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Home My WebLink AboutItem 06 Approval to Piggyback OMNIA's Contract with Fifth Asset Inc. City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: August 4, 2026 Item #: 6 Contact Name: Steven Weber Department Director: Steven Weber Contact Number: Ext. 1520 City Manager: Craig Shadrix Subject: Approval to Piggyback OMNIA's Contract with Fifth Asset Inc. for the DebtBook Debt and Cash Management Software as a Service (SaaS) Platform. (Finance Director Weber) Background Summary: Finance staff continually evaluates industry best practices and emerging technologies to improve efficiency and compliance with public finance and government accounting standards. Following a review of available solutions, staff recommends contracting with Fifth Asset, Inc. for the DebtBook debt and cash management SaaS platform. The proposed solution provides unified debt, cash and investments in a single platform that centralizes data and streamlines critical workflows. The DebtBook platform will enable staff to optimize cash flow and debt structures, ensuring resilient liquidity, stronger financial performance, and continued public trust. It will also assist in the preparation of note disclosures required in the City's annual comprehensive financial report (ACFR) to comply with Government Accounting Standards Board (GASB) pronouncements. Under Fifth Asset, Inc.'s OMNIA cooperative purchasing contract (Region XIV Education Service Center as lead agency), DebtBook's proposal includes a three-year contract for FY2027 at a cost of $20,000; FY2028 at a cost of $21,000; and FY2029 at a cost of $22,060. The implementation phase of the software platform will take place during the current fiscal year. Issue: Should the Honorable Mayor and City Commission approve the contract with Fifth Asset, Inc. for the DebtBook debt and cash management Saas platform? Recommendations: Staff recommends the Honorable Mayor and City Commission: 1. Approve the three-year agreement with Fifth Asset, Inc. through September 30, 2029, for the DebtBook debt and cash management Software-as-a-Service (SaaS) platform piggybacking the OMNIA Partners cooperative purchasing Contract No. 159808, including authorized contract extensions as provided in the OMNIA Partners cooperative purchasing contract. 2. Approve the software implementation during fiscal year 2026 at a cost of $2,500. 3. Authorize the Mayor, City Clerk, City Manager, and staff to execute all documents necessary to implement and administer the agreement. 4. Authorize the City Manager to approve change orders to this agreement up to the limit of his procurement authority for each change order, and up to the budgeted amount for all change orders. City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Attachments: 1. DebtBook Order Form 2. Debtbook Cobranded Collateral 3. DebtBook OMNIA Contract Financial Impacts: The DebtBook software implementation cost of $2,500 is adequately funded in the Finance Department's professional services FY26 budget (001-513-00-3128). Funding for subsequent fiscal years will be incorporated into the Finance Department's software subscription services budget as part of the annual budgeting process. Type of Item: Consent ORDER FORM I.General Informa2on Customer Informa/on Customer Name: Address: Contact Name: Email: City of Ocoee, FL (“Customer”) 1 N Bluford Avenue Ocoee, FL 34761 Steve Weber sweber@ocoee.org Customer Billing Informa/on Address: Billing Email: 1 N Bluford Avenue Ocoee, FL 34761 sweber@ocoee.org Order Form Informa/on Order Form Effec/ve Date: Date of last signature Agreement Effec/ve Date: Date of last signature II.Products & Services Treasury Item & Description Cash Management Core Annual recurring fee for DebtBook's cash management software-as-a-service application provided to Customer through access to the Application Services Debt Management Core Annual recurring fee for DebtBook's debt management software-as-a-service application provided to Customer through access to the Application Services Cash SFTP Integration DebtBook's SFTP bank connectivity functionality within the cash management software-as-a-service application provided, if applicable, to Customer through access to the Application Services. Debt Accounting Annual recurring fee for DebtBook's debt accounting software-as-a-service application provided to Customer through access to the Application Services Non-Recurring Item & Description Cash Management Core Premium Implementation The additional implementation services provided to Customer including tailored implementation support and entry of relevant Customer Data. Debt Management Core Premium Implementation The additional implementation services provided to Customer including tailored implementation support, review of Application Obligations, and entry of relevant Customer Data. Annual Summary Year 1 Year 2 Year 3 Recurring Subscription Fees $20,000.00 $21,000.00 $22,060.00 One-Time Implementation Fees $2,500.00 Annual Total $22,500.00 $21,000.00 $22,060.00 TOTAL $65,560.00 III.Order Form Terms 1.Services. This Order Form sets forth the Services to be provided to Customer, including the specific Products to be provided to Customer through its access to the Applica/ons Services. 2.Term. The Ini/al Term of this Order Form begins on the Order Form Effec/ve Date as indicated above and will con/nue for 3 years. Therea]er, this Order Form will renew in accordance with the Agreement (as defined below). 3.Fees. DebtBook will invoice Customer upon the Order Form Effec/ve Date and Customer will pay Fees herein for the first year of the Ini/al Term in accordance with the payment terms of the Agreement. All Fees therea]er will be due and payable annually and subject to the payment terms of the Agreement. Each invoice will be emailed to Customer’s billing contact indicated herein. 4.The Cash SFTP Integra2on includes bank connec/ons through a third-party provider and the addi/onal terms applicable to such party found at the following link will be made a part of the Agreement: h`ps://www.debtbook.com/cash- management-terms-s]p-integra/on. 5.OMNIA. This Order Form is subject to the terms established under that certain Master Agreement dated as of February 19, 2026, and referenced as Contract #159808 (the “OMNIA Agreement”), by and between DebtBook and OMNIA Partners, Inc. (“OMNIA”), on its behalf and on behalf of other par/cipa/ng governmental agencies. The Master Services Agreement (the “Agreement”) incorporated into the OMNIA Agreement and this Order Form govern the direct contractual rela/onship between DebtBook and Customer. IV.General Terms This Order Form and the Services are governed by the Agreement as set forth under OMNIA Agreement. The Agreement governs the direct rela/onship between DebtBook and the Customer, and this Order Form is issued pursuant to, and incorporates by reference, the terms of the Agreement. The Agreement will run concurrently with the Term of any Order Form then outstanding. The Agreement supersedes any prior discussion or representa/ons regarding Customer’s purchase and use of the Products and Services described in this Order Form. Each of the undersigned represents that (1) they are authorized to execute and deliver this Order Form on behalf of their respec/ve party, (2) they are authorized to bind their respec/ve party to the terms of the Order Form, and (3) if Customer is a Government En/ty, sufficient funds have been appropriated and are available to pay any Fees due under the Order Form in Customer’s current fiscal year. This Order Form and any other documents executed and delivered in connec/on with the Agreement may be executed in counterparts, each of which is deemed an original, but all of which together are deemed to be one and the same agreement. If permi`ed by applicable law, electronic signatures may be used for the purpose of execu/ng this Order Form by email or other electronic means. Any document delivered electronically and accepted is deemed to be “in wri/ng” to the same extent and with the same effect as if the document had been signed manually. FiCh Asset, Inc. d/b/a DebtBook City of Ocoee, FL By: \signature2\ By: \signature1\ Name: \fullname2\ Name: \fullname1\ Title: \/tle2\ Title: \/tle1\ Date:\date2\ Date:\date1\ APPROVED: ATTEST: CITY OF OCOEE, FLORIDA ________________________________ __________________________________, Melanie Sibbitt, City Clerk Rusty Johnson, Mayor DATE:___________________________ (SEAL) FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY THE CITY OF OCOEE, FLORIDA COMMISSION AT A MEETING HELD APPROVED AS TO FORM AND LEGALITY ON _______________________, 2026 this ____ day of __________________, 2026 UNDER AGENDA ITEM NO. _____. FISHBACK DOMINICK BY: Richard S. Geller, Esq., City Attorney OMNIA Partners &DebtBook OMNIA Partners works to connect the public sector to collective buying power. The OMNIA Partners and DebtBook partnership provides your organizations the ability to streamline the acquisition process and save time and resources typically allocated procuring new software. PUBLIC SECTOR | K-12, HIGHER EDUCATION, STATE & LOCAL GOVERNMENT Built by the industry and for the industry, DebtBook enables organizations to: Easily implement GASB 87 and GASB 96 and maintain ongoing compliance Centralize and modernize debt, lease, and subscription management practices Enhance collaboration with internal teams and external partners Tom Wiese | tom.wiese@debtbook.com | 817-307-1181 DebtBook helps finance teams in local government, nonprofits, and similar organizations manage their debt, leases, and subscriptions in the cloud. Over 1,400 organizations nationwide trust DebtBook to help them drive efficiency, collaboration, transparency within their organizations and make more informed decisions. D e b t B o o k ’s p o w e r f u l , e a s y -t o -u s e , c l o u d -b a s e d s o f t w a r e p r o v i d e s fi n a n c e t e a m s : Tom Wiese | tom.wiese@debtbook.com | 817-307-1181 C O N T R A C T D E T A I L S Debt and Lease Management Software and Consulting Services Contract Number: 14-03 Contract Name Region 14 ESC Lead Public Agency 3 year term, August 16, 2021 to July 31, 2024 Option to renew for two (2) additional one (1) year periods Terms About OMNIA Partners As your ally in the purchasing process, OMNIA Partners is dedicated to optimizing procurement for your organization. Our goal is to improve the way your organization identifies, evaluates, and procures what they need at the best value. With free membership, you'll gain full access to our portfolio of leading national supplier contracts, spend visibility, analytics, and subject matter experts. Join thousands of members who are discovering a better way to buy. 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