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Home My WebLink AboutItem 11 Approval of Change Order No. 2 for ITB #26-004 City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: October 20, 2026 Item #: 11 Contact Name: T'Jean Tomlinson Department Director: Jen Bolling Contact Number: Ext. 4301 City Manager: Craig Shadrix Subject: Approval of Change Order No. 2 for ITB #26-004 Lakewood Avenue Gravity Sewer Expansion Project – Phase 1 & 2. (Utilities Director Bolling) Background Summary: The Lakewood Avenue Gravity Sewer Expansion Project Phases 1 & 2, (ITB 26-004) extends the City’s wastewater collection system and upgrades to the existing system to support the expansion of the City’s wastewater collection system and comply with the Wekiwa and Rock Springs Basin Management Action Plan nutrient reduction requirements. As construction has progressed, several unforeseen field conditions and required system improvements were identified that were not included in the original contract scope but are essential to properly complete the project. Utility staff have worked closely with the Contractor, J. Malever Construction Company, to compile the remaining work items necessary to address these conditions, resolve conflicts with existing infrastructure, and ensure all components meet current City standards. The scope of the additional work includes the following: Removal and Replacement of Sewer Force Main Air Release Valves (ARVs) Replacement of four ARVs within the project area that were found to be non-compliant with current engineering standards, including removal of existing equipment and installation of new ARV assemblies and cabinets. These valves are old and are not fully functioning. Excavation and Removal of Unknown Steel Casing Exposure and removal of an unforeseen 12-inch cast iron/steel casing discovered during construction, which conflicted with installation of the new 12-inch gravity sewer main. Relocation of Installed 6-Inch Water Main Revise alignment of 6-inch watermain and valve location for watermain on Mobile Lane due to conflict with existing storm system. Change Order No. 2 is necessary to complete these corrective and unanticipated tasks, ensure proper installation of all new infrastructure, and maintain compliance with City standards. This change order requires a contract modification authorizing the Contractor to perform the additional work, resulting in a total project cost increase of $90,725.00. Issue: Should the Honorable Mayor and City Commission approve Change Order No. 2 for ITB #26-004 Lakewood Avenue Gravity Sewer Expansion Project – Phase 1 & 2 in the amount of $90,725.00? City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Recommendations: Staff recommends that the Honorable Mayor and City Commission approve Change Order No. 2 for ITB #26- 004 Lakewood Avenue Gravity Sewer Expansion Project Phase 1 & 2 in the amount of $90,725.00. Staff further recommends authorization for the City Manager to approve change orders associated with this contract up to the limits of his purchasing authority. Attachments: 1. ITB_26-004_Change Order 2 Financial Impacts: The City has adequate funding of $90,725.00 for this change order in Job Number P000435 in the Capital Improvements Fund (408-535-00-6302 & 408-533-00-6302). Type of Item: Consent Lakewood Avenue North Gravity Sewer – Ph.1 & 2 ITB #26-004 FORM 00842A CITY OF OCOEE 1 N. Bluford Avenue Ocoee, Florida 34761 *This Change Order requires action by the City Commission* Lakewood Avenue Gravity Sewer Expansion Project – Phase 1 & 2 ITB #26-004 CHANGE ORDER NO. 2 DATE: 10/8/2026 PURCHASE ORDER: 1431086 & 1431087 The following changes are hereby made to the CONTRACT DOCUMENTS. Original CONTRACT PRICE $4,516,700.00 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $4,566,111.58 Net Increase (Decrease) Resulting from this CHANGE ORDER $90,725.00 The current CONTRACT PRICE including this CHANGE ORDER $4,656,836.58 Original CONTRACT COMPLETION DATE: 7/28/2028 Current CONTRACT COMPLETION DATE adjusted by previous CHANGE ORDERS 7/28/2028 Net Increase Resulting from this CHANGE ORDER 0 days Current CONTRACT COMPLETION DATE including this CHANGE ORDER 7/28/2028 Lakewood Avenue North Gravity Sewer – Ph.1 & 2 ITB #26-004 FORM 00842A CHANGES ORDERED: I. REQUIRED CHANGES 1. This change order will cause a net increase to the contract total in the amount of $90,725.00. 2. Added Pay Items to complete the project: C02.01 Remove and Replace Sewer Force Main ARV’s in the total amount of Eighty Thousand Eight Hundred and 00/100 ($80,800.00) Dollars. C02.02 Excavation and Exposure of Unknown 12-inch Steel Casing in the total amount of Four Thousand Eight Hundred Seventy-Five and 00/100 ($4,875.00) Dollars. C02.03 Investigation and Rework of New 6-inch Water Main (Mobile Ln) in the total amount of Five Thousand Fifty and 00/100 ($5,050.00) Dollars. II. JUSTIFICATION C01.01 Cost for all the expenses for the replacement of four ARVs within the project area not conforming to the City’s current engineering standards. C01.02 Cost to cover all the expenses for additional work to investigate and remove an unforeseen water main casing in conflict with the installation of the new 12-inch gravity sewer main. C01.03 Cost to cover all the expenses for the relocation of installed 6-inch water main due to unforeseen conditions of the existing water main in conflict and new direction by City staff. III. NARRATIVE OF NEGOTIATIONS The Contractor has agreed to properly and safely perform all the work listed above to ensure that there are no excess delays during the project. IV. PAYMENT There is adequate funding for this Change Order in the amount of $90,725.00 in the Capital Improvements Fund 408-533-10-6302 & 408-535-10-6302 of Job Number P000435 as shown below. C02.01 $80,800.00; Phase 2 PO Number: 1431087; G/L: 408-535-10-6302 (Line 1) C02.02 $4,875.00; Phase 1 PO Number: 1431086; G/L: 408-535-10-6302 (Line 1) C02.03 $5,050.00; Phase 2 PO Number: 1431087; G/L: 408-533-10-6302 (Line 3) Lakewood Avenue North Gravity Sewer – Ph.1 & 2 ITB #26-004 FORM 00842A V. APPROVAL AND CHANGE AUTHORIZATION The original project and funding allocation were established by issuance of a CITY purchase order, subject to the terms and conditions contained in the CITY’s solicitation, Project Manual, Drawings, Specifications, and/or the CONTRACTOR’s service and price proposal, which collectively form the terms of an agreement between the CITY and the CONTRACTOR for the performance of the Work. This proposed change to the agreement requires approval by the City Manager under the CITY’s Purchasing Rules and Regulations and is consistent with any action by the City Commission to award the Work to the CONTRACTOR. It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original agreement other than matters expressly provided herein. CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in contract price and time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the CITY for the Work covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the CITY arising from or relating to the matters or Work set forth or contemplated by this Change Order. [Balance of this page was left blank intentionally] Lakewood Avenue North Gravity Sewer – Ph.1 & 2 ITB #26-004 FORM 00842A RECOMMENDED BY: ACCEPTED BY: CITY OF OCOEE, FLORIDA CONTRACTOR By: By: Signature Signature Date: Date: Title: Title: APPROVED BY: CITY OF OCOEE, FLORIDA By: Date: Rusty Johnson, Mayor Attest: Melanie Sibbitt, Acting City Clerk FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE CITY OF OCOEE, APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON AND LEGALITY THIS DAY OF , 20 UNDER , 20 AGENDA ITEM NO. . By: City Attorney Lakewood Avenue North Gravity Sewer – Ph.1 & 2 ITB #26-004 FORM 00842B Item No. Item Description Unit Quantity Unit Amount Total Amount CO2.01 Remove and Replace Sewer Force Main ARV’s LS 1 $80,800.00 $80,800.00 CO2.02 Excavation and Exposure of Unknown 12-inch Steel Casing LS 1 $4,875.00 $4,875.00 CO2.03 Investigation and Rework of New 6-inch Water Main (Mobile Ln) LS 1 $5,050.00 $5,050.00 Total $90,725.00