HomeMy WebLinkAboutItem 11 Notification of Cumulative Expenditures with Orlando Fun Crew and Approval to Add this Vendor to the Single Source List
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: July 7, 2026
Item #: 11
Contact Name: Toren Hogan Department Director: Mark Johnson
Contact Number: Ext. 5005 City Manager: Craig Shadrix
Subject: Notification of Cumulative Expenditures with Orlando Fun Crew and Approval to Add
this Vendor to the Single Source List. (Recreation Operations Manager Hogan)
Background Summary:
Parks and Leisure Services has utilized Orlando Fun Crew during Fiscal Year 2025-2026 for various special
events for rides and games. Most recently, Parks and Leisure Services issued a purchase order in the amount
of $12,340.00 for the July 4th Celebration, exceeding the threshold by $3,590.00.
The purchase order for the July 4th Celebration was processed under the City Manager's purchasing authority;
however, the addition of more rides for America 250 caused the City's cumulative Fiscal Year 2025-2026
spending with Orlando Fun Crew to exceed the City Manager's $50,000 approval threshold. In accordance
with City purchasing requirements, staff is presenting this item to the City Commission for notification of the
cumulative expenditures and authorization for approval to add Orlando Fun Crew to the single source list for
future services as needed.
Issue:
Should the Honorable Mayor and City Commission approve the cumulative Fiscal Year 2025-2026
expenditures with Orlando Fun Crew in excess of the City Manager's purchasing authority of $50,000 and
approve the addition of Orlando Fun Crew to the single source list?
Recommendations:
Staff recommends the Honorable Mayor and City Commission approve the cumulative Fiscal Year 2025-2026
expenditures with Orlando Fun Crew in excess of the City Manager's purchasing authority of $50,000 and
approval to add this vendor to the single source list; and further, authorize the City Manager to approve
changes to the agreement up to the limit of his purchasing authority for each change order.
Attachments:
1. Fun Crew Invoice
Financial Impacts:
Special events were funded through the Parks and Leisure Services program budget and processed under
existing budget authority. The associated expenditure of $3,590.00 increased the City's cumulative Fiscal Year
2025-2026 expenditures with Orlando Fun Crew beyond the City Manager's purchasing authority threshold of
$50,000.
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
Sufficient funding is available within the Parks and Leisure Services budget for work performed under this
agreement. Future expenditures will be subject to budget availability and approval in accordance with the
City's purchasing policies and procedures.
Type of Item: Consent
Invoice/Order: 55893883
Order Date: 5/26/2026
930 Britt Court. Suite 100
Altamonte Springs, FL. 32701
407-936-7555
Customer Information
City of Ocoee
Adrian Dorsey
Office Phone: (407) 427-7445
Cell Phone: (407) 905-3180
Event Information
City of Ocoee
1 N Bluford Ave
Ocoee, FL 34761
Cell: (407) 905-3180
Office: (407) 427-7445
Start Date: 7/4/2026 5:00pm
End Date: 7/4/2026 9:00pm
Delivery: Fully Staffed
Surface: Pavement
Name Qty Total
Jokers Wild w/ staff 1 $4,500.00
Derby Races Game Trailer 1 $3,995.00
Battle Bar 1 $1,750.00
Mechanical Rocket Ship w/ staff 1 $1,495.00
Mechanical Base 1 $0.00
Generators 1 $600.00
Rentals subtotal $12,340.00
Sales Tax Exempt 0% $0.00
Total $12,340.00
$0.00
$0.00
$12,340.00
Retainer Fee Due
Amount Paid
Balance Due
Event Notes:
Payment Details:
Make all checks payable to Orlando Fun Crew.
Credit card payments will be charged a 3% fee.
If you have any questions concerning this invoice, please contact us.
Thank you for your business!
BANK ACCOUNT DETAILS:
Account Holder: Orlando Fun Crew
Account Number: 0351568519
ACH Routing: 063104668
Wire Routing: 062005690
Swift Code: UPNBUS44
Bank Address: 1900 5th Avenue North
Birmingham, AL. 35203