available through the Neighborhood Matching Grant. Our community has already approved funding and is committed to completing the work. This grant would help offset a portion of the cost while supporting our efforts to enhance the appearance and long-term resilience of our shared spaces. We appreciate the City of Ocoee’s continued investment in neighborhood improvements and thank you for considering our application. Sincerely, The Residents of Greens at Forest Lake Page 34 of 576 02 01 03 Grant Application HOA Meeting Minutes Site Photos 04 05 Site Diagram Budget Table of Contents 06 Quotes Page 35 of 576 Page 36 of 576 Page 37 of 576 Page 38 of 576 HOA Meeting Minutes Page 39 of 576 Site Photos Page 40 of 576 Site Diagram Below is a sample of the sites where the new plants will be installed. This includes our front monument area, near the pool, and lanscaping located in HOA maintained flower beds throughout the community. Page 41 of 576 Item Quantity Cost Subtotal Plants (average)364 $19.63 $7,146 Installation 1 $2,304 $2,304 TOTAL $9,450 Grant Funded $2,000 HOA Funded $7,450 Budget Due to the scope of this project, most of it will be absorbed by the HOA. We are only asking the grant to help offset the cost of the plants that will be put throughout the beds. Plants Quote 1: YellowStone Quote 2: HomeDepot Quote 3: Lowes Installation Instalation will be completed by YellowStone and paid for completely by the HOA. Page 42 of 576 Quote 1: YellowStone Page 43 of 576 Quote 2: Home Depot The Home Depot site capped the order at 168. T211 Dwarf Ixorca would be a total of $5,515.54. Page 44 of 576 Quote 3: Lowe’s 211 Dwarf Ixorca from Lowe’s would be a total of $6,114.78. Page 45 of 576 Page 46 of 576 Page 47 of 576 Page 48 of 576 Page 49 of 576 Page 50 of 576 Page 51 of 576 Page 52 of 576 Page 53 of 576 Page 54 of 576 Page 55 of 576 Page 56 of 576 Page 57 of 576 Page 58 of 576 Page 59 of 576 Page 60 of 576 Page 61 of 576 Page 62 of 576 Page 63 of 576 Page 64 of 576 Page 65 of 576 Page 66 of 576 Page 67 of 576 Page 68 of 576 Page 69 of 576 Page 70 of 576 Page 71 of 576 Page 72 of 576 Page 73 of 576 Page 74 of 576 Page 75 of 576 Page 76 of 576 Page 77 of 576 Page 78 of 576 Page 79 of 576 Page 80 of 576 Page 81 of 576 Page 82 of 576 Page 83 of 576 Page 84 of 576 ESTIMATE The Landscape Butler, LLC 2455 Andre Ct Ocoee, FL 34761 TheLandscapeButler@gmail.com +1 (407) 421-4599 Bill to The Richfield HOA Ship to The Richfield HOA Estimate details Estimate no.: 1097 Estimate date: 03/17/2026 #Product or service Description Qty Rate Amount 1.Quote Blue My Mind (1) gal @ $5.26 per plant 32 $5.26 $168.32 2.Quote (4) bags of top soil 4 $6.99 $27.96 3.Services To pull up existing boxwood and replant, pull out the dead Crotons, install Blue My Mind $350.00 $350.00 Total $546.28 Accepted date Accepted by to k e n = 3 7 1 b 1 e 0 a a e 0 9 4 b e 9 a 1 0 3 d c b 2 6 9 d 2 d b 1 d 6 4 9 b 2 c 6 0 f0 7 9 4 b d 0 9 d 8 c e a b d 1 f8 b 3 5 c 3 a e 5 f0 4 7 2 a 5 1 3 4 e b 9 9 1 5 6 6 3 7 9 3 c 7 e 2 9 6 8 Page 85 of 576 Page 86 of 576 Page 87 of 576 E S T I M AT E The Landscape But ler, LLC 2 455 An dre Ct Ocoee, FL 34 761 Th eLandscapeButler@gmail.com +1 (40 7 ) 42 1 -4 5 99 Bill t o The Richfield HOA Shi p to The Richfield HOA Estimate details Estimate no.: 1097 Estimate date: 03/17/2026 #Product or service Description Qty Rate Amount 1.Q u o te B lue M y M ind (1) gal @ $5.26 p er p lant 32 $5.26 $168.32 2.Q u o te (4) b ags of top s oil 4 $6.99 $27.96 3.Serv ices To p ull up ex is ting b ox wood and r ep lant, p ull out the d ead Crotons , ins tall B lue M y M ind $350.00 $350.00 Total $546.28 A ccepted date A ccep ted by token =3 71b1e0 a a e094be 9 a 103dcb 2 6 9d2db1 d 6 49b2c6 0 f0 794bd0 9 d8ceabd 1 f8 b35c3a e 5 f0472a5 1 3 4eb991 5 6 63793c 7 e 2968 Page 88 of 576 Page 89 of 576 Page 90 of 576 Page 91 of 576 Page 92 of 576 Page 93 of 576 Page 94 of 576 Page 95 of 576 Page 96 of 576 Page 97 of 576 Page 98 of 576 Page 99 of 576 Page 100 of 576 Page 101 of 576 Page 102 of 576 71 S. Central Avenue Oviedo, FL 32765 407-359-7202/Office 407-971-1490/Fax www.cmsorlando.com Spring Lake Reserve Homeowners Association, Inc. Board Meeting Minutes March 17th, 2026| 6:00 PM |Zoom 288 349 0389 1. Call to Order President Darnell “DD” Barber called the meeting to order at 6:02 PM. 2. Verification of Quorum and Proof of Notice Board Members Present: • Darnell “DD” Barber - Present • Jan Jones – Absent • Karimah Adderly – Present • There were 4 homeowners on the call DD verified proof of notice was posted at least 48 hours in advance. Gabi Mathre, LCAM, represented Community Management Specialists (CMS). 3. Approval of Previous Meeting Minutes (09/22/2025) DD made a motion to approve the previous meeting minutes, seconded by Karimah. Motion carried (2-0). 4. Manager’s Report As of 02/28/2026 the Association had $203,683.78 in Cash of which $171,157.15 was comprised of Reserve Funds. The month of February yielded $13,757.39 in Income and $11,470.00 in Expenses for a Net $2,287.39. January to February yielded $28,043.83 in Income and $23,617.00 in Expense for a net of $4,426.83. Accounts Receivable as of 02/28/2026 were $15,465.48. 5. Financials & Collections Report • (1) Attorney Board Approval – Tabled to review further of request • (5) Board Approval - Tabled to review further of request • (1) Notice of Late Assessment • (5) With Attorney 6. Compliance & ARC Report • (14) First Notice • (5) Second Notice • (2) Check on Next Inspection • (2) Additional Notes • (9) Board to Advise - Tabled to review further of request Page 103 of 576 71 S. Central Avenue Oviedo, FL 32765 407-359-7202/Office 407-971-1490/Fax www.cmsorlando.com 7. Old Business • 2026 Budget – DD made a motion to approve the 2026 Budget contingent on Karimah’s recommendations seconded by Jan, and motion carried unanimously (3-0). • Ratify Access Reliability Estimate – Jan made a motion to ratify Access Reliability Estimate seconded by Karimah and motion carried unanimously (3-0). • Quarterly Maintenance Agreement for Gate – DD made a motion to approve maintenance agreement for the gate seconded by Jan, and motion carried unanimously (3-0). • Estimate for Battery Repair on Gate – Karimah made a motion to approve estimate for battery repair seconded by Jan, motion carried unanimously (3-0). • Reserve Study – Board would like reserve study to be completed for the association in 2026. • 2026 Coupons – The board would like to opt out of paper coupons being sent to homeowners for 2026. CMS to follow up if this is permissible. • Paper Communications – The board would like homeowners to opt out of paper communications. CMS to follow up if this is permissible. 8. New Business • Ratify Estimate to Relocate Pool Drainpipe – Karimah made a motion to ratify the approval of the estimate to relocate the pool drainpipe seconded by DD, and motion carried (2-0). • Discuss Insurance Coverage – The board would like to reduce coverage on the wooden crossbar fence and vinyl fence. They also want to ensure they have appropriate coverage on the brick wall outside the community, pool and cabana area. • Discuss Landscape from Freeze – DD stated the association will not know what is dead or alive until Summer. The association will review possible dead plants at this time and will make appropriate decision for removal and replacement. The board would not like to issue violations to homeowners regarding dead plants/trees during this time. • Landscape Grant Application City of Ocoee – DD made a motion to submit the grant application on behalf of Spring Lake Reserve HOA to enhancing the common areas specifically along AD Mims Road where dead shrubs will be removed and the area cleaned up and mulched. Turf will be installed on the right and left side of the front entrance. Additional mulch will be installed around the pool cabana and mailbox kiosk, and in the three common area pocket parks. seconded by Karimah, motion carried (2-0). • Landscape Grant Application Orange County – DD made a motion to submit the grant application on behalf of Spring Lake Reserve HOA for landscape refurbishments focus on installing new plants along Ad Mims Road and cleaning and repainting the brick wall that borders the community on the north side seconded by Karimah, motion carried (2-0). • Irrigation Costs – The board would like CMS to review the irrigation bills. 9. Open Floor Discussion • Homeowner stated landscapers are blowing leaves on homeowner patio and leaving bagged leaves at the entrance of the community for several days. Page 104 of 576 71 S. Central Avenue Oviedo, FL 32765 407-359-7202/Office 407-971-1490/Fax www.cmsorlando.com • Homeowner inquired responsibility of picking up leaves. • Homeowner stated homeowners are not picking up after their dogs. • Homeowner reported cars tailgating at night entering the community. Page 105 of 576 71 S. Central Avenue Oviedo, FL 32765 407-359-7202/Office 407-971-1490/Fax www.cmsorlando.com 10. Adjournment • DD made a motion to adjourn the meeting at 6:53 PM, seconded by Jan and motion carried unanimously (3-0). Page 106 of 576 Page 107 of 576 Page 108 of 576 Page 109 of 576 Page 110 of 576 Page 111 of 576 Page 112 of 576 Page 113 of 576 Integrand Audio Video Inc. 2789 ELMHURST CIRCLE Orlando, FL 32810 US Brett@IntegrandAV.com Estimate ADDRESS Windsor Landing HOA 2113 Ruby Red Blvd. Ste B Clermont, FL 34714 ESTIMATE #1250 DATE 03/19/2026 QTY RATE AMOUNT Installation and Labor Price:Installation Day Rate Scope of work: Install Metal Commercial Grade door handles on 4 Pedestrian gates. 4 1,230.00 4,920.00T Parts New Handles and Hinges. Includes Code Locks 1 3,050.00 3,050.00T SUBTOTAL 7,970.00 TAX 518.05 TOTAL $8,488.05 Accepted By Accepted Date Page 114 of 576 Page 115 of 576 Page 116 of 576 Page 117 of 576 Page 118 of 576 Page 119 of 576 Page 120 of 576 Page 121 of 576 Page 122 of 576 Page 123 of 576 Page 124 of 576 Page 125 of 576 Page 126 of 576 Page 127 of 576 Page 128 of 576 Page 129 of 576 Page 130 of 576 Page 131 of 576 Page 132 of 576 Page 133 of 576 Page 134 of 576 Page 135 of 576 Page 136 of 576 Page 137 of 576 Page 138 of 576 Page 139 of 576 Page 140 of 576 Page 141 of 576 Page 142 of 576 Page 143 of 576 Page 144 of 576 Page 145 of 576 Page 146 of 576 Page 147 of 576 Page 148 of 576 Page 149 of 576 Page 150 of 576 Page 151 of 576 Page 152 of 576 Page 153 of 576 Page 154 of 576 Page 155 of 576 Page 156 of 576 Page 157 of 576 Page 158 of 576 Page 159 of 576 Page 160 of 576 Page 161 of 576 Page 162 of 576 Page 163 of 576 Page 164 of 576 Page 165 of 576 Page 166 of 576 Page 167 of 576 Page 168 of 576 Page 169 of 576 Page 170 of 576 Page 171 of 576 Page 172 of 576 Page 173 of 576