HomeMy WebLinkAboutItem 08 Approval for Crossing Guard Services with All City Management Services
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: June 16, 2026
Item #: 8
Contact Name: Scott Nylander Department Director: Vincent Ogburn
Contact Number: Ext. 3315 City Manager: Craig Shadrix
Subject: Approval for Crossing Guard Services with All City Management Services. (Police
Chief Ogburn)
Background Summary:
The Ocoee Police Department’s current crossing guard contract with All City Management Services expires on
June 30, 2026. The Police Department is seeking approval to renew the contract for an additional three-year
term. The renewed contract will commence on or about July 1, 2026, and expire on June 30, 2029.
During the first contract year (2026–2027), the City agrees to pay the Contractor for services rendered
pursuant to this Agreement at the rate of twenty-seven dollars and forty-nine cents ($27.49) per hour, per
Crossing Guard, for the period of July 1, 2026, through September 30, 2026. Effective October 1, 2026,
through June 30, 2027, the hourly rate will increase to twenty-eight dollars and eighty-six cents ($28.86) per
Crossing Guard. The total cost for the 2026–2027 school year shall not exceed four hundred thousand sixty-
two dollars ($400,062.00), unless the Contractor fails to perform the required services. Funding for the period
of October 1, 2026, through June 30, 2027, is included in the proposed Fiscal Year 2026–2027 budget.
For the period of July 1, 2027, through September 30, 2027, the City agrees to pay the Contractor at the rate
of twenty-eight dollars and eighty-six cents ($28.86) per hour, per Crossing Guard. Funding for this period is
included in the Fiscal Year 2026–2027 budget. Effective October 1, 2027, through June 30, 2028, the hourly
rate will increase to thirty dollars and thirty cents ($30.30) per Crossing Guard. The total cost for the 2027–
2028 school year shall not exceed four hundred twenty thousand eighteen dollars ($420,018.00), unless the
contractor fails to perform the required services. Funds will be budgeted as necessary to support crossing
guard staffing and related resources.
For the period of July 1, 2028, through September 30, 2028, the City agrees to pay the Contractor at the rate
of thirty dollars and thirty cents ($30.30) per hour, per Crossing Guard. Effective October 1, 2028, through
June 30, 2029, the hourly rate will increase to thirty-one dollars and eighty-two cents ($31.82) per Crossing
Guard. The total cost for the 2028–2029 school year shall not exceed four hundred forty-one thousand sixty-
seven dollars ($441,067.00), unless the Contractor fails to perform the required services. Funds will be
budgeted as necessary to support crossing guard staffing and related resources.
The hourly rate is fully inclusive of recruitment, background screening, training, equipment, insurance,
supervision, and management services. The Ocoee Police Department will continue to designate a liaison to
coordinate with All City Management Services on operational matters and any future crossing-guard staffing
needs.
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
Issue:
Should the Honorable Mayor and City Commission approve a three-year crossing guard contract with All City
Management Services?
Recommendations:
Staff recommends the Honorable Mayor and City Commission approve a three-year crossing guard contract
with All City Management Services.
Attachments:
1. UPDATED 4.20.26 - Ocoee PD Service Contract 2026-2029
2. Ocoee, FL Renewal Letter 2026-2029
Financial Impacts:
School Year 2026-2027 will cost $400,062.00
School Year 2027-2028 will cost $420,018.00
School Year 2028-2029 will cost $441,067.00
The funding for this program will be budgeted from GL 001-521-00-3400.
Type of Item: Consent
AGREEMENT FOR CROSSING GUARD SERVICES
This AGREEMENT FOR CROSSING GUARD SERVICES (the “Agreement”) is dated April 16, 2026, and
is between the CITY OF OCOEE (hereinafter called the "City"), and ALL CITY MANAGEMENT
SERVICES, INC., a California corporation authorized to do business in the State of Florida (hereinafter called
the "Contractor").
WITNESSETH
The parties hereto have mutually covenanted and agreed as follows:
1. This Agreement is for an initial term which commences on or about July 1, 2026, and ends on June 30,
2029 and for such term thereafter as the parties may agree upon written amendment to this contract.
Contractor shall assume liability for only those sites agreed to by both Contractor and the City by
written amendment stating affective date of assessment.
2. The Contractor will provide personnel equipped and trained (by an FDOT certified Trainer) in
appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein
referred to as a “Crossing Guard”. The Contractor will perform criminal background checks and
confirm employment eligibility through E-Verify on all prospective personnel. The Contractor is an
independent contractor and the Crossing Guards to be furnished by it shall at all times be its employees
and not those of the City.
3. The City’s’ representative in dealing with the Contractor shall be designated by the City of Ocoee
Police Chief.
4. The City shall determine the locations where Crossing Guards shall be furnished by the Contractor.
The Contractor shall provide at each designated location personnel properly trained as herein specified
for the performance of duties as a Crossing Guard. The Contractor shall provide supervisory personnel
to see that Crossing Guard activities are taking place at the required places and times, and in accordance
with the terms of this Agreement.
5. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing
Guards in the event that any person fails to report for work at the assigned time and location and agrees
to provide immediate replacement. Effective July 1, 2026 if the Contractor fails to supply an immediate
replacement and the City provides a temporary replacement, any period of time; the Contractor shall
reimburse the City the going rate for a detail officer which is $53.00 per hour for a minimum of 1.5
hours.
6. In the performance of its duties the Contractor and all employees of the Contractor shall conduct
themselves in accordance with the conditions of this Agreement and all applicable laws of the state in
which the Services are to be performed.
7. Persons provided by the Contractor as Crossing Guards shall be trained in all applicable laws of the
state in which the Services are to be performed pertaining to general pedestrian safety in school
crossing areas.
8. Crossing Guard Services (the “Services”) shall be provided by the Contractor at the designated
locations on all days in which school is in session in the area under the City’s jurisdiction. The
Contractor also agrees to maintain communication with the designated schools to maintain proper
scheduling.
9. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and
easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the
duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel
must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards
with hand held Stop signs and any other safety equipment which may be necessary.
10. The Contractor shall at all times provide workers' compensation insurance covering its employees and
shall provide and maintain liability insurance for Crossing Guard activities. The Contractor will
provide to the City a Certificate of Insurance naming the City and its officials, officers and employees
as additional insureds. Such insurance shall include commercial general liability with a combined
single limit of not less than $1,000,000.00 per occurrence and in aggregate for property damage and
bodily injury. Such insurance shall be primary with respect to any insurance maintained by the City
and shall not call on the City's insurance contributions. Such insurance shall be endorsed for
contractual liability and personal injury and shall include the City, its officers, agents and interest of
the City. Such insurance shall not be canceled, reduced in coverage or limits or non-renewed except
after thirty (30) days written notice has been given to the City.
11. Contractor agrees to defend, indemnify and hold harmless the City, its officers, employees, agents and
representatives, from and against any and all actions, claims for damages to persons or property,
penalties, obligations or liabilities (each a “Claim” and collectively, the “Claims”) that may be asserted
or claimed by any person, firm, entity, corporation, political subdivision or other organization arising
out of the sole negligent acts or omissions, or willful misconduct, of Contractor, its agents, employees,
subcontractors, representatives or invitees.
a) Contractor will defend any action or actions filed in connection with any of said claims,
damages, penalties, obligations or liabilities and will pay all costs and expenses including
attorney's fees incurred in connection herewith.
b) Contractor will promptly pay any judgement rendered against the City, its officers, agents, or
employees for any such claims, damages, penalties, obligations, or liabilities.
c) In the event the City, its officers, agents or employees is made a party to any action or
proceeding filed or prosecuted against Contractor for such damages or other claims arising out
of or in connection with the sole negligence of Contractor hereunder, Contractor agrees to pay
City, its officers, agents, or employees, any and all costs and expenses incurred by the City, its
officers agents or employees in such action or proceeding, including, but not limited to,
reasonable attorney's fees.
d) In the event that a court determines that liability for any Claim was caused or contributed to
by the negligent act or omission or the willful misconduct of the City, liability will be
apportioned between Contractor and the City based upon the parties’ respective degrees of
culpability, as determined by the court, and Contractor’s duty to indemnify the City will
be limited accordingly.
e) Notwithstanding anything to the contrary contained herein, Contractor’s indemnification
obligation to The City for Claims under this Agreement will be limited to the maximum
combined aggregate of Contractor’s general liability and umbrella insurance policies in the
amount of $9,000,000 (Nine Million Dollars).
f) Nothing herein is intended to serve as a waiver of sovereign immunity by any agency or political
subdivision to which sovereign immunity may be applicable. Nothing in this Agreement is
intended to be, nor shall be construed as an extension of liability beyond the statutory limitations
of liability set forth in section 7468.28 Florida Statues. Except for the enforcement of the
express provisions of the Agreement, the City of Ocoee shall maintain all rights, privileges, and
immunities of sovereign immunity, including but not limited to those at common law, and those
rights and limitations of liability set out in section 768.28 Florida Statues.
12. Either party shall have the right to terminate this Agreement by giving sixty (60) days written notice to
the other party.
13. The Contractor shall not have the right to assign this Agreement to any other person or entity except
with the prior written consent of the City.
14. The City agrees to pay the Contractor for the Services rendered pursuant to this Agreement the sum of
twenty-seven dollars and forty-nine cents ($27.49) per hour, per Crossing Guard for the term of
07/01/2026 – 09/30/2026. The rate will change to twenty-eight dollars and eighty-six cents ($28.86)
per hour, per Crossing Guard for term of 10/01/2026 – 06/30/2027. Based on a minimum of twenty-
nine (29) sites and upon a projected (13,995) hours of service the cost shall not exceed four hundred
thousand sixty-two dollars ($400,062.00) for the 2026- 2027 school year, unless Contractor fails to
perform service.
The City agrees to pay the Contractor for the Services rendered pursuant to this Agreement the sum of
twenty-eight dollars and eighty-six cents ($28.86) per hour, per Crossing Guard during the term of
07/01/2027 – 09/30/2027. The rate will change to thirty dollars and thirty cents ($30.30) per hour, per
Crossing Guard for term of 10/01/2027 – 06/30/2028. Based on a minimum of twenty- nine (29) sites
and upon a projected (13,995) hours of service the cost shall not exceed four hundred twenty thousand
eighteen dollars ($420,018.00) for the 2027- 2028 school year, unless Contractor fails to perform
service.
The City agrees to pay the Contractor for the Services rendered pursuant to this Agreement the sum of
thirty dollars and thirty cents ($30.30) per hour, per Crossing Guard during the term of 07/01/2028 –
09/30/2028. The rate will change to thirty-one dollars and eighty-two cents ($31.82) per hour, per
Crossing Guard for term of 10/01/2028 – 06/30/2029. Based on a minimum of twenty- nine (29) sites
and upon a projected (13,995) hours of service the cost shall not exceed four hundred forty-one
thousand sixty-seven dollars ($441,067.00) for the 2028- 2029 school year, unless Contractor fails to
perform service.
15. All invoices will be paid by the City in accordance with the Florida Prompt Payment Act following
receipt of Contractors’ properly prepared invoice.
16. Contractor may request a price increase during the term as a result of any legally-mandated increases
in wages or benefits imposed in the state or municipality in which the Services are to be performed
and to which Contractor’s employees would be subject. Contractor shall provide City with 60 days-
notice of its request to increase pricing. City agrees to review and respond to said notice within 30 days
of receipt.
17. The City shall have an option to renew this Agreement. In the event this Agreement is extended beyond
the end of the term set forth above, the compensation and terms for the Services shall be established
by mutual consent of both parties.
18. This Agreement constitutes the complete and exclusive statement of the agreement among the parties
with respect to the subject matter hereof and supersedes all prior written or oral statements among the
parties, including any prior statements, warranties, or representations. This Agreement is binding upon
and will inure to the benefit of the parties hereto and their respective heirs, administrators, executors,
successors, and assigns. Each party hereto agrees that this Agreement will be governed by the law of
the state in which the Services are to be performed, without regard to its conflicts of law provisions.
Any amendments, modifications, or alterations to this Agreement must be in writing and signed by all
parties. There will be no presumption against any party on the ground that such party was responsible
for preparing this Agreement or any part of it. Each provision of this Agreement is severable from the
other provisions. If any provision of this Agreement is declared invalid or contrary to existing law, the
inoperability of that provision will have no effect on the remaining provisions of the Agreement which
will continue in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year written below.
THE CITY CONTRACTOR
City of Ocoee All City Management Services, Inc.
By_____________________________ By______________________________
Signature
_____________________________ _____________________________
Print Name and Title Print Name and Title
Date____________________________ Date____________________________
11643 TELEGRAPH RD. SANTA FE SPRINGS, CA. 90670 (800) 540-9290 ACMSSAFETY.COM
March 26, 2026
Scott Nylander – Deputy Chief of Police
Ocoee Police Department
646 Ocoee Commerce Pkwy. Ocoee, FL 34761
Dear Deputy Chief Nylander,
As many agencies begin preparing budgets, we would like to confirm our interest in
extending our agreement for School Crossing Guard Services through the 2026–2029 school
year. Enclosed is a Client Worksheet detailing the updated hourly billing rate and a
projection of your annual program cost based on current post locations and service hours.
Each year, we conduct a comprehensive review of the factors that influence the cost of
providing a safe and fully compliant School Crossing Guard Program. For the upcoming
term, the most significant driver of increased expenses is substantial nationwide increases
in insurance premiums. These increases are directly tied to the well‑documented risks
associated with crossing‑guard duties.
Recent research found that the job of a crossing guard has become increasingly dangerous
and ranks among the top 5 deadliest occupations in the United States. According to a major
Associated Press review of nearly 200 police departments, at least 230 school crossing
guards across 37 states were struck by vehicles over the past decade, and nearly three
dozen were killed.
These realities—documented fatality rates, rising injury claims, and a high‑risk job profile—
are directly reflected in the premium increases issued by insurance carriers. As a result,
ACMS is experiencing materially higher costs to maintain the essential General Liability and
Workers’ Compensation coverage required to operate a safe, compliant, and responsibly
insured program.
We remain fully committed to providing a safe, reliable, and professional School Crossing
Guard Program for your community. We value our partnership and hope you will find the
updated rate both reasonable and necessary to sustain the high safety and coverage
standards your program deserves. If you have any questions or need further information,
please contact me at (800) 540‑9290.
Thank you for your continued partnership,
Brian Brooks
Chief Operating Officer
“Keeping Kids Safe”
X $27.49 =
X $27.49 =
X $27.49 =
Pricing for 7/1/2026 - 9/30/2026
X $28.86 =
X $28.86 =
X $28.86 =
Pricing for 10/1/2026 - 6/30/2027
Total School Year Projected Cost
All City Management Services Inc.
Client Worksheet 2026 - 2027
Department: 2200801
Ocoee, FL - City of
Billing Rate for 2026/2027: $27.49
$28.86
Sites with Traditional Calendar
Calendar Groups Hours/Year Hourly Billing Rate Group Total
9 Sites @ 2.250 hrs/day, 5 days/wk 729 $20,040.21
(9 sites x 2.25 hrs/day x 36 days/yr)
10 Sites @ 2.00 hrs/day, 5 days/wk 720 $19,792.80
(10 sites x 2.00 hrs/day x 36 days/yr)
10 Sites @ 3.75 hrs/day, 5 day/wk 1350 $37,111.50
(10 sites x 3.75 hrs/day x 36 days/yr)
$ 76,944.51
Calendar Groups Hours/Year Hourly Billing Rate Group Total
9 Sites @ 2.250 hrs/day, 5 days/wk 2916 $84,155.76
(9 sites x 2.25 hrs/day x 144 days/yr)
10 Sites @ 2.00 hrs/day, 5 days/wk 2880 $83,116.80
(10 sites x 2.00 hrs/day x 144 days/yr)
10 Sites @ 3.75 hrs/day, 5 day/wk 5400 $155,844.00
(10 sites x 3.75 hrs/day x 144 days/yr)
$ 400,061.07
$ 323,116.56
TOTAL ANNUAL PROJECTED HOURS PROJECTED COST
X $28.86 =
X $28.86 =
X $28.86 =
Pricing for 7/1/2027 - 9/30/2027
X $30.30 =
X $30.30 =
X $30.30 =
Pricing for 10/1/2027 - 6/30/2028
Total School Year Projected Cost $ 420,017.94
$ 339,238.80
10 Sites @ 3.75 hrs/day, 5 day/wk 5400 $163,620.00
(10 sites x 3.75 hrs/day x 144 days/yr)
(10 sites x 2.00 hrs/day x 144 days/yr)
10 Sites @ 2.00 hrs/day, 5 days/wk 2880 $87,264.00
9 Sites @ 2.250 hrs/day, 5 days/wk 2916 $88,354.80
(9 sites x 2.25 hrs/day x 144 days/yr)
Calendar Groups Hours/Year Hourly Billing Rate Group Total
$ 80,779.14
10 Sites @ 3.75 hrs/day, 5 day/wk 1350 $38,961.00
(10 sites x 3.75 hrs/day x 36 days/yr)
(10 sites x 2.00 hrs/day x 36 days/yr)
10 Sites @ 2.00 hrs/day, 5 days/wk 720 $20,779.20
9 Sites @ 2.250 hrs/day, 5 days/wk 729 $21,038.94
(9 sites x 2.25 hrs/day x 36 days/yr)
Sites with Traditional Calendar
Calendar Groups Hours/Year Hourly Billing Rate Group Total
All City Management Services Inc.
Client Worksheet 2027 - 2028
Department: 2200801
Ocoee, FL - City of
Billing Rate for 2027/2028: $28.86
$30.30
TOTAL ANNUAL PROJECTED HOURS PROJECTED COST
X $30.30 =
X $30.30 =
X $30.30 =
Pricing for 7/1/2028 - 9/30/2028
X $31.82 =
X $31.82 =
X $31.82 =
Pricing for 10/1/2028 - 6/30/2029
Total School Year Projected Cost $ 441,066.42
$ 356,256.72
10 Sites @ 3.75 hrs/day, 5 day/wk 5400 $171,828.00
(10 sites x 3.75 hrs/day x 144 days/yr)
(10 sites x 2.00 hrs/day x 144 days/yr)
10 Sites @ 2.00 hrs/day, 5 days/wk 2880 $91,641.60
9 Sites @ 2.250 hrs/day, 5 days/wk 2916 $92,787.12
(9 sites x 2.25 hrs/day x 144 days/yr)
Calendar Groups Hours/Year Hourly Billing Rate Group Total
$ 84,809.70
10 Sites @ 3.75 hrs/day, 5 day/wk 1350 $40,905.00
(10 sites x 3.75 hrs/day x 36 days/yr)
(10 sites x 2.00 hrs/day x 36 days/yr)
10 Sites @ 2.00 hrs/day, 5 days/wk 720 $21,816.00
9 Sites @ 2.250 hrs/day, 5 days/wk 729 $22,088.70
(9 sites x 2.25 hrs/day x 36 days/yr)
Sites with Traditional Calendar
Calendar Groups Hours/Year Hourly Billing Rate Group Total
All City Management Services Inc.
Client Worksheet 2028 - 2029
Department: 2200801
Ocoee, FL - City of
Billing Rate for 2028/2029: $30.30
$31.82
TOTAL ANNUAL PROJECTED HOURS PROJECTED COST