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Home My WebLink AboutItem 07 Approval to Submit Grant Application and Accept Award to the Florida Firefighter Cancer Decontamination Grant City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: July 21, 2026 Item #: 7 Contact Name: Charles Van Camp Department Director: Thomas Smothers Contact Number: Ext. 2006 City Manager: Craig Shadrix Subject: Approval to Submit Grant Application and Accept Award to the Florida Firefighter Cancer Decontamination Grant for Two Vehicle Exhaust Capture Systems. (Deputy Fire Chief Van Camp) Background Summary: The Ocoee Fire Department requests City Commission authorization to submit a grant application for funding to purchase and install vehicle exhaust capture systems on two fire apparatus: one E-ONE fire engine and one Sutphen 90-foot aerial platform. The requested action also authorizes the City to accept the grant, if awarded, provide the required 25% local matching funds, and purchase the two exhaust capturing systems. Firefighters are routinely exposed to diesel exhaust emissions generated by emergency response apparatus. Diesel exhaust has been identified as a known human carcinogen and is associated with increased risks of cancer and respiratory disease. The NO SMOKE direct source diesel exhaust filtration system significantly reduces firefighter exposure by capturing and filtering diesel emissions directly at the source before they enter the fire station or surrounding work areas. All front line fire apparatus already have this system, except for the newly purchased fire engine and the aerial tower truck. The proposed project will equip two frontline apparatus with onboard exhaust capture systems that comply with NFPA 1500 (2018) firefighter health and safety standards. Installation of these systems will improve station air quality, reduce occupational health risks, and further the Department's ongoing commitment to firefighter cancer prevention and workplace safety. Approval of this item serves a valid public purpose by enhancing firefighter health and safety, reducing exposure to hazardous diesel exhaust emissions, improving workplace air quality within City fire stations, and ensuring emergency response apparatus are equipped with technology that supports nationally recognized firefighter safety standards. The project will help protect the City's emergency responders while improving the long-term reliability and safety of fire department operations. The total estimated project cost, including equipment and installation for both apparatus, is $21,392. • Total Project Cost: $21,392 • Federal Grant Request (75%): $16,044 • Required City Match (25%): $5,348 City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org If the grant is awarded, the City's required matching funds will be provided through the Fire Department's approved budget. Issue: Should the Honorable Mayor and City Commission authorize the Fire Department to submit the grant application for vehicle exhaust capture systems and, if the grant is awarded, to authorize the City Manager to accept the grant and authorize the Mayor, City Clerk, and Staff to sign the grant agreement, execute all necessary grant documents, provide the required local matching contribution of $5,348, and purchase the NO SMOKE direct source diesel exhaust filtration system? Recommendations: Staff recommends the Honorable Mayor and City Commission authorize the Fire Department to submit the grant application for vehicle exhaust capture systems and, if the grant is awarded, to authorize the City Manager to accept the grant and authorize the Mayor, City Clerk, and Staff to sign the grant agreement, execute all necessary grant documents, provide the required local matching contribution of $5,348, and purchase the NO SMOKE direct source diesel exhaust filtration system. Attachments: 1. No Smoke Quote Financial Impacts: The estimated total project cost is approximately $21,392 and includes the purchase and installation of two exhaust capturing systems. Under the FEMA Assistance to Firefighters Grant, the City of Ocoee would be responsible for a required cost share of approximately ten percent (10%) of the total project cost. Estimated City Match Requirement: • Total Project Cost: $21,392 • Federal Grant Request (75%): $16,044 • Required City Match (25%): $5,348 If awarded, the required City match of $5,348 would be provided from the Fire Department’s operating budget (001-522-00-4605 Vehicle Parts and Repairs). Type of Item: Consent Quotation Beecher Emission Solution Technologies, LLC dba Ward Diesel Filter Systems 1250 Schweizer Road Date:July 13, 2026 Horseheads, NY 14845 Quotation #:12923 Phone: 800-845-4665 Fax: 607-739-7092 To: Quotation valid until:August 12, 2026 Prepared by:TF Attention: Quantity Per Unit Credit Card Price Total Credit Card Price *CREDIT TOTAL $22,461.60 Quantity Per Unit Cash/Check Price Total Cash/Check Price CASH TOTAL $21,392.00 Warranty: One (1) year. End User:Ocoee Fire Department Installation Site: TBD Regional Sales Manager Tony Farrell Description NO SMOKE direct source diesel exhaust filtration system, installed, excluding taxes 2 Terms: Net 30 days on all invoices. Invoicing will be done weekly on the number of units installed for each week. Ocoee Fire Department 563 S Bluford Ave Ocoee FL 34761 Charles Van Camp $22,461.60$11,230.80 Notes: All prices are in US Dollars. Proposal does not include bid and/or performance bond cost. *Effective February 11, 2024, merchants in New York State must provide clear and conspicuous disclosure of credit card surcharges to consumers. Description 2 NO SMOKE direct source diesel exhaust filtration system, installed, excluding taxes $10,696.00 $21,392.00