HomeMy WebLinkAboutItem 04 Approval of Clear Village Inc. Agreement
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: August 18, 2026
Item #: 4
Contact Name: Nick Lepp Department Director: Nick Lepp
Contact Number: Ext. 1018 City Manager: Craig Shadrix
Subject: Approval of Clear Village Inc. Agreement for Software Support and Maintenance.
(Development Services Director Lepp)
Background Summary:
The city was a co-developer of the Service Architecture for Government Efficiency (SAGE) software with the
University of Central Florida (UCF) in 2009, at which time a prototype building permit application was
developed. When UCF ended its work on the product, it was transferred to Clear Village, Inc. (CVI) in 2010.
The city's executed agreement with CVI for continued software support and maintenance of SAGE has
expired. The proposed agreement covers software support and maintenance as a basic service for a set fee of
$55,000 per year, with an annual increase of 3%. In addition, under the heading of “Consulting Services,” CVI
has established a means for us to add functionality to the original software through a separate scope of work
with a negotiated fee, which would include direct staff time and reimbursable expenses.
The city needs to maintain effective use of the SAGE building permit software by entering into an Agreement
for Software Support and Maintenance with CVI. Extending SAGE functions to cover other areas of
Development Services may also be advisable.
Issue:
Should the Honorable Mayor and City Commission authorize the execution of an Agreement for Software
Support and Maintenance for an initial term of 12 months at a cost of $55,000 with up to five (5) annual
renewals?
Recommendations:
Staff recommends that the Honorable Mayor and City Commission authorize the execution of an Agreement
for Software Support and Maintenance for an initial term of 12 months at a cost of $55,000 with up to five (5)
annual renewals.
Attachments:
None
Financial Impacts:
This procurement is accommodated by the adopted FY 2026 Budget and included in the FY 2027 Proposed Budget
under GL 430-524-00-3400.
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
Type of Item: Consent