Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Item 09 Approval of Award for RFP 26-010
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: October 20, 2026 Item #: 9 Contact Name: Shannon Hopper, Joyce Tolbert Department Director: Steven Weber Contact Number: Ext. 1524, Ext. 1516 City Manager: Craig Shadrix Subject: Approval of Award for RFP 26-010 Holiday Lights and Decorations. (Procurement Manager Tolbert) Background Summary: In compliance with the City of Ocoee Purchasing Code Chapter 21, sealed proposals were solicited from respondents to provide holiday lights and decorations at several locations including Ocoee City Hall, Withers-Maguire House, West McKey Street, Oakland Avenue, and Lakeshore Drive. The city intends to award the term contract to a single respondent; and the term of the contract will be for three (3) years with two (2) automatic (1) one-year extensions, and one (1) one-year optional renewal at the city’s discretion. Please note pole-mounted decorations are under a separate term contract and were not included in this RFP solicitation. The RFP was advertised on August 2, 2026, and publicly opened on September 1, 2026. A total of six (6) Proposals were received and reviewed by The Finance Department and Parks and Leisure Services Department. Four (4) were considered responsive at that time and two (2) were deemed non-responsive. The four (4) proposals considered responsive at that time were provided to the evaluation committee for review. The RFP Evaluation Committee, appointed by the City Manager, comprised of the following four members: Brian Hendrix, Recreation Leader; Patricia Eastman, Recreation Supervisor; Carolina Vaca, CRA Administrator; and Victoria Parks, Deputy City Clerk. The RFP evaluation committee meeting was held on September 24, 2026, with the Evaluation Committee evaluating and short-listing the firms on specific evaluation criteria. The Evaluation Committee short-listed the firms in ranked order and recommended award to We Hang Christmas Lights (The Iconic Group, LLC d/b/a We Hang Christmas Lights), which was the top-ranked firm at that time. This recommendation was based upon the information provided within the Proposal submission received by the city. RANK RESPONDENT PROPOSED ANNUAL COST 1 We Hang Christmas Lights $53,405.00 2 Florida Legacy Lighting $57,000.00 3 McNulty Development d/b/a Holiday Lighting Co. $64,185.00 4 Decor Group Franchising d/b/a The Decor Group 159,080.00 Following the evaluation committee meeting on September 24th, the shortlist and individual evaluation forms with the Committee's rankings and scores were posted on the City's e-procurement platform. After posting City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org these documents, Procurement was contacted by the owner of The Iconic Group, LLC d/b/a We Hang Christmas Lights who provided information regarding the recent acquisition, including all assets and operations, of We Hang Christmas Lights by a different legal entity. After thorough review, Procurement confirmed the acquisition through documentation filed with the Division of Corporation; the Proposal submitted by The Iconic Group, LLC d/b/a We Hang Christmas Lights was, therefore, rejected as non-responsive; the proposal checklist was revised as follows: The Proposal and Bid Security were submitted by The Iconic Group, LLC d/b/a We Hang Christmas Lights and received by the City at the Bid opening. After the Proposal was submitted, all assets and operations of We Hang Christmas Lights were acquired by separate legal entity. On October 7, 2026, the RFP Evaluation Committee was reconvened and informed about the acquisition of We Hang Christmas Lights and rejection of The Iconic Group's d/b/a We Hang Christmas Light's Proposal submission. After discussion, the Evaluation Committee then shortlisted and re-ranked the remaining three (3) responsive proposals. Using the same individual evaluation forms and with the scores remaining the same, each member crossed out We Hang Christmas Lights and provided the new rankings in order as indicated in the below table. The Evaluation Committee then recommended award of the contract to the top-ranked firm, Florida Legacy Lighting. See the attached award recommendation letter from Parks and Leisure Services Director, Mark Johnson. RANK RESPONDENT PROPOSED ANNUAL COST 1 Florida Legacy Lighting $57,000.00 2 McNulty Development d/b/a Holiday Lighting Co. $64,185.00 3 Decor Group Franchising d/b/a The Decor Group 159,080.00 Issue: Should the Honorable Mayor and City Commission award the term contract for RFP 26-010 Holiday Lights and Decorations to the top-ranked firm Florida Legacy Lighting as recommended by the Evaluation Committee? Recommendations: Staff recommends the Honorable Mayor and City Commission: 1. Award the term contract for RFP #26-010 Holiday Lighting and Decorations to Florida Legacy Lighting; 2. Authorize the Mayor, City Clerk, and staff to execute all necessary contract documents after the required insurance is received; and 3. Authorize the City Manager to approve change orders to this contract up to the limit of his purchasing authority for each change order and up to the budgeted amount each fiscal year for all change orders. Attachments: 1. Award Recommendation Memo 2. Revised Proposal Checklist - Final 3. Proposal Checklist 4. Shortlist and Individual Evaluation Forms_ECM02 5. Solicitation and Addenda 6. Florida Legacy Lighting - Proposal 7. McNulty Development dba Holiday Lighting - Proposal 8. Decor Group Franchising dba The Decor Group - Proposal City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Financial Impacts: The annual cost of the contract is adequately funded through the Parks & Leisure Services GL account 001- 572-10-3400 as budgeted each fiscal year. Type of Item: Consent Mayor Rusty Johnson Commissioners Scott R. Kennedy District 1 Rosemary Wilsen District 2 Richard Firstner District 3 George Oliver III District 4 City Manager Craig Shadrix City of Ocoee ▪ 1 N Bluford Avenue ▪ Ocoee, Florida 34761 (407) 905-3100 ▪ www.ocoee.org _____________ MEMORANDUM Date: October 8, 2026 To: Shannon Hopper, Purchasing Agent From: Mark Johnson, Parks and Leisure Services Director RE: Contract Award Recommendation RFP #26-010 Holiday Lights and Decorations After reviewing and evaluating the proposals submitted for RFP 26-010 – Holiday Lights and Decorations, the Evaluation Committee recommends award to the top- ranked company, Florida Legacy Lighting. The committee considered the qualifications, experience, proposed approach, and overall value provided by each company. Based on the evaluation, the committee determined that Florida Legacy Lighting provided the strongest overall proposal and demonstrated the experience and ability to successfully deliver the holiday lighting and decorations for the City of Ocoee. The committee recommends moving forward with the award to Florida Legacy Lighting. RFP #26-010 HOLIDAY LIGHTS AND DECORATIONS 9/1/2026 2:00 P.M. RFP PROPOSAL CHECKLIST Revision 02 Acknowledge Addendum No. 1-2 Bid Security $1000 Exceptions to Scope or Contract Documents PROPOSAL ITEMS UNIT City Hall Building YEAR City Hall Courtyard YEAR Trees in City Hall Courtard YEAR Withers-Maguire House YEAR W. McKey Street YEAR W. Oakland Avenue YEAR Lakeshore Drive YEAR *Missing forms are considered a minor irregularity. Active ✓ ✓ $ 26,110.00 $ 10,000.00 $ 53,405.00 Companies listed in alphabetical order as they appear on Bonfire $ 7,800.00 NoneNone $ 13,440.00 $ 7,500.00 $ 3,720.00 $ 9,200.00 $ 1,950.00 COST COST $ 13,800.00 $ 24,000.00 $ 12,900.00 The Iconic Group, LLC dba We Hang Christmas Lights REJECTED - NON-RESPONSIVE. PROPOSAL AND BID SECURITY WERE SUBMITTED BY THE ICONIC GROUP, LLC dba WE HANG CHRISTMAS LIGHTS. SUBSEQUENT TO PROPOSAL SUBMISSION, THE ASSETS AND OPERATIONS OF WE HANG CHRISTMAS LIGHTS WERE ACQUIRED BY A SEPERATE LEGAL ENTITY. COST $ 18,750.00 $ 4,485.00 Anthonys Tampa Bay Pressure Washing dba Trimmers Holiday Decor Missing Summary of Litigation* Req'd 9/11, Received 9/14 Florida Legacy Lighting Company Verification REJECTED. NON-RESPONSIVE FOR FAILURE TO PROVIDE NUMEROUS REQUIRED SUBMISSION MATERIALS. NON-RESPONSIVE FOR FAILURE TO PROVIDE THE REQUIRED BID SECURITY AS REQUIRED BY THE RFP DOCUMENTS. RESPONDENT Forms/Affidavits Equipment List, Subcontractor List, Summary of Litigation Qualifications, Experience, at least three (3) References ✓ Décor Group Franchising LLC dba The Décor Group Cashier's Check Missing Addendum 02 acknowlegement* Verified via Bonfire Cashier's Check Active ✓ TOTAL ANNUAL COST: $ 39,380.00 $ 159,080.00 ✓ $ 14,000.00 $ 27,500.00 $ 10,600.00 $ 113,875.00 COST $ 57,000.00 $ 6,900.00 $ 8,000.00 $ 6,000.00 $ 8,500.00 $ 3,000.00 ✓ $ 10,120.00 $ 5,750.00 Miami Holiday Lights None ✓ McNulty Development dba Holiday Lighting Co. ✓ Cashier's Check Active ✓ ✓ REJECTED. NON-RESPONSIVE FOR FAILURE TO PROVIDE THE REQUIRED/PROPER BID SECURITY AS REQUIRED BY THE RFP DOCUMENTS. $ 11,225.00 $ 16,100.00 COST $ 15,330.00 $ 26,500.00 $ 4,530.00 $ 6,161.00 $ 9,407.00 COST $ 18,694.00 $ 8,878.00 $ 4,090.00 $ 12,425.00 $ 1,900.00 $ 49,000.00 $ 4,100.00 $ 112,700.00 $ 7,000.00 $ 30,000.00 $ 13,000.00 $ 28,500.00 $ 64,185.00 1 RFP #26-010 HOLIDAY LIGHTS AND DECORATIONS 9/1/2026 2:00 P.M. RFP PROPOSAL CHECKLIST Revised** Acknowledge Addendum No. 1-2 Bid Security $1000 Exceptions to Scope or Contract Documents PROPOSAL ITEMS UNIT City Hall Building YEAR City Hall Courtyard YEAR Trees in City Hall Courtard YEAR Withers-Maguire House YEAR W. McKey Street YEAR W. Oakland Avenue YEAR Lakeshore Drive YEAR *Missing forms are considered a minor irregularity. **Revised to make note of the date a missing form was received. No other changes. Active ✓ ✓ $ 26,110.00 $ 10,000.00 $ 4,485.00 $ 53,405.00 Companies listed in alphabetical order as they appear on Bonfire $ 7,800.00 NoneNone $ 13,440.00 $ 7,500.00 $ 3,720.00 $ 9,200.00 $ 1,950.00 COST COST $ 13,800.00 $ 24,000.00 $ 12,900.00 ✓ None ✓ COST $ 18,750.00 We Hang Christmas Lights Missing Addendum 02 acknowlegement* Verified via Bonfire Cashier's Check Active ✓ Anthonys Tampa Bay Pressure Washing dba Trimmers Holiday Decor Missing Summary of Litigation* Req'd 9/11, Received 9/14 Florida Legacy Lighting Company Verification REJECTED. NON-RESPONSIVE FOR FAILURE TO PROVIDE NUMEROUS REQUIRED SUBMISSION MATERIALS. NON-RESPONSIVE FOR FAILURE TO PROVIDE THE REQUIRED BID SECURITY AS REQUIRED BY THE RFP DOCUMENTS. RESPONDENT Forms/Affidavits Equipment List, Subcontractor List, Summary of Litigation Qualifications, Experience, at least three (3) References ✓ Décor Group Franchising LLC dba The Décor Group Cashier's Check Missing Addendum 02 acknowlegement* Verified via Bonfire Cashier's Check Active ✓ TOTAL ANNUAL COST: $ 39,380.00 $ 159,080.00 ✓ $ 14,000.00 $ 27,500.00 $ 10,600.00 $ 113,875.00 COST $ 57,000.00 $ 6,900.00 $ 8,000.00 $ 6,000.00 $ 8,500.00 $ 3,000.00 ✓ $ 10,120.00 $ 5,750.00 Miami Holiday Lights None ✓ McNulty Development dba Holiday Lighting Co. ✓ Cashier's Check Active ✓ ✓ REJECTED. NON-RESPONSIVE FOR FAILURE TO PROVIDE THE REQUIRED/PROPER BID SECURITY AS REQUIRED BY THE RFP DOCUMENTS. $ 11,225.00 $ 16,100.00 COST $ 15,330.00 $ 26,500.00 $ 4,530.00 $ 6,161.00 $ 9,407.00 COST $ 18,694.00 $ 8,878.00 $ 4,090.00 $ 12,425.00 $ 1,900.00 $ 49,000.00 $ 4,100.00 $ 112,700.00 $ 7,000.00 $ 30,000.00 $ 13,000.00 $ 28,500.00 $ 64,185.00 1 RFP #26-010 HOLIDAY LIGHTS AND DECORATIONS SHORTLIST/INDIVIDUAL EVALUATION FORM Evaluation Committee Meeting 02 10/7/2026 at 11:30 a.m. Respondent Décor Group Franchising LLC dba The Décor Group Florida Legacy Lighting McNulty Development dba Holiday Lighting Co. Evaluator 1 3 1 2 Evaluator 2 2 1 3 Evaluator 3 3 1 2 Evaluator 4 2 1 3 TOTAL 10 4 10 RANKING 3 1 2 Note: Lowest Total is Highest Ranking The highest total of the combined raw scores was used to break the tie between 2nd and 3rd ranked. Mayor Commissioners Rusty Johnson Scott R. Kennedy, District 1 Rosemary Wilsen, District 2 City Manager Richard Firstner, District 3 Craig Shadrix George Oliver III, District 4 August 24, 2026 ADDENDUM NO. ONE (1) CITY OF OCOEE RFP #26-010 HOLIDAY LIGHTS AND DECORATIONS This addendum shall modify and become a part of the original RFP Documents. This addendum consists of three (3) pages. Respondents should acknowledge receipt of this addendum in the space provided in the RFP Documents. Failure to do so may subject the Respondent to disqualification. The submission deadline remains the same. Answers to questions received and Amendments to the RFP Documents are as follows: Q1. Does the City currently own the decorations referenced in Exhibit A, including the City Hall courtyard Christmas tree, nutcrackers, wreaths, pre-lit decorated garland, the pole- mounted decorations for W. McKey Street and Lakeshore Drive, and the lighted archway on Oakland Avenue? or is the Vendor expected to supply these items? If City-owned, please confirm who is responsible for off-season storage? If Vendor-supplied, please confirm whether the items remain Vendor property at the end of the contract term . A1. The City owns and stores the courtyard Christmas tree. The Vendor is expected to furnish and seasonally store the other decorations listed in Exhibit A. To clarify, the city is not requesting pole-mounted decorations at the locations/areas. Pole-mounted decorations on McKey Street are provided under a separate contract. The lighting and decorations supplied by the vendor for this contract will remain the property of the Vendor. Q2. City Hall courtyard Christmas tree: Please provide the height and construction type of the current tree (sectional panel or tower frame, live, etc.), confirm whether it is City - owned or leased from the current vendor, and confirm whether it will be available to the awarded Vendor for the 2026 display season. A2. The City Hall courtyard Christmas tree: height is 20 ft., construction type of the current tree is tower frame, and is City-owned. The Christmas tree will be available for the 2026 season for the awarded vendor to display it in the City Hall courtyard. Addendum 01 – RFP 26-010 Holiday Lights and Decorations 2 Q3. Oakland Avenue archway: Does an archway structure currently exist at this location, or is the Vendor expected to furnish and install one? If existing, please provide its dimensions and construction type. A3. An archway structure does not currently exist as this will be the first year for this location; vendor will need to furnish and install one. Q4. New lights requirement: Exhibit A, Section 11(a) states lights must be new and not previously used on other job sites. Please confirm whether this applies at the start of the initial contract term only, or whether string lighting must be replaced with new product each display season. A4. This applies to the start of the initial contract term; however, the lights will need to be replaced if they do not present a new, refreshed appearance. Q5. Current contract: Please confirm whether the services in this RFP are currently performed under an existing City contract and, if so, the current annual contract value. A5. The City does not currently have a term contract for the Scope of Services at the locations/areas specified in this RFP. However, the city does have a current contract for holiday street pole decorations. Q6. Site visits: Are escorted site visits available for the City Hall courtyard and Withers- Maguire House, or should Respondents review all locations independently? A6. Respondents are responsible for independently reviewing the locations/areas. Q7. Electrical: Please confirm whether the independent power source for the City Hall courtyard Christmas tree refers to an existing dedicated circuit or receptacle provided by the City, or whether the Vendor is expected to perform any electrical installation beyond cord-and-plug connections. A7. Yes, there is an existing, dedicated power source provided by the city for the City Hall courtyard Christmas tree. Q8. Does the City want the large décor pieces in the courtyard area similar to last year’s sit- in ornaments etc.? For the courtyard area it just mentions the large tree, the elms, and the palms. A8. Please bid per the specifications of this RFP. The City reserves the right, at the City’s discretion, to add or delete items from the contract through an authorized change order. Q9. When does the cashier’s check or bid bond need to be sent to the city? The RFP says within 5 days of bid opening. A9. The RFP is referring to the date of the virtual public bid opening when the names of the responding companies are read out loud. Respondents must submit a Addendum 01 – RFP 26-010 Holiday Lights and Decorations 3 copy of the bid security on Bonfire and send the original bid security within 5 days of the virtual public bid opening. Shannon Hopper Shannon Hopper, CPPB Purchasing Technician II cc: Mark Johnson, Parks and Leisure Services Director Dan Abdo, Parks Operations Manager Mayor Commissioners Rusty Johnson Scott R. Kennedy, District 1 Rosemary Wilsen, District 2 City Manager Richard Firstner, District 3 Craig Shadrix George Oliver III, District 4 August 28, 2026 ADDENDUM NO. TWO (2) CITY OF OCOEE RFP #26-010 HOLIDAY LIGHTS AND DECORATIONS This addendum shall modify and become a part of the original RFP Documents. This addendum consists of two (2) pages. Respondents should acknowledge receipt of this addendum in the space provided in the RFP Documents. Failure to do so may subject the Respondent to disqualification. The submission deadline remains the same. Answers to questions received and Amendments to the RFP Documents are as follows: Q1. Lighting controls: Exhibit A, Section 10(c) states that lit decorations should be on timers to remain on from dusk to dawn seven days per week. Will the City accept photocell control in place of timers as an equivalent means of dusk-to-dawn operation? A1. As long as they function and do not have issues coming on or going off. Q2. Electrical requirements: Exhibit A, Section 7(c) states that each proposal must specify amperage and electrical requirements per display prior to installation. Please confirm whether this information is required at the time of proposal submission or prior to installation following award. Additionally, will the City provide existing circuit capacity, panel schedules, or available amperage at each display location to assist Respondents in preparing this information? A2. Information will be provided prior to installation following award. Q3. Equipment staging: During installation and removal, may an aerial lift be staged overnight at the City Hall and Lakeshore Drive locations, or must all equipment be removed from City property at the end of each work day? A3. Yes, City will designate an area and provide that location with Q4. Can you please provide a photograph of the exact location you would like the following item placed and include the measurements of the width of the walkway ? 4. Oakland Avenue - Install, maintain and remove lighted archway and/or decorations for walkway between North Bluford Avenue and North Cumberland Avenue. Addendum 02 – RFP 26-010 Holiday Lights and Decorations 2 A4. Respondents are responsible for independently reviewing the locations/areas. Q5. Are small anchors able to be installed for hanging the large wreath on the front of the City Hall building? A5. There were some installed previously. Q6. Are there power supplies at the base of each of the 12 trees in the Courtyard? A6. Yes. Q7. For the courtyard tree install, does the city currently own and store the tree that will be assembled and decorated? If so, what is the current size? Or do we need to source and purchase a new tree? If so, what size? A7. The city owns and stores the Christmas Tree. See Addendum 01, Answer 1 and 2 for more information. Q8. For the archway on Oakland Ave, the distance of the sidewalk is roughly 300 feet. Does the city want the entire walkway done in an archway? A8. From Bluford to N. Cumberland. Q9. For pole decorations on McKey and Lakeshore Dr, will the city be providing the pole decor? Or is the vendor supposed to source, purchase and store new materials? If so, does the city have a theme or design preference?. A9. Vendor is to provide garland for the light poles. Q10. Clarification was requested regarding if bidder can wait until after being awarded the job before upgrading and paying the extra insurance premiums. A10. Insurance is required of the successful Pespondent. However, as stated in the RFP on Page 11, BID SECURITY, e) “The cost of the required Bid Security and required insurance coverage is to be included in Respondent’s overhead and is not eligible for reimbursement as a separate cost by the City.” Shannon Hopper Shannon Hopper, CPPB Purchasing Technician II cc: Mark Johnson, Parks and Leisure Services Director Dan Abdo, Parks Operations Manager CITY OF OCOEE REQUEST FOR PROPOSALS RFP #26-010 HOLIDAY LIGHTS AND DECORATIONS RFP #26-010 Holiday Lights and Decorations 2 TABLE OF CONTENTS RFP #26-010 HOLIDAY LIGHTS AND DECORATIONS RFP DOCUMENTS Section Page Legal Advertisement 3 Proposal Instructions 4-10 General Terms & Conditions 11-28 *Equipment Listing 21 *List of Subcontractor 21 *References/Experience 22-23 *Summary of Litigation 24 *Acknowledgement of Addenda 24 *Exceptions 25 *Submittals 26-29 SCOPE OF WORK, PROPOSAL FORM, AND PROPOSED CONTRACT Section Page Exhibit A – Scope of Work 30- 35 Exhibit B – Price Proposal Form (Available on Bonfire) Exhibit C – Location Maps (Available on Bonfire) *Company Information and Signature Sheet* 38 *Drug-Free Workplace Form* 39 *Conflict of Interest Disclosure Form* 40 *Non-Collusion Affidavit 41 *Certification of Non-segregated Facilities 42 *Certification regarding Scrutinized Companies’ List 43 *Human Trafficking Affidavit 44 *Company Not an Entity of Foreign Country of Concern 45 *E-Verify Affidavit 46 Exhibit D – Proposed Contract 47- 54 *Exhibit E- Bid Bond Form (*Bid Security) 55 - 61 *Submit with Proposal End Table of Contents RFP #26-010 Holiday Lights and Decorations 3 Request for Proposals, Legal Advertisement The City of Ocoee, Florida (the “City”) is soliciting sealed proposals for RFP #26-010 Holiday Lights and Decorations. Proposals will only be accepted electronically through Bonfire, a free e-Procurement platform, until 2:00 pm, local time, on September 1, 2026. Proposals received after that time or through any other method will not be accepted under any circumstances. Proposals that have been timely received will be publicly opened virtually online and the names of the responding firms read aloud at that time ; instructions provided at https://www.ocoee.org/959/Public-Bid-Meetings. All questions regarding this RFP should be in writing to Shannon Hopper, CPPB, Purchasing Technician, II at shopper@ocoee.org OR sent through the project file on Bonfire. No Pre-proposal conference is scheduled at this time. Prospective respondents may secure a copy of the documents required for submitting a proposal at no charge through Bonfire by accessing the City’s published solicitation page at https://ocoee.bonfirehub.com. For more information, visit https://www.ocoee.org/323/Purchasing. Prospective respondents will be provided with all information regarding this RFP, addenda, and changes to the project requirements through the Bonfire platform. Melanie Sibbitt, City Clerk, Orlando Sentinel, May 31, 2026. RFP #26-010 Holiday Lights and Decorations 4 CITY OF OCOEE REQUEST FOR PROPOSALS (RFP) #26-010 HOLIDAY LIGHTS AND DECORATIONS A. Sealed proposals for RFP #26-010 will be received by the City of Ocoee, hereinafter called “City,” from any person, firm, corporation, or agency, hereinafter called “Respondent, Firm, Bidder, or Proposer,” submitting a proposal for the services being solicited. Each Respondent shall furnish the information required on the proposal form supplied and each accompanying sheet thereof on which an entry is made. Proposals submitted on any other format may be disqualified. Proposals must be typewritten or handwritten using ink; do not use pencil. Proposal documents must be submitted under the signature of a legally responsible representative, officer, or employee and should be properly witnessed and attested. All proposals should also include the name and business address of any person, firm, or corporation interested in the proposal, either as a principal, member of the firm, or general partner. If the Respondent is a corporation, the proposal should include the name and business address of each officer, direc tor, and holder of 10% or more of the stock of such corporation. B. The City intends to award a single contract to one (1) respondent deemed to be the most highly qualified to perform the required services. In determining whether a firm is qualified, the City shall consider the Evaluation Criteria set forth in this RFP. Pr oposals will be reviewed by an evaluation committee appointed by the City Manager or designee for this RFP and will be ranked in accordance with the established evaluation criteria. Date, time, and location of any scheduled evaluation committee meeting(s) for this RFP will be noticed publicly and on Bonfire. The evaluation committee will supply a ranked list of the proposing firms and a recommendation regarding which firm should be awarded the term contract by the City Commission. The City Commission’s decision to endorse or modify the ranking by staff shall be final. Please be aware tha t all City Commission meetings are duly noticed public meetings and that all documents submitted to the city as a part of a proposal constitute public records under Florida law. C. The City is ONLY accepting electronwic solicitation responses online through the City’s Euna Procurement/Bonfire platform at https://ocoee.bonfirehub.com. This link can also be accessed through the City’s website at https://www.ocoee.org/323/Purchasing under the Current Open Solicitations menu. All Proposals for this RFP MUST be submitted electronically through the Bonfire Platform. Proposals received in any other format will not be accepted; no paper, fax, or e -mailed submissions will be accepted. There is no charge for prospective respondents to use the Bonfire e -procurement platform. The Bonfire platform’s minimum system requirements: Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. JavaScript and browser cookies must be enabled. D. Registration with Bonfire is free and is required prior to submitting a proposal. It is suggested that prospective respondents register no later than 24 hours in advance of the submission deadline to ensure proper registration. For assistance with register ing, contact the Bonfire Support Desk by emailing support@gobonfire.com. Support by email is provided Monday to Friday from 8:00 a.m. – 8:00 p.m. EST/EDT. RFP #26-010 Holiday Lights and Decorations 5 Upon completing the registration with Bonfire, bidders will be able to submit a bid securely, any time before the bid submission deadline, at https://ocoee.bonfirehub.com by clicking “PREPARE YOUR SUBMISSION” under the solicitation. An instructional video is provided for an overview of the submission process. Once the bid has been submitted, the Bidder will receive a date/time stamp confirmation within the Bonfire platform and an email confirmation of the bid submission. Bids submitted on the Bonfire platform will remain locked and inaccessible by City staff until the bid deadline. Bidders are encouraged to allow ample time to upload and submit their Bid as the system will automatically lock upon the bid submission deadline. E. File Uploads – Submission materials should be prepared in the file formats listed under Requested Information for this opportunity in the Bonfire Platform. The maximum upload file size is 1000 MB. Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated. All electronic files uploaded must be in a common format accessible by software programs the City uses. Those common formats are generally described as Microsoft Word (.doc or .docx), Microsoft Excel (.xls or .xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format (.pdf). Respondents will not secure, password protect or lock uploaded files; the City must be able to open and view the contents of the file. Respondents will not disable or restrict the ability of the City to print the contents of an uploaded file. Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches. The City may disqualify any Submittal Response that does not meet the criteria stated in this paragraph. F. Deadline for Receipt of Questions: The City will receive questions regarding this RFP only through written inquires directed to Shannon Hopper, CPPB, Purchasing Technician II at shopper@ocoee.org OR through the questions and answer section of the project file on Bonfire until 2:00 p.m., local time, August 25, 2026. Any clarifications/changes will be made by way of written addenda only, issued by Purchasing and posted on Bonfire. Respondents should not contact City staff (with the exception of the Purchasing Technician), City Commission, or other City consultants fo r information regarding this RFP before the proposal award date. Any contact with any other member of City Staff, City Commission, or its agents during the solicitation, award, and protest period may be grounds for disqualification. G. Pre-Proposal Conference: None scheduled at this time. H. Proposal Submission Deadline: Proposals will ONLY be accepted electronically through the Euna Procurement/Bonfire Platform until 2:00 p.m., local time, September 1, 2026. Respondents shall submit one (1) complete electronic copy, preferably in a single file, of their Proposal package on Bonfire. Proposals must be received by Bonfire no later than the Proposal Submission Deadline. It shall be the sole responsibility of each Respondent to have their Proposal uploaded and submitted in Bonfire prior to the due date and time. Any attempt to submit a Proposal after the submission deadline will not be accepted under any circumstances. Any uncertainty regarding the time a Proposal is received by Bonfire will be resolved against the Respondent. A virtual public bid opening will be held at approximately 2:01 pm. or as soon thereafter, and the name of the responding firms will be read aloud at that time. RFP #26-010 Holiday Lights and Decorations 6 I. The meeting link and details on how to access the virtual bid opening are available on the City’s website at https://www.ocoee.org/959/Public-Bid-Meetings and will also be posted in the project file on Bonfire. J. Proposals will be reviewed by an evaluation committee appointed by the City Manager or designee and will be ranked in accordance with the established evaluation criteria. Date, time, and location of any scheduled evaluation committee meeting(s) for this RFP will be publicly noticed and posted on Bonfire. The evaluation committee will supply a ranked list of the proposing firms and a recommendation regarding which firm should be awarded the term contract by the City Commission. Award of the contract, if an award is made, will be made by the Ocoee City Commission at a later date. The City Commission’s decision to endorse or modify the ranking by staff shall be final. Please be aware that all City Commission meetings are duly noticed public meetings and that all documents submitted to the City as a part of a proposal constitute public records under Florida law. K. All Respondents shall thoroughly examine and become familiar with this RFP package and carefully note the items specifically required for submission of a complete proposal. L. Submission of a Proposal shall constitute an acknowledgment that the Respondent has complied with the instructions of this RFP. The failure or neglect of a Respondent to receive or examine a document shall in no way relieve Respondent from any obligations under its Proposal or the Contract. No claim for additional compensation will be allowed based upon a lack of knowledge or understanding of any of the Contract Documents or the Scope of Services. Proposals shall be in compliance with the contract documents and scope of services. All costs to prepare and submit a proposal shall be the responsibility of Respondent; the City shall make no reimbursement of any kind. M. Any response by the City to a request by a prospective respondent for clarification or correction will be made in the Bonfire project file or in the form of a written addendum which will be distributed via Bonfire. It shall be the responsibility of each Respondent to obtain a copy of all the addenda issued. The City reserves the right to issue addenda concerning the date and time when proposal acceptance shall close at any time up to the date and time set for proposal closing. In case any Respondent fails to acknowledge receipt of any such addendum, its proposal will nevertheless be construed as though the addendum had been received and acknowledged. Submission of a proposal will constitute acknowledgment of the receipt of the RFP Documents and all addenda. Only interpretations or corrections provided by written addenda shall be binding on the City. Respondents are cautioned that any other source by which a Respondent receives information concerning, explaining, or interpreting the RFP Documents shall not bind the City. RFP #26-010 Holiday Lights and Decorations 7 N. Any of the following causes may be considered sufficient for the disqualification and rejection of a proposal: • Submission of more than one (1) Proposal for the same work by an individual, firm, partnership, or corporation under the same or different name. For purposes of this subparagraph, firms, partnerships, or corporations under common control may be considered to be the same entity. • Evidence of collusion between or among Respondents. • Being in arrears on any existing contracts with the City or in litigation with the City or having defaulted on a previous contract with the City. • Poor, defective, or otherwise unsatisfactory performance of work for the City or any other party on prior projects that, in the City’s judgment and sole discretion, raises doubts as to Respondent’s ability to properly perform the services; or • Any other cause that, in the City’s judgment and sole discretion, is sufficient to justify disqualification of Respondent or the rejection of its Proposal. O. CONVICTED VENDOR LIST (PUBLIC ENTITY CRIME): A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on an award to provide any goods or services to a public entity, may not submit a proposal on an award with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a Contractor, Supplier, Subcontractor, or Consultant under an aw ard with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. See Florida Statute 287.133 (2) (a). P. FLORIDA PUBLIC RECORDS LAW: In accordance with Chapter 119 of the Florida Statutes, and, except as may be provided by Chapter 119 of the Florida Statutes and other applicable State and Federal Laws, all Respondents should be aware that the proposal and the responses thereto are in the public domain and are available for public inspection. Respondents are requested, however, to identify specifically any information contained in their proposal that they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law. All proposals received in response to this request for proposals become the property of the City of Ocoee and will not be returned. In the event of an award, all documentation produced as part of the contract will become the exclusive property of City. Q. PUBLIC RECORDS COMPLIANCE: The City of Ocoee (“City”) is a public agency subject to Chapter 119, Florida Statutes. Contractor agrees to comply with Florida’s Public Records Law. Specifically, Contractor shall: 1. Keep and maintain public records required by City to perform the service. 2. Upon request from City’s custodian of public records, provide City with a copy of the requested records or allow the records to be inspected or copied within a reasonable RFP #26-010 Holiday Lights and Decorations 8 time at a cost that does not exceed the cost provided in chapter 119, Florida Statutes, or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from the public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if Contractor does not transfer the records to City. 4. Upon completion of the contract, Contractor agrees to transfer at no cost to City all public records in possession of Contractor or keep and maintain public records required by City to perform the service. If Contractor transfers all public record to City upon completion of the contract, Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If Contractor keeps and maintains public records upon completion of the contract, Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to City, upon request from City’s custodian of public records, in a format that is compatible with the information technology systems of City. 5. A Contractor who fails to provide the public records to City within a reasonable time may be subject to penalties under section 119.10, Florida Statutes. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 407-905-3105, CCDL@OCOEE.ORG, WITH AN OFFICE LOCATED AT 1 N ORTH BLUFORD AVE., OCOEE, FLORIDA 34761. R. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL INTERESTS IN GOVERNMENT CONTRACTING: Bidders are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Bidder's social, political, or ideological interests when determining if the Bidder is a responsible Bidder. Bidders are further notified that the City's governing body may not give preference to a Bidder based on the Bidder's social, political, or ideological interests. S. HUMAN TRAFFICKING Pursuant to Florida Statute, §787.06(13), when a contract is executed, renewed, or extended between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide the governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services as defined in §787.06(2)(a) Florida Statutes. Submit attached affidavit with Proposal. T. FOREIGN COUNTRIES OF CONCERN Pursuant to Florida Statute 287.138(4)(a), a governmental entity may not accept a bid on, a proposal for, or a reply to, or enter into, a contract with an entity which would grant the entity access to an individual’s personal identifying information unless the entity RFP #26-010 Holiday Lights and Decorations 9 provides the governmental entity with an affidavit signed by an officer or representative of the entity under penalty of perjury attesting that the entity does not meet any of the criteria in Florida Statute 287.138(2)(a)-(c). Submit attached affidavit with Proposal. U. E-VERIFY By entering into this Contract, the awarded Contractor is obligated to comply with the provisions of § 448.095, Fla. Stat., "Employment Eligibility." This includes, but is not limited to utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an alien unauthorized to work in the USA. Failure to comply will lead to term ination of this contract, or if a subcontractor knowingly violates the statute, the subcontractor must be terminated immediately. If the Contract is terminated pursuant to S ection 448.095, Fla. Stat., such termination is not a breach of contract and may not be considered as such. Any challenge to termination under this provision must be filed in the Ninth Judicial Circuit Court of Florida no later than 20 calendar days after the date of termination. If the Contract is terminated for a violation of Section 448.095 Fla. Stat., by the Contractor, the Contractor shall be liable for any additional costs incurred by the City as a result of the termination of the Contract. Nothing in the E-Verify Certification shall be construed to allow intentional discrimination of any class protected by law. E-VERIFY REGISTRATION AND USE. A. Pursuant to section 448.095, Florida Statutes, Contractor shall register with and use the U.S. Department of Homeland Security's E-Verify system, https://e- verify.uscis.gov/emp, to verify the work authorization status of all Contractor employees hired on and after January 1, 2021. B. Subcontractors (i) Contractor shall also require all subcontractors performing work under this Agreement to use the E-Verify system for any employees they may hire during the term of this Agreement. (ii) Contractor shall obtain from all such subcontractors an affidavit stating the subcontractor does not employ, contract with, or subcontract with an unauthorized alien, as defined in section 448.095, Florida Statutes. (iii) Contractor shall maintain a copy of all subcontractor affidavits for the duration of the Agreement. C. Contractor must provide evidence of compliance with section 448.095, Florida Statutes. Evidence consists of an affidavit from the Contractor stating all employees hired on and after January 1, 2021 have had their work authorization status verified through the E-Verify system and a copy of their proof of registration in the E-Verify system. D. Failure to comply with this provision is a material breach of the Agreement and shall result in the immediate termination of the Agreement without penalty to the City. Contractor shall be liable for all costs incurred by the City to secure a replacement Agreement, including but not limited to, any increased costs for the same services, any costs due to delay, and rebidding costs, if applicable. Submit attached affidavit with Proposal RFP #26-010 Holiday Lights and Decorations 10 V. ACCEPTANCE AND AWARD: The City reserves the right to accept or reject any or all proposals, to waive formalities , technicalities or irregularities, to request clarification of information submitted in any proposal, or to re-advertise for new proposals. The City may accept any item or group of items of any proposal, unless Respondent qualifies its proposal by specific limitations. The City may award one or more Respondents if, in the City’s discretion, the City determines that it is in the best interest of the City to do so. The City reserves the right to award the contract to the Respondent which, in the City’s sole discretion, is the most responsive and responsible. The City reserves the right, as an aid in the determination, to require a Respondent to submit such additional evidence of Respondent’s qualifications as the City may deem necessary, and may consider any evidence available to the City of the financial, technical, and other qualifications and abilities of a Respondent, including past performance (experience) with the City and others. The City Commission shall be the final authority in the selection of any and all proposals for acceptance and award. End of Section RFP #26-010 Holiday Lights and Decorations 11 GENERAL TERMS & CONDITIONS RFP #26-010 HOLIDAY LIGHTS AND DECORATIONS 1. BID SECURITY: a) Proposal must be accompanied by Bid Security in the form a Bid Bond or Cashier’s/Certified Check or company check upon an incorporated bank or trust company in an amount equal to ONE THOUSAND DOLLARS ($1,000.00). A combination of any of the former is not acceptable. Cash or company check will not be accepted as Bid Security. The cashier’s check or Bid Bond is submitted as a guarantee that the Respondent, if awarded the Contract, will, after written notice of such award, enter into a written Contract with the City and as a guarantee that the Respondent will not withdraw its proposal for a period of ninety (90) days after the scheduled closing time for the receipt of proposals, in accordance with the accepted proposal and RFP documents. Please be aware that checks will be deposited. b) A copy of the Bid Security is to be included with the Proposal submitted electronically on Bonfire. The original bid security is to be sent within five (5) business days after the bid opening to: City of Ocoee, Finance Department/Purchasing, Attention: Shannon Hopper, CPPB, Purchasing Technician, 1 N. Bluford Ave., Ocoee, FL 34761. Failure to provide the original will cause your bid to be deemed non-responsive. c) In the event of withdrawal of said Proposal within ninety (90) days following the opening of proposals, or Respondent’s failure to enter into said contract with the City or failure to provide the City with other requirements of the Contract Documents or the RFP after issuance of Notice of Intent to Award by the City, then such Respondent shall be liable to the City in the full amount of the check or Bid Bond and the City shall be entitled to retain the full amount of the check or to demand from the Surety the penal sum of the Bid Bond as liquidated damages and not a penalty. d) Surety companies executing bonds shall be duly insured by an insurer or corporate surety and signed by a licensed agent who holds a current Power of Attorney from the surety company issuing the bond. e) The cost of the required Bid Security and required insurance coverage is to be included in Respondent’s overhead and is not eligible for reimbursement as a separate cost by the City. The refund checks of the three (3) most favorable Respondents will be returned within three (3) days after the City and the successful Respondent have executed the contract for work or until the 91st day after proposal opening, whichever is earlier. The remaining checks will be returned within thirty (30) days after the opening of proposals. Bid Bonds will be returned upon request following the same criteria as a check 2. PERFORMANCE/PAYMENT BOND: NOT REQUIRED RFP #26-010 Holiday Lights and Decorations 12 3. PATENT INDEMNITY: Except as otherwise provided, the successful Respondent agrees to indemnify the City and its officers, agents, and employees against liability, including costs and expenses, for infringement upon any letters patent of the United States arising out of the performance of this contract. Further, Respondent shall fully indemnify, defend, and hold harmless the City and its officers, agents, and employees from any suits, actions, damages, and costs of every name and description, including attorneys’ fees, arising from or relating to violation or infringement of a trademark, copyright, patent, trade secret, unpatented invention, or intellectual property right. If Respondent uses any design, device, or materials covered by letters, patent, or copyright, it is mutually agreed and understood without exception that the proposal price shall include all royalties or cost arising from the use of such design, device, or materials. 4. DEFAULT: As a result of proposals received under this RFP, the award of the contract may be based, in whole or in part, on delivery and specification factors. Accordingly, should Contractor not meet the delivery deadline(s) set forth in the specifications or should Contractor fail to perform any of the other provisions of the specifications and/or other contract documents, the City may declare Contractor in default and terminate the whole or any part of the contract. Upon declaring Contractor in default and the contract in whole or in part, the City may procure and/or cause to be delivered the equipment, supplies, or materials specified, or any substitutions thereof and Contractor shall be liable to the City for any excess costs resulting therefrom. In the event Contractor has been declared in default of a portion of the contract, Contractor shall continue the performance of the contract to the extent not terminated under the provisions of this paragraph. Where Contractor fails to comply with any of the specifications, except for delivery deadline(s), the City may, in its discretion, provide Contractor with written notification of its intention to terminate for default unless prescribed deficiencies are corrected within a specified period of time. Such notification shall not constitute a waiver of any of the City’s rights and remedies hereunder. 5. PRICING: Pricing should be provided as indicated on the Proposal Form attached as Exhibit C. Please note that alternate price proposals will not be accepted unless specifically called for on the Scope of Services and/or Proposal Form. Costs incurred by a Respondent in the preparation of a Proposal in response to this RFP are solely that of the Respondent, and the City assumes no responsibility for such costs incurred by Respondent. The Proposal Form should not be completed in pencil. All entries on the Proposal Form should be legible. The City reserves the right, but does not assume the obligation, to ask a Respondent to clarify an illegible entry on the Proposal Form. If the Proposal Form requires that the proposed price, or constituent portions of the proposed price, be stated in unit prices and total price; the unit prices and the total price for the stated number of units identified on the Proposal Form should be provided by the Respondent and be correctly computed. If there is an arit hmetical conflict between the unit price stated by Respondent on the Proposal Form and the total price stated by Respondent on the Proposal Form, the unit price shall take precedence. The City may unilaterally correct such arithmetical conflict on the Proposal Form to calculate the total price, RFP #26-010 Holiday Lights and Decorations 13 utilizing the unit prices that have been identified by the Respondent. The taking of such action by the City shall not constitute grounds for Respondent to withdraw its Proposal nor shall it provide a defense constituting discharge of the Bid Security. The City reserves the right, but does not assume the obligation, to waive any mistake, omission, error, or other irregularity that may appear on the Proposal Form. However, the City reserves the right to reject as non-responsive Proposal Forms that are incomplete or contain information that is not required. a) The prices have been arrived at independently, without consultation, communication, or agreement for the purpose of restriction competition, as to any matter relating to such prices with any other Respondent or with any competitor. b) Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the Respondent and will not knowingly be disclosed by the Respondent prior to opening, directly or indirectly to any other Respondent or to any competitor. c) No attempt has been made or will be made by the Respondent to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition. Every contract, combination or conspiracy in restraint of trade or commerce in this State is unlawful (s. 542.18, Florida Statutes, and all applicable federal regulations). d) Respondent warrants the prices set forth herein do not exceed the prices charged by Respondent under a contract with the State of Florida Purchasing Division; and e) Respondent agrees that supplies/services furnished under this Proposal, if awarded, shall be covered by the most favorable commercial warranties Respondent gives to any customer for such supplies/services and that rights and remedies provided herein are in addition to and do not limit any rights offered to the City by any other provision of the proposal award. f) Respondent represents that the article(s) to be furnished under this RFP is (are) new and unused (unless specifically so stated) and that the quality has not deteriorated so as to impair its usefulness. 6. DISCOUNTS: a) Trade and time payment discounts will be considered in arriving at new prices and in making awards, except that discounts for payments within less than 30 days will not be considered in evaluation of proposals. However, offered discounts will be taken for less than 30 days if payment is made within discount period. b) In connection with any discount offered, time will be computed from date of delivery and acceptance at destination, or from the date correct invoice is received in the office of Finance, whichever is later. Payment is deemed to be made, for the purpose of earning the discount, on the date of City Check. 7. SAMPLES: Samples of items, when required, must be furnished free of expense to the City and, if not called for within fifteen days from date of proposal opening, same will be disposed of in the best interest of the City. RFP #26-010 Holiday Lights and Decorations 14 8. AWARD CRITERIA: The contract will be recommended to be awarded to the one Respondent according to the Evaluation Criteria contained in this RFP. 9. LITERATURE: If required by the scope of work or the specifications, descriptive literature/brochures shall be included with this proposal in order to properly evaluate make/model offered. Proposals submitted without same may be considered non-responsive and disqualified. 10. BID PROTESTS: All bid protests shall be submitted to the purchasing agent (Shannon Hopper, CPPB at shopper@ocoee.org with a copy to the Procurement Manager, Joyce Tolbert, NIGP- CPP, CPPB, FCCM, at jtolbert@ocoee.org) in the following manner: a) A bidder shall file a written bid protest under this Article or be barred any relief; oral protests shall not be acknowledged. b) A bid protest shall be limited to the following grounds: (1) Issues arising from the procurement provisions of the RFP, its addenda, and other bidding documents; and/or (2) Applicable federal, state, or local law. No bid protest may be based upon questions concerning the design documents (drawings and specifications), if any. The Respondent shall clarify all questions concerning the design documents of the project prior to submitting its bid. c) The content of the bid protest shall fully state the factual and legal grounds for the protest and the legal basis for the relief requested. d) The bid protest shall be filed with the purchasing agent not later than five (5) calendar days after the posting of the notice of intent to award or recommendation of award by staff, whichever is earlier. e) The purchasing agent, on behalf of the City, shall make a determination of the merits of the protest not later than five (5) business days after receipt of the protest. If the City denies the protest, the City may proceed with award of the contract unless enjoined by order of a court of competent jurisdiction. 11. PAYMENT TERMS: a) No payment will be made for materials ordered without proper purchase order authorization. Payment cannot be made until materials, goods , or services have been received and accepted by the City in the quality and quantity ordered. Terms are Net 30 days after receipt of proper invoice. b) Any contract resulting from this solicitation is deemed effective only to the extent of appropriations available for the work. c) The City of Ocoee, Florida has Florida Sales & Use Tax Exemption Certificate No. 85-8013779974C-0; and, pursuant to Chapter 212, Florida Statutes, is exempt from federal excise, state, and local sales taxes. 12. SAFETY REQUIREMENTS: Respondent guarantees that the services to be performed and the goods to be provided herein comply with all applicable federal, state, and local laws, ordinances, regulations, orders, and decrees, including, without limitation, such of the following acts as may be RFP #26-010 Holiday Lights and Decorations 15 applicable: Federal Consumer Product Safety Act, Federal Fair Labor Standards Act, Occupational Safety and Health Act, Federal Hazardous Substances Labeling Act, Federal Flammable Fabrics Act, and any applicable environmental regulations. a) All contractors are required to comply with the Congressional Federal Register (CFR) of the U.S. Department of Labor, Occupational Safety and Health Administration (OSHA) Construction Industry, Part 1926, and CFR 1910-General Industry Standards that are applicable in construction work. b) The prime contractor is not only responsible for the safety aspects of his operation and employees, but also that of all subcontractors on the job site. c) Contractor must assure that a certified first aid person is designated, phone numbers of physicians, hospital, and ambulance services are posted (copy to Human Resources/Risk Management Director, City of Ocoee), and that a first aid kit is available. d) All individuals are required to wear hard hats on all construction sites. e) Provide personal protective equipment that may be required for jobs in progress (e.g.: hard hats, safety glasses, respirators, ear protection, long pants and shirts, etc.). f) Observe the speed limit on City property. g) Construction areas cleaned daily; excavations must be barricaded or flagged until backfilled. In some cases, bracing, shoring and sloping may be required. h) Scaffolds shall have guard rails on all open sides and be secured to prevent displacement. i) Welding and cutting - a fire watch and appropriate fire extinguisher shall be provided and combustible materials cleaned up. j) All heavy equipment must have, where applicable: (a) back-up alarms, (b) boom angle indicator, (c) load chart, (d) reeving, (e) fire extinguisher, and (f) condition of hook and other items in accordance with OSHA 1926.550 and ANSI B30.5. k) Personal fall protection must be provided at elevations exceeding ten (10) feet. 13. DRUG-FREE WORKPLACE: Provide a statement concerning Respondent’s status as a Drug-Free Workplace or evidence of an implemented drug-free workplace program. To be submitted with Proposal. 14. CONTRACT: a) The successful Respondent, herein also referred to as Contractor, will be required to enter into a contract with the City along with the terms and conditions included in the proposed contract for the initial period of three (3) years, with two (2) automatic one-year renewals and a one (1) year optional renewal at the City’s discretion. The contract labor rates may be escalated up to 3% upon renewal of the contract each year. All other provisions of the contract shall remain constant for the life of the contract. b) The City may, in its sole discretion, award any additional services, whether in the existing areas of the scope of work or in any area additional to those in the existing scope of work, to any third party or the City’s own employees. Contractor will be expected to cooperate with any or all other contractors who may be performing services for the City. RFP #26-010 Holiday Lights and Decorations 16 15. CERTIFICATION OF NON-SEGREGATED FACILITIES a) Respondent certifies that it does not and will not maintain or provide any segregated facilities for the Respondent’s employees at any of the Respondent’s establishments, and that Respondent does not permit Respondent’s employees to perform their services at any location under the Respondent’s control where segregated facilities are maintained. Respondent agrees that a breach of this certification will be a violation of the Equal Opportunity clause in any contract resulting from acceptance of its Proposal. As used in this certification, the term “segregated facilities” means any waiting room, work areas, time clocks, locker rooms, other storage and dressing areas, parking lots, or drinking facilities provided for employees that are segregated on the basis of race, color, religion, national origin, habit, local custom, or otherwise. Respondent agrees that (except where Respondent has obtained identical certification from proposed contractors for specific time periods) Respondent will obtain identical certifications from proposed subcontractors prior to the award of such contracts exceeding $10,000 that are not exempt from the provisions of the Equal Opportunity clause, and that Respondent will retain such certifications in Respondent’s files. b) The non-discriminatory guidelines as promulgated in Section 202, Executive Order 11246, and as amended by Executive Order 11375 and as amended, relative to Equal Opportunity for all persons and implementations of rules and regulations prescribed by the U.S. Secretary of labor, are incorporated herein. 16. CONFLICT OF INTEREST/NON-COLLUSION CERTIFICATION: Respondent declares by submission of a qualification package that the only persons, or parties interested in their bid are those named herein, that this bid is, in all respects, fair and without fraud and that it is made without collusion with any other vendor or of ficial of the City of Ocoee. Neither the Affiant nor the above-named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive pricing in connection with the entity’s submittal for the above project. This statement restricts the discussion of pricing data until the completion of negotiations and execution of the contract for the described services. Respondent certifies that no City Commissioner, other City Official or City employee directly or indirectly owns assets or capital stock of the bidding entity, nor will directly or indirectly benefit by the profits or emoluments of this proposal. (For purposes of th is paragraph, indirect ownership or benefit does not include ownership or benefit by a spouse or minor child.) Respondent certifies that no member of the entity’s ownership or management is presently applying for an employee position or actively seeking an elected position with the City. In the event that a conflict of interest is identified in the provision of services, Respondent agrees to immediately notify the City in writing. Submit the attached Conflict of Interest Disclosure Statement. Respondent further declares that a careful examination of the scope of services, instructions, and terms and conditions of this RFP has occurred, and that the proposal RFP #26-010 Holiday Lights and Decorations 17 is made according to the provisions of the RFP documents, and will meet or exceed the scope of services, requirements, and standards contained in the RFP documents. Respondent agrees to abide by all conditions of the negotiation process. In conducting negotiations with the City, Respondent offers and agrees that if this negotiation is accepted, Respondent will convey, sell, assign, or transfer to the City all rights, title, and interest in and to all causes of action it may now or hereafter acquire under the anti-trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the City. At the City’s discretion, such assignment shall be made and become effective at the time the City tenders final payment to Respondent. The proposal constitutes a firm and binding offer by Respondent to perform the services as stated. 17. PUBLIC ENTITY CRIME STATEMENT: a) All invitations to bid, as defined by Section 287.012(16), Florida Statutes, requests for proposals, as defined by Section 287.012(23), Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which reads as follows: “A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit bid, proposal, or reply on a contract with a public entity for the construction or repair of public building or public work; may not submit bids, proposals or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, su pplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.” b) All Respondents that submit a Bid or Proposal to the City of Ocoee are guaranteeing they have read the previous statement and by signing the submitted documents are qualified to do so under Section 287.133, (2)(a), Florida Statutes. 18. PERMITS/LICENSES/FEES: a) Any permits, licenses or fees required will be the responsibility of Contractor; no separate payments will be made. Permit fees are waived for any City of Ocoee permits required. b) The City requires a City of Ocoee contractor registration if permitting is required. Please contact the City’s Building Department at (407) 905-3104, directly for information concerning this requirement. c) Adherence to all applicable code regulations (Federal, State, County, and City) is the responsibility of Contractor. RFP #26-010 Holiday Lights and Decorations 18 19. STANDARD INSURANCE REQUIREMENTS: The successful Contractor shall not commence any work in connection with an Agreement until all of the following types of insurance have been obtained and such insurance has been approved by the City, nor shall the Contractor allow any Subcontractor to commence work on a subcontract until all similar insurance required of the subcontractor has been so obtained and approved. Policies other than Workers’ Compensation shall be issued only by companies authorized by subsisting certificates of authority issued to the companies by the Department of Insurance of Florida which maintain a Best’s Rating of “A” or better and a Financial Size Category of “VII” or better according to the A.M. Best Company. Policies for Workers’ Compensation may be issued by companies authorized as a group self-insurer by Ch. 440, Florida Statutes. a) Loss Deductible Clause: The City shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the General Contractor and/or subcontractor providing such insurance. b) Workers’ Compensation Insurance: The Contractor shall obtain during the life of this Agreement, Worker’s Compensation Insurance with Employer’s Liability Limits of $500,000/$500,000/$500,000 for all the Contractor’s employees connected with the work of this project and, in the event any work is sublet, the Contractor shall require the subcontractor similarly to provide Workers’ Compensation Insurance for all of the latter’s employees unless such employees are covered by the protection afforded by the Contractor. Such insurance shall comply fully with the Florida Workers’ Compensation Law. In case any class of employees engaged in hazardous work under this contract for the City is not protected under the Workers’ Compensation statute, the Contractor shall provide, and cause each subcontractor to provide adequate insurance, satisfactory to the City, for the protection of the Contractor’s employees not otherwise protected. ▪ Include Waiver of Subrogation in favor of the City of Ocoee c) Contractor’s Public Liability and Property Damage Insurance: The Contractor shall obtain during the life of this Agreement COMMERCIAL AUTOMOBILE COVERAGE, this policy should name the City of Ocoee as an additional insured, and shall protect the Contractor and the City from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operations under this Agreement whether such operations be by the Contractor or by anyone directly or indirectly employed by the Contractor, and the amounts of such insurance shall be the minimum limits as follows: 1) Automobile Bodily Injury Liability & Property Damage Liability ▪ $1,000,000 Combined single limit per occurrence (each person, each accident) ▪ All covered automobile will be covered via symbol 1 ▪ Liability coverage will include hired & non-owned automobile liability ▪ Include Waiver of Subrogation in favor of The City of Ocoee 2) Comprehensive General Liability (Occurrence Form) - this policy should name the City of Ocoee as an additional insured and should indicate that the insurance of the Contractor is primary and non-contributory. ▪ $2,000,000 GENERAL AGGREGATE ▪ $2,000,000 PRODUCTS-COMPLETED OPERATIONS AGGREGATE ▪ $1,000,000 PER OCCURRENCE ▪ $1,000,000 PERSONAL & ADVERTISING INJURY ▪ Include Waiver of Subrogation in favor of the City of Ocoee 3) Subcontractor’s Comprehensive General Liability, Automobile Liability and Worker’s Compensation Insurance: The Contractor shall require each subcontractor to procure and maintain during the life of this subcontract, insurance of the type specified above or insure the activities of these subcontractors in the Contractor’s policy, as specified above. RFP #26-010 Holiday Lights and Decorations 19 4) Owner’s Protective Liability Insurance: As applicable for construction projects, providing coverage for the named insured’s liability that arises out of operations performed for the named insured by independent contractors and are directly imposed because of the named insured’s general supervision of the independent contractor. The Contractor shall procure and furnish an Owner’s Protective Liability Insurance Policy with the following limits: $1,000,000, and per occurrence, $2,000,000. Aggregate and naming the City of Ocoee as the Named Insured. 5) Contractual Liability: If the project is not bonded, the Contractor’s insurance shall also include contractual liability coverage to insure the fulfillment of the contract. NOTE: FOR PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY INSURANCE, THE CITY SHALL BE NAMED AS ADDITIONAL INSURED. ▪ $1,000,000 PER OCCURRENCE ▪ $2,000,000 AGGREGATE 6) Commercial Umbrella: ▪ $1,000,000 PER OCCURRENCE ▪ $2,000,000 Aggregate ▪ Including Employer’s Liability and Contractual Liability 7) Builders Risk: Not applicable 8) Certificates of Insurance: Certificate of Insurance Form(s) (see sample below), naming the City of Ocoee as an additional insured will be furnished by the Contractor upon notice of award. These shall be completed by the authorized Resident Agent and returned to the Office of the Purchasing Agent. This certificate shall be dated and show: i) The name of the Insured contractor, the specific job by name and job number, the name of the insurer, the number of the policy, its effective date, its termination date. ii) Statement that the Insurer shall mail notice to the Owner at least thirty (30) days prior to any material changes in provisions or cancellation of the policy, except ten (10) days written notice of cancellation for non-payment of premium. (Remainder of page intentionally left blank. Sample COI on following page.) RFP #26-010 Holiday Lights and Decorations 20 Please note the current address to be listed for Certificate Holder: City of Ocoee 1 N. Bluford Avenue Ocoee, FL 34761 RFP #26-010 Holiday Lights and Decorations 21 20. EQUIPMENT LISTING: Provide a list of Respondent’s current equipment that will be used to perform the services called for in the Scope of Work of this RFP. Include a description of the equipment, quantity, year, make, model, etc., and whether the equipment is owned or leased. If the equipment is leased, provide the name of lessor. Attach additional sheets if needed. _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ 21. LIST OF SUBCONTRACTORS: Provide a listing of subcontractors and/or temporary worker agencies. Include the company name, address, federal tax ID No., phone number, and contact name. Attach additional sheets if needed. If no subcontractors will be used, state none. _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ By submitting a Proposal, Respondent certifies it has investigated any listed subcontractor/temporary worker agency, Respondent has received and has in the Respondent’s files evidence that each subcontractor/temporary worker agency maintains a fully-equipped organization capable of technically and financially performing the pertinent work, and that the subcontractor/temporary agency has done similar work in a satisfactory manner. It is further acknowledged by Contractor that any CHANGE or OMISSIONS in the subcontractors listed above shall require the City of Ocoee’s approval before any work shall commence by the additional subcontractor on this project. RFP #26-010 Holiday Lights and Decorations 22 22. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR CONTRACTS: Provide a minimum of three (3) separate projects with a similar scope of service to the requested services of this RFP performed by Respondent in the last five years. Respondent must demonstrate the ability to perform services of similar complexity, nature, and size. For each previous contract provide a description of the scope, its location, contract dates, and a contact person willing and able to discuss the Respondent’s performance for that contract. Only contracts for which the Respondent was the prime contractor will be considered to be relevant. Attach additional sheets if necessary Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Location: _________________________________________ Awarding Agency:____________________________________________________ Agency’s Point of Contact: Name and Title: __________________________________ Phone number: __________________________________ Email address: __________________________________ Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Location: _________________________________________ Awarding Agency:_________________________________________________________ Agency’s Point of Contact: Name and Title: ___________________________________ Phone number: ________________________________ Email address: ________________________________ Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Location: _________________________________________ Awarding Agency: ________________________________________________________ Agency’s Point of Contact: Name and Title: ___________________________________ Phone number:______________________________ Email address: ________________________________ RFP #26-010 Holiday Lights and Decorations 23 Provide a list of at least three (3) client references to include the organization name, contact person, telephone number(s), and e-mail address. Respondent may also provide letters of reference ______________________________________________________________________ ______________________________________________________________________ ___________________________________________________________________ _____________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ___________________________________________________________________ _____________________________________________________________________ Does Respondent have any similar work in progress at this time? ______Yes No ______ How long has Respondent been in business? _________ years _________ months Bank or other financial references: _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ (Remainder of page intentionally left blank.) RFP #26-010 Holiday Lights and Decorations 24 23. SUMMARY OF LITIGATION: Provide a summary of any litigation, claim(s), proposal disputes, or contract dispute(s) filed by or against the Respondent in the past five (5) years that is related to the services that the Respondent provides in the regular course of business. The summ ary shall state the nature of the litigation, claim, or contract dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. If none, state none. (Attach additional sheets, if necessary) _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ ____________________________________________________________________ 24. ACKNOWLEDGMENT OF ADDENDA: Respondent acknowledges receipt of the following addenda: No.__________ Dated ________________ No.__________ Dated ________________ No.__________ Dated ________________ No.__________ Dated ________________ (Remainder of page intentionally left blank.) RFP #26-010 Holiday Lights and Decorations 25 25. EXCEPTIONS: Does Respondent have any Exceptions to the Scope of Work or terms of the Contract Documents? _____ Yes No ______ If yes, list any exceptions Respondent has to the Scope of Work and/or the terms of the Contract. Exceptions will not be considered after the RFP has been awarded. The City reserves the right to accept or reject any requested exceptions. If Respondent leaves this section blank, Respondent agrees it has no exceptions. (Remainder of page intentionally left blank.) RFP #26-010 Holiday Lights and Decorations 26 26. SUBMITTALS: The City of Ocoee requests comprehensive responses to every section within this RFP. To facilitate the review of the responses, Respondents s hould follow the described proposal format. The intent of the proposal format requirements is to expedite review and evaluation. It is not the intent to constrain Respondents with regard to content, rather to ensure the specific requirements set forth in this RFP are addressed in a uniform manner for ease of review and evaluation; any missing information will be evaluated accordingly. Submissions should be limited to a total of fifty (50) 8.5”x 11” pages (excluding forms), 12-point font, if possible. The page limit applies to the material contained in Sections 1 and 2 of the proposal, as described below. The person signing the proposal on behalf of the Respondent must have the legal authority to bind the Respondent to the submitted proposal. Failure to adhere to the stated page limit or provide the required content may subject your proposal to disqualification. In order to simplify the review process and obtain the maximum degree of comparison, the Respondent should provide the requested content in the following order when responding to the RFP. Section 1 – Statement of Interest: To be submitted on the Vendor's letterhead. The statement of interest should: 1. Briefly state an understanding of the services required by the CITY OF OCOEE. 2. Include relevant information not requested elsewhere in the RFP that introduces the company to the City and summarizes the company’s qualifications to perform the services requested. 3. The signature on the statement shall be that of a person authorized to represent and bind the Vendor. Section 2 – Company Information • Provide information about your company. How long has the company been in business in Florida? How many years has the company been doing the type of work described in the Scope of Services. How many employees are in the company? • Provide resumes for key team members, not to exceed two pages each. Identify the primary company representative that will be working with City staff. If applicable, attach a copy of each person's current Professional Regulation License. • Provide an organizational chart of the team for this project (include any subcontractors and the relationship to the team) • List of sub-contractors (if any), their qualifications, and their role in providing services. See Page 21. • Provide a list of equipment relevant to this contract. See Page 21. RFP #26-010 Holiday Lights and Decorations 27 Section 3 – Company Experience/References • Provide information describing Respondent’s capability to perform the work included in the Scope of Services of this RFP. Provide information about fleet size, staff size, years in business, or other key details demonstrating your ability to complete the requested services. Include other information that demonstrates that your company may be the most qualified and in the best interest of the City to select. • Provide a minimum of three (3) recent projects completed within the past five (5) years in Florida. Respondent should demonstrate the ability to perform services of similar complexity, nature, and size as what is requested in this RFP. For each project, provide client name, client contact information, description of service, project budget, start and completion date, etc. See Page 22. • Provide a list of at least three (3) client references to include the organization name, contact person, telephone number(s), and e-mail address. Respondent may also provide letters of reference. See page 23. • Photographs- Provide photographs/images of at least three (3) similar outdoor, lighting and decoration projects that Respondent has previously created for a municipality, illustrating your experience with planning and producing illumination and decorations, and your production style. Pictures may be the same projects as listed in the Reference Section 5 – Exhibit “B” Price Proposal Form (Required) • Exhibit “B” - Price Proposal. Any proposal submitted without a price proposal will be deemed non-responsive. Section 4 – Method of Approach • Describe how displays will be installed, including general tools and equipment used. Describe strategies to ensure light displays remain functional and/or will be repaired in a timely manner. How will displays be installed and removed in a way that prevents damage to landscaping, building surfaces and sidewalks? How does Respondent plan to meet schedules and deadlines for the busy holiday season? Section 6 – Other Required Content • Required $1,000 Bid Security – Original must be sent. • Acknowledgement of any Addenda. See Page 24. • Exceptions to Scope of Services or Proposed Contract. See Page 25. • All forms listed on Table of Contents. (Remainder of Page intentionally left blank) RFP #26-010 Holiday Lights and Decorations 28 27. EVALUATION CRITERIA: The criteria for making an award recommendation are: EVALUATION CRITERIA MAXIMUM POINTS 1. Capability of Respondent to deliver the requested services 30 2. Experience and References 30 3. Price Proposal 20 4. Method of Approach to complete the services 20 TOTAL POSSIBLE POINTS 100 (Information supplied by client references may be used in determining the relative merits of a Respondent under any and all of the above -listed criteria.) 28. SELECTION PROCESS: A City evaluation committee will review and evaluate each Respondent’s submittal and will short-list and recommend to the City Commission one (1) firm to perform the required services. The City reserves the right, before awarding the contract, to require a Respondent to submit such evidence of its qualifications, as the City may deem necessary and/or may require oral presentations or interviews of firms. The City Commission shall be the sole judge of the competency of Respondents. Respondents will be notified on the Bonfire platform or other means of staff’s recommended ranking of firms to the City Commission. The City Commission’s decision to endorse or modify the ranking by staff shall be final. The successful Respondent shall be required to execute an agreement which provides, among other things, that any plans, drawings, reports, and specifications that re sult from Respondent’s services shall become the property of the City. Upon the successful negotiation of an agreement, a formal contract will be prepared and subsequently executed by both parties. RFP #26-010 Holiday Lights and Decorations 29 29. TIME SCHEDULE: The anticipated schedule of events related to this solicitation is: August 2, 2026 RFP advertised August 25, 2026 Last day for questions September 1, 2026 Proposal submission deadline *2-5 days later Proposals distributed to Evaluation Committee *1-2 weeks Evaluation Committee Meeting *October 6, 2026 Top-ranked firm recommendation to City Commission *Dates above are an estimate and subject to change at the City’s discretion. (Remainder of page intentionally left blank.) End of Section RFP #26-010 Holiday Lights and Decorations 30 EXHIBIT “A” SCOPE OF SERVICES RFP #26-010 HOLIDAY LIGHTS AND DECORATIONS The following is a General Scope of Services to provide Holiday Lights and Decorations for the City of Ocoee. A. SCOPE OF SERVICES UNDER PROPOSAL 1. EQUIPMENT: Vendor shall supply equipment lifts, ladders, electrical tape, staple guns, tie- wraps, and any other materials needed to safely and successfully install and remove holiday lights. All strands of lights must be snapped securely together and plug -in ends (female side) of all light strands not being used must be taped sealed with electrical tape to prevent exposure to elements that may short out the light strands. All extension cords shall be provided by Vendor and shall be a minimum of 14 -gauge wire and must be grounded. The equipment used should be clean, in good repair and operating condition at all times. Equipment shall meet all safety requirements as established for this type of work. No equipment shall be operated which damages pavement or causes mechanical damage to turf areas (i.e. ruts, skid marks, or tears, etc.) Vendor shall furnish all material, equipment, travel, and labor at City of Ocoee site locations. If the contractor intends to use subcontractors to perform any work on this contract, the subcontractor(s) must be pre-approved by the City at the City’s sole discretion. Any change to subcontractor after award of the contract must be preapproved by the City in writing. 2. BACKGROUND a. There are currently five (5) location sites throughout the City. (See Section B. Locations and Details). b. Prior to submitting a Proposal, Respondents should visit each location site listed below in Section B. Locations and Details to review the conditions under which it will be required to operate. Failure to do so will in no way relieve Vendor from providing any and all materials, labor, equipment or performing any work that may be required to carry out the requirements of this Agreement in accordance with the specifications contained herein. 3. OPERATIONAL REQUIREMENTS a. Vendor is responsible for posting all required warnings and information signs during installation and removal of lights and decorations. b. Provide a dedicated account manager, who is readily available to administer this Agreement on a day-to-day basis. c. Maintain the minimum insurance requirements for the Term of Agreement. d. Provide service personnel for the provision of services under this Agreement who meet the City’s background check requirements. RFP #26-010 Holiday Lights and Decorations 31 e. Visit all new sites added to the servicing list during the Term of Agreement, prior to beginning work, and submit pricing to the Parks Operations Manager. f. Provide resolution of discrepancies in service and invoicing within five (5) business days of notification. g. Respond to any City complaints of lighting outages within 24 hours and repair, or replacement must be made within 48 hours h. Notify the City within five (5) business days of any changes in the account manager or other Vendor contact information. i. The Vendor is responsible for removal of all decorations and lighting within seven (7) days of the end of display period or after written notice from the City is received requesting removal. The Vendor shall coordinate removal schedules with City staff. 4. UNIFORMS The vendor’s employees shall wear uniform shirts, and all trucks should be marked with the company name, at a minimum, for easy recognition by residents and City personnel. Employee safety is the vendor’s responsibility, both in work clothing and actions, and shall be in accordance with applicable OSHA standards, and all equipment shall be operated in a safe manner as recommended by the manufacturer. 5. DAMAGE TO PROPERTY Vendor shall use caution when working in the various areas. Damage to public and private property shall be the responsibility of the Vendor and shall be repaired or replaced at no additional cost to the City. All damages including but not limited to damage to sprinklers, irrigation lines, walls, walkways, trees, shrubs, poles/posts, signs, street furniture, landscaping, etc. caused by the vendor in performance of the installation or removal of the lights and decorations shall be repaired in a timely manner at the vendor’s expense. Any damage occurring due to the work associated with installation or removal of displays shall be reported to City staff immediately for assessment. 6. DISPOSAL OF WASTE Vendor shall plan to dispose of all waste from the work being performed. All areas of display must be kept clean and free from any debris (for example, zip ties, tape, etc.) after removal of decorations. 7. PRICING b. Price estimate provided shall include installation, maintenance/replacement plus removal of lights and decorations for each location listed. c. Each proposal must specify amperage and electrical requirements per display prior to installation. d. After the initial three (3) year term of this Agreement, price adjustments will be allowed pursuant to the City’s Price Adjustment provisions. RFP #26-010 Holiday Lights and Decorations 32 8. ADDITION AND DELETION OF SERVICE LOCATIONS City reserves the right to add or delete locations from the list. A two (2) week written notice shall be provided to the contractor by the City’s contract manager. The City’s contract manager will issue the change in service in writing along with a modified Proposal Form. For additions to the contract, a monthly and an annual price will be solicited and negotiated in advance prior to issuance of a notice of change to the contractor. 9. SPECIAL VENDOR REQUIREMENTS At the start of the contract, the vendor will provide the City with the name and cell phone number of the Company Quality Control Representative. The Quality Control Representative shall respond to all City complaints or inspection deficiencies immediately . The vendor’s representative will inform the City immediately after the corrections have been made. Vendor shall be capable of being contacted through their office and/or cellular phone numbers during the hours of 7:00 a.m. – 5:00 p.m., Monday through Sunday. A contact must be available during regular work hours, after -hours, weekend, and holidays. Vendor shall also demonstrate the ability to perform installation services as requested by the City by demonstrating previous experience in performing previous projects. Vendor should maintain the lights and decorations throughout the display period to ensure all lights are on and functioning. Weekly visual inspection 24-hour complaint response. The vendor will visually inspect all installed lighting weekly, at a minimum, and make repairs or replacements as necessary. Visual inspection, repairs and replacements shall be covered under the price of this proposal. No additional fee may be assessed for the repair or replacement of any lighting for any reason. 10. DISPLAY Installation, maintenance and removal of holiday lights and decorations are needed with each display featuring an inclusive variety of symbolic holiday lights and decorations. To enhance displays or replace broken light sets or decorations, the City may ei ther purchase from the contracted Vendor or another supplier. The Vendor shall meet with City staff to coordinate display design, installation schedules and maintenance needs. a. Display Period Lights must be in place by the first Monday before the Thanksgiving holiday (for example, Monday, November 16th, 2026). b. Lights must be removed by the first Monday after January 4th (for example, Monday, January 11th, 2027). c. Lit decorations should be on timers to remain on from dusk to dawn seven days per week. d. The large Christmas Tree at City Hall is to be turned on at an official tree lighting which is generally scheduled for a date in the first week of December (for example, the first Saturday in December which is December 5, 2026). RFP #26-010 Holiday Lights and Decorations 33 11. LIGHTS a. Lights must be new and not previously used on other job sites. b. The Vendor is expected to provide excellent quality materials to meet safe electrical standards. c. The Vendor may provide additional support materials such as extension cords, timers and switches that meet outdoor use standards. d. Lights and decorations must be securely installed in locations specified. e. All strands of lights must be securely installed to the trees and all connections must be fully wrapped and sealed with electrical tape to prevent exposure to elements that may short out the light strands. A small piece of electrical tape will NOT suffice and/or be permitted. f. All trees shall be tightly spiral wrapped (approx. 3 inches apart) and lit beginning at the base of the tree. Adjacent trees may be connected to one another so long as the cord is a minimum of 15 feet above ground and does not cross over a sidewalk or road way. g. The City will provide access to outlets and pay for electricity for each pole light. 12. TRAFFIC CONTROL Compliance with all traffic control requirements per the latest edition of the Manual on Traffic Control Devices (M.U.T.C.D.) and the Florida Department of Transportation standards is required. Appropriate Maintenance of Traffic (MOT) shall be per FDOT spe cification and used when personnel and equipment will be conducting work in or around traffic or pedestrians. If temporary lane closures become necessary, contractor shall obtain prior authorization from the City’s Public Works Director before commencing work. Work that affects traffic lanes shall not be performed between 7:00 -9:00 AM and 4:00-6:00 PM in the peak direction of traffic unless otherwise permitted by the City’s Public Works Director. B. LOCATIONS AND DETAILS 1. Ocoee City Hall – 1 N. Bluford Ave. (3 areas) A. City Hall Building B. City Hall Courtyard area C. Trees in City Hall Courtyard (12 elms and 2 palms) 2. Withers-Maguire House – 16 E. Oakland Avenue 3. West McKey Street 4. Oakland Avenue 5. Lakeshore Drive AREAS TO BE ILLUMINATED AND DECORATED. PROVIDE QUOTE FOR EACH AREA. 1. Ocoee City Hall A. City Hall Building a. Install, maintain and remove lights and decorations: 2 six (6) foot nutcrackers. One on each side of the front entrance to City Hall. RFP #26-010 Holiday Lights and Decorations 34 b. Install, maintain and remove lights and decorations: 52 nine (9) foot Garland Pre Lit LED Mini Lights 5mm WW (Warm White) Fully Decorated Red, Silver & White Ornaments. c. Install, maintain and remove lights and decorations: 1 six (6) foot Wreath Pre Lit LED Mini Lights 5mm WW (Warm White) Fully Decorated, Red, Silver & White Ornaments on the front of City Hall. d. Install, maintain and remove lights and decorations: 2 four (4) foot Wreath Pre Lit LED Mini Lights 5mm WW (Warm White) Fully Decorated, Gold, Silver & White Ornaments on back balconies of City Hall. e. City staff shall approve the plan for the decoration of these items prior to installation. B. City Hall Courtyard a. Install, decorate, maintain and remove Christmas tree at City Hall courtyard. All new or replacement items must be weather resistant. Additional and replacement items shall be pre-approved by the City prior to installation. b. The Christmas tree must have an independent power source that allows it to NOT be illuminated or without impacting the other lights located in the City Hall display that need to be illuminated. c. All electrical installation and wires around this tree must be properly installed and encased in protective mats for public safety. C. Trees in City Hall Courtyard (excluding Christmas tree) a. 12 Elms and 2 Palms - Wrap the base and trunks of courtyard trees with Cool White LED lights (wrap palm tree trunks and branches.). Trees are located around the courtyard. Lines of lights around the trunk should be symmetrical and positioned close to each other to provide greater illumination impact. b. City staff shall approve the plan for the decoration of these items prior to installation. 2. Withers-Maguire House a. Install, maintain and remove lights and decorations: 29 nine (9) foot Garland Pre Lit LED Mini Lights 5mm WW (Warm White) Fully Decorated Red, Silver & White Ornaments. b. Install, maintain and remove lights and decorations: 2 four (4) foot Wreath Pre Lit LED Mini Lights 5mm WW (Warm White) Fully Decorated, Gold, Silver & White Ornaments c. Wrap oak tree (corner of Oakland and Bluford) trunk and branches with white LED lights. Lines of lights around the trunk should be symmetrical and positioned close to each other to provide greater illumination impact. d. City staff shall approve the plan for the decoration of these items prior to installation. 3. West McKey Street a. Install, maintain and remove lights and/or decorations for ten (10) light poles on both sides of McKey Street. b. City staff shall approve the plan for the decoration of these items prior to installation. RFP #26-010 Holiday Lights and Decorations 35 4. Oakland Avenue a. Install, maintain and remove lighted archway and/or decorations for walkway between North Bluford Avenue and North Cumberland Avenue. b. City staff shall approve the plan for the decoration of these items prior to installation. 5. Lakeshore Drive c. Install, maintain and remove lights and/or decorations for twenty-three (23) light poles along the Eastside of Lakeshore Drive. d. City staff shall approve the plan for the decoration of these items prior to installation. THE CITY WILL PROVIDE a. Access to all electrical plugs, GFIs and the Electrical Breaker at City Hall. b. Notices to the Vendor when lights and/or decorations need repair or replacement. THE VENDOR WILL PROVIDE a. Annual Certificate of Insurance as documentation that the Vendor has fully complied with the specified insurance requirements. b. Provide and designate an experienced team member each holiday season to regularly meet with City staff to lead the planning and execution of tasks for a successful installation. c. Meet all deadlines to ensure all lighting and decorations are installed and operational in time as per City requirements. d. Provide suggestions for designs and features which will enhance the decorative plan for the City. END OF SCOPE RFP #26-010 Holiday Lights and Decorations 36 EXHIBIT “B” PRICE PROPOSAL FORM RFP #26-010 HOLIDAY LIGHTS AND DECORATIONS Price Proposal Form available on Bonfire within the project file NO.LOCATION/AREA DESCRIPTION OF SERVICES ESTIMATED ANNUAL COST 1A City Hall Building Install, maintain, and remove lights and/or decorations 1B City Hall Courtyard Install, maintain, and remove lights and/or decorations 1C Trees in City Hall Courtyard Install, maintain, and remove lights and/or decorations 2 Withers-Maguire House Install, maintain, and remove lights and/or decorations 3 W. McKey Street Install, maintain, and remove lights and/or decorations 4 W. Oakland Avenue Install, maintain, and remove lights and/or decorations 5 Lakeshore Drive Install, maintain, and remove lights and/or decorations -$ TOTAL ANNUAL COST FOR ALL LOCATIONS/AREAS: EXHIBIT "B" PRICE PROPOSAL FORM RFP 26-010 HOLIDAY LIGHTS AND DECORATIONS Respondent (Company): ____________________________________________________ Prepared By: ___________________________________________________ RFP #26-010 Holiday Lights and Decorations 37 EXHIBIT “C” LOCATION MAPS RFP #26-010 Holiday Lights and Decorations Location Maps are available on Bonfire within the project file. EXHIBIT “C” RFP 26-010 HOLIDAY LIGHTS & DECORATIONS LOCATION MAPS Location # Location 1-4 Map with Locations 1-4 (Location 5 not in view) 1 Ocoee City Hall 2 Wither’s Maguire House 3 W. Mckey Street 4 W. Oakland Avenue 5 Lakeshore Drive 1: OJ OJ E E 'u'i IJl Q Cf) I City of Ocoee RFP 26-010 Holiday Lights & Decorations Map of Location sites 1-4 (Location 5 - Lakeshore Dr. not in view) House ite Path: M:\ProjData\LM\parks\Holiday Lights & Decorations RFP\Holiday Lights and Decorations RFP.aprx -�------l--1 ' , ,I. ,, • Ave •,I. City of Ocoee RFP 26-010 Holiday Lights & Decorations Location 1 - Ocoee City Hall A.City Hall Building, B. Courtyard Area & C. Courtyard Trees Path: M:\ProjData\LM\parks\Holiday Lights & Decorations RFP\Holiday Lights and Decorations RFP.aprx -J----A I A A l,,, W Oakland Ave -� City of Ocoee RFP 26-010 Holiday Lights & Decorations Location 2 - Withers-Maguire House • Path: M:\ProjData\LM\parks\Holiday Lights & Decorations RFP\Holiday Lights and Decorations RFP.aprx 1 Q) Q) E E 'in t/) S2 (f) I City of Ocoee RFP 26-010 Holiday Lights & Decorations Location 3 - W. McKey St. City of Ocoee RFP 26-010 Holiday Lights & Decorations Location 4 - W. Oakland Ave. EiMc j: __ •Q) I >, City of Ocoee RFP 26-010 Holiday Lights & Decorations Location 5 - Lakeshore Drive RFP #26-010 Holiday Lights and Decorations 38 RFP #26-010 COMPANY INFORMATION/SIGNATURE SHEET FAILURE TO COMPLY WITH THE RFP INSTRUCTIONS MAY RESULT IN DISQUALIFICATION OF YOUR PROPOSAL. SIGN BELOW ATTESTING YOU HAVE READ AND UNDERSTAND ALL RFP INSTRUCTIONS. THE PERSON SIGNING THIS FORM SHOULD HAVE THE LEGAL AUTHORITY TO BIND THE COMPANY IN A LEGAL CONTRACT. __________________________________ __________________________________ COMPANY NAME TELEPHONE (INCLUDE AREA CODE) __________________________________ E-MAIL ADDRESS _________________________________ IF REMITTANCE ADDRESS IS DIFFERENT AUTHORIZED SIGNATURE (manual) FROM PURCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: ________________________________ NAME/TITLE (PLEASE PRINT) ___________________________________ ________________________________ ___________________________________ STREET ADDRESS ________________________________ CITY STATE ZIP FEDERAL ID #___________________ _____Individual _____Corporation _____Partnership _____Other (Specify)______________ STATE OF COUNTY OF Sworn to and subscribed before me by means of ☐ physical presence or ☐ online notarization this ________day of ____________________, 20____. Personally Known___________ or Produced Identification_________ ____________________________ (Type of Identification) ___________________________ Signature of Notary Public ___________________________ Printed, Typed or Stamped Commissioned Name of Notary Public RFP #26-010 Holiday Lights and Decorations 39 DRUG-FREE WORKPLACE CERTIFICATION The undersigned Bidder, in accordance with Florida Statute 287.087 hereby certifies that it has a drug-free workplace program. In order to have a drug -free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, and available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any con viction of, or pleas of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program is such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Bidder: Signature By: (Print or Type Name) Title: Date: RFP #26-010 Holiday Lights and Decorations 40 CONFLICT OF INTEREST DISCLOSURE FORM Award of this contract is subject to the provisions of Chapter 112, Florida Statutes, and all applicable federal, state, and local laws. All Bidders must disclose within their bid: the name of any City of Ocoee employee, Mayor or City Commissioner, other City Official, or City Consultants, who owns assets or capital stock, directly or indirectly, in the Bidder’s firm or any of its branches, or would directly or indirectly benefit by the profits or emoluments of this Bid. (Indirect ownership or benefit applies to any members of his or her immediate family.) Bidder certifies that no member of the entity’s ownership or management is presently applying for an employee position or actively seeking an elected position with the City. In the event that a conflict of interest is identified in the provision of services, Bidder agrees to immediately notify the City in writing. The purpose of this disclosure form is to give the City the information needed to identify potential conflicts of interest for the City Commission, Staff, and other key City employees and consultants involved in the award and administration of this contract. According to Chapter 112, Florida Statutes, the term “conflict of interest” “means a situation in which regard for a private interest tends to lead to disregard of a public duty or interest”, and refers to situations in which financial or other personal considerations may adversely affect, or have the appearance of adversely affecting, an employee’s professional judgment in exercising any City duty or responsibility in administration, management, instruction, research, or other professional activities. Please check one of the following statements and attach additional documentation if necessary: ____ To the best of our knowledge, the undersigned firm has no potential conflict of interest for this RFP. ____ The undersigned firm, by attachment to this form, submits information which may be a potential conflict of interest for this RFP. Acknowledged by: Firm Name Signature Name and Title (Print or Type) Date RFP #26-010 Holiday Lights and Decorations 41 NON-COLLUSION AFFIDAVIT , being first duly sworn deposes and says: 1. He/She is the (Owner, Partner, Office, Representative or Agent) of , the Bidder that has submitted the attached Bid; 2. He/She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affidavit, have in any way, colluded, conspired, connived or agreed, directly or indirectly, with any other Bidde r, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted; or to refrains from bidding in connection with such Contract; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Bidder, firm, or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit, or cost elements of the Bid price or the Bid price in any other Bidd er, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Contract; 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any other of its agents, representatives, owners, employees or parties in i nterest, including this affidavit. By: Title: STATE OF COUNTY OF Sworn to and subscribed before me by means of ☐ physical presence or ☐ online notarization, this ____ day of ____________, 202___, by ___________________ who ☐ is personally known to me or ☐ has presented _________________ as identification. Notary Public My Commission Expires: RFP #26-010 Holiday Lights and Decorations 42 CERTIFICATION OF NONSEGREGATED FACILITIES Bidder certifies that he/she does not maintain or provide for its employees any segregated facilities at any of its establishments, and that employees are not permitted to perform their services at any location, under this control, where segregated facilities are maintained. Bidder certifies further that it will not maintain or provide for employees any segregated facilities at any of its establishments, and that Bidder will not permit its employees to perform their services at any location under Bidder’s control where segregated facilities are maintained. Bidder agrees that a breach of this certification will be a viol ation of the Equal Opportunity clause in any contract resulting from acceptance of this Bid. As used in this certification, the term "segregated facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms and other storage and dressing areas, parking lots, drinking fountains, recreation or entertainment area, transportation, and housing facilities provided for employees on the basis of race, color, religion, or national origin, beca use of habit, local custom, or otherwise. Bidder agrees that (except where Bidder has obtained identical certification from proposed subcontractors for specific time periods) Bidder will obtain identical certifications from proposed subcontractors, if any, prior to the award of subcontracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity clause, and that Bidder will retain such certifications in its files. The nondiscriminatory guidelines as promulgated in Section 202, Executive Order 11246, and as amended by Executive Order 11375 and as amended, relative to Equal Opportunity for all persons and implementations of rules and regulations prescribed by the Unit ed States Secretary of Labor are incorporated herein. The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001. Date , 20___. Bidder: _______________________________ By: (Title) Official Address (including Zip Code): RFP #26-010 Holiday Lights and Decorations 43 CERTIFICATION REGARDING SCRUTINIZED COMPANIES’ LISTS Bidder certifies that the company is not participating in a boycott of Israel. Bidder certifies that Bidder is not on the Scrutinized Companies that Boycott Israel List, not on the Scrutinized Companies with Activities in Sudan List, not on the Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, and is not engaged in business operations in Cuba or Syria, as those terms are used and defined in sections 287.135 and 215.473 of the Florida Statutes. In the event that Bidder is unable to provide such certification but still seeks to be considered for award of this solicitation, Bidder shall, on a separate piece of paper, clearly state that it is on one or both of the Scrutinized Companies lists and shall furnish together with its proposal a duly executed written explanation of the facts supporting any exception to the requirement for certification that it claims under Section 287.135 of the Florida Statutes. Bidder agrees to cooperate fully with the City in any investigation undertaken by the City to determine whether the claimed exception would be applicable. City shall have the right to terminate any contract resulting from this solicitation for default if Bidder is found to have submitted a false certification, or to have been placed on the Scrutinized Companies that Boycott Israel List, or to have been placed on the Scrutinized Companies for Activities in Sudan List, or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria. Bidder: ___________________________________ By:__________________________________________________ (Authorized Signature) Printed Name and Title:___________________________________ Date:_________________________________________________ RFP #26-010 Holiday Lights and Decorations 44 HUMAN TRAFFICKING AFFIDAVIT The undersigned, on behalf of Contractor, hereby attests as follows: 1. Contractor understands and affirms that Section 787.06(13), Florida Statutes, prohibits the City of Ocoee from executing, renewing, or extending a contract to entities that use coercion for labor or services. 2. Contractor hereby attests, under penalty of perjury, that Contractor does not use coercion for labor or services as defined in Section 787.06(2), Florida Statutes. I, the undersigned, am an officer or representative of the non -governmental entity named below, and hereby represent that I: make the above attestation based upon personal knowledge; am over the age of 18 years and otherwise competent to make the above attestation; and am authorized to legally bind, and make the above attestation on behalf of, the Contractor. Under penalties of perjury, I declare that I have read the forgoing document and that the facts stated in it are true. Bidder: By: Print Name: Print Title: _____________________________ STATE OF COUNTY OF The foregoing instrument was sworn to and subscribed before me by means of ☐ physical presence or ☐ online notarization, this _____ day of ______________ , 202__ , by ______________________, as _______________________ of __________________ , who is ☐ personally known to me or ☐ produced _______________________________ as identification. Notary Public Signature (Seal) Print Notary Name: ______________________ My Commission Expires: RFP #26-010 Holiday Lights and Decorations 45 COMPANY NOT AN ENTITY OF FOREIGN COUNTRY OF CONCERN For purposes of this affidavit, "foreign country of concern" means the People's Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Madur o, or the Syrian Arab Republic, including any agency of or any other entity of significant control of such foreign country of concern. The undersigned, on behalf of the entity listed below hereby attests under penalty of perjury as follows: 13. I am over the age of 18 and I have personal knowledge of the matters set forth herein. 14. I am an officer or representative of ________________________ (hereinafter “Entity”), and I am authorized to provide this affidavit on its behalf. 3. Entity is not owned by the government of a foreign country of concern. 4. No government of a foreign country of concern has a controlling interest in Entity. 5. Entity is not organized under the laws of or has its principal place of business in a foreign country of concern. 6. If, at any time in the future, Entity does become owned by a foreign country of concern, if a foreign country of concern acquires a controlling interest in Entity, or Entity becomes organized under the laws of or relocated to a foreign country of concern, Entity will immediately notify the City of Ocoee and no contracts may be executed, renewed, or extended between the parties. 7. I have read the foregoing affidavit and confirm that the facts stated in it are true, and are made for the benefit of, and reliance by the City of Ocoee. Further Affiant sayeth naught. Authorized Signature: Printed Name: Title: STATE OF COUNTY OF The foregoing instrument was acknowledged by physical means / by electronic means before me this day of 20__, by , who is personally known to me / presented as identification and who did / did not take an oath. Notary Public Signature (Seal) Print Notary Name: ______________________ My Commission Expires: RFP #26-010 Holiday Lights and Decorations 46 CONTRACTOR’S E-VERIFY AFFIDAVIT I hereby certify that [contractor] does not employ, contract with, or subcontract with an unauthorized alien, and is otherwise in full compliance with Section 448.095, Florida Statutes. All employees hired on or after January 1, 2021 have had their work authorization status verified through the E-Verify system. Authorized Signature: Printed Name: Date: STATE OF ____________________ COUNTY OF The foregoing instrument was acknowledged before me by means of □physical presence or □online notarization, this ___ day of _________________ 20____, by (name and title of officer or agent) of (name of contractor company acknowledging), a (state or place of incorporation) corporation, on behalf of the corporation. He/she □ is personally known to me or □ has produced ____________________ as identification. Notary Public Signature (Seal) Print Notary Name: ______________________ My Commission Expires: RFP #26-010 Holiday Lights and Decorations 47 EXHIBIT “D” PROPOSED AGREEMENT FOR RFP #26-010 HOLIDAY LIGHTS AND DECORATIONS THIS AGREEMENT FOR HOLIDAY LIGHTS AND DECORATIONS (“Agreement”) is made this day of __ _, 20___, by and between the CITY OF OCOEE, a Florida municipal corporation, whose mailing address is 1 N. Bluford Ave., Ocoee, Florida 34761 (hereinafter referred to as “City”) and , a ___________ corporation, whose mailing address is (hereinafter referred to as “Contractor”). WITNESSETH: WHEREAS, the City desires to enter into an Agreement with the Contractor to perform the work set forth in that certain Request for Proposals RFP #26-010 (the “Work”), and any amendments thereto being attached hereto as Exhibit “A”; and WHEREAS, the Contractor is capable of performing the Work and agrees to perform the Work pursuant to the terms of this Agreement, and for the amounts specified in the Contractor’s Proposal, the Contractor’s Proposal and any amendments thereto being attached hereto as Exhibit “B”. NOW THEREFORE, in consideration of the premises and other good and valuable considerations exchanged between the parties hereto, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: Section 1. Scope of Agreement. The terms and conditions of Exhibit “A attached hereto as well as the terms and conditions of Exhibit “B” attached hereto are incorporated by reference herein as fully as if herein set forth. Unless otherwise specified herein, the Contractor is to furnish all materials, tools, equipment, labor, supervision, and consumables to complete the Work. Section 2. Term of Agreement. This Agreement shall consist of one (1) initial three (3) year term beginning on (the “Effective Date”), with two (2) separate automatic one-year extensions, for a total of five (5) years, unless terminated by the City upon the issuance of written notice by the City to the Contractor provided not later than thirty (30) days prior to the expiration of any renewal year term. The City shall have the option of extending the term an additional one (1) year. Each term is renewable with the condition that the City’s obligation to pay under this Agreement for each year is contingent upon the Ci ty in its good faith judgment having sufficient funds to make an annual appropriation for the work to be provided under this agreement. Section 3. Compensation. Contractor agrees to provide the services and materials as specified in Exhibit “A” for the amount specified in Exhibit “B”. The amount as specified in Exhibit “B” may be increased or decreased by the City under the Extra Work provision of this Agreement, through the issuance of an Addendum, if applicable. Any prices specified in this Agreement, will remain firm for the first year of this Agreement. Price adjustments will be allowed pursuant to the Price Adjustment provision of this Agreement. RFP #26-010 Holiday Lights and Decorations 48 Section 4. Payment. All invoices received by the City are payable within (30) days from receipt, provided they have first been approved by the City, and the City has accepted the Work for which payment is sought. The City reserves the right, with justification, to partially pay any invoice submitted by the Contractor. All invoices shall be in duplicate and directed to: AP@ocoee.org City of Ocoee, Accounts Payable, 1 North Bluford Avenue, Ocoee, Florida 34761-2258. All invoices must be clearly marked: City Agreement RFP 26-010 Holiday Lights And Decorations. Section 5. General Conditions. A. Patents and Copyrights: Contractor will pay all royalties and assume all costs arising from the use of any invention, design, process, materials, equipment, product or device in performance of the Work, which is the subject of patent rights or copyrights. Contractor shall, at its own expense, hold harmless and defend the City against any claim, suit or proceeding brought against the City which is based upon a claim, whether rightful or otherwise, that the Work, or any part thereof, furnished under this Agreement, constitutes an infringement of any patent or copyright of the United States. The Contractor shall pay all damages and costs awarded against the City. B. Termination for Default: Performance of Work under this Agreement may be terminated by City, in whole or in part, in writing, whenever City shall determine that Contractor has failed to meet the performance requirements of this Agreement. 1) The City has a right to terminate for default if the Contractor fails to perform the Work, or if the Contractor fails to perform the Work within the time specified in the Agreement, or if the Contractor fails to perform any other provisions of the Agreement. 2) Failure of a Contractor to perform the required Work within the time specified, or within a reasonable time as determined by the City or failure to redo the Work when so requested, immediately or as directed by the City, shall constitute authority for the City to hire another contractor to perform the Work. In all such cases, the Contractor or his surety, shall reimburse the City, within a reasonable time specified by the City, for any expense incurred in excess of the Agreement prices. 3) Should public necessity demand it, the City reserves the right to utilize services which are substandard in quality, subject to an adjustment in price to be determined by the City. The Contractor shall not be liable for any excess costs if acceptable evidence has been submitted to the City that failure to perform the Work was due to causes beyond the control and without the fault or negligence of the Contractor. 4) Termination for Convenience. The City may terminate this Agreement at its convenience with thirty (30) days advance written notice to the Contractor. In the event of such a termination by the City, the City shall be liable for the payment of all Work properly performed prior to the effective date of termination and for all portions of materials, supplies, services, and facility orders which cannot be cancelled and were placed prior to the effective date of termination and other reasonable costs associated with the termination. C. Warranty: The Contractor warrants that the Work including equipment and materials provided shall conform to professional standards of care and practice in -effect at the time the Work is performed, be of the highest quality, and be free from all faults, defects or er rors. RFP #26-010 Holiday Lights and Decorations 49 If the Contractor is notified in writing of a fault, deficiency or error in the Work provided within one (1) year from completion of the Work, the Contractor shall, at the City’s option, either redo such portions of the Work to correct such fault, defect o r error, at no additional cost to the City or refund to the City the charge paid by the City which is attributable to such portions of the faulty, defective or erroneous Work, including the costs for obtaining another Contractor to redo the Work. ALL MATERIALS PROVIDED BY THE CONTRACTOR, SHALL BE MERCHANTABLE AND BE FIT FOR THE PURPOSE INTENDED. THE CONTRACTOR SHALL BE LIABLE FOR SECONDARY, INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE RESULTING FROM ANY WORK PERFORMED UNDER THIS AGREEMENT. D. Time of Completion: The parties understand and agree that time is of the essence in the performance of this Agreement. The Contractor agrees that all Work shall be performed regularly, diligently, and uninterrupted within the time specified. The Contractor or City, respectively, shall not be liable for any loss or damage, resulting from any delay or failure to perform its contractual obligations within the time specified, due to acts of God, actions or regulations by any governmental entity or representa tive, strikes or other labor trouble, fire, embargoes, or other transportation delays, damage to or destruction in whole or in part, of equipment or manufacturing plant, lack of or ability to obtain raw materials, labor, fuel or supplies for any reason including default of suppliers, or any other causes, contingencies or circumstances not subject to the Contractor’s or City’s control, respectively, whether of a similar or dissimilar nature, which prevent or hinder the performance of the Contractor’s or City’s contractual obligations, respectively. Any such causes of delay shall extend the time of the Contractor’s or City’s performance respectively, by the length of the delays occasioned thereby, including delays reasonably incident to the resumption of normal Work schedules. However, under such circumstances as described herein, the City may at its discretion, cancel this Agreement for the convenience of the City. E. Indemnification: To the fullest extent provided by law, Contractor shall indemnify, defend and hold harmless the City and all of its officers, agents and employees from all claims, loss, damage, cost, charges or expense including, but not limited to reasonable attorneys’ fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of Contractor, its agents, employees, or subcontractors during the performance of the Agreement. The City shall use its best efforts to promptly notify the Contractor in writing of any Claims and shall provide the Contractor with information regarding the Claims as the Contractor may reasonably request, but the failure to give such notice or provide such information shall not diminish the obligations of the Contractor under this Section. No Claims whatsoever shall be made or asserted against the City by the Contractor for or on account of anything done or as a result of anything done or omitted to be done in connection with this Agreement. F. Correction of Work: The Contractor shall promptly correct all Work rejected by the City as faulty, defective, or failing to conform to this Agreement whether observed before or after substantial completion of the Work. The Contractor shall bear all costs of correcting such RFP #26-010 Holiday Lights and Decorations 50 rejected Work. In the event that Contractor fails to timely mow or otherwise maintain a portion of the work, then the City, at its sole discretion and without waiving any other rights or remedies under this Agreement, may deduct from any amounts due under this Agreement, the actual cost paid by the City to a third party to perform the work. If the City performs such work with its own personnel then the City may deduct from any amounts due under this Agreement such amount equal to what the Contractor would have charged for doing the work, plus 15% of such amount. G. Right to Audit Records: The City shall be entitled to audit the books and records of the Contractor or any sub-contractor to the extent that such books and records relate to the performance of this Agreement or any sub -contract to this Agreement. Such books and records shall be maintained by the Contractor for a period of three (3) years from the date of final payment under this Agreement and by the sub -contractor for a period of three (3) years from the date of final payment under the sub-contract unless a shorter period is otherwise authorized in writing. H. Information: All information, data, designs, plans, drawings, and specifications furnished to or developed for the City by the Contractor or its employees, pursuant to this Agreement, shall be the sole property of the City and all rights therein are reserved by the C ity, except that the Contractor may disclose any such information to its corporate affiliates and their agents. I. Safety Measures: Contractor shall take all necessary precautions for the safety of the City’s and Contractor’s employees and the general public and shall erect and properly maintain at all times all necessary vehicular and facility safeguards for the protection of the wo rkers and public. If necessary, the Contractor shall post signs warning against hazards in and around the work site. J. Extra Work: City, without invalidating this Agreement, may order changes in the Work within the general scope of this Agreement consisting of additions, deletions, or other revisions, the Agreement price and time being adjusted accordingly. All such changes in the Work shall be authorized by a written Addendum to this Agreement and shall be executed under the applicable conditions of the Agreement. K. Price Adjustments: Pricing is firm for first year term of this agreement. The contract labor rates may increase up to 3% upon renewal of the contract each year. All other provisions of the contract shall remain constant for the life of the contract. For the renewal terms of this Agreement, if the Contractor proposes to make a price adjustment, the Contractor shall first give the City written notice thereof, with explanations stated for the price adjustment, and such notice shall be given at least one hundred-twenty (120) calendar days prior to the one (1) year renewal term for which the price adjustment is sought. Nothing contained herein shall affect the City’s right to terminate this Agreement for Convenience as provided herein. L. Familiarity with The Work: The Contractor by executing this Agreement, acknowledges full understanding of the extent and character of the Work required and the conditions surrounding the performance thereof. The City will not be responsible for any alleged misunderstanding of the Work to be furnished or completed, or any misunderstanding of RFP #26-010 Holiday Lights and Decorations 51 conditions surrounding the performance thereof. It is understood that the execution of this Agreement by the Contractor serves as the Contractor’s stated commitment to fulfill all the conditions referred to in this Agreement. Section 6. Miscellaneous Provisions: A. The Contractor shall not employ subcontractors without the advance written permission of the City. B. No assignment by a party hereto of any rights under, or interests in, the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, moneys that may beco me due, and moneys that are due, may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. Notwithstanding the foregoing, the Owner may assign this contract to the State of Florida or any political subdivision, municipality, special district or authority thereof without Contractor's consent and without recourse. C. The Contractor shall comply with all applicable federal, state and local laws, ordinances, rules and regulations pertaining to the performance of Work under this Agreement. D. No waiver, alterations, consent or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by the City. E. The Contractor is to procure all permits, licenses, and certificates, or any such approvals of plans or specifications as may be required by federal, state and local laws, ordinances, rules, and regulations, for the proper execution and completion of the W ork under this Agreement. F. The Contractor shall at all times, keep the Work area free from accumulation of waste materials or rubbish caused by its operations, and promptly remove any such materials to an approved disposal location. G. The Contractor is responsible for all damage or loss by fire, theft or otherwise, to materials, tools, equipment, and consumables, left on City property by the Contractor. H. This Agreement is considered a non-exclusive Agreement between the parties. I. This Agreement is deemed to be under and shall be governed by, and construed according to, the laws of the State of Florida. The parties agree that the provisions of Chapter 558, Florida Statutes are not applicable to this Agreement. J. Waiver of Jury Trial; Legal Costs. It is mutually agreed by and between the Contractor and Owner that each of the parties do hereby waive trial by jury in any action, proceeding or claim which may be brought by either of the parties hereto against the other on any matters concerning or arising out of this Agreement. The parties further agree that the sole and RFP #26-010 Holiday Lights and Decorations 52 exclusive venue for any action to enforce this agreement shall be in The Circuit Court of the Ninth Judicial Circuit in and for Orange County, Florida. K. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contrac t Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. L. The undersigned hereby certify that this Agreement is made without prior understanding, agreement or connection with any corporation, firm or person who submitted proposals for the Work covered by this Agreement and is in all respects fair and without collusion or fraud. As to Contractor, the undersigned hereby warrants and certifies that it is authorized to enter into this Agreement and to execute same on behalf of the Contractor as the act of the said Contractor. M. This Agreement, including Exhibit “A” and Exhibit “B”, contains all the terms and conditions agreed upon by the parties. No other agreements, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind either party hereto. N. E-VERIFY By entering into this Contract, the awarded Contractor is obligated to comply with the provisions of § 448.095, Fla. Stat., "Employment Eligibility." This includes but is not limited to utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an alien unauthorized to work in the USA. Failure to comply will lead to termi nation of this contract, or if a subcontractor knowingly violates the statute, the subcontractor must be terminated immediately. If the Contract is terminated pursuant to Section 448.095, Fla. Stat., such termination is not a breach of contract and may not be considered as such. Any challenge to termination under this provision must be filed in the Ninth Judicial Circuit Court of Florida no later than 20 calendar days after the date of termination. If the Contract is terminated for a violation of Section 448.095 Fla. Stat., by the Contractor, the Contractor shall be liable for any additional costs incurred by the City as a result of the termination of the Contract. Nothing in the E-Verify Certification shall be construed to allow intentional discrimination of any class protected by law O. PUBLIC RECORDS COMPLIANCE: The City of Ocoee (“City”) is a public agency subject to Chapter 119, Florida Statutes. Contractor agrees to comply with Florida’s Public Records Law. Specifically, Contractor shall: 1. Keep and maintain public records required by City to perform the service. 2. Upon request from City’s custodian of public records, provide City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Florida Statute s, or as otherwise provided by law. RFP #26-010 Holiday Lights and Decorations 53 3. Ensure that public records that are exempt or confidential and exempt from the public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if Contractor does not transfer the records to City. 4. Upon completion of the contract, Contractor agrees to transfer at no cost to City all public records in possession of Contractor or keep and maintain public records required by City to perform the service. If Contractor transfers all public record to City upon completion of the contract, Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If Contractor keeps and maintains public records upon completion of the contract, Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to City, upon request from City’s custodian of public records, in a format that is compatible with the information technology systems of City. 5. A Contractor who fails to provide the public records to City within a reasonable time may be subject to penalties under section 119.10, Florida Statutes. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 407 -905-3105, CCDL@OCOEE.ORG, WITH AN OFFICE LOCATE D AT 1 NORTH BLUFORD AVE., OCOEE, FLORIDA 34761. (Signature page follows) RFP #26-010 Holiday Lights and Decorations 54 IN WITNESS WHEREOF, Contractor and City have caused this Agreement for Citywide Hvac Maintenance Term Contract to be executed by their duly authorized officers as of the day and year first above written. CONTRACTOR: ____________________________________ BY:________________________________________________ PRINT NAME: ______________________________________ TITLE: _____________________________________________ WITNESSES: NAME: NAME: TITLE: TITLE: CITY: CITY OF OCOEE, FLORIDA ATTEST: APPROVED: BY: BY: Melanie Sibbitt, City Clerk Rusty Johnson, Mayor (SEAL) FOR USE AND RELIANCE ONLY BY APPROVED BY CITY OF OCOEE THE CITY OF OCOEE, FLORIDA COMMISSION AT A MEETING HELD APPROVED AS TO FORM AND LEGALITY on____________ , 2026, under this day of , 2026 Agenda Item ______ FISHBACK DOMINICK BY: Richard S. Geller, Esq., City Attorney END OF SECTION RFP #26-010 Holiday Lights and Decorations 55 EXHIBIT “E” BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, ____________________ ______________________, as Principal, and as Surety, are hereby held and firmly bound unto the City of Ocoee, Florida, as Owner, in the penal sum of, (5 percent of the Contract Bid) $ ____________ (written amount in dollars and cents) for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns. Signed, this day of , 20__. The Condition of the above obligation is such that whereas the Principal has submitted to the City of Ocoee, Florida a certain Bid, attached hereto and hereby made a part hereof to enter into a contract in writing, for the RFP #26-010 Holiday Lights and Decorations. NOW THEREFORE 1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to pay to Owner upon default of Bidder any damages, costs, or expenses, including attorney’s fees, incurred by Owner that are proximately caused by such default. In no event shall Bidder's and Surety's obligation hereunder exceed the penal sum set forth on the face of this Bond. 2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents and Contract Documents. 3. This obligation shall be null and void if: 3.1 Owner accepts Bidder's bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents and Contract Documents, or 3.2 All bids are rejected by Owner, or RFP #26-010 Holiday Lights and Decorations 56 3.3 Owner fails to issue a Notice of Intent to Award to Bidder within ninety (90) days from the time and date fixed for the opening of Bids (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by paragraph 5 hereof). 4. Payment under this Bond will be due and payable upon default by Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due. 5. Surety waives notice of and any and all defenses based on or arising out of any time extension to issue notice of award agreed to in writing by Owner and Bidder, provided that the total time for issuing notice of award including extensions shall not in th e aggregate exceed 120 days from Bid Due Date without Surety's written consent. 6. No suit or action shall be commenced under this bond prior to 30 calendar days after the notice of default required in paragraph 4 above is received by Bidder and Surety and in no case later than one year after Bid Due Date. 7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located. 8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned. 9. Surety shall cause to be attached to this Bond, a current and effective Power of Attorney evidencing the authority of the officer, agent or representative who executed this Bond on behalf of Surety to execute, seal and deliver such Bond and bind the Surety thereby. 10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of thi s Bond conflicts with any applicable provision of any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect. 11. The term "bid" as used herein includes a bid, offer, or proposal as applicable. RFP #26-010 Holiday Lights and Decorations 57 IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above. Strike out (X) non-applicable signature blocks and complete applicable block. All signatures must have their names printed or type below their signature. If Bidder is SOLE PROPRIETORSHIP, complete this signature block. (Individual's Signature) (Individual's Signature) doing business as (Business Address) (Telephone No.) (Florida License No.) (1) (Witness) (2) (Witness) (SEAL) RFP #26-010 Holiday Lights and Decorations 58 If Bidder is PARTNERSHIP, complete this signature block. (Partnership Name) (General Partner’s Signature) (General Partner’s Name) (Business Address) (Telephone No.) (Florida License No.) (1) (Witness) 2) (Witness) (SEAL) RFP #26-010 Holiday Lights and Decorations 59 If Bidder is CORPORATION, complete this signature block. (Corporation Name) (State of Incorporation) By: (Name of Person Authorized to Sign - See Note 1) (Title) (Authorized Signature) (Corporation President) (Business Address) (Telephone No.) (Florida License No.) (1) (Witness) (2) (Witness) (SEAL) RFP #26-010 Holiday Lights and Decorations 60 SURETY (Surety Business Name) (Principal Place of Business) By: (Surety Agent’s Signature - See Note 2) (Surety Agent’s Name) (Surety Agent’s Title) (Business Name of Local Agent for Surety) (Business Address) (Telephone No.) (Bond No.) Witness: (If agency is not a Corporation) (1) (Witness) (2) (Witness) Attest: (If Agency is a Corporation) (Corporate Secretary Signature) (Corporate Secretary Name) (Corporate Seal) NOTES: (1) Complete and attach "Corporate Authority to Execute Documents" if executed by any corporate employee other than president or vice-president. (2) Complete and attach a certified copy of "Power-of-Attorney" prepared by Surety appointing individual "Attorney-in-Fact" for execution of Bid Bond on behalf of Surety and corresponding notarized "Attorney-in-Fact". (3) Above addresses are to be used for giving required notice. (4) Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable. (5) Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the project is located. RFP #26-010 Holiday Lights and Decorations 61 ATTORNEY-IN-FACT AFFIDAVIT STATE OR COMMONWEALTH OF ) COUNTY OR CITY OF ) Before me, a Notary Public, came by means of ☐ physical presence or ☐ online notarization known to me, and known to be the Attorney-in-Fact of , a Corporation, which (Surety Company) (State) executed the attached bond as surety, who deposed and said that his signature and the corporate seal of said were affixed by order and authority of said Company's Board of Directors, (Surety Company) and that the execution of the attached bond is the free act and deed of . (Surety Company) Given under my hand and seal this day of , 20___. (Notary Public) My Commission Expires END OF SECTION PROPOSAL RESPONSE RFP #26-010 HOLIDAY LIGHTS AND DECORATIONS SUBMITTED TO City of Ocoee, Florida SUBMITTED BY Florida Legacy Lighting PROPOSAL DEADLINE September 1, 2026 | 2:00 PM Local Time CITY OF OCOEE | FLORIDA TAB 1 SECTION 1 STATEMENT OF INTEREST RFP #26-010 | HOLIDAY LIGHTS AND DECORATIONS August 27, 2026 City of Ocoee Finance Department / Purchasing 1 N. Bluford Avenue Ocoee, Florida 34761 RFP #26-010 – Holiday Lights and Decorations STATEMENT OF INTEREST Dear Evaluation Committee: Florida Legacy Lighting is pleased to submit our proposal to the City of Ocoee for RFP #26-010 – Holiday Lights and Decorations. Having successfully performed the City of Ocoee’s holiday lighting and decoration program during the previous holiday season, our team enters this solicitation with firsthand knowledge of the City’s expectations, locations, operating environment, and the level of service required to successfully execute a municipal holiday lighting program. We understand that the City is seeking a dependable contractor capable of providing a complete holiday lighting and decorating service, including the furnishing of labor, materials, equipment, installation, ongoing maintenance, repair, replacement, and timely removal of displays at multiple locations throughout the City. The current scope includes City Hall and its courtyard, the Withers-Maguire House, West McKey Street, Oakland Avenue, and Lakeshore Drive. We also understand that success under this contract requires much more than completing the initial installation. The selected contractor must maintain the displays throughout the season, perform regular inspections, respond quickly to service issues, coordinate closely with City staff, and ensure that all work is completed safely and with respect for City property and the surrounding public environment. Florida Legacy Lighting has been in business for three years and is led by owner Ben Lloyd, who brings seven years of executive-level experience within the professional holiday lighting industry. Through his experience working with multiple companies within the Central Florida holiday lighting market, Ben has developed a strong understanding of the operational, logistical, and customer-service practices necessary to successfully deliver large-scale seasonal lighting programs. For the upcoming season, Florida Legacy Lighting expects to employ approximately 10–12 team members, including four year-round employees. Unlike many seasonal lighting providers that rely heavily on independent or subcontracted labor, Florida Legacy Lighting utilizes an in-house W-2 employment structure. This approach allows the company to maintain greater control over employee training, workmanship, scheduling, accountability, safety practices, and the overall customer experience. Florida Legacy Lighting also maintains the infrastructure necessary to support seasonal projects of this scale, including a fleet of half-ton pickup trucks, enclosed trailers, and a dedicated climate-controlled warehouse and office facility for the organized storage, maintenance, and management of holiday lighting and decorative materials. Most importantly, Florida Legacy Lighting has already demonstrated its ability to successfully perform this work for the City of Ocoee. Our team completed the City’s holiday lighting program during the previous season under a scope very similar to the services requested within this RFP. That experience provides our team with familiarity not only with the physical locations involved, but also with the coordination, scheduling, maintenance, installation, and removal requirements associated with the City’s holiday program. In addition to our previous work for the City of Ocoee, Florida Legacy Lighting performs holiday lighting services for the City of Edgewood and for large-scale residential communities with project sizes and operational requirements comparable to many municipal holiday lighting installations. These projects have provided our team with experience coordinating complex installations, managing significant quantities of décor and lighting, maintaining displays throughout the holiday season, and delivering consistent results within highly visible public and community environments. What distinguishes Florida Legacy Lighting is our focus on the customer experience from beginning to end. Our team understands that holiday lighting is not simply an installation service. For a municipality, these displays become part of the community’s identity during the holiday season and are experienced by residents, families, visitors, and City staff every day. Our responsibility is therefore not only to create an attractive display, but to make the entire process dependable and easy for the City, from planning and installation through maintenance, communication, troubleshooting, and final removal. Should Florida Legacy Lighting be selected, we intend to build upon the successful relationship and experience established during the previous season. Our goal will be to provide the City of Ocoee with a professionally managed, safe, responsive, and visually appealing holiday lighting program while continuing to identify opportunities to enhance the City’s displays and overall holiday experience. We appreciate the opportunity to submit our qualifications and look forward to the possibility of continuing to serve the City of Ocoee. Sincerely, Ben Lloyd Owner Florida Legacy Lighting TAB 2 SECTION 2 COMPANY INFORMATION RFP #26-010 | HOLIDAY LIGHTS AND DECORATIONS 2.1 Company Profile Florida Legacy Lighting Florida Legacy Lighting is a Florida-based professional holiday lighting and decorating company specializing in the planning, installation, maintenance, and removal of commercial, community, and municipal holiday displays. Florida Legacy Lighting has been in business in Florida for three years and is led by Owner Ben Lloyd, who brings seven years of executive-level experience within the professional holiday lighting industry. The company combines hands-on seasonal execution with a customer-first operating philosophy centered on communication, accountability, responsiveness, and dependable follow-through. For the upcoming holiday season, Florida Legacy Lighting anticipates employing approximately 10-12 employees, including four year-round team members. All installation, maintenance, and removal labor assigned to the City of Ocoee project will be performed by Florida Legacy Lighting's direct W-2 employees; no subcontracted installation crews or temporary worker agencies will be used. Florida Legacy Lighting successfully performed the City of Ocoee holiday lighting program during the previous season under a scope similar to the work requested in RFP #26-010. The company also performs holiday lighting work for the City of Edgewood and for large-scale residential communities with project sizes and operational requirements comparable to municipal installations. Operational Capacity ● 10-12 anticipated seasonal employees, including four year-round team members. ● 100% direct W-2 labor for installation, maintenance, service, and removal activities. ● Company-owned and leased vehicle fleet capable of supporting multiple crews and service activities. ● Three 7 x 14 enclosed trailers for material transport, staging, and field deployment. ● Approximately 12-15 commercial ladders maintained for field installation activities. ● Specialized aerial and boom lift equipment rented from Sunbelt Rentals as required by site conditions. ● Dedicated climate-controlled warehouse and office facility in Apopka, Florida. 2.2 Project Organization Dedicated City of Ocoee Project Team Florida Legacy Lighting has assigned clear responsibility for project management, field execution, administration, and seasonal maintenance. This structure is intended to provide the City with direct access to the appropriate team member while maintaining overall accountability through the Project Manager. CITY OF OCOEE Project Stakeholder / Contract Administration BEN LLOYD Owner • Project Manager • Primary City Contact JONAH NELSON Project Team Lead • Field Operations PROJECT SUPPORT ROLES AUBREY LLOYD Project Administrator ERIC MONTOYA Project Maintenance Lead Role Responsibilities Ben Lloyd - Owner / Project Manager / Primary City Contact - Overall project management, City coordination, scheduling, quality control, project planning, issue escalation, and contract performance. Jonah Nelson - Project Team Lead / Field Operations - Day-to-day field leadership, crew assignments, installation sequencing, equipment utilization, safety awareness, and installation/removal execution. Aubrey Lloyd - Project Administrator - Certificates of insurance, contract documentation, project records, administrative coordination, and document finalization. Eric Montoya - Project Maintenance Lead - Seasonal inspection, troubleshooting, outage response, repair coordination, replacement of failed lighting, and ongoing display maintenance. Ben Lloyd Owner | Project Manager | Primary City Contact Ben Lloyd brings nearly two decades of experience in sales, management, customer service, and team leadership, with a career centered on taking care of people and delivering a strong customer experience. Ben is a long term native in the Ocoee area. His father has been the pastor for Starke Lake Baptist Church located in the heart of Ocoee for over 20 years. Ben has been a regular attendee and helps with numerous local outreach programs. His work background includes leadership roles with Chick-fil-A in Ocoee, several Ocoee Publix Supermarket locations and most importantly a sales leadership position for major Central Florida holiday lighting companies. These experiences developed his ability to lead teams, coordinate operations, manage schedules, communicate with customers, resolve issues, and execute services to a high standard. For the past seven years, Ben has worked at the executive level within the professional holiday lighting industry, serving hundreds of HOAs, residential and commercial clients, cities, and municipalities throughout Florida. His municipal experience includes programs associated with the City of Winter Garden, City of Orlando, City of Kissimmee, City of Altamonte Springs, and City of Ocoee. For RFP #26-010, Ben will serve as Project Manager and Primary City Contact, maintaining responsibility for project planning, scheduling, City coordination, field execution, quality control, maintenance performance, and overall contract delivery. CORE EXPERIENCE Customer Experience Nearly two decades of customer service, relationship management, leadership, and operational accountability. Holiday Lighting Leadership Seven years of executive-level experience within Florida's professional holiday lighting industry. Municipal Experience Holiday lighting experience associated with multiple Central Florida cities and municipalities. Project Management Planning, scheduling, workforce coordination, installation logistics, quality control, and service oversight. Jonah Nelson Project Team Lead | Field Operations Jonah Nelson serves as Florida Legacy Lighting's Project Team Lead and will manage field personnel during installation and removal activities for the City of Ocoee. Jonah began serving in the United States Army in 2018 and currently serves in the United States Army Reserve. His military experience supports the discipline, communication, organization, problem-solving, and team leadership skills he brings to Florida Legacy Lighting's field operations. He is also pursuing his bachelor's degree at Embry-Riddle Aeronautical University. Jonah has worked in the professional holiday lighting industry for the past four seasons. For this project, he will coordinate daily field activities, crew assignments, installation sequencing, equipment utilization, and on-site execution while working directly with Ben Lloyd to maintain schedule, quality, and City expectations. CORE EXPERIENCE Field Team Leadership Directing personnel, coordinating daily activities, and maintaining accountability during active field operations. Holiday Lighting Four seasons of professional holiday lighting installation, troubleshooting, maintenance, and removal experience. Military Experience United States Army and Army Reserve experience supporting discipline, organization, communication, and teamwork. Project Execution Crew coordination, resource planning, installation sequencing, and adapting to field conditions. Aubrey Lloyd Project Administrator Aubrey Lloyd serves as Project Administrator for Florida Legacy Lighting and has managed the company's administrative functions throughout its three years of operation. She also brings office management experience from various roles throughout her career. Within Florida Legacy Lighting, Aubrey supports contract documentation, certificates of insurance, project records, administrative coordination, and finalization of required project documents. For the City of Ocoee project, Aubrey will serve as the primary administrative resource supporting Ben Lloyd and the project team, helping ensure documentation and contractual requirements are addressed accurately and in a timely manner. CORE EXPERIENCE Project Administration Supports project records, documentation, internal coordination, and administrative follow-through. Contract Documentation Assists with contract paperwork, required forms, and project document finalization. Certificates of Insurance Coordinates COI requests and insurance-related project documentation. Office Management Three years managing FLL administrative functions plus broader office management experience. Eric Montoya Project Maintenance Lead Eric Montoya will serve as Project Maintenance Lead throughout the City of Ocoee holiday display season. Eric brings four years of professional holiday lighting industry experience and has been a member of the Florida Legacy Lighting team for the past two seasons. Eric has developed practical knowledge of holiday lighting installation, field troubleshooting, display maintenance, and the challenges associated with keeping large-scale seasonal installations operating consistently throughout the season. Eric worked directly on Florida Legacy Lighting's City of Ocoee holiday lighting project during the previous season. That firsthand familiarity with the City's locations, displays, and service expectations provides valuable continuity. He will focus on inspections, troubleshooting, repairs, replacements, and ongoing seasonal maintenance. CORE EXPERIENCE Holiday Lighting Experience Four years of professional holiday lighting industry experience. Florida Legacy Lighting Two seasons as a member of the FLL team. City of Ocoee Experience Direct field experience on the City's previous holiday lighting program. Maintenance & Troubleshooting Seasonal display inspection, outage diagnosis, repair, and replacement experience. 2.3 Subcontractors, Fleet & Operational Resources Dedicated In-House Workforce Subcontractors SUBCONTRACTORS: NONE Florida Legacy Lighting intends to perform all labor associated with the City of Ocoee Holiday Lights and Decorations contract utilizing its own direct W-2 employees. Florida Legacy Lighting will not utilize subcontracted installation crews or temporary worker agencies in the performance of this contract. Specialized aerial lift equipment will be rented from Sunbelt Rentals as required. Rental of equipment does not constitute subcontracting of labor or project responsibilities; all rented equipment will be operated by Florida Legacy Lighting personnel. Fleet & Equipment Equipment / Vehicle Qty. Year Make / Model Status Pickup Truck 1 2021 Ford F-150 Company Owned SUV 1 2022 Ford Expedition Company Owned Sales / Administrative Vehicle 1 2018 Hyundai Elantra Company Owned Pickup Truck 2 2026 RAM 1500 Leased - Express 4x4 Heavy-Duty Pickup Truck 1 2026 RAM 2500 Leased - Express 4x4 Enclosed Utility Trailers 3 Various 7 x 14 Enclosed Trailers Company Owned Commercial Ladders 12-15 Various Various Sizes Company Owned Aerial / Boom Lift Equipment As Required Current Selected by Site Requirements Rented - Sunbelt Rentals Operational Facility Florida Legacy Lighting operates from a dedicated climate-controlled warehouse and office facility located at 553 John's Road, Apopka, Florida 32703. The facility supports project planning, organized inventory storage, equipment preparation, display staging, testing, repairs, and seasonal material management. The company's vehicle and trailer fleet supports simultaneous installation and service activities, while its rental strategy for specialized aerial equipment allows Florida Legacy Lighting to select appropriately sized equipment based on each site's access and working-height requirements. TAB 3 SECTION 3 COMPANY EXPERIENCE / REFERENCES RFP #26-010 | HOLIDAY LIGHTS AND DECORATIONS 3.1 Solivita Holiday Lighting & Decor Program RELEVANT PROJECT EXPERIENCE LOCATION Poinciana, Florida CONTRACT VALUE Approx. $80,000 PROJECT OVERVIEW Solivita is a large residential community of approximately 6,000 residents with an extensive collection of community amenities, including restaurants, a spa and fitness facility, three clubhouses, ten pools, two 18-hole golf courses, and a 17,000-square-foot ballroom. Our team was responsible for a broad holiday decorating program spanning both interior and exterior spaces throughout the community. KEY SCOPE OF WORK • Approximately 50 teardrop decorations, 70 strands of garland, 50 wreaths, and 500 strands of miniature lights. • Eight decorated interior Christmas trees, including a tree approximately 16 feet tall. • One exterior Christmas tree approximately 18 feet tall. ● One 9ft Christmas Photo Op Decor Piece. • Holiday decor installed across multiple community and amenity areas. • Display elements supporting Solivita's major tree-lighting ceremony and golf cart parade. RELEVANCE TO THIS RFP This project demonstrates the ability to coordinate and install a high-volume seasonal decor package across a large, active community while maintaining a cohesive visual presentation. The combination of greenery, wreaths, miniature lighting, oversized trees, and event-focused decor required careful planning across multiple locations and a range of interior and exterior conditions. Solivita | PROJECT PHOTOGRAPH Solivita | PROJECT PHOTOGRAPH 3.2 City of Ocoee Municipal Holiday Lighting Display RELEVANT PROJECT EXPERIENCE LOCATION Ocoee, Florida CONTRACT VALUE Approx. $50,000 PROJECT OVERVIEW Our team served as the holiday lighting vendor for the City of Ocoee, providing and installing seasonal decor across prominent civic and public-facing locations. The completed scope included City Hall, municipal light poles, decorative display pieces, and a large oak tree at the Maguire House. Oakland Avenue was under construction during the project and was therefore not included in the completed scope. KEY SCOPE OF WORK • Supplied and installed garland and wreaths at City Hall. • Installed illuminated tree wraps and garland on municipal light poles. • Supplied miscellaneous holiday displays, including deer and ornament elements. • Provided 10-foot, 9-foot, and 6-foot photo-op decor pieces. • Wrapped the large oak tree in front of the Maguire House. RELEVANCE TO THIS RFP This project demonstrates direct municipal holiday decorating experience across civic architecture, streetscape elements, mature trees, and public photo-op features. The work required a coordinated presentation suitable for high-visibility public spaces while also adapting the installation plan around active construction conditions. City of Ocoee | PROJECT PHOTOGRAPH City of Ocoee | PROJECT PHOTOGRAPH City of Ocoee | PROJECT PHOTOGRAPH City of Ocoee | PROJECT PHOTOGRAPH City of Ocoee | PROJECT PHOTOGRAPH 3.3 City of Edgewood Municipal Holiday Lighting & Event Decor RELEVANT PROJECT EXPERIENCE LOCATION Edgewood, Florida CONTRACT VALUE Approx. $12,000 PROJECT OVERVIEW The City of Edgewood contracted our team to provide holiday lighting and seasonal decor in support of its annual community holiday event at City Hall. The public event includes food trucks, children's activities, and Santa arriving by helicopter and landing in the City Hall parking lot, making the holiday display an integral part of the overall event environment. KEY SCOPE OF WORK • Installed seasonal greenery throughout designated display areas. • Installed illuminated decorative spheres within mature trees. • Completed illuminated tree-wrap installations. • Provided interior holiday decorating inside City Hall. • Supported the City's public holiday event with a coordinated exterior and interior seasonal presentation. RELEVANCE TO THIS RFP This project demonstrates experience delivering a coordinated municipal holiday display around a live public event. The scope combined greenery, suspended illuminated features, tree lighting, and interior civic-space decor to create a cohesive seasonal setting for residents and event attendees. City of Edgewood | PROJECT PHOTOGRAPH City of Edgewood | PROJECT PHOTOGRAPH City of Edgewood | PROJECT PHOTOGRAPH TAB 4 SECTION 4 METHOD OF APPROACH RFP #26-010 | HOLIDAY LIGHTS AND DECORATIONS 4.1 Project Planning & Mobilization Owner-led coordination, organized staging, and accelerated field execution Florida Legacy Lighting approaches the City of Ocoee Holiday Lights and Decorations program as a complete seasonal service, not simply an installation. Successful delivery requires detailed planning, safe field execution, protection of City property, proactive quality control, responsive maintenance, and an organized removal and closeout process. OWNER-LED EXECUTION Owner and Project Manager Ben Lloyd will remain onsite throughout the installation period. This gives City staff direct access to the individual responsible for overall project performance and allows field decisions, coordination issues, and installation adjustments to be addressed immediately. PROVEN CITY OF OCOEE PERFORMANCE Florida Legacy Lighting successfully completed the City of Ocoee holiday lighting project during the previous season, working directly with City staff to meet the required schedule and deliver a substantially similar scope. This prior performance gives FLL firsthand knowledge of the City's sites, expectations, coordination process, and deadline requirements - reducing startup risk and allowing the 2026 program to begin with proven familiarity rather than a first-year learning curve. PRE-INSTALLATION PLANNING Prior to mobilization, Ben Lloyd will coordinate with City staff to review the final display plan, installation locations, access conditions, electrical requirements, scheduling expectations, and any operational considerations that could affect the work. Florida Legacy Lighting intends to complete the installation well in advance of the required operational date while coordinating the exact start date with City staff so displays are not installed unnecessarily early. MATERIAL PREPARATION & WAREHOUSE STAGING All primary holiday lighting and decorative materials supplied at the start of the contract will be new. Materials will be organized and staged at Florida Legacy Lighting's climate-controlled Apopka warehouse through its inventory system using designated bins, Gaylord boxes, and project-specific staging areas. Required hardware, cords, fastening materials, tools, and replacement components will be grouped with the associated display materials before crews mobilize. INSTALLATION STAFFING & SCHEDULE 6-8 INSTALLATION TECHNICIANS 3-5 ESTIMATED WORKING DAYS 100% OWNER ONSITE Florida Legacy Lighting anticipates assigning approximately six to eight installation technicians to the project. Ben Lloyd will remain onsite throughout installation while Jonah Nelson manages day-to-day field activities, crew assignments, equipment use, and installation sequencing. The current scope is anticipated to require approximately three to five working days, subject to weather, access, City coordination, and other unforeseen conditions. Because Florida Legacy Lighting successfully executed the City's holiday lighting program last season, this installation plan and schedule are informed by firsthand experience with the project locations, coordination requirements, and City deadlines. 4.2 Installation Execution Secure attachment methods, property protection, and safe work practices INSTALLATION METHODS Florida Legacy Lighting will select installation methods based on the type of decor, mounting surface, public exposure, structural requirements, and long-term security of each installation. All work will be completed with particular attention to public safety and the finished appearance of City property. - Tree Lighting - Tree wraps will be installed using safe attachment methods such as paracord where appropriate. Lighting will be arranged in tight, consistent spiral patterns, and electrical connections will be fully secured and protected from exposure to the elements. - Garland, Wreaths & Building-Mounted Decor - Where substantial building-mounted decor requires a structural connection, Florida Legacy Lighting will use secure methods such as Tapcon anchors or concrete expansion fasteners only at existing or City-approved attachment locations. Secure attachment is especially important in pedestrian areas where a failed connection could create a safety hazard. - Freestanding Decor - Freestanding displays will be positioned and secured in accordance with manufacturer requirements, wind exposure, pedestrian conditions, and site conditions. Locations will be coordinated with City staff to preserve appropriate access and visibility. TOOLS & EQUIPMENT Crews will mobilize using Florida Legacy Lighting's company-owned and leased vehicles, enclosed trailers, commercial ladders, installation tools, electrical testing equipment, fastening materials, outdoor-rated extension cords, and required personal protective equipment. Specialized aerial lift equipment will be rented from Sunbelt Rentals based on the working height and access requirements of each location. PROTECTION OF CITY PROPERTY Florida Legacy Lighting trains its personnel to leave the surrounding environment in equal or better condition than it was found. Crews will protect landscaping, finished surfaces, sidewalks, irrigation systems, trees, poles, signs, and other public improvements throughout both installation and removal. - Wood supports and appropriate load-distribution methods will be used beneath lift equipment when operating over turf to reduce rutting and surface damage. - Ladder contact points will be protected using secured microfiber padding or other suitable protective materials to prevent scratching, marking, or damage to finished surfaces. - Work areas will be kept organized and clear of unnecessary debris, and any observed property condition or damage will be reported promptly. SAFETY & MAINTENANCE OF TRAFFIC Florida Legacy Lighting will follow applicable OSHA requirements and the traffic-control practices required for the project. Where work occurs around vehicles or pedestrians, crews will use appropriate cones, barricades, spotters, work-zone controls, and other safeguards based on field conditions. Any work affecting travel lanes or requiring more extensive Maintenance of Traffic coordination will be reviewed with City staff before work proceeds. 4.3 Quality Control & Seasonal Maintenance Proactive nighttime inspection and clearly defined service response FINAL NIGHTTIME QUALITY-CONTROL INSPECTION Following installation, Florida Legacy Lighting will perform a complete nighttime inspection of the finished displays before final turnover. This review allows the project team to evaluate the presentation under actual operating conditions and correct deficiencies before the display period begins. - Overall visual appearance, alignment, and consistency. - Lighting operation, electrical connections, and dark areas. - Secure attachment of building-mounted and freestanding decor. - Tree-wrap consistency and visual spacing. - Cord management, pedestrian clearances, and general site appearance. PROACTIVE INSPECTION PROGRAM In addition to the City-required weekly inspection, Florida Legacy Lighting will provide complimentary nighttime visual inspections every three nights throughout the display season. This allows the team to identify developing outages or appearance issues proactively, often before they are reported by City staff. MAINTENANCE COMMUNICATION & RESPONSIBILITY Eric Montoya will serve as Project Maintenance Lead throughout the display season and will perform the routine weekly inspections. City maintenance requests may be communicated to Ben Lloyd by phone or email. Ben will coordinate the service response directly with Eric and the maintenance team, maintaining a clear chain of responsibility from City notification through completion. SERVICE RESPONSE COMMITMENT 8 HR EMERGENCY RESPONSE 24 HR NON-EMERGENCY RESPONSE 3 NIGHTS PROACTIVE INSPECTIONS Emergency conditions include substantial portions of a display being non-operational, significant electrical issues, public-safety concerns, or other conditions requiring immediate attention. Non-emergency conditions include localized outages or isolated deficiencies that do not create an immediate safety concern or substantially affect the overall display. LOCAL REPLACEMENT INVENTORY Spare and replacement materials will be stored at Florida Legacy Lighting's facility at 553 John's Road in Apopka, Florida. Maintaining replacement inventory locally allows the project team to address failures quickly without depending on manufacturer shipping times during the busiest part of the holiday season. 4.4 Removal, Closeout & Accountability Consistent protection standards from installation through postseason storage REMOVAL & SITE RESTORATION Removal activities will be coordinated with City staff and performed using the same property-protection and safety standards applied during installation. Crews will remove all decor, lighting, fastening materials, temporary electrical components, tape, ties, and project-related debris so public areas are returned in a clean condition. POSTSEASON INVENTORY INSPECTION After removal, all materials will be returned to Florida Legacy Lighting's climate-controlled warehouse and inspected by year-round employees before being placed into storage. The review is intended to evaluate both function and visual condition so future displays remain consistent and presentation-ready. - Lighting products will be tested for operation and inspected for color degradation or visible color shift. - Garland and wreaths will be reviewed for fading, discoloration, wear, and greenery consistency. - Decorative components will be inspected for damage, hardware condition, and general appearance before storage. PROJECT ACCOUNTABILITY Ben Lloyd Owner / Project Manager / Primary City Contact Owner-level oversight, City coordination, project decisions, schedule management, and direct responsibility for overall contract delivery. Jonah Nelson Project Team Lead / Field Operations Daily field leadership, crew assignments, installation sequencing, equipment coordination, and onsite execution. Aubrey Lloyd Project Administrator Certificates of insurance, contract documentation, project records, administrative coordination, and project closeout support. Eric Montoya Project Maintenance Lead Weekly inspections, troubleshooting, repair coordination, service response, and continuity from the prior City of Ocoee installation. 4.5 Renderings of Scope Renderings included are outside of the scope FLL performed last year. Experience photos in document show visual expectation. 4.6 Ornament Sets Examples Ornament coloring required within the RFP 4.6 Ornament Sets Examples Ornament coloring required within the RFP 4. Complimentary Decor FLL’s Investment into the Project FLL PERFORMANCE COMMITMENT WHAT THE CITY CAN EXPECT A 6-8 person installation team, direct owner oversight throughout installation, an anticipated 3-5 day installation period, complete nighttime quality-control review, complimentary inspections every three nights, locally stocked replacement materials 12 minutes away, an 8-hour emergency response commitment, and a 24-hour non-emergency response commitment. Florida Legacy Lighting's goal is to deliver a holiday program that requires minimal City intervention once the season begins. Most importantly, this approach is backed by Florida Legacy Lighting's successful prior-year performance for the City of Ocoee, including successful coordination with City staff and completion within the required project schedule. Thank you C ity of Ocoee! From the FLL Crew TAB 6 SECTION 6 OTHER REQUIRED CONTENT RFP #26-010 | HOLIDAY LIGHTS AND DECORATIONS ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 5/4/2026 28860 Florida Legacy Lighting Inc. 3459 Cypress Grove Dr Eustis, FL 32736-2517 37923 16889 A 1,000,000 BGFL9011040400 9/23/2025 9/23/2026 300,000 10,000 1,000,000 2,000,000 2,000,000 1,000,000B 9300213023 9/23/2025 9/23/2026 C 0520-64050 5/14/2026 5/14/2027 1,000,000 1,000,000 1,000,000 Proof of Insurance FLORLEG-01 HYMSU1 925 Partners Insurance 12735 Gran Bay Parkway Suite 130-B Jacksonville, FL 32258 Sunni Hyman shyman@925partners.com Clear Blue Ins Co Geico Marine Insurance Company Summit Specialty Insurance Company X X X X X RFP #26-010 Holiday Lights and Decorations 21 20. EQUIPMENT LISTING: Provide a list of Respondent’s current equipment that will be used to perform the services called for in the Scope of Work of this RFP. Include a description of the equipment, quantity, year, make, model, etc., and whether the equipment is owned or leased. If the equipment is leased, provide the name of lessor. Attach additional sheets if needed. _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ 21. LIST OF SUBCONTRACTORS: Provide a listing of subcontractors and/or temporary worker agencies. Include the company name, address, federal tax ID No., phone number, and contact name. Attach additional sheets if needed. If no subcontractors will be used, state none. _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ By submitting a Proposal, Respondent certifies it has investigated any listed subcontractor/temporary worker agency, Respondent has received and has in the Respondent’s files evidence that each subcontractor/temporary worker agency maintains a fully-equipped organization capable of technically and financially performing the pertinent work, and that the subcontractor/temporary agency has done similar work in a satisfactory manner. It is further acknowledged by Contractor that any CHANGE or OMISSIONS in the subcontractors listed above shall require the City of Ocoee’s approval before any work shall commence by the additional subcontractor on this project. N/A Type text here Leased Equipment:(2) Ram 1500 pickup trucks, (1) Ram 2500 Pickup Truck, (1-2) 55' Man lift units Lessor Agencies: Express 4x4 (for pickups) Sunbelt Rentals (for lift equipment) Owned Equipment:2021 Ford F-150 Pickup Truck, 2022 Ford Expedition (Team Transport), (3) Enclosed Cargo Trailers RFP #26-010 Holiday Lights and Decorations 22 22. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR CONTRACTS: Provide a minimum of three (3) separate projects with a similar scope of service to the requested services of this RFP performed by Respondent in the last five years. Respondent must demonstrate the ability to perform services of similar complexity, nature, and size. For each previous contract provide a description of the scope, its location, contract dates, and a contact person willing and able to discuss the Respondent’s performance for that contract. Only contracts for which the Respondent was the prime contractor will be considered to be relevant. Attach additional sheets if necessary Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Location: _________________________________________ Awarding Agency:____________________________________________________ Agency’s Point of Contact: Name and Title: __________________________________ Phone number: __________________________________ Email address: __________________________________ Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Location: _________________________________________ Awarding Agency:_________________________________________________________ Agency’s Point of Contact: Name and Title: ___________________________________ Phone number: ________________________________ Email address: ________________________________ Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Location: _________________________________________ Awarding Agency: ________________________________________________________ Agency’s Point of Contact: Name and Title: ___________________________________ Phone number:______________________________ Email address: ________________________________ Solivita Sheets Attached 11/2025 11/2027 Kissimmee, Fl Castle Management Group Lindsey Thigpen 407-218-4005 lthigpen@castlegroup.com City of Ocoee Sheets Attached 11/2025 1/6/2027 City of Ocoee City of Ocoee Mark Johnson - Parks and Leisure Services Director 407-554-7139 mjohnson@ocoee.org City of Edgewood Sheets Attached 11/2025 11/2027 City of Edgewood City of Edgewood Brett Sollazzo - Project Manager 407-851-2920 Ext: 4201 bsollazzo@edgewood-fl.gov RFP #26-010 Holiday Lights and Decorations 23 Provide a list of at least three (3) client references to include the organization name, contact person, telephone number(s), and e-mail address. Respondent may also provide letters of reference ______________________________________________________________________ ______________________________________________________________________ ___________________________________________________________________ _____________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ___________________________________________________________________ _____________________________________________________________________ Does Respondent have any similar work in progress at this time? ______Yes No ______ How long has Respondent been in business? _________ years _________ months Bank or other financial references: _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ (Remainder of page intentionally left blank.) Justin Carter - President - Statement Lighting And Design Email: Justin@statementlighting.com Phone: 407-754-7978 Jay Scruggs - VP of Operations - ICON Management Email: Jscruggs@trueclubteam.com Phone: 407-787-8880 Tracey Hylands - Divisional Director - Leland Management Email: Thylands@lelandmanagement.com Phone: 407-469-5303 x 3 Jennifer Weaver - Office Manager - First National Bank of Mt Dora Email: Jennifer.Weaver@fnbmd.com RFP #26-010 Holiday Lights and Decorations 24 23. SUMMARY OF LITIGATION: Provide a summary of any litigation, claim(s), proposal disputes, or contract dispute(s) filed by or against the Respondent in the past five (5) years that is related to the services that the Respondent provides in the regular course of business. The summ ary shall state the nature of the litigation, claim, or contract dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. If none, state none. (Attach additional sheets, if necessary) _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ ____________________________________________________________________ 24. ACKNOWLEDGMENT OF ADDENDA: Respondent acknowledges receipt of the following addenda: No.__________ Dated ________________ No.__________ Dated ________________ No.__________ Dated ________________ No.__________ Dated ________________ (Remainder of page intentionally left blank.) N/A 1 2 8/28/2026 8/25/2026 RFP #26-010 Holiday Lights and Decorations 25 25. EXCEPTIONS: Does Respondent have any Exceptions to the Scope of Work or terms of the Contract Documents? _____ Yes No ______ If yes, list any exceptions Respondent has to the Scope of Work and/or the terms of the Contract. Exceptions will not be considered after the RFP has been awarded. The City reserves the right to accept or reject any requested exceptions. If Respondent leaves this section blank, Respondent agrees it has no exceptions. (Remainder of page intentionally left blank.) X RFP #26-010 Holiday Lights and Decorations 39 DRUG-FREE WORKPLACE CERTIFICATION The undersigned Bidder, in accordance with Florida Statute 287.087 hereby certifies that it has a drug-free workplace program. In order to have a drug -free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, and available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any con viction of, or pleas of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program is such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Bidder: Signature By: (Print or Type Name) Title: Date: Florida Legacy Lighting Ben Lloyd Owner 8/27/2026 RFP #26-010 Holiday Lights and Decorations 40 CONFLICT OF INTEREST DISCLOSURE FORM Award of this contract is subject to the provisions of Chapter 112, Florida Statutes, and all applicable federal, state, and local laws. All Bidders must disclose within their bid: the name of any City of Ocoee employee, Mayor or City Commissioner, other City Official, or City Consultants, who owns assets or capital stock, directly or indirectly, in the Bidder’s firm or any of its branches, or would directly or indirectly benefit by the profits or emoluments of this Bid. (Indirect ownership or benefit applies to any members of his or her immediate family.) Bidder certifies that no member of the entity’s ownership or management is presently applying for an employee position or actively seeking an elected position with the City. In the event that a conflict of interest is identified in the provision of services, Bidder agrees to immediately notify the City in writing. The purpose of this disclosure form is to give the City the information needed to identify potential conflicts of interest for the City Commission, Staff, and other key City employees and consultants involved in the award and administration of this contract. According to Chapter 112, Florida Statutes, the term “conflict of interest” “means a situation in which regard for a private interest tends to lead to disregard of a public duty or interest”, and refers to situations in which financial or other personal considerations may adversely affect, or have the appearance of adversely affecting, an employee’s professional judgment in exercising any City duty or responsibility in administration, management, instruction, research, or other professional activities. Please check one of the following statements and attach additional documentation if necessary: ____ To the best of our knowledge, the undersigned firm has no potential conflict of interest for this RFP. ____ The undersigned firm, by attachment to this form, submits information which may be a potential conflict of interest for this RFP. Acknowledged by: Firm Name Signature Name and Title (Print or Type) Date x Florida Legacy Lighting Ben Lloyd, Owner 8/27/2026 RFP #26-010 Holiday Lights and Decorations 42 CERTIFICATION OF NONSEGREGATED FACILITIES Bidder certifies that he/she does not maintain or provide for its employees any segregated facilities at any of its establishments, and that employees are not permitted to perform their services at any location, under this control, where segregated facilities are maintained. Bidder certifies further that it will not maintain or provide for employees any segregated facilities at any of its establishments, and that Bidder will not permit its employees to perform their services at any location under Bidder’s control where segregated facilities are maintained. Bidder agrees that a breach of this certification will be a viol ation of the Equal Opportunity clause in any contract resulting from acceptance of this Bid. As used in this certification, the term "segregated facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms and other storage and dressing areas, parking lots, drinking fountains, recreation or entertainment area, transportation, and housing facilities provided for employees on the basis of race, color, religion, or national origin, beca use of habit, local custom, or otherwise. Bidder agrees that (except where Bidder has obtained identical certification from proposed subcontractors for specific time periods) Bidder will obtain identical certifications from proposed subcontractors, if any, prior to the award of subcontracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity clause, and that Bidder will retain such certifications in its files. The nondiscriminatory guidelines as promulgated in Section 202, Executive Order 11246, and as amended by Executive Order 11375 and as amended, relative to Equal Opportunity for all persons and implementations of rules and regulations prescribed by the Unit ed States Secretary of Labor are incorporated herein. The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001. Date , 20___. Bidder: _______________________________ By: (Title) Official Address (including Zip Code): August, 27th 26 Florida Legacy Lighting Ben Lloyd Owner 3459 Cypress Grove Drive, Eustis Fl 32736 RFP #26-010 Holiday Lights and Decorations 43 CERTIFICATION REGARDING SCRUTINIZED COMPANIES’ LISTS Bidder certifies that the company is not participating in a boycott of Israel. Bidder certifies that Bidder is not on the Scrutinized Companies that Boycott Israel List, not on the Scrutinized Companies with Activities in Sudan List, not on the Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, and is not engaged in business operations in Cuba or Syria, as those terms are used and defined in sections 287.135 and 215.473 of the Florida Statutes. In the event that Bidder is unable to provide such certification but still seeks to be considered for award of this solicitation, Bidder shall, on a separate piece of paper, clearly state that it is on one or both of the Scrutinized Companies lists and shall furnish together with its proposal a duly executed written explanation of the facts supporting any exception to the requirement for certification that it claims under Section 287.135 of the Florida Statutes. Bidder agrees to cooperate fully with the City in any investigation undertaken by the City to determine whether the claimed exception would be applicable. City shall have the right to terminate any contract resulting from this solicitation for default if Bidder is found to have submitted a false certification, or to have been placed on the Scrutinized Companies that Boycott Israel List, or to have been placed on the Scrutinized Companies for Activities in Sudan List, or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria. Bidder: ___________________________________ By:__________________________________________________ (Authorized Signature) Printed Name and Title:___________________________________ Date:_________________________________________________ Florida Legacy Lighting Ben Lloyd, Owner 8/27/2026 NO.LOCATION/AREA DESCRIPTION OF SERVICES ESTIMATED ANNUAL COST 1A City Hall Building Install, maintain, and remove lights and/or decorations 14,000.00$ 1B City Hall Courtyard Install, maintain, and remove lights and/or decorations 8,000.00$ 1C Trees in City Hall Courtyard Install, maintain, and remove lights and/or decorations 6,000.00$ 2 Withers-Maguire House Install, maintain, and remove lights and/or decorations 8,500.00$ 3 W. McKey Street Install, maintain, and remove lights and/or decorations 3,000.00$ 4 W. Oakland Avenue Install, maintain, and remove lights and/or decorations 10,600.00$ 5 Lakeshore Drive Install, maintain, and remove lights and/or decorations 6,900.00$ 57,000.00$ EXHIBIT "B" PRICE PROPOSAL FORM RFP 26-010 HOLIDAY LIGHTS AND DECORATIONS TOTAL ANNUAL COST FOR ALL LOCATIONS/AREAS: Respondent (Company): Florida Legacy Lighting Prepared By: Ben Lloyd McNulty Development, LLC d/b/a Holiday Lighting Co. 18978 Orange Grove Blvd • Loxahatchee, Florida 33470 561-529-6339 • info@holidaylightingcofl.com September 1, 2026 Shannon Hopper, CPPB Purchasing Technician II City of Ocoee 1 N. Bluford Avenue Ocoee, Florida 34761 RE: RFP #26-010 — Holiday Lights and Decorations Dear Ms. Hopper and Members of the Evaluation Committee: McNulty Development, LLC, doing business as Holiday Lighting Co., is pleased to submit this proposal for RFP #26-010, Holiday Lights and Decorations. We are a Florida limited liability company operating from Loxahatchee, Florida, and we install, maintain, and remove seasonal holiday lighting and decorations for homeowner associations, commercial properties, and private clients throughout Palm Beach County and South Florida. We understand that the City is seeking a single contractor to design, furnish, install, maintain, and remove holiday lighting and decorations at five locations: Ocoee City Hall — including the building, the courtyard, and the twelve elms and two palms in the courtyard — the Withers-Maguire House, West McKey Street, West Oakland Avenue, and Lakeshore Drive. We understand that the City owns and stores the twenty-foot tower-frame courtyard Christmas tree, and that the Vendor furnishes, stores, and retains ownership of all other lighting and decorations listed in Exhibit A, including the garland for the light poles on West McKey Street and Lakeshore Drive and a new lighted archway on Oakland Avenue running from North Bluford Avenue to North Cumberland Avenue. We further understand the schedule the City must meet: all lighting and decorations in place by the first Monday before Thanksgiving, the City Hall tree lit at the official tree lighting in the first week of December, and complete removal by the first Monday after January 4. We understand that displays are to operate dusk to dawn, seven days per week; that all installed lighting is to be visually inspected weekly; that outage complaints are to be answered within 24 hours and repaired or replaced within 48; and that no additional fee may be assessed for any repair or replacement. Our proposal is priced accordingly. Our work is concentrated in the kind of installation this contract calls for: illuminated community entrances, wrapped palms and hardwood trees, decorated garland and wreaths, and architectural rooflines on properties where the display is seen daily by residents and the public. We hold contracts with managed communities where a property manager or board is the client, a plan is approved before Scanned with CamScanner SECTION 2 — COMPANY INFORMATION Company Profile Legal name: McNulty Development, LLC Doing business as: Holiday Lighting Co. (Florida fictitious name, registered September 7, 2025) Entity type: Florida Limited Liability Company Florida Document Number: L21000138397 Federal Employer ID Number: 86-3728887 Date organized in Florida: March 24, 2021 Time in business in Florida: 5 years, 5 months (as of September 2026) Principal and mailing address: 18978 Orange Grove Blvd, Loxahatchee, FL 33470 Authorized Member / Signatory: Jacob McNulty Registered Agent: Jacob McNulty Telephone / Email: 561-529-6339 / info@holidaylightingcofl.com Ownership Disclosure The following persons hold an ownership interest of 10% or more in McNulty Development, LLC. There are no other officers, directors, or holders of 10% or more. Jacob McNulty Authorized Member, 50% — 18978 Orange Grove Blvd, Loxahatchee, FL 33470 James McNulty Authorized Member, 50% — 1290 Dayton Brandt Rd, Troy, OH 45373 Experience in This Line of Work McNulty Development, LLC has been organized in Florida since March 2021 and has performed seasonal holiday lighting installation as a core line of business, operating that work under the registered Holiday Lighting Co. name. Our holiday lighting services include custom design, professional installation, landscape lighting year-round, which keeps our crews working with exterior electrical distribution, fixture mounting, and tree and palm work outside of the holiday season. Staffing The company maintains a year-round core team of 3 to 4 employees and expands to 8 to 10 during the holiday installation and display season. All personnel, including seasonal hires, are W-2 employees of McNulty Development, LLC. No temporary worker agencies are used. All employees hired on or after January 1, 2021 have had their work authorization verified through the E-Verify system, and all field personnel assigned to this contract will complete the City's background check requirements as part of onboarding before performing any work on City property. commercial-grade LED materials, timer controls, in-season maintenance and bulb replacement, post-season removal, and off-season storage. We also install permanent architectural and Key Personnel Talia McNulty — General Manager; Account Manager and Primary City Contact Ms. McNulty serves as the dedicated account manager required under Exhibit A, Section 3(b), and as the Company Quality Control Representative, reachable at 561-529-6339. She is the single point of contact for City staff for scheduling, plan approval, service requests, and invoicing. She manages client relationships and seasonal production across the company's HOA, commercial, and residential accounts, and is responsible for design proposals, site measurement, and coordination of installation and removal schedules. Ms. McNulty came to lighting through construction. She grew up in and around construction work, continued in the trade through college and while completing a Master of Science in biomedical science, and returned to building after graduate school to found the company's construction and lighting operations. She has worked on the company's holiday lighting since its founding in 2021 and has led that side of the business through its three most recent full seasons. Her work covers display design, site measurement and takeoff, client and property manager relationships, seasonal production scheduling, and coordination of installation, in-season service, and removal across the company's HOA, commercial, and residential accounts. Jacob McNulty — Authorized Member Mr. McNulty is an Authorized Member of McNulty Development, LLC and holds contracting authority for the company. He oversees field crews, equipment, and installation teams, and handles on-site sales and site assessment. Like Ms. McNulty, he has a construction background extending from before and through college and a Master of Science in biomedical science, and returned to the trade to establish the company in 2021. He is responsible for crew staffing and scheduling, equipment readiness and safety, and field execution across all of the company's installations. Quality Control Representative Talia McNulty, 561-529-6339. As required by Exhibit A, Section 9, the Quality Control Representative responds to all City complaints and inspection deficiencies immediately and informs the City as soon as corrections have been made. She is reachable by office and cell phone between 7:00 a.m. and 5:00 p.m., Monday through Sunday, and is available after hours, on weekends, and on holidays during the display period. Organizational Chart The project team for this contract is organized as follows: Jacob McNulty — Authorized Member (contracting authority, operations oversight) Talia McNulty — General Manager; Account Manager / Primary City Contact (planning, scheduling, City coordination, invoicing) Talia McNulty — Quality Control Representative (weekly inspections, complaint response, corrections) Installation Crews — 3–4 year-round employees, expanding to 8–10 seasonally (installation, maintenance, removal) Subcontractors None. All work under this contract will be performed by employees of McNulty Development, LLC. No subcontractors or temporary worker agencies will be used. Should the need for a subcontractor arise during the term, the Contractor will obtain the City's written approval in advance as required by the RFP and the proposed Agreement. Equipment The following equipment will be used to perform the services under this contract: •Towable articulating boom lift — 2016 Haulotte — quantity 1 — OWNED •Supplemental aerial lift — rented seasonally for the installation and removal periods from a licensed equipment rental supplier; supplier selected at the time of installation •Service truck — 2016 Toyota Tundra — quantity 1 — OWNED. Additional vehicles are run as needed during the installation and removal periods. •Equipment and material trailer — OWNED •Hand tools, staple guns, tie-wraps, and installation consumables — OWNED All equipment is maintained clean, in good repair, and in operating condition, and meets the safety requirements established for this type of work. No equipment is operated in a manner that damages pavement or causes mechanical damage to turf areas. SECTION 3 — COMPANY EXPERIENCE AND REFERENCES Capability to Perform the Work Our company performs seasonal holiday lighting as its primary line of business, and our existing client base closely resembles the work described in Exhibit A. We install and service holiday lighting at over one hundred properties across Palm Beach County each season, under contracts with homeowner associations for illuminated community entrances, with commercial and managed properties, and with private clients. Each season we install, maintain, and remove displays that include spiral-wrapped palms in excess of thirty feet, wrapped hardwood trees, decorated garland and wreaths, and architectural roofline lighting. Three characteristics of our operation are directly relevant to this RFP. First, we work to fixed seasonal deadlines every year; our installation season begins in early October, which gives us six weeks of margin ahead of the City's requirement that all displays be in place by the first Monday before Thanksgiving. Second, we maintain displays in service rather than simply installing them, including in-season inspection, bulb and section replacement, and response to client-reported outages. Third, our crews are experienced in tree and palm wrapping, which is the largest single labor component of the City Hall courtyard and Withers-Maguire scopes — twelve elms, two palms, and the oak at Oakland and Bluford. We are a small, owner-operated company. That is a deliberate structure: the person who designs the display is the person who answers the phone in December. For a five-location contract with a 24-hour complaint response requirement, we believe that is an advantage over a larger organization where the account is handled through a call center. Affiliate Disclosure In the interest of full disclosure, Badger Outdoor Lighting LLC is a Florida limited liability company formed in March 2026 and affiliated with McNulty Development, LLC through common family ownership. The two companies share management and field crews, and field operations are branded as Badger Outdoor Lighting, including vehicle markings and uniforms. McNulty Development, LLC is the Respondent to this RFP and would be the contracting party. Of the four projects listed below, the three completed 2025-2026 season projects were performed by McNulty Development, LLC under its registered Holiday Lighting Co. name; the current Avenir engagement is contracted through the affiliate. The same management and crews perform the work in either case. Project Experience Project 1 — Ocean Cove Project details: Design, installation, in-season maintenance, and removal of holiday lighting and decorations at a managed residential community in Jupiter, Florida. Scope included six spiral-wrapped palms, an illuminated community entrance sign, and roofline lighting on the pool house. Outage and service calls were answered within 24 hours throughout the display season. Largest commercial engagement of the 2025 season. Start date: November 2025 Completion date: January 2026 Location: 100 Ocean Cove Drive, Jupiter, FL 33477 Awarding agency: Ocean Cove (managed by Lemon Bay Management) Contract value: $3,100 Point of contact: Nancy Schianchi, Accounting Coordinator, Lemon Bay Management Phone: 201-233-8349 Email: nancy@lemonbay.com Project 2 — Nunez Residence, Boca Raton Project details: Design, installation, in-season maintenance, and removal of holiday lighting and decorations at a private residence. Scope included C9 roofline lighting on the front elevation; fifteen wrapped palms, four of them interior with frond illumination; lit bushes in the front and rear; C9 ground stakes outlining the landscape islands; four spritzers hung from the pergola; garland with bows at the front entry; and the perimeter fence outlined in twinkling C9. Outage and service calls were answered within 24 hours throughout the display season. The client expanded the scope mid-season under a second contract after the initial installation, bringing the combined total to $10,340. This was our largest residential engagement of the 2025 season. Start date: November 2025 Completion date: January 2026 Location: 6596 Northwest 31st Way, Boca Raton, FL 33496 Awarding agency: Private client — Brooks Nunez Contract value: $10,340 across two contracts Point of contact: Brooks Nunez, Owner Phone: 954-928-7813 Email: Brooks.nunez@yahoo.com Project 3 — Wellington Lakes HOA Project details: Design, installation, in-season maintenance, and removal of holiday lighting and decorations at a managed homeowner association community. Scope included the community entrance signage outlined in warm white C9, with wrapped palms and frond illumination at the entrance. Outage and service calls were answered within 24 hours throughout the display season. The community manager who oversaw this project has since invited our company to bid holiday lighting contracts at additional communities in her current portfolio. Start date: November 2025 Completion date: January 2026 Location: Wellington Lakes, Wellington, FL Awarding agency: Wellington Lakes HOA Contract value: $1,765 Point of contact: Linda Ruff, LCAM — community manager at the time of this project; currently Assistant General Manager – HOA, Vesta Property Services Phone: 561-437-3400 ext. 407 Email: lruff@vestapropertyservices.com Project 4 — Avenir (Regency, Watermark, and Windgate) — Current Season Project details: Design, installation, in-season maintenance, and removal of holiday lighting and decorations at three separate communities within Avenir under a single engagement with one property management contact. Scope includes guardhouse, mailhouse, signage and pergola rooflines in warm white C9; thirty-five wrapped palms with frond up-lighting, twenty-five of them at Regency; warm white mini lights through the entrance plantings and bushes; ground stakes outlining the flower beds; red bows on the entry gates; and lighted 48-inch and 60-inch wreaths with bows at the guardhouses. This is our largest engagement to date by contract value and is the closest analogue in our portfolio to the multi-location structure of RFP #26-010. Installation is scheduled to begin the first week of October 2026. Start date: October 2026 (installation scheduled) Completion date: January 2027 (2026–27 display season — work in progress) Location: Regency, Watermark, and Windgate at Avenir, Palm Beach Gardens, FL Awarding agency: Managed by Campbell Property Management Contract value: $20,006 combined across three communities Point of contact: Casey Frazier, LCAM, Campbell Property Management Phone: 561-660-5419 Email: cfrazier@campbellproperty.com Note: Contracted through affiliate Badger Outdoor Lighting LLC; performed by the same management and crews. See Affiliate Disclosure above. Client References The following clients have agreed to be contacted regarding our performance: • Ocean Cove / Lemon Bay Management — Nancy Schianchi, Accounting Coordinator — 201-233-8349 — nancy@lemonbay.com • Brooks Nunez, Boca Raton — 954-928-7813 — Brooks.nunez@yahoo.com • Linda Ruff, LCAM, Vesta Property Services — 561-437-3400 ext. 407 — lruff@vestapropertyservices.com • Casey Frazier, LCAM, Campbell Property Management — 561-660-5419 — cfrazier@campbellproperty.com Additional Required Responses (RFP Page 23) Does Respondent have any similar work in progress at this time? Yes. The Avenir engagement described as Project 4 above covers three communities for the 2026–27 display season, with installation scheduled to begin the first week of October 2026. Additional HOA and commercial contracts for the 2026 season are in progress. How long has Respondent been in business? 5 years, 5 months Bank or other financial references: PNC Bank — Cathie Phillips, Branch Banker Sr. (NMLS #575955), 7020 Seminole Pratt Whitney Road, Loxahatchee, FL 33470 — 561-422-1818 — catherine.phillips@pnc.com Photographs Photographs of representative projects follow: an illuminated community entrance, spiral-wrapped palms with frond illumination, decorated garland and wreaths on a building facade, and a mature hardwood wrapped on trunk and branches. Summary of Litigation (RFP Page 24) None. There has been no litigation, claim, proposal dispute, or contract dispute filed by or against McNulty Development, LLC in the past five years related to the services the company provides in the regular course of business. PROJECT PHOTOGRAPHS RFP #26-010 Holiday Lights and Decorations — McNulty Development, LLC d/b/a Holiday Lighting Co. SECTION 4 — METHOD OF APPROACH Overview Our approach to this contract is built around three things the City has told us matter: the displays must be in place and working on a fixed date, they must stay working through the display period without the City having to chase us, and they must come down without leaving a mark on City property. The sections below describe how we install, how we maintain, how we remove, and what we have assumed in pricing each location. Meeting the Schedule Our holiday installation season begins in early October each year. That start gives us approximately six weeks of working margin ahead of the City's requirement that all lighting and decorations be in place by the first Monday before Thanksgiving. We do not treat that date as the target; we treat it as the deadline, and we schedule the City of Ocoee work to be complete and tested before it. Our sequence for each season is as follows: • Immediately following award or renewal, we meet with the Parks Operations Manager and Parks and Leisure Services Director to review and obtain approval of the decoration plan for each of the five locations, as required at every location in Exhibit A. • At the same meeting we confirm circuit capacity, panel schedules, and available amperage at each display location, and provide amperage and electrical requirements per display prior to installation, per Addendum 02, Answer 2. • Materials are ordered immediately following plan approval. Freight lead times for decorated garland, wreaths, and arch units are confirmed in writing at the time of order. • Installation is staged location by location. The sequence is set with City staff at the plan approval meeting, taking account of lift equipment, traffic control and any City event or operational need. • All displays are energized and tested as a complete system no later than the first Monday before Thanksgiving. The City Hall courtyard tree is tested on its independent circuit and then left dark until the official tree lighting. • We schedule a pre-event check of the City Hall, McKey Street, and Withers-Maguire displays in the days before the Jolly Jamboree and tree lighting, and have personnel available on the evening of the ceremony. The full five-location installation is performed by a crew of six to eight, scaling to ten as conditions require, over approximately four working days. Lift equipment is used for all elevated work and is deployed as the work requires. Subject to award and plan approval, we would propose installing in late October, well ahead of the required date, and would adjust that schedule to suit any City event or operational need identified at the plan meeting. Installation Method, Tools and Equipment Installation is performed using a towable articulating boom lift (2016 Haulotte) for all elevated work, including building garland and wreaths, palm and tree wrapping above ladder height, and the City Hall courtyard tree. Ladder work is used only where the boom is not required or cannot be positioned. Hand tools, staple guns, tie- wraps, electrical tape, and all installation consumables are supplied by us. The City has designated an overnight equipment staging area at City Hall and Lakeshore Drive per Addendum 02, Answer 3, which allows the lift to remain on site through the installation and removal windows and reduces daily mobilization. All extension cords supplied by us are a minimum of 14-gauge, grounded, and rated for outdoor use. All strands are snapped securely together. Every connection is fully wrapped and sealed with electrical tape, and the plug-in end of any unused strand is taped and sealed. Unused female ends are never left exposed to weather. Where trees are connected to one another, the connecting cord is carried a minimum of fifteen feet above ground and never crosses a sidewalk or roadway; where a base receptacle is available at each tree, as confirmed for the twelve courtyard trees in Addendum 02, Answer 6, each tree is fed independently and no overhead run is used. Lit decorations are controlled to operate dusk to dawn, seven days per week. All displays run on hard timers rather than photocells, so that every location switches on and off at the same time. Timer settings are verified at installation, re-verified at each weekly inspection, and adjusted through the season as sunset and sunrise shift. Protecting Landscaping, Building Surfaces and Sidewalks Preventing damage is a method question, not a promise, so we address it at each surface type: • Buildings. Garland and wreaths are secured to existing anchors, railings, columns and structural features wherever they exist. At City Hall we will use the anchors previously installed for the large front wreath, confirmed in Addendum 02, Answer 5. Where a new attachment point is unavoidable, we obtain City approval before installing it. • Withers-Maguire House. Garland and wreaths on this building cannot be hung by non-penetrating means alone. We use existing anchors and structural features where they exist; where a fastener is required, we use the smallest gauge that will carry the load and place it in trim and previously fastened locations in preference to original fabric. The attachment plan for this building is submitted for City approval before any fastener is installed. • Trees. Wrapping is done by hand, over the bark, and strands are secured to themselves wherever the wrap will hold. Where a fixing is required we use light-gauge staples or Tree-Z wrap-strap, a strapping product made for the purpose that spreads load across the bark. Strands are wrapped snugly but not tightly enough to constrict growth, and no climbing spikes are used. • Turf and pavement. The lift is positioned on paved surfaces wherever possible. Where turf access is unavoidable, we use ground protection matting. No equipment is operated in a way that ruts, tears, or skids turf or damages pavement. • Courtyard tree wiring. All electrical installation and wiring at and around the City Hall courtyard tree is encased in protective cord matting, as required by Exhibit A. This is a courtyard used by the public and by several thousand attendees on the evening of the tree lighting, and the matting is installed with that in mind. • Oakland Avenue arches. Arch units are freestanding and are secured without penetrating the walkway. Ground stakes are used where planted or turf areas adjoin the walkway; ballast is used on hard surfaces. The securing method is selected unit by unit on site based on the adjacent surface, and is checked at every weekly inspection. • Cleanup. All waste from our work is removed and disposed of by us. Areas of display are left clean and free of zip ties, tape, packaging and debris both after installation and after removal. Traffic Control Work on West McKey Street, West Oakland Avenue, and Lakeshore Drive is performed with Maintenance of Traffic in accordance with the current Manual on Uniform Traffic Control Devices and Florida Department of Transportation standards. Warning and information signs are posted during installation and removal. No work affecting traffic lanes is performed between 7:00 and 9:00 a.m. or between 4:00 and 6:00 p.m. in the peak direction. If a temporary lane closure becomes necessary, we obtain authorization from the City's Public Works Director before commencing work. Pole work on Lakeshore Drive is performed from the shoulder wherever possible to avoid closure entirely. We will also coordinate our installation schedule on West McKey Street with the contractor responsible for the City's separate street pole decoration contract, referenced in Addendum 01, so that both installations can be completed on the same poles without conflict. Keeping Displays Functional The RFP requires weekly visual inspection of all installed lighting, a response to City complaints of outages within 24 hours, and repair or replacement within 48 hours, with no additional fee assessed for any repair or replacement for any reason. Our pricing includes that work in full for the entire display period. All five locations are visually inspected weekly throughout the display period, beginning the week of installation and continuing through removal. Inspections are scheduled as a standing route so that every location is covered each week, and are logged so that we can confirm to City staff what was checked and when. Each weekly inspection covers, at every location: • Every circuit energized and every strand, garland run, wreath, arch and tree confirmed lit • Timer function verified and settings adjusted as sunset and sunrise shift through the season • Connections and taped seals checked for weather intrusion • Arch securing, cord matting and cord routing checked for movement or displacement • Ornament and decoration condition checked; damaged or missing items replaced at our cost Failures found on inspection are repaired at that visit wherever possible, and otherwise within 48 hours. We carry spare strands, garland, cord, and controls in the service vehicle during the display period so that most failures are corrected on the spot rather than scheduled for a return trip. Talia McNulty serves as both the dedicated account manager and the Company Quality Control Representative for this contract, reachable at 561-529-6339. She is available by office and cell phone between 7:00 a.m. and 5:00 p.m., Monday through Sunday, and after hours, on weekends and on holidays throughout the display period. She responds to City complaints and inspection deficiencies immediately and confirms back to City staff once corrections have been made. Discrepancies in service or invoicing are resolved within five business days of notification, and the City is notified within five business days of any change in account manager or contact information. Removal All decorations and lighting are removed within seven days of the end of the display period, and in any event by the first Monday after January 4, with removal schedules coordinated with City staff in advance. Removal is performed with the same equipment and the same care as installation. Tree wrapping is unwound rather than pulled, cord matting and securing hardware are lifted and the surfaces beneath them inspected, and every location is walked and cleared of debris before we leave it. Any damage identified during installation or removal is reported to City staff immediately for assessment and repaired or replaced at our expense. Materials, Storage and Refresh All lighting and decorations furnished under this contract are new at the start of the initial contract term and are our property. We store all materials off-season in our own warehouse, sorted and inventoried by location so that each season's installation begins from a known, checked inventory rather than from unpacking. Materials are inspected at intake each January and again before each October installation. We understand and accept the City's requirement that lighting be replaced when it no longer presents a new, refreshed appearance, per Addendum 01, Answer 4. Our pricing reflects a level annual rate across the initial three-year term, with the first-year material investment and an ongoing refresh allowance amortized across that term. No repair, replacement, or refresh is billed to the City as a separate cost at any point in the contract. Design Basis and Assumptions The City has advised that respondents are responsible for independently reviewing the locations, and that circuit capacity and available amperage will be provided following award. The following describes what we have designed and priced at each location. We welcome adjustment of any of it with City staff at the plan approval meeting. 1A — City Hall Building • 2 six-foot nutcrackers flanking the front entrance; 52 nine-foot pre-lit 5mm warm white LED garland pieces, fully decorated in red, silver and white; one six-foot wreath in red, silver and white on the front elevation; two four-foot wreaths in gold, silver and white on the rear balconies. All furnished, stored and owned by us. 1B — City Hall Courtyard Tree • We have assumed the City-owned twenty-foot tower frame is provided without integrated lighting, and that we furnish all lighting and ornamentation. Our design uses warm white C7 lighting wrapped through the frame with approximately fifty percent ornament coverage, all weather resistant. The tree is fed from its existing dedicated circuit so that it can remain unlit until the official tree lighting without affecting the balance of the City Hall display. 1C — Courtyard Trees • Twelve elms: warm white LED, spiral wrapped at approximately three-inch spacing beginning at the base, carried up the trunk and evenly out onto the primary branches, at six sets per tree reaching approximately six to eight feet. • Two palms: trunks wrapped as above, plus fifteen fronds per palm. • Wrap lines are kept symmetrical and closely spaced for illumination impact as specified. Each tree is fed from its own base receptacle. 2 — Withers-Maguire House • 29 nine-foot pre-lit 5mm warm white LED garland pieces, fully decorated in red, silver and white; two four-foot wreaths in gold, silver and white; and the oak at the corner of Oakland and Bluford wrapped in white LED on the trunk and branches, symmetrical and closely spaced. • Attachment is made to existing anchors and structural features where they exist. Where fasteners are required, the attachment plan is submitted for City approval before installation. 3 and 5 — West McKey Street and Lakeshore Drive • We have priced vendor-supplied garland for the light poles per Addendum 02, Answer 9, and have not included pole-mounted decorations, which Addendum 01 confirms are provided under a separate City contract. • Eighteen feet of lit warm white garland, spiral wrapped, per pole: ten poles on both sides of West McKey Street and twenty-three poles along the east side of Lakeshore Drive. • We have assumed existing energized receptacles at or adjacent to each light pole, consistent with Exhibit A, which provides that the City will supply outlet access and pay for electricity for pole lighting. No electrical work, new circuits or panel modification is included. Where power proves unavailable at a given pole, we will propose an alternative with City staff. 4 — West Oakland Avenue • Thirteen lighted arch units, each approximately eleven feet high and eight feet wide, spaced along the walkway across the full run from North Bluford Avenue to North Cumberland Avenue, at roughly twenty-three feet on center. Spacing will be adjusted on site to clear driveways, crosswalks, trees and existing poles. • Units are freestanding, furnished, stored and owned by us, and secured by ground stake or ballast according to the adjacent surface. • The diagrams below show the proposed arch unit and the layout across the walkway. Proposed arch unit — elevation Proposed layout — W. Oakland Avenue walkway Personnel, Uniforms and Vehicles All work is performed by W-2 employees of McNulty Development, LLC. No subcontractors or temporary worker agencies are used. All personnel assigned to this contract complete the City's background check requirements during onboarding, before performing any work on City property, and all employees are verified through E- Verify. Crews wear matching uniform shirts and observe all posted speed limits on City property. Personal protective equipment is provided and required, and personal fall protection is used at elevations exceeding ten feet. Field operations are conducted under the Badger Outdoor Lighting brand; crew vehicles carry that marking, so that residents and City staff can readily identify our personnel on site. NO.LOCATION/AREA DESCRIPTION OF SERVICES ESTIMATED ANNUAL COST 1A City Hall Building $18,694 1B City Hall Courtyard $8,878 1C Trees in City Hall Courtyard $4,530 2 Withers-Maguire House $6,161 3 W. McKey Street $4,090 4 W. Oakland Avenue $12,425 5 Lakeshore Drive $9,407 TOTAL ANNUAL COST FOR ALL LOCATIONS/AREAS: $ 64,185.00 Respondent (Company): McNulty Development, LLC d/b/a Holiday Lighting Co. Prepared By: Talia McNulty, General Manager EXHIBIT "B" PRICE PROPOSAL FORM RFP 26-010 HOLIDAY LIGHTS AND DECORATIONS Install, maintain, and remove lights and/or decorations Install, maintain, and remove lights and/or decorations Install, maintain, and remove lights and/or decorations Install, maintain, and remove lights and/or decorations Install, maintain, and remove lights and/or decorations Install, maintain, and remove lights and/or decorations Install, maintain, and remove lights and/or decorations RFP #26-010 Holiday Lights and Decorations 21 20. EQUIPMENT LISTING: Provide a list of Respondent’s current equipment that will be used to perform the services called for in the Scope of Work of this RFP. Include a description of the equipment, quantity, year, make, model, etc., and whether the equipment is owned or leased. If the equipment is leased, provide the name of lessor. Attach additional sheets if needed. _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ 21. LIST OF SUBCONTRACTORS: Provide a listing of subcontractors and/or temporary worker agencies. Include the company name, address, federal tax ID No., phone number, and contact name. Attach additional sheets if needed. If no subcontractors will be used, state none. _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ By submitting a Proposal, Respondent certifies it has investigated any listed subcontractor/temporary worker agency, Respondent has received and has in the Respondent’s files evidence that each subcontractor/temporary worker agency maintains a fully-equipped organization capable of technically and financially performing the pertinent work, and that the subcontractor/temporary agency has done similar work in a satisfactory manner. It is further acknowledged by Contractor that any CHANGE or OMISSIONS in the subcontractors listed above shall require the City of Ocoee’s approval before any work shall commence by the additional subcontractor on this project. Towable articulating boom lift - 2016 Haulotte - Qty 1 - OWNED Supplemental aerial lift - rented seasonally for the installation and removal periods from a licensed equipment rental supplier; supplier selected at time of installation - LEASED Service truck - 2016 Toyota Tundra - Qty 1 - OWNED (additional vehicles run as needed) Equipment and material trailer - OWNED Hand tools, staple guns, tie-wraps, extension cords and installation consumables - OWNED NONE. All work under this contract will be performed by W-2 employees of McNulty Development, LLC. No subcontractors or temporary worker agencies will be used. RFP #26-010 Holiday Lights and Decorations 22 22. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR CONTRACTS: Provide a minimum of three (3) separate projects with a similar scope of service to the requested services of this RFP performed by Respondent in the last five years. Respondent must demonstrate the ability to perform services of similar complexity, nature, and size. For each previous contract provide a description of the scope, its location, contract dates, and a contact person willing and able to discuss the Respondent’s performance for that contract. Only contracts for which the Respondent was the prime contractor will be considered to be relevant. Attach additional sheets if necessary Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Location: _________________________________________ Awarding Agency:____________________________________________________ Agency’s Point of Contact: Name and Title: __________________________________ Phone number: __________________________________ Email address: __________________________________ Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Location: _________________________________________ Awarding Agency:_________________________________________________________ Agency’s Point of Contact: Name and Title: ___________________________________ Phone number: ________________________________ Email address: ________________________________ Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Location: _________________________________________ Awarding Agency: ________________________________________________________ Agency’s Point of Contact: Name and Title: ___________________________________ Phone number:______________________________ Email address: ________________________________ Ocean Cove - Holiday Lighting and Decorations Design, installation, in-season maintenance and removal of holiday lighting at a managed residential community. Contract value $3,100. November 2025 January 2026 100 Ocean Cove Drive, Jupiter, FL 33477 Ocean Cove (managed by Lemon Bay Management) Nancy Schianchi, Accounting Coordinator 201-233-8349 nancy@lemonbay.com Nunez Residence - Holiday Lighting and Decorations Design, installation, in-season maintenance and removal. Client expanded scope mid-season under a 2nd contract. Value $10,340. November 2025 January 2026 6596 Northwest 31st Way, Boca Raton, FL 33496 Private client - Brooks Nunez Brooks Nunez, Owner 954-928-7813 Brooks.nunez@yahoo.com Wellington Lakes HOA - Holiday Lighting and Decorations Design, installation, in-season maintenance and removal at a managed HOA community. Contract value $1,765. November 2025 January 2026 Wellington Lakes, Wellington, FL Wellington Lakes HOA Linda Ruff, LCAM, Vesta Property Services 561-437-3400 ext. 407 lruff@vestapropertyservices.com RFP #26-010 Holiday Lights and Decorations 23 Provide a list of at least three (3) client references to include the organization name, contact person, telephone number(s), and e-mail address. Respondent may also provide letters of reference ______________________________________________________________________ ______________________________________________________________________ ___________________________________________________________________ _____________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ___________________________________________________________________ _____________________________________________________________________ Does Respondent have any similar work in progress at this time? ______Yes No ______ How long has Respondent been in business? _________ years _________ months Bank or other financial references: _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ (Remainder of page intentionally left blank.) Ocean Cove / Lemon Bay Management - Nancy Schianchi, Accounting Coordinator - 201-233-8349 - nancy@lemonbay.com Brooks Nunez - 954-928-7813 - Brooks.nunez@yahoo.com Linda Ruff, LCAM, Vesta Property Services - 561-437-3400 ext. 407 - lruff@vestapropertyservices.com Casey Frazier, LCAM, Campbell Property Management - 561-660-5419 - cfrazier@campbellproperty.com (Avenir - Regency, Watermark and Windgate, 2026-27 season) X 5 5 PNC Bank - Cathie Phillips, Branch Banker Sr. (NMLS #575955) 7020 Seminole Pratt Whitney Road, Loxahatchee, FL 33470 Telephone: 561-422-1818 Email: catherine.phillips@pnc.com RFP #26-010 Holiday Lights and Decorations 24 23. SUMMARY OF LITIGATION: Provide a summary of any litigation, claim(s), proposal disputes, or contract dispute(s) filed by or against the Respondent in the past five (5) years that is related to the services that the Respondent provides in the regular course of business. The summ ary shall state the nature of the litigation, claim, or contract dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. If none, state none. (Attach additional sheets, if necessary) _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ ____________________________________________________________________ 24. ACKNOWLEDGMENT OF ADDENDA: Respondent acknowledges receipt of the following addenda: No.__________ Dated ________________ No.__________ Dated ________________ No.__________ Dated ________________ No.__________ Dated ________________ (Remainder of page intentionally left blank.) NONE. There has been no litigation, claim, proposal dispute or contract dispute filed by or against McNulty Development, LLC in the past five (5) years related to the services the company provides in the regular course of business. 1 August 24, 2026 2 August 28, 2026 RFP #26-010 Holiday Lights and Decorations 25 25. EXCEPTIONS: Does Respondent have any Exceptions to the Scope of Work or terms of the Contract Documents? _____ Yes No ______ If yes, list any exceptions Respondent has to the Scope of Work and/or the terms of the Contract. Exceptions will not be considered after the RFP has been awarded. The City reserves the right to accept or reject any requested exceptions. If Respondent leaves this section blank, Respondent agrees it has no exceptions. (Remainder of page intentionally left blank.) X Sc a n n e d w i t h C a m S c a n n e r Scanned with CamScanner Scanned with CamScanner Scanned with CamScanner Scanned with CamScanner Scanned with CamScanner Scanned with CamScanner Scanned with CamScanner Scanned with CamScanner Scanned with CamScanner E-VERIFY REGISTRATION CONFIRMATION McNulty Development, LLC d/b/a Holiday Lighting Co. • FEIN 86-3728887 Enrollment confirmation received from U.S. Citizenship and Immigration Services confirming that the company has successfully enrolled in the E-Verify program. NO.LOCATION/AREA DESCRIPTION OF SERVICES ESTIMATED ANNUAL COST 1A City Hall Building $18,694 1B City Hall Courtyard $8,878 1C Trees in City Hall Courtyard $4,530 2 Withers-Maguire House $6,161 3 W. McKey Street $4,090 4 W. Oakland Avenue $12,425 5 Lakeshore Drive $9,407 TOTAL ANNUAL COST FOR ALL LOCATIONS/AREAS: $ 64,185.00 Respondent (Company): McNulty Development, LLC d/b/a Holiday Lighting Co. Prepared By: Talia McNulty, General Manager EXHIBIT "B" PRICE PROPOSAL FORM RFP 26-010 HOLIDAY LIGHTS AND DECORATIONS Install, maintain, and remove lights and/or decorations Install, maintain, and remove lights and/or decorations Install, maintain, and remove lights and/or decorations Install, maintain, and remove lights and/or decorations Install, maintain, and remove lights and/or decorations Install, maintain, and remove lights and/or decorations Install, maintain, and remove lights and/or decorations Sc a n n e d w i t h C a m S c a n n e r The Decor Group | City of Ocoee RFP #26-010 PROPOSAL RFP #26-010 HOLIDAY LIGHTS AND DECORATIONS Submitted to: CITY OF OCOEE, FLORIDA Submitted by: The Decor Group 2301 Crown Court Irving, TX 75038 (806) 722-1225 | brandon@thedecorgroup.com | www.christmasdecor.net Proposal Due: September 1, 2026 at 2:00 p.m. local time Electronic submission through Bonfire The Decor Group | City of Ocoee RFP #26-010 Proposal Compliance Checklist This checklist is provided as an internal submission-control page. Remove or retain at your discretion before final upload. • ☒ Section 1 - Statement of Interest on company letterhead, signed by an authorized representative. • ☒ Section 2 - Company Information, including Florida business history, years performing similar work, employee count, key-team resumes, primary City representative, licenses (if applicable), organization chart, subcontractors, and equipment. • ☒ Section 3 - Company Experience/References, including at least three similar Florida projects completed within the past five years, at least three client references, and photographs/images of at least three similar municipal outdoor lighting/decor projects. • ☒ Section 4 - Method of Approach addressing installation, tools/equipment, maintenance and repair response, property protection, removal, and schedule/deadline management. • ☒ Section 5 - Completed Exhibit B Price Proposal Form from Bonfire. Proposal is non- responsive without it. • ☒ Section 6 - $1,000 Bid Security; electronic copy with proposal and original delivered to City within five business days after bid opening. • ☒ Equipment Listing; List of Subcontractors; References/Experience; Summary of Litigation; Acknowledgment of Addenda; Exceptions. • ☒ Company Information/Signature Sheet. • ☒ Drug-Free Workplace Certification. • ☒ Conflict of Interest Disclosure Form. • ☒ Non-Collusion Affidavit. • ☒ Certification of Nonsegregated Facilities. • ☒ Certification Regarding Scrutinized Companies' Lists. • ☒ Human Trafficking Affidavit. • ☒ Company Not an Entity of Foreign Country of Concern affidavit. • ☒ Contractor's E-Verify Affidavit and proof of E-Verify registration as applicable. • ☒ Bid Bond documentation / surety power of attorney, if using a bid bond. • ☒ Confirm amperage and electrical requirements per display are included with pricing/design documentation. The Decor Group | City of Ocoee RFP #26-010 Table of Contents 1. Statement of Interest 2. Company Information 3. Company Experience and References 4. Method of Approach 5. Exhibit B - Price Proposal Form 6. Other Required Content and Forms Appendix A - Project Photographs Appendix B - Resumes and Licenses Appendix C - Preliminary Electrical Load & Circuit Requirements The Decor Group | City of Ocoee RFP #26-010 1. Statement of Interest 2301 Crown Court • Irving, TX 75038 • 301 SE Loop 289 • Lubbock, TX 79404 • 806-722-1225 Date: August 28, 2026 City of Ocoee Finance Department / Purchasing 1 N. Bluford Avenue Ocoee, Florida 34761 RE: RFP #26-010 - Holiday Lights and Decorations Dear Evaluation Committee: On behalf of The Decor Group, we are pleased to submit this proposal to provide holiday lighting and decoration services for the City of Ocoee. We understand the City is seeking a qualified contractor to furnish the labor, equipment, materials, installation, ongoing maintenance and replacement, and timely removal necessary to deliver safe, attractive and reliable holiday displays at the five identified City locations. Our approach is built around advance planning with City staff, disciplined installation practices, responsive quality control, weekly visual inspections during the display period, rapid outage response, protection of public property and landscaping, and coordinated removal after the display season. We will provide a dedicated account manager and experienced seasonal project lead to coordinate design approvals, scheduling, field operations, maintenance and communication. The Décor Group is an international commercial holiday décor and lighting company with operations in every state across the US, specializing in the design, installation, maintenance, and removal of large-scale seasonal displays for municipal, commercial, and public-facing properties. With 40 years of holiday-decor experience, our team combines creative design with disciplined project execution to deliver attractive, durable installations capable of performing throughout Florida’s demanding outdoor environment. Our experience includes municipal, commercial and residential experience giving us a strong understanding of the scheduling, public-safety, property- protection, electrical, maintenance, and responsiveness requirements associated with high-visibility community installations. What differentiates The Décor Group is our ability to provide a complete turnkey solution backed by experienced installation crews, a strong safety record, and the fleet and equipment capacity necessary to execute multiple sites within a compressed holiday schedule. Our resources include bucket trucks/lifts/service vehicles, and dedicated service personnel available to quickly address outages or damage during the display season. For the City of Ocoee, we bring together Florida-based responsiveness, proven commercial installation capability, professional-grade décor, proactive maintenance, and a commitment to safety and schedule performance. This combination makes The Décor Group particularly well qualified to deliver a consistent, visually impressive holiday program across all locations included in RFP #26-010.We acknowledge the requirements of RFP #26-010 and, except for any expressly identified exceptions in Section 6, agree to perform the requested services in accordance with the RFP, Scope of Services and resulting contract. Sincerely, Brandon Stephens CEO, The Decor Group The Decor Group | City of Ocoee RFP #26-010 2. Company Information 2.1 Company Profile Item Response Legal Company Name Decor Group Franchising LLC DBA / Trade Name The Decor Group Headquarters Address 2301 Crown Court Irving, TX 75038 Florida Office Address 2301 Crown Court Irving, TX 75038 Telephone (806) 722-1225 Website www.christmasdecor.net Federal Tax ID 33-1629956 Entity Type / State of Formation LLC / Formed in Delaware Years in Business 40 Years in Business in Florida 40 Years Performing Holiday Lighting/Decor Work 40 Total Employees 2,000 + Seasonal Field Employees Available 2,000 + Primary City Representative Brandon Stephens / CEO / (806) 722-1225 / brandon@thedecorgroup.com Quality Control Representative Brandon Stephens / CEO / (806) 722-1225 / brandon@thedecorgroup.com 2.2 Corporate Ownership / Interested Parties Provide the names and business addresses of principals, members/general partners, or, for a corporation, officers, directors and holders of 10% or more of the stock. Name Title / Ownership Business Address Brandon Stephens CEO 2301 Crown Court Irving, TX 75038 2.3 Qualifications and Capacity 2.4 Project Team The following team is proposed for the City of Ocoee contract: Name Role Responsibilities Years Experience Christmas Décor of Central Florida – Diana Danchenka Account Manager Day-to-day City coordination; schedule; approvals; invoicing 20 Chris Miller Field Supervisor Weekly inspections; complaint/deficiency 20 The Decor Group | City of Ocoee RFP #26-010 response; repair verification, Installation/removal crews; safety; site protection, Power planning; amperage; timers; connections 2.5 Project Organization Chart 2.6 Equipment Listing Equipment Qty. Year Make / Model Owned / Leased Lessor (if leased) Bucket / aerial lift 2 Leased Boom lift 2 Leased Ladders 20 Owned N/A Service trucks 3 2020 Ford Owned Traffic-control equipment 8 kits Owned 2.7 Subcontractors / Temporary Worker Agencies NONE. The Decor Group | City of Ocoee RFP #26-010 3. Company Experience and References 3.1 Capability to Perform The Décor Group is an international commercial holiday décor and lighting company with operations in every state across the US, specializing in the design, installation, maintenance, and removal of large- scale seasonal displays for municipal, commercial, and public-facing properties. With 40 years of holiday-decor experience, our team combines creative design with disciplined project execution to deliver attractive, durable installations capable of performing throughout Florida’s demanding outdoor environment. Our experience includes municipal, commercial and residential experience giving us a strong understanding of the scheduling, public-safety, property-protection, electrical, maintenance, and responsiveness requirements associated with high-visibility community installations. What differentiates The Décor Group is our ability to provide a complete turnkey solution backed by experienced installation crews, a strong safety record, and the fleet and equipment capacity necessary to execute multiple sites within a compressed holiday schedule. Our resources include bucket trucks/lifts/service vehicles, and dedicated service personnel available to quickly address outages or damage during the display season. For the City of Ocoee, we bring together Florida-based responsiveness, proven commercial installation capability, professional-grade décor, proactive maintenance, and a commitment to safety and schedule performance. This combination makes The Décor Group particularly well qualified to deliver a consistent, visually impressive holiday program across all locations included in RFP #26-010. 3.2 Similar Florida Projects Completed in the Past Five Years Project 1 Field Project Information Project Name Bay Harbor Islands, FL Client / Awarding Agency Bay Harbor Islands, FL Location Bay Harbor Islands, FL Client Contact / Title Brian Schultz Phone / Email 954-643-7366 / bschultz@nobites.com Start / Completion Date 2025 Project Budget / Contract Value $72,500 (3 year lease) Scope / Similarity to Ocoee Lighting for Monument Wall Median, Town Entrance Sign, Palm Trees Streetlight Poles, Causeway Bridge Prime Contractor? YES - only prime-contractor projects should be used for the RFP reference requirement Project 2 Field Project Information Project Name Hallandale Beach, FL Client / Awarding Agency City of Hallandale Beach, FL The Decor Group | City of Ocoee RFP #26-010 Location Hallandale Beach, FL Client Contact / Title Brian Schultz Phone / Email 954-643-7366 / bschultz@nobites.com Start / Completion Date 2024 Project Budget / Contract Value $50,000 Scope / Similarity to Ocoee Greeting Displays, Lighted Sculptures for Medians, Decorative Light Poles, Tree Lighting for Oaks, Date Palms & Coconut Palms Prime Contractor? YES - only prime-contractor projects should be used for the RFP reference requirement Project 3 Field Project Information Project Name Lauderdale Lakes, FL Client / Awarding Agency Lauderdale Lakes, FL Location Lauderdale Lakes, FL Client Contact / Title Tim Cord Phone / Email 760-622-2827 Start / Completion Date 2025 Project Budget / Contract Value $33,500 Scope / Similarity to Ocoee Roofline Lighting 7 buildings; Tree lighting 3 areas; option for Wreaths on trees and buildings and Display at main city entrance Prime Contractor? YES - only prime-contractor projects should be used for the RFP reference requirement 3.3 Client References Organization Contact Person / Title Phone Email Town of Bay harbor Islands, FL Lindsley Noel, City Manager 305-866-6241 lnoel@bayharborislands-fl.gov Seven Feathers Casino Resort (Oregon) Jeff Bruton 541-839-1203 Jeff.Bruton@sevenfeathers.com Chickasaw Nation Tom Reyna 956-388-8207 TReyna@cityofedinburg.com The Decor Group | City of Ocoee RFP #26-010 3.4 Current Similar Work Does Respondent have similar work in progress at this time? NO 3.5 Bank / Financial References Institution Contact Phone / Email Capra Bank Kimberly Rogers 806-209-0559 4. Method of Approach 4.1 Project Understanding The City requires installation, maintenance and removal of holiday lighting and decorations at five primary locations: Ocoee City Hall, Withers-Maguire House, West McKey Street, Oakland Avenue and Lakeshore Drive. The work includes building decorations, garland and wreaths, a City Hall Christmas tree, wrapped courtyard trees, an oak tree, light-pole decorations, and a lighted archway and/or decorations, with City approval of display plans before installation. Our project team will treat the program as a coordinated citywide installation with site-specific work plans, power requirements, traffic/pedestrian controls, installation sequencing, quality- control inspections, maintenance logs and removal plans. 4.2 Pre-Season Planning and Design Coordination • Conduct/confirm site walks for all locations and document access, staging, electrical sources, pedestrian interfaces, landscaping, mounting points and traffic-control needs. • Meet with City staff to confirm design intent and obtain approval of decoration plans before installation. • Prepare a location-by-location installation schedule and crew/equipment plan. • Prepare an electrical load plan identifying amperage and electrical requirements for each display. • Confirm all required materials are new where required, weather-resistant, outdoor-rated and staged before mobilization. • Identify the dedicated Account Manager and Quality Control Representative and provide direct contact information. 4.3 Installation Procedures Installation will be performed by trained crews using clean, well-maintained lifts, ladders, service vehicles, hand tools, fastening materials and traffic-control equipment appropriate to each site. Extension cords will be grounded and at least 14-gauge. Light-strand connections and unused female ends will be securely sealed against weather exposure. Tree wrapping will be installed tightly and symmetrically, generally approximately three inches apart where specified. Crews will use protective installation methods selected for each surface and landscape condition. Equipment routing and staging will be planned to avoid pavement damage, turf rutting, irrigation damage and unnecessary pedestrian disruption. Public-facing work areas will The Decor Group | City of Ocoee RFP #26-010 be maintained in a clean condition and required warnings/signage and MOT controls will be deployed. 4.4 Location-Specific Execution Plan Location Planned Approach / Key Requirements Ocoee City Hall Coordinate nutcrackers, 52 nine-foot pre-lit garlands, one six-foot front wreath, two four-foot rear-balcony wreaths, City Hall Christmas tree, and cool-white wrapping of 12 elms and 2 palms. Maintain independent power control for the Christmas tree and protect public-facing wiring with protective mats. Withers-Maguire House Install/maintain/remove 29 nine-foot pre-lit garlands, two four-foot wreaths, and white LED wrapping of the oak tree at Oakland and Bluford; protect historic/landscape surfaces. West McKey Street Install/maintain/remove approved city owned lighting/decorations on a total of ten light poles on both sides of McKey Street with appropriate traffic/pedestrian control. Oakland Avenue Install/maintain/remove an approved lighted archway and/or decorations for the walkway between North Bluford Avenue and North Cumberland Avenue. (city to select/approve archway) Lakeshore Drive Install/maintain/remove approved lighting/decorations on 23 light poles along the east side of Lakeshore Drive with appropriate MOT and sequencing. 4.5 Schedule and Deadline Management Our baseline schedule will work backward from the City's required display date. Displays will be fully installed and operational by the first Monday before Thanksgiving (November 16, 2026). We will coordinate the City Hall Christmas tree for the City's official tree-lighting event and maintain dusk-to-dawn timer operation throughout the display period. Removal will be coordinated with City staff and completed within the required period following the display season between January 4-11, 2027. 4.6 Maintenance, Inspection and Repair • Perform visual inspections of all installed lighting at least weekly. • Maintain a documented inspection and repair log by location. • Respond to City complaints regarding lighting outages within 24 hours. • Complete repair or replacement within 48 hours. • Provide office/cellular availability during 7:00 a.m.-5:00 p.m. Monday-Sunday, with after- hours, weekend and holiday contact coverage. • Maintain replacement inventory and service capability so repairs do not require additional City fees. The Decor Group | City of Ocoee RFP #26-010 • Notify City staff immediately after corrections are completed. 4.7 Property Protection and Cleanliness Crews will protect landscaping, irrigation, walls, walkways, trees, shrubs, poles/posts, signs and street furniture. Any damage attributable to our work will be reported immediately and repaired or replaced at our expense. Installation and removal areas will be cleaned of zip ties, tape, packaging and other debris. 4.8 Safety and Traffic Control Work will be performed in accordance with applicable OSHA requirements and manufacturer instructions. The prime contractor will manage safety for employees and approved subcontractors. Personal protective equipment, fall protection, first-aid resources, equipment inspections, barricades/warnings and traffic/pedestrian controls will be used as applicable. Work in or around traffic will follow current MUTCD and FDOT requirements, and any temporary lane closure will be coordinated with and authorized by the City. 4.9 Quality Control and Communication The Quality Control Representative will serve as the escalation point for inspection deficiencies and complaints. The Account Manager will coordinate approvals, schedules, changes, maintenance needs and invoicing with City staff. Contact changes will be communicated promptly, and service or invoicing discrepancies will be addressed within the required five- business-day period. 4.10 Removal and Closeout Removal will be scheduled with City staff and performed with the same property-protection and traffic-control standards used for installation. All decorations, temporary fastening materials, cords and debris will be removed, and affected areas will be left clean. A final walk-through will be offered to verify completion and identify any corrective work. The Decor Group | City of Ocoee RFP #26-010 5. Exhibit B - Price Proposal Form 1A City Hall Building Install, maintain, and remove lights and/or decorations $39,380 1B City Hall Courtyard Install, maintain, and remove lights and/or decorations $13,800 1C Trees in City Hall Courtyard Install, maintain, and remove lights and/or decorations $12,900 2 Withers-Maguire House Install, maintain, and remove lights and/or decorations $24,000 3 W. McKey Street Install, maintain, and remove lights and/or decorations $13,000 4 W. Oakland Avenue Install, maintain, and remove lights and/or decorations $28,500 5 Lakeshore Drive Install, maintain, and remove lights and/or decorations $27,500 TOTAL ANNUAL COST FOR ALL LOCATIONS/AREAS: $ 159,080.00 - Respondent (Company): ___The Décor Group______________________________________________ Prepared By: ___Brandon Stephens________________________________________________ The Decor Group | City of Ocoee RFP #26-010 *Draft Renderings: City Hall Building, Trees and Courtyard *Final Renderings to be approved by City of Ocoee Withers-Maguire House The Decor Group | City of Ocoee RFP #26-010 W. Oakland Avenue Archway Options *Designs are examples, City of Ocoee can select archway from provided options Lakeshore Drive As per addendum #2 - Vendor is to provide garland for the light poles. The Decor Group | City of Ocoee RFP #26-010 West McKey Street As per addendum #2 - Vendor is to provide garland for the light poles 6. Other Required Content and Forms 6.2 Acknowledgment of Addenda Addendum No. Date Acknowledged By 01 August 25, 2026 Kathy Rawls 6.3 Exceptions Does Respondent have any exceptions to the Scope of Work or terms of the Contract Documents? None 6.4 Bid Security A copy of the required $1,000 Bid Security will be mailed along with the $1,000 cashier’s check. The Decor Group | City of Ocoee RFP #26-010 6.5 Company Information / Signature Sheet The Decor Group | City of Ocoee RFP #26-010 6.6 Drug-Free Workplace Certification The Decor Group | City of Ocoee RFP #26-010 6.7 Conflict of Interest Disclosure The Decor Group | City of Ocoee RFP #26-010 6.8 Non-Collusion Affidavit The Decor Group | City of Ocoee RFP #26-010 6.9 Certification of Nonsegregated Facilities The Decor Group | City of Ocoee RFP #26-010 6.10 Certification Regarding Scrutinized Companies' Lists The Decor Group | City of Ocoee RFP #26-010 6.11 Human Trafficking Affidavit The Decor Group | City of Ocoee RFP #26-010 6.12 Company Not an Entity of Foreign Country of Concern The Decor Group | City of Ocoee RFP #26-010 6.13 Contractor's E-Verify Affidavit The Decor Group | City of Ocoee RFP #26-010 Appendix A - Project Photographs Insert photographs/images of at least three similar outdoor lighting and decoration projects previously created for a municipality. Captions should identify the client/project, location, year, scope and the work performed by The Decor Group. Municipal Project Photograph Set 1 Municipal Project Photograph Set 2 The Decor Group | City of Ocoee RFP #26-010 Municipal Project Photograph Set 3 The Decor Group | City of Ocoee RFP #26-010 Appendix B - Resumes and Professional Licenses BRANDON STEPHENS President/CEO 806-441-1818 | Lubbock, TX | brandon@thedecorgroup.com linkedin.com/in/brandon-stephens-05201817/ SUMMARY Data-driven and collaborative marketing and business development executive with deep expertise in analyzing customer data to conceptualize marketing initiatives, creating actionable steps from strategic plans, and aligning technical sets with strategies. Research industry and understand customer and franchisee pain points, execute post-acquisition integration, establish mutually beneficial partnerships and new lines of business to drive organizational growth and profitability. Lead by example, and model accountability and servant-leadership, gaining consensus and mobilizing teams to action. AREAS OF EXPERTISE • Direct Sales • Time Management • Brand Development • Consultation & Negotiation • Customer Service • Marketing Strategy • Entrepreneurial Vision • Workflow & Sales Operations • Sales Tactics • Strategic Direction • New Business Development • Market Research & Analytics PROFESSIONAL EXPERIENCE THE DECOR GROUP INC., Lubbock, TX 2003–Present President / CEO / Partner, 2011–Present Oversee multiple departments, including customer service, education, support, recruitment, marketing, and human resources and compliance for company that provides holiday decorating services and outdoor lighting. Leveraged background in marketing, strengthening strategic alliances, business development, operations, and staff engagement complemented by innovation and branding talents to fuel revenue growth. Conduct market research on franchise community, sell and acquire franchises, and ensure collaboration and alignment among departments for smooth mergers and acquisitions. Visit job sites, participate on all key sales calls, and provide support and resources as needed. Build cohesive teams, direct multiple weekly team meetings to review projects, and unify diverse voices. Nurture relationships with franchisees and supervise up to 16 direct reports. • Executed and managed marketing vision; developed partnership with Barcana, divested distribution, and acquired company (sold high-end Christmas trees, and large-scale display products): o Launched Barcana’s rebrand, including renovating showrooms and designing new logo. o Invested $1.5M to redesign infrastructure and added new product lines. o Grew sales from $1M to $7M in specific division. • Grew annual revenue from $3.3M to $25M as franchisor (acquisition included). • Almost tripled unit growth from $140K per holiday season (75 days) to $394K. • Personally acquired 10–16 new franchises annually through early-morning cold calling campaign and generated $60K–$70K annuity with each new franchise; contacted key professionals in untapped markets, added support division, recruited high-performing staff, and strengthened networking. • Expanded business from 90% residential sales to 40% commercial sales; extended 75-day sales season to year-round; provided functionality necessary to execute effective services and support customers. Vice President, Marketing, 2003–2011 Recruited to refine systems and brand company; reviewed customer analytics and data, conducted website design, authored corporate communications and press releases, coordinated email blasts, designed templates, and oversaw marketing and significant portion of franchisee education. Performed case studies on clients, collected customer data, The Decor Group | City of Ocoee RFP #26-010 and created custom advertisements. Coordinated marketing for franchise recruitment, and established relationships with vendors, including public relations firm. Co-managed national conference, and recruited education director to further support staff. Supervised intense 5-day training program (55 hours), including teaching industry standards and technicalities of lighting and splicing, reviewing business and selling strategies, trailer management, safety program for rooftop installations, and communicating effectively with clients. • Presented marketing program to 75 franchises on just tenth day of employment. • Conceptualized organizational strategy and created public relations program: o Decorated 200 homes per year for military families nationwide. o Attracted national press, including Fox & Friends, The Today Show, and CBS Mornings. • Architected franchise consultant program; reviewed each franchise’s sales metrics, contacted representatives every quarter, and provided guidance and consulting services to ensure success and professional development. • Implemented online learning management system (LMS): o Produced training videos to reinforce training techniques. o Added weekly webinars for field operations, marketing, technologies, and commercial trainings. o Posted webinars in LMS and enabled new hires to review and take online assessments. • Increased franchisees’ average residential sale from $880 to $2,400+; utilized interpersonal skills, engaged in constructive dialogue, and pursued every lead. ADDITIONAL WORK EXPERIENCE DIGICOM PCS INC., Lubbock, TX Vice President of Marketing ABA COMPANIES / CANAL STORAGE, San Angelo, TX Co-Owner / General Manager EDUCATION Angelo State University; San Angelo, TX Bachelor of Arts, Communications CIVIC & PROFESSIONAL ACTIVITIES Chairman, Fathers Being Involved (FBI) – Murfee Elementary Volunteer Head Coach, Lubbock Boys & Girls Club (basketball) Youth Corps of Lubbock, Golf Committee Cub Master, Boy Scouts of America – Pack 525 Graduate, Leadership Lubbock (2007) Member, St. Luke’s United Methodist Church Board Member, Greater Southwest Lubbock Rotary Club Certified Franchise Executive, International Franchise Association The Decor Group | City of Ocoee RFP #26-010 Appendix C – Preliminary Electrical Load & Circuit Requirements — Final amperage to be verified against manufacturer specifications prior to installation Location / Display Load Assumption Est. Watts Est. Amps @ 120V Recommended Power City Hall – 52 garlands 52 × 15W 780 W 6.50 A 1 × 20A circuit City Hall – 6' front wreath 60W 60 W 0.50 A Shared City Hall – two 4' rear wreaths 40W each 80 W 0.67 A Shared City Hall – 12 elm trees 500 LEDs/tree × 0.10W 600 W 5.00 A 1 × 20A circuit City Hall – 2 palm trees 500 LEDs/tree × 0.10W 100 W 0.83 A Shared / 20A circuit City Hall – 25' Christmas tree ~8,000 LEDs + topper 1,000 W 8.33 A Dedicated 20A circuit CITY HALL TOTAL 2,620 W 21.83 A 4 × 20A circuits recommended Withers-Maguire – 29 garlands 29 × 15W 435 W 3.63 A 1 × 20A circuit Withers-Maguire – two 4' wreaths 40W each 80 W 0.67 A Shared Withers-Maguire – oak tree 3,000 LEDs × 0.10W 300 W 2.50 A Shared WITHERS-MAGUIRE TOTAL 815 W 6.79 A 1 × 20A minimum West McKey – 10 poles 50W per pole 500 W 4.17 A 1 × 20A circuit* Oakland Avenue – holiday arch Preliminary commercial LED allowance 1,000 W 8.33 A Dedicated 20A circuit Lakeshore Drive – 23 poles 50W per pole 1,150 W 9.58 A 2 × 20A circuits* The Decor Group | City of Ocoee RFP #26-010 Location / Display Load Assumption Est. Watts Est. Amps @ 120V Recommended Power TOTAL ESTIMATED PROJECT CONNECTED LOAD 6,085 W 50.71 A Distributed across 5 locations *Pole loads would be distributed among available pole/outlet power sources rather than connected to one physical circuit. The Decor Group | City of Ocoee RFP #26-010 response; repair verification, Installation/removal crews; safety; site protection, Power planning; amperage; timers; connections 2.5 Project Organization Chart 2.6 Equipment Listing Equipment Qty. Year Make / Model Owned / Leased Lessor (if leased) Bucket / aerial lift 2 Leased Boom lift 2 Leased Ladders 20 Owned N/A Service trucks 3 2020 Ford Owned Traffic-control equipment 8 kits Owned 2.7 Subcontractors / Temporary Worker Agencies NONE. SUMMARY OF LITIGATION: Provide a summary of any litigation, claim(s), proposal disputes, or contract dispute(s) filed by or against the Respondent in the past five (5) years that is related to the services that the Respondent provides in the regular course of business. The summary shall state the nature of the litigation, claim, or contract dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. If none, state none. (Attach additional sheets, if necessary) NONE. The Decor Group | City of Ocoee RFP #26-010 West McKey Street As per addendum #2 - Vendor is to provide garland for the light poles 6. Other Required Content and Forms 6.2 Acknowledgment of Addenda Addendum No. Date Acknowledged By 01 August 25, 2026 Kathy Rawls 02 August 28, 2026 Kathy Rawls 6.3 Exceptions Does Respondent have any exceptions to the Scope of Work or terms of the Contract Documents? None 6.4 Bid Security A copy of the required $1,000 Bid Security will be mailed along with the $1,000 cashier’s check.