HomeMy WebLinkAboutItem 05 Approval to Piggyback on the Orange County Master Purchase Agreement to Purchase Portable Radios
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: May 5, 2026
Item #: 5
Contact Name: Charles Van Camp Department Director: Thomas Smothers
Contact Number: Ext. 2006 City Manager: Craig Shadrix
Subject: Approval to Piggyback on the Orange County Master Purchase Agreement to
Purchase Portable Radios. (Deputy Fire Chief Van Camp)
Background Summary:
The Fire Department’s current portable radios have reached obsolescence and require replacement to ensure
compliance with requirements established by the Florida Department of Health. To mitigate the fiscal impact of
this replacement, the Department implemented a phased funding strategy that distributes costs across multiple
budget cycles. Funding for this initiative was approved in both the FY 2024/2025 and FY 2025/2026 budgets.
The department has engaged with multiple vendors in an effort to identify more cost-effective pricing for the
radios. The purchase was deferred in the previous fiscal year to allow for the consolidation of capital funding
across budget cycles, thereby increasing the overall quantity procured and leveraging bulk purchasing to
achieve a lower unit cost.
Additionally, the Department intends to utilize fire impact fee funds allocated for tower truck equipment, as
approved in the FY 2024/2025 budget, to further support this purchase.
The Department is requesting authorization to piggyback on the Orange County Master Purchase Agreement
Y23-102 for the procurement of thirty-two (32) replacement portable radios, at a total cost of $322,624.16. Due
to multiple funding sources and job accounts, the purchase will be distributed across four separate budget
allocations as follows:
• FY 2024/2025 – Job A000502: Budgeted Amount: $95,000; Purchase Amount: $90,984.06.
• FY 2024/2025 – Job A000521: Budgeted Amount: $398,000; Purchase Amount: $101,093.40.
• FY 2025/2026 – Job A000547: Budgeted Amount: $80,000; Purchase Amount: $80,000.00.
• FY 2025/2026 – Job TBD: Budgeted Amount: $50,546.70; Purchase Amount: $50,546.70 (Funds will
be re-allocated from the department’s operating budget G/L 001-522-00-5203 & G/L 001-522-00-5405
into G/L 317-522-00-6400 Capital Equipment).
•
Approval is requested to proceed with the procurement as outlined above.
Page 43 of 559
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
Issue:
Should the Honorable Mayor and City Commission approve the Fire Department to purchase the replacement
radios, for a total cost of $322,624.16?
Recommendations:
Staff recommends that the Honorable Mayor and City Commission approve the Fire Department to purchase
the replacement radios, for a total cost of $322,62.16.
Attachments:
1. Ocoee FD APXNext XE Quote (8 radios)
2. Ocoee FD APXNext XE Quote (9 radios)
3. Ocoee FD APXNext XE Quote (10 radios)
4. Ocoee FD APXNext XE Quote (5 radios)
Financial Impacts:
Funding to purchase the replacement radios was approved in the FY 2024/25 and FY 2025/26 budgets and
will be allocated from G/L 107-522-00-6400 and G/L 317-522-00-6400. Funds will also be re-allocated from the
department’s operating budget G/L 001-522-00-5203 & G/L 001-522-00-5405 into G/L 317-522-00-6400
Capital Equipment to cover the purchase.
Type of Item: Consent
Page 44 of 559
Bob Busch
Motorola, Inc.(615) 477-8245 - Cell
8250 Exchange Drive, Suite 132
Orlando, FL 32809 FEID - 361115800
7-Apr-26 Ocoee FD - Grady Maynard Quote Valid 60 Days
LIST DISCOUNTED EXTENDED
ITEM MODEL #DESCRIPTION CATEGORY PRICE DISCOUNT PRICE QTY PRICE
APX NEXTXE 7/800MHz Portable Radio
1 H55TGT9PW8BN APX NEXT; ALL BAND MODEL 4.5 PORTABLE APX P25 Subscribers $8,818.00 27% $6,437.14 8 $51,497.12
1a QA05508 DEL: DELETE VHF BAND APX P25 Subscribers ($800.00)27%($584.00)8 ($4,672.00)
1b QA05509 DEL: DELETE UHF BAND APX P25 Subscribers ($800.00)27%($584.00)8 ($4,672.00)
1c BD00001 ADD: CORE BUNDLE INCLUDES - DIGITAL TRUNKING - SN/SZ P25 Phase I Interop (Q361, Q806;
Q173, H38) • TDMA OPERATION (QA00580) • AES ENCRYPTION (Q629) • WIFI CAPABILITY
(QA09001) • OUT OF THE BOX WIFI PROVISIONING (QA09007) • ENHANCED DATA (QA03399) •
MULTICAST VOTING SCAN (Q387) • ViQi VOICE CONTROL (QA09028) • SUBMERSIBLE DELTA-T
(H499)
APX P25 Subscribers $3,323.00 27% $2,425.79 8 $19,406.32
1d QA02006A ADD: APX NEXT XE M4.5 RUGGED RADIO APX P25 Subscribers $824.00 27% $601.52 8 $4,812.16
1e LSV01S03446A APX NEXT DMS ESSENTIAL W ACC DMG - 7 years APX P25 Subscribers $947.27 0% $947.27 8 $7,578.16
APX Next XE Accy
2 NNTN9217 APX NEXT SPARE BATTERY APX RADIO ACCESSORIES $248.35 27% $181.30 8 $1,450.40
3 PMMN4152 AUDIO ACCESSORY-REMOTE SPEAKER MICROPHONE,XVE REMOTE SPEAKER MICROPHONE APX RADIO ACCESSORIES $756.00 27% $551.88 8 $4,415.04
4 NNTN9199 APX NEXT SINGLE UNIT CHARGER APX RADIO ACCESSORIES $181.43 27% $132.44 8 $1,059.52
Promo - discount for budget alignment-- 25 or more APX Next radios purchased ($874.72)1 ($874.72)
Total $80,000.00
Note:1. Above pricing is from Orange County Master Purchase Agreement Y23-102
2. Programming to be completed by Orange County Radio Shop
PLEASE ENSURE ALL PURCHASE ORDERS REFLECT THE FOLLOWING INFORMATION:
PAYMENT TERMS: NET 30
VENDOR NAME: MOTOROLA SOLUTIONS, INC.
YOUR BILL TO AND SHIP TO ADDRESS
YOUR PREFERRED EMAIL ADDRESS FOR ELECTRONIC INVOICING
Page 45 of 559
Bob Busch
Motorola, Inc.(615) 477-8245 - Cell
8250 Exchange Drive, Suite 132
Orlando, FL 32809 FEID - 361115800
6-Apr-26 Ocoee FD - Grady Maynard Quote Valid 60 Days
LIST DISCOUNTED EXTENDED
ITEM MODEL #DESCRIPTION CATEGORY PRICE DISCOUNT PRICE QTY PRICE
APX NEXTXE 7/800MHz Portable Radio
1 H55TGT9PW8BN APX NEXT; ALL BAND MODEL 4.5 PORTABLE APX P25 Subscribers $8,818.00 27% $6,437.14 9 $57,934.26
1a QA05508 DEL: DELETE VHF BAND APX P25 Subscribers ($800.00)27%($584.00)9 ($5,256.00)
1b QA05509 DEL: DELETE UHF BAND APX P25 Subscribers ($800.00)27%($584.00)9 ($5,256.00)
1c BD00001 ADD: CORE BUNDLE INCLUDES - DIGITAL TRUNKING - SN/SZ P25 Phase I Interop (Q361, Q806;
Q173, H38) • TDMA OPERATION (QA00580) • AES ENCRYPTION (Q629) • WIFI CAPABILITY
(QA09001) • OUT OF THE BOX WIFI PROVISIONING (QA09007) • ENHANCED DATA (QA03399) •
MULTICAST VOTING SCAN (Q387) • ViQi VOICE CONTROL (QA09028) • SUBMERSIBLE DELTA-T
(H499)
APX P25 Subscribers $3,323.00 27% $2,425.79 9 $21,832.11
1d QA02006A ADD: APX NEXT XE M4.5 RUGGED RADIO APX P25 Subscribers $824.00 27% $601.52 9 $5,413.68
1e LSV01S03446A APX NEXT DMS ESSENTIAL W ACC DMG - 7 years APX P25 Subscribers $947.27 0% $947.27 9 $8,525.43
APX Next XE Accy
2 NNTN9217 APX NEXT SPARE BATTERY APX RADIO ACCESSORIES $248.35 27% $181.30 9 $1,631.70
3 PMMN4152 AUDIO ACCESSORY-REMOTE SPEAKER MICROPHONE,XVE REMOTE SPEAKER MICROPHONE APX RADIO ACCESSORIES $756.00 27% $551.88 9 $4,966.92
4 NNTN9199 APX NEXT SINGLE UNIT CHARGER APX RADIO ACCESSORIES $181.43 27% $132.44 9 $1,191.96
Total $90,984.06
Note:1. Above pricing is from Orange County Master Purchase Agreement Y23-102
2. Programming to be completed by Orange County Radio Shop
PLEASE ENSURE ALL PURCHASE ORDERS REFLECT THE FOLLOWING INFORMATION:
PAYMENT TERMS: NET 30
VENDOR NAME: MOTOROLA SOLUTIONS, INC.
YOUR BILL TO AND SHIP TO ADDRESS
YOUR PREFERRED EMAIL ADDRESS FOR ELECTRONIC INVOICING
Page 46 of 559
Bob Busch
Motorola, Inc. (615) 477-8245 - Cell
8250 Exchange Drive, Suite 132
Orlando, FL 32809 FEID - 361115800
3-Apr-26 Ocoee FD - Grady Maynard
Quote Valid 60 Days
LIST DISCOUNTED EXTENDED
ITEM MODEL # DESCRIPTION CATEGORY PRICE DISCOUNT PRICE QTY PRICE
APX NEXTXE 7/800MHz Portable Radio
1 H55TGT9PW8BN APX NEXT; ALL BAND MODEL 4.5 PORTABLE APX P25 Subscribers $8,818.00 27% $6,437.14 10 $64,371.40
1a QA05508 DEL: DELETE VHF BAND APX P25 Subscribers ($800.00)27%($584.00)10 ($5,840.00)
1b QA05509 DEL: DELETE UHF BAND APX P25 Subscribers ($800.00)27%($584.00)10 ($5,840.00)
1c BD00001 ADD: CORE BUNDLE INCLUDES - DIGITAL TRUNKING - SN/SZ P25 Phase I Interop (Q361, Q806;
Q173, H38) • TDMA OPERATION (QA00580) • AES ENCRYPTION (Q629) • WIFI CAPABILITY
(QA09001) • OUT OF THE BOX WIFI PROVISIONING (QA09007) • ENHANCED DATA (QA03399) •
MULTICAST VOTING SCAN (Q387) • ViQi VOICE CONTROL (QA09028) • SUBMERSIBLE DELTA-T
(H499)
APX P25 Subscribers $3,323.00 27% $2,425.79 10 $24,257.90
1d QA02006A ADD: APX NEXT XE M4.5 RUGGED RADIO APX P25 Subscribers $824.00 27% $601.52 10 $6,015.20
1e LSV01S03446A APX NEXT DMS ESSENTIAL W ACC DMG - 7 years APX P25 Subscribers $947.27 0% $947.27 10 $9,472.70
APX Next XE Accy
2 NNTN9217 APX NEXT SPARE BATTERY APX RADIO ACCESSORIES $248.35 27% $181.30 10 $1,813.00
3 PMMN4152 AUDIO ACCESSORY-REMOTE SPEAKER MICROPHONE,XVE REMOTE SPEAKER MICROPHONE APX RADIO ACCESSORIES $756.00 27% $551.88 10 $5,518.80
4 NNTN9199 APX NEXT SINGLE UNIT CHARGER APX RADIO ACCESSORIES $181.43 27% $132.44 10 $1,324.40
Total $101,093.40
Note: 1. Above pricing is from Orange County Master Purchase Agreement Y23-102
2. Programming to be completed by Orange County Radio Shop
PLEASE ENSURE ALL PURCHASE ORDERS REFLECT THE FOLLOWING INFORMATION:
PAYMENT TERMS: NET 30
VENDOR NAME: MOTOROLA SOLUTIONS, INC.
YOUR BILL TO AND SHIP TO ADDRESS
YOUR PREFERRED EMAIL ADDRESS FOR ELECTRONIC INVOICING
Page 47 of 559
Bob Busch
Motorola, Inc. (615) 477-8245 - Cell
8250 Exchange Drive, Suite 132
Orlando, FL 32809 FEID - 361115800
30-Apr-26 Ocoee FD - Chief Charles VanCamp
Quote Valid 60 Days
LIST DISCOUNTED EXTENDED
ITEM MODEL # DESCRIPTION CATEGORY PRICE DISCOUNT PRICE QTY PRICE
APX NEXTXE 7/800MHz Portable Radio
1 H55TGT9PW8BN APX NEXT; ALL BAND MODEL 4.5 PORTABLE APX P25 Subscribers $8,818.00 27% $6,437.14 5 $32,185.70
1a QA05508 DEL: DELETE VHF BAND APX P25 Subscribers ($800.00)27%($584.00)5 ($2,920.00)
1b QA05509 DEL: DELETE UHF BAND APX P25 Subscribers ($800.00)27%($584.00)5 ($2,920.00)
1c BD00001 ADD: CORE BUNDLE INCLUDES - DIGITAL TRUNKING - SN/SZ P25 Phase I Interop (Q361, Q806;
Q173, H38) • TDMA OPERATION (QA00580) • AES ENCRYPTION (Q629) • WIFI CAPABILITY
(QA09001) • OUT OF THE BOX WIFI PROVISIONING (QA09007) • ENHANCED DATA (QA03399) •
MULTICAST VOTING SCAN (Q387) • ViQi VOICE CONTROL (QA09028) • SUBMERSIBLE DELTA-T
(H499)
APX P25 Subscribers $3,323.00 27% $2,425.79 5 $12,128.95
1d QA02006A ADD: APX NEXT XE M4.5 RUGGED RADIO APX P25 Subscribers $824.00 27% $601.52 5 $3,007.60
1e LSV01S03446A APX NEXT DMS ESSENTIAL W ACC DMG - 7 years APX P25 Subscribers $947.27 0% $947.27 5 $4,736.35
APX Next XE Accy
2 NNTN9217 APX NEXT SPARE BATTERY APX RADIO ACCESSORIES $248.35 27% $181.30 5 $906.50
3 PMMN4152 AUDIO ACCESSORY-REMOTE SPEAKER MICROPHONE,XVE REMOTE SPEAKER MICROPHONE APX RADIO ACCESSORIES $756.00 27% $551.88 5 $2,759.40
4 NNTN9199 APX NEXT SINGLE UNIT CHARGER APX RADIO ACCESSORIES $181.43 27% $132.44 5 $662.20
Total $50,546.70
Note: 1. Above pricing is from Orange County Master Purchase Agreement Y23-102
2. Programming to be completed by Orange County Radio Shop
PLEASE ENSURE ALL PURCHASE ORDERS REFLECT THE FOLLOWING INFORMATION:
PAYMENT TERMS: NET 30
VENDOR NAME: MOTOROLA SOLUTIONS, INC.
YOUR BILL TO AND SHIP TO ADDRESS
YOUR PREFERRED EMAIL ADDRESS FOR ELECTRONIC INVOICING
Page 48 of 559