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Home My WebLink AboutItem 07 Approval of FY 2026-2027 Budget Equipment Purchases City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: October 20, 2026 Item #: 7 Contact Name: Daniel Abdo Department Director: Mark Johnson Contact Number: Ext. 5101 City Manager: Craig Shadrix Subject: Approval of FY 2026-2027 Budget Equipment Purchases. (Parks Operations Manager Abdo) Background Summary: The City traditionally purchases equipment through various competitively bid annual contracts. Parks & Leisure Services has researched pricing and has found the Sourcewell bid contract and the National Cooperative Purchasing Alliance provide the lowest competitively bid pricing for equipment utilizing competitively bid contracts. The approved budget includes the following Parks Division mowing equipment purchases, priced through Sourcewell and the Toro Company and the National Cooperative Purchasing Alliance bid contracts in the amount of $71,994.24: • (Two) 5000 Series Rear Discharge 60 in 26.5 hp EFI 747 cc: cost $31,547.80 • (One) Toro Workman – (HDX) 2WD (Kubota Gas): cost $40,446.44 Issue: Should the Honorable Mayor and City Commission approve the acquisition of the budgeted 2026/2027 equipment purchases totaling $71,994.24? Recommendations: Staff recommends the Honorable Mayor and City Commission approve the acquisition of the budgeted 2026/2027 equipment purchases totaling $71,994.24. Staff also recommends that the City Manager be authorized to approve change orders to this contract up to the limit of his purchasing authority for each change order, and up to the budgeted amount for this project for all change orders. Attachments: 1. Ocoee 100126 Q-43515 Z5000 - Quote 2. Ocoee 100126 Q-43517 HDX - Quote 3. Toro 112624-TTC Price Information 4. Toro Contract Financial Impacts: Funds are appropriated in the Parks and Leisure Services Department Budget, account number 317-572-10- City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org 6400. (Job #’s A000609 and A000614), for a Replacement Mowers and a Ballfield Machine. totaling $74,994.24 Type of Item: Consent Page 1 of 2 Dan Abdo Parks Operations Manager Ocoee 301 Maguire Rd Ocoee, FL 34761 Dear Dan Abdo, Thank you for your interest in Wesco Turf. Per your request, I am pleased to submit the enclosed quotation for your review. Should you have any further questions regarding this proposal, please do not hesitate to contact me or our office. My direct phone number and email address are listed below for your convenience. Once again, thank you for your consideration of Wesco Turf. Best Regards, Bill Hoffer Commercial Sports Fields & Grounds Territory Manager (407) 467-2067, bill.hoffer@wescoturf.com Q-43515 Page 2 of 2 2101 Cantu Court, Sarasota FL 34232 Date: October 1, 2026 300 Technology Park, Lake Mary FL 32746 Expires: October 31, 2026 7037-37 Commonwealth Avenue, Jacksonville FL 32220 Prepared For: Bill To: Ship To: Dan Abdo OCOEE, CITY OF PARKS & RECREATION Parks Operations Manager 1 N BLUFORD AVE 1820 A.D. MIMS RD Ocoee OCOEE, FL 34761 OCOEE, FL 34761 301 Maguire Rd Ocoee, FL 34761 Sourcewell Cooperative Contract Number: Toro 112624-TTC. Ventrac 112624-TTC-2. Maturity Date 1/31/2029. Total Units Qty Model No. Description MSRP Each Price Each Extended Price 2 1 72924 5000 Series Rear Discharge 60 in (152 cm) 26.5 hp EFI 747cc $20,777.00 $15,167.21 $30,334.42 1 TSETUP Toro Setup Fee $303.35 $606.69 1 TDELIVERY Toro Delivery Fee $303.35 $606.69 Total $31,547.80 Terms: Net 30 Equipment Total $31,547.80 Sales Tax $0.00 Totals: $31,547.80 Warranty The above quote meets or exceeds ANSI Safety Specification. Toro Consumer / Landscape Contractor Equipment carries a two- year unlimited hours or 5 year 1200 hour warranty. The undersigned hereby orders from Wesco Turf the equipment detailed in this quotation. This order is subject to our ability to obtain such equipment from the manufacturer and Wesco Turf shall be under no liability if delivery of the equipment is delayed or prevented due to labor disturbances, transportation difficulties, or for any reason beyond our control. The price indicated is subject to your receipt of the Equipment prior to any change in price by the manufacturer. Please indicate your acceptance of this quote as an order by signing below and returning via email to bill.hoffer@wescoturf.com or fax 941.487.6889. Payment terms are subject to credit approval. Time of delivery may vary; please check when placing order. Signed: Name: Date:_es_:signer1:date}} Thank you for considering Wesco Turf, Inc. for your equipment needs. If I can be of any further assistance, please do not hesitate to contact me. Sincerely, Bill Hoffer Commercial Sports Fields & Grounds Territory Manager (407) 467-2067, bill.hoffer@wescoturf.com Page 1 of 2 Dan Abdo Parks Operations Manager Ocoee 301 Maguire Rd Ocoee, FL 34761 Dear Dan Abdo, Thank you for your interest in Wesco Turf. Per your request, I am pleased to submit the enclosed quotation for your review. Should you have any further questions regarding this proposal, please do not hesitate to contact me or our office. My direct phone number and email address are listed below for your convenience. Once again, thank you for your consideration of Wesco Turf. Best Regards, Bill Hoffer Commercial Sports Fields & Grounds Territory Manager (407) 467-2067, bill.hoffer@wescoturf.com Q-43517 Page 2 of 2 2101 Cantu Court, Sarasota FL 34232 Date: October 1, 2026 300 Technology Park, Lake Mary FL 32746 Expires: October 31, 2026 7037-37 Commonwealth Avenue, Jacksonville FL 32220 Prepared For: Bill To: Ship To: Dan Abdo OCOEE, CITY OF PARKS & RECREATION Parks Operations Manager 1 N BLUFORD AVE 1820 A.D. MIMS RD Ocoee OCOEE, FL 34761 OCOEE, FL 34761 301 Maguire Rd Ocoee, FL 34761 Sourcewell Cooperative Contract Number: Toro 112624-TTC. Ventrac 112624-TTC-2. Maturity Date 1/31/2029. Total Units Qty Model No. Description MSRP Each Price Each Extended Price 1 1 07384 Toro Workman - (HDX) 2WD (Kubota Gas) $45,540.00 $35,521.20 $35,521.20 1 07372 Canopy $1,127.00 $879.06 $879.06 1 07316 High Flow Hydraulics Kit HDX $3,193.00 $2,490.54 $2,490.54 1 TDELIVERY Toro Delivery Fee $777.82 $777.82 1 TSETUP Toro Setup Fee $777.82 $777.82 Total $40,446.44 Terms: Net 30 Equipment Total $40,446.44 Sales Tax $0.00 Totals: $40,446.44 Warranty The above quote meets or exceeds ANSI Safety Specification. Toro Commercial Equipment carries a two-year or 1500 hour warranty. The undersigned hereby orders from Wesco Turf the equipment detailed in this quotation. This order is subject to our ability to obtain such equipment from the manufacturer and Wesco Turf shall be under no liability if delivery of the equipment is delayed or prevented due to labor disturbances, transportation difficulties, or for any reason beyond our control. The price indicated is subject to your receipt of the Equipment prior to any change in price by the manufacturer. Please indicate your acceptance of this quote as an order by signing below and returning via email to bill.hoffer@wescoturf.com or fax 941.487.6889. Payment terms are subject to credit approval. Time of delivery may vary; please check when placing order. Signed: Name: Date:_es_:signer1:date}} Thank you for considering Wesco Turf, Inc. for your equipment needs. If I can be of any further assistance, please do not hesitate to contact me. Sincerely, Bill Hoffer Commercial Sports Fields & Grounds Territory Manager (407) 467-2067, bill.hoffer@wescoturf.com Pricing for the Sourcewell contract offers participating agencies the following discounts**: •Toro Commercial Equipment: 22% off US MSRP •Toro Specialty Vehicles: 7% off US MSRP •Toro Bullseye Equipment: 5% off US MSRP •Toro Turf Pro/Range Pro: 0% off US MSRP •Toro Digistal Solutions: 0% off US MSRP •Toro Landscape Contractor Equipment (LCE) (A): 27% off US MSRP •LCE Allied Products (B): 0% off US MSRP •Toro Landscape Contractor SNOW Equipment (LCE SNOW): 20% off US MSRP •Toro Siteworks System (SWS) Equipment: 17% off US MSRP •BOSS Snow Removal Equipment: 25% off US MSRP •BOSS Snow Removal Equipment (Snowrator Units Only): $400 off US MSRP •Ventrac 4520 Series Products: 12% off US MSRP •Ventrac 2120 Products: 3% off US MSRP •Toro Golf Irrigation: 40% off US MSRP •Toro Residential Commercial Equipment (RES COM): 40% off US MSRP •Irritrol Irrigation Products: 0% - 40% off US MSRP •Rain Master Irrigation Products: 0% - 40% off US MSRP •Sentinel Irrigation Products: 35% off US MSRP •Large Rotors: 15% off US MSRP •Third party attachments and used equipment: distributors/dealers will set the price but will not exceed list price. **Pricing is subject to changed based on market conditions, availability, and other factors. A tariff surcharge may be added to orders at the discretion of the distributor -- not to exceed 10% of the total cost of the order. Setup Fees: Toro’s authorized distributors/dealers may include setup fees – not to exceed 5% of the total product cost, plus up to an additional 5% for cab-unit setups. Setup fees must be identified as a separate line-item on the quotation. Delivery: In addition, authorized distributors/dealers may include delivery fees – not to exceed 5% of the total product cost, which must be identified as a separate line-item on the quotation. Installation: Toro’s authorized distributors may include installation fees for autonomous solutions – not to exceed 10% of the total product cost, which must be identified as a separate line-item on the quotation. Updated 11/17/2025 Sourcewell Contract # 112624-TTC | Amendment #1 Page 1 of 2 AMENDMENT #1 TO CONTRACT # 112624-TTC THIS AMENDMENT is effective upon the date of the last signature below by and between Sourcewell and The Toro Company (Supplier). Sourcewell awarded a contract to Supplier to provide Grounds Maintenance Equipment and Related Attachments to Sourcewell and its Participating Entities, effective January 30, 2025, through January 31, 2029 (Contract). The parties wish to amend the Proposal to ensure compliance with Sourcewell’s Procurement Policy and standard government procurement practices. NOW, THEREFORE, the parties amend the Contract as follows: 1. Line item 64 of “Table 6: Pricing (400 Points)” of the Proposal is deleted in its entirety and replaced with the following: Toro offered discounts will range from 0%-40% off current MSRP. 2. Line item 67 of “Table 6: Pricing (400 Points)” of the Proposal is delete in its entirety and replaced with the following: SETUP When an order involves setup charges, it will be – a) Determined by the delivering distributor/dealer b) Clearly labeled as such unless otherwise requested by the customer. - In the event a quote is a lump-sum total, or other method that does not show line-item details, line-item details will be used to determine the contract price and will be available upon request. c) Calculated using one of the following methods - 1) Manufacturers Setup Time x Distributor/Dealer posted labor rate, or 2) 5% of the total product cost, with an additional 5% for cabbed units Different methods are required due to the wide array of products being offered. Setup charges are consistent with market standards. Sourcewell Contract # 112624-TTC | Amendment #1 Page 2 of 2 TRAINING Standard training on equipment is included at time of delivery. If a customer requests additional training, either beyond standard operators training or at a time other than delivery, associated costs will be determined with the local dealer. INSTALLATION Many of our products can be installed on customer owned vehicles. While this service is available, due to the variety of factors involved in those type of sales, installation costs for contracted products on customer supplied vehicles will be determined with the local dealer and will be discussed up front and included on any quote. Installation/setup for autonomous solutions can be added at the discretion of the distributor, not to exceed 10% of the total product cost. Except as amended by this Amendment, the Contract remains in full force and effect. Sourcewell The Toro Company By: By: Jeremy Schwartz, Chief Operating Officer Brooke Carey, Federal Contracts Manager Date: Date: