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HomeMy WebLinkAboutItem #05 Approval of 2007-08 Resurfacing Program AGENDA ITEM COVER SHEET Meeting Date: November 6, 2007 Item # _S Contact Name: Contact Number: Stephen C. Krug 6002 Reviewed By: Department Director: City Manager: Af~ ~- Subject: 2007 -08 Resurfacing Program. Background Summary: The Commission approved $200,000.00 for the City road resurfacing program in the 2007-08 budget. $192,746.04 is estimated to cover the resurfacing for following programmed streets; · Nicole Street · Joan Lee Court · Lauren Beth Street · Nancy Ann Terrace · Jessica Lee Lane · Shari Lynn Terrace . Wyoming Court · Amanda Court The remaining budget of $7,253.96 will be held as a reserve for potential quantity over-runs. Based on the current cost of asphalt and the apparent structural integrity of the programmed roads, Public Works recommends the City proceed with issuing a purchase order for the resurfacing of the residential streets for a not to exceed amount of $200,000.00 with Orlando Paving Company. This proposal utilizes the existing City of Orlando Annual Agreement for Streets Resurfacing BI05-2015. Issue: Approve the 2007-2008 road resurfacing program with Orlando Paving Company. Recommendations Public Works recommends the City approve issuing a purchase order for the resurfacing of residential streets for a not to exceed amount of $200,000.00 with Orlando Paving Company. Attachments: Contractor cost proposal and spread sheet. Financial Impact: Proposed resurfacing program falls within the 2007-2008 budget account line 001-541-10-6300. Type of Item: (please mark with an "x') Public Hearing _ Ordinance First Reading _ Ordinance Second Reading Resolution ~ Commission Approval Discussion & Direction For Clerk's Deot Use: _ Consent Agenda _ Public Hearing _ Regular Agenda Original Document/Contract Attached for Execution by City Clerk _ Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) dJttld N/A N/A N/A 2 56174 ORLANDO PAVING COMPANY POBOX 547186 ORLANDO, FL 32854 Contact: ALBERT A ARJIBAY Phone: 407-57S-9779 EXT 235 Fax: 407-578-5251 Quote To: CITY OF OCOEE 301 MAQUIRERD OCOEE, FL 34761 407-905-3170 407-905-3176 STEVE KRUG Job Name: STREET RESURFACING 2007 FALL 2007 OCOEE DEC 15, 2007 ONE ocr 19,2007 Phone: Fax: Contact Person Location Completion Date Mob's in Bid Bid Date Subject to credit approval. Orlando Paving Company will furnish the following work: ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 10 MOBILIZATION 1.00 LS 11,575.00 11,575.00 20 MAINTENANCE OF TRAFFIC 1.00 LS 8,763.00 8,763.00 30 TYPE S-3 1,700.00 TN 78.55 133,535.00 40 MILLING 0" - 1.25" 12,077.00 SY 2.10 25,361.70 50 MANHOLE RISERS 32.00 EA 340.27 10,888.64 60 REFLECTIVE PAVEMENT MARKERS 10.00 EA 4.22 42.20 80 6" LINE 1,400.00 LF 0.56 784.00 90 6" DOUBLE YELLOW 500.00 LF 1.14 570.00 100 12" WHITE CROSSWALK 50.00 LF 1.81 90.50 110 24" STOP BAR 200.00 LF 5.68 1,136.00 GRAND TOTAL $192,746.04 NOTES: DOES NOT INCLUDE LEVELING TO ACHIEVE CROSS SLOPE ON OVERLAY. ROLLING STRAIGHT EDGE IS TO BE PERFORMED PRIOR TO AND AFTER OVELRA Y. NO CORRECTIVE WORK DUE TO EXISTING CROSS SLOPE OR RlDEABILITY IS INCLUDED IN TIllS PROPOSAL. Standard Terms and Conditions of Agreement Price Includes: (No incidentals other than detailed below and clarified herein, shall be assumed to be included) 1. Applicable State and/or COWlty sales and/or usage taxes. 2. All applicable material and in-place density testing as per the current FDOT standards in place and our FDOT approved Quality Control Plan. (Any and all additional testing shall be conducted by others and is not included in this proposal) 3. Tack coat included as required between existing and new asphalt 4. Work is to be performed during normal business hours of Monday through Friday between7am-5pm. Pricing for split-shifts or night work to be provided upon request Any work requested, but not specified, to be performed at nights or weekends may be subject to additional plant fees for opening and loading during non operating hours 5. If quoted, miscellaneous asphalt item is for placement of asphalt only. (Grading, compacting and weed control is the responsibility of the prime contractor.) 6. Light sweeping of surface prior to asphalt application 7. The asphalt materials prices quoted in this document are based on the most recent FDOT asphalt cement index Page 1 of 4 8. Turnout Construction is for asphalt ONLY and is for the placement of asphalt onl)' 9. Any pricing for milling shall be valid only for areas accessible by a conventional milling machine Price Excludes: (The following items are not included unless SUBCONTRACTOR specifically includes them in the format of our proposal described as "Includes.") I. Engineering, construction layout, survey orlAs-Built" drawings. 2. Bond. Ifrequired, add one & one-half percent (1-1/2%) to the above quoted amount Minimum cost is $500.00. 3. SWPP Plan, implementation and maintenance of inlet protection and cleaning of debris in storm system 4. Traffic control, written traffic control plan, flagging, custom signs or message boards 5. Off-Duty Officer or coordination ofOft:Duty Officer. 6. Lump Sum MOT Asphalt for wedges at bridge ends, edges, drop-offs, etc. 7. Permits or fees of any kind 8. Inspection or inspection costs. 9. Notification of owners, agencies, residents or businesses affected by the work 10. Locating, adjusting, protecting and/or relocating of any utilities. 11. Cleaning of tack andlor prime tracked on to adjacent roadways, driveways and bridge decks due to normal paving operations. 12. Proof rolling. 13. Repair or cleaning of any miscellaneous concrete damage caused by paving equipment or trucks that must be traveled over to access paving areas. This includes valley gutters that are poured prior to paving 14. Saw cutting of phased pavements and'or any preparation of base materials. 15. Saw cutting and removal at tie-ins to existing roadways and facilities. 16. Heavy cleaning, flushing with water or cleanup of any kind other than light sweeping 17. Removal of items from work area and/ or towing of vehicles from the work area 18. Installation or removal of temporary or permanent pavement markings, signs, raised pavement markers and bollards unless specifically included in quotation 19. Removal of vegetation, silt spots, oil, grease or any other extraneous materials on existing surface which may affect the bond of the new asphalt layer. 20. Placement of herbicide or weed sterilant 21. Removal and disposal of asphalt waste product 22. Reworking of shoulders and grassing of any kind 23. Post sweeping of roadway, curb and gutters It is reasonable to expect a minor amount of edge raveling to occur at the longitudinal joint at the curb and gutter. Any sweeping of this material will be done by others The following terms and conditions will be made a part of any agreement provided by the Client and shall take precedence I. Price includes up to (number of mobs listed on front page of propos aD mobilization. Ifrequired, additional mobilizations will be performed at $3,000.00 per move-in. 2. Work must be scheduled at least three (3) weeks (15 business days) in advance to assure crew availability. No work, including prime and sand, will be scheduled until an executed contract and Job Information Sheet is received by Orlando Paving Company. 3. Additional work, if required and not provided for in the Agreement, will be performed at a negotiated price or on a time and materials basis. The bid is based on asphalt placed at 110 pounds per square yard inch. Any overruns are to be paid at $100.00 per ton. 4. Owner / Prime contractor acknowledges that supply shortages in Florida for the raw materials(specifically liquid asphalt and aggregates) necessary for the production and delivery of hot mix asphalt materials may occur and that the prices for these materials may increase during the tenn of this agreement If liquid asphalt increases by 10% or more, Orlando Paving Company will have the right to adjust the unit prices accordingly based on the liquid asphalt material pricing from FDOT asphalt price index. All FDOT index infonnation can be accessed at the following website www.dot.state.fl.us/Construction/fuel&bitlfuel&bithtm 5. This proposal is valid for 30days from the date of proposal Failure to execute a contract or receive a Letter of Intent within these 30 days may be cause for cancellation or price adjustment Page 2 of 4 6. The above price is based on completing all work within the original Contract Time If the time extends beyond this period, prices will be renegotiated. These prices DO NOT provide for any acceleration of work If acceleration of work is requested, revised pricing shall be anticipated and a pro-rata share of any bonus received shall be paid upon completion 7. Orlando Paving Company shall require a reasonable amount of time to complete the above work Being that much of Orlando Paving Company's scope of work is typically performed near the end of the project, lack of time provided to Orlando Paving Company by the owner/ prime contractor shall not mandate acceleration or additional crews by Orlando Paving Company nor shall it open Orlando Paving Company up to the assessment of any liquidated damages 8. Prior to commencement, Orlando Paving Company will be provided an approved! conformed set of 'For Construction' specifications and drawings at no cost to ope. Prices are based on the information provided in the bid documents, any changes or deviations between the bid and for construction documents are subject to a price increase 9. Within 20 days of executed contract, Owner / Prime Contractor will provide Orlando Paving Company with a project schedule showing durations for all paving activities and final completion date This schedule will be mutually agreeable between the parties, along with any updates to the Schedule Any impacts will be measured utilizing this schedule Liquidated damages will only be assessed to the extent that Orlando Paving Company solely and directly impacts the most critical path of the Schedule and to the extend Liquidated damages are assessed by the Owner Orlando Paving Company will NOT be responsible for any additional costs including but not limited to consequential damages Failure to provide the Schedule to Orlando Paving Company will alleviate OPC of any responsibility for liquidated damages assessed on the Project 10. The above price is based on quantities supplied by the owner/ prime contractor. Job will be billed by field measured quantities. Quantities on quote will be the minimum quantities billed 12. All staking, layout and establishment of grades to be performed by others and shall be clearly indicated prior to commencement of paving, Orlando Paving Company shall accept no responsibility for improper engineering ancbr areas where no grades were indicated prior to commencement 13. Any additional, unforeseen hand work such as trench repair, work at curb repairs, manholes, etc will be performed at a negotiated unit price as necessary. 14. All prices are based on the use of RAP (Recycled Asphalt Product) in the production of the hot-mix asphalt, as per FDOT Standards, unless the item of work is noted otherwise to specifically be virgin materials only 15. Orlando Paving Company, at its decision, can and will suspend all operations when, in our opinion, maintenance of traffic provided by the prime contractor is insufficient or has become unsafe to our crews 16. Unless quoted separately, prime & sand shall be applied at the rate of 0.10 galslsy for $0.45/sy. Sand shall be provided by the prime contractor. Ifno sand is provided there will be an additional charge A minimum trip charge of$650.00 will be assessed for any prime and sand Same pricing will apply to any re-prime work which is performed at no fault of Orlando Paving Company. 17. Owner I Prime Contractor acknowledges that asphalt placement generates a minimal amount of waste product which will need to be left on site to be cleaned and disposed of by others. 18. Unless quoted as a separate lump sum item, this quotation does not include any asphalt for MOT items such as wedges at bridge decks, longitudinal drop-offs, etc. Should this work be required, these materials will be priced separately as additional work. 19. Orlando Paving Company cannot and will not guarantee drainage on pavements with a rate of fall less than! 1/2% slope on the plans or in the field conditions. Orlando Paving Company will not be responsible to notify customers of any conditions that exist that would present this problem If there are puddles that arise from these conditions none of Orlando Paving Company's payments will be withheld and it will not be responsibility of the Subcontractor to repair this situation unless all payments are made to the Subcontractor and a signed Change Order is issued to Orlando Paving Company for this work Page 3 of 4 20. Owner / Prime Contractor to provide Orlando Paving Company with a suitable staging area for Orlando Paving Company's operations to stockpile miscellaneous materials, park and fuel equipment 21. Orlando Paving Company's ability to attain acceptable in-place density on the asphalt pavement is directly dependant on the condition and density of the base and sul>-grade, which was placed and prepared by others. 22. If work is not completed prior to the completion date of the contract, Orlando Paving Company may cancel this contract with a 10 day written notice. If the contract is cancelled, Orlando Paving Company shall not be held liable for any remaining contract work and shall be entitled to receive fmal payment for all work performed by us to the date of cancellation withinl5 days. 23. Any and all bituminous adjustments and applicable fuel adjustments shall be paid to Orlando Paving Company Payment is due monthly. 24. This proposal, word for word, in its entirety shall be included in and become a governing part of any executed 'Contractual Agreement' when issued Orlando Paving Company reserves the right to review and decline acceptance of any tenus or conditions modified by Owner/Prime Contractor. Orlando Paving Company reserves the right to amend, revise or revoke this proposal up to the time the bid is opened 25. Orlando Paving Company will invoice Owner/ Prime Contractor for all work in place at end of each month All balances for work completed are due within 30 days of invoice date and interest will accrue at a rate ofl ~ 1/2% monthly on all unpaid balances. Orlando Paving Company reserves the right not to schedule future work on any contract that has an unpaid balance over 60 days. 26. Any retainage withheld from Orlando Paving Company must be paid within90 days from the last day worked by OPC regardless of date Prime Contractor is to be paid 27. Orlando Paving Company must be notified, in writing, of any disputed amounts withinlO days of the date of invoice, otherwise invoice will be considered acceptable by the Ownerf Prime Contractor and must be paid in full in a timely manner 28. The proposal and any subsequent 'Contractual Agreement' are contingent upon strikes, accidents, uprisings, weather, material shortages and other delays or circumstances beyond our control Orlando Paving Company will NOT be responsible for severe material shortages in the Florida Market which may impact the schedule OPC will provide workman's compensation at the statutory rate, general liability and auto liability insurance at$I,OOO,OOO each, a certificate shall be made available if required. 29. All disputes will be subject to Mediation then Binding Arbitration if not settled in Mediation Arbitration shall commence upon a e dem d by either party and served upon the other part:y Such arbitration shall be in accordance with the constructl itration rules of the Florida Arbitration Code, and the venue for such arbitration shall be the county in which the or Orange County, Florida ACCEPTANCE: I, We the undersigned, accept the above proposal and authorize you to proceed with the work as specified, subject to all terms contained herein. CUSTOMER DATE OF ACCEPTANCE BY TITLE Page 4 of 4 c.... )> ~ z g 3 C5 lllr:J III 3 c....~lll~c.... C/) -I e. )> S' ~ '!]. 3l '< ~ CD g ~ !:t o III ",,(01,< III C/l)>~ ('):J n m -I I 3 , 0 ~. o' :J - r 0 .... )>gllln3rlll:JOJ' CDCD'Z r- T g. !:. 5''< r -I m. (') CD CIl III C/)e. a.(05CD~:J"!:.(')-3 cp CD CD""CIla.- CD [{l cI> ~-cp n III CD C/l n III n ....Jrr.....Jrr.....Jrr.....Jrr. 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