HomeMy WebLinkAboutItem 15 Approval to Purchase Lift Station 7 Pump No. 1 Replacement
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: October 20, 2026
Item #: 15
Contact Name: Trent Hopper Department Director: Jen Bolling
Contact Number: Ext. 4306 City Manager: Craig Shadrix
Subject: Approval to Purchase Lift Station 7 Pump No. 1 Replacement. (Utilities Director
Bolling)
Background Summary:
The approved City of Ocoee Fiscal Year 2026-2027 Budget includes funding for the replacement of Lift Station
7 Pump No. 1 in accordance with the Utility Department’s 10-year equipment maintenance and replacement
plan. Lift Station 7 serves as one of the City’s two master lift stations and is a critical component of the sanitary
sewer system infrastructure. Funding for this replacement was approved in the FY 2026-2027 budget in the
amount of $125,000.00.
The proposed replacement pump was sourced through Xylem (formerly Flygt), which has previously been
approved by the City Commission as the sole-source provider for pumps of this type. Xylem submitted a quote
in the amount of $118,613.00, which is within the approved budget allocation.
The scheduled replacement of Lift Station 7 Pump No. 1 is consistent with the Utility Department’s
commitment to proactive asset management, preventative maintenance, and reliable system operation.
Replacing aging equipment before failure occurs helps reduce the risk of service disruptions, emergency
repairs, and unplanned operational costs while ensuring the continued reliability of this critical infrastructure
asset.
Issue:
Should the Honorable Mayor and City Commission approve the purchase of a new Lift Station 7 Pump No. 1
from Xylem for a price of $118,613.00?
Recommendations:
Staff recommend that the Honorable Mayor and City Commission authorize the purchase of a new Lift Station
7 master pump from Xylem for a total price of $118,613.00 and authorize the Mayor, City Clerk, and staff to
execute the contract. Staff also recommend that the City Manager be authorized to approve changes to this
contract up to the limit of his purchasing authority for each change order.
Attachments:
1. LS 7 Quote - Xylem
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
Financial Impacts:
Lift Station 7 Pump No. 1 is adequately budgeted in the approved FY 26/27 budget under G/L 407-535-10-
4608, project number RR007-27.
Type of Item: Consent
October 6, 2026
CITY OF OCOEE
150 N LAKESHORE DR
OCOEE FL 34761-2223
Quote # 2025-APO-0260 Alternate 1, Version 2
Project Name: Ocoee
Job Name: LS #07
Quoted Equipment
Qty Part Number Extended Price
1 3231.665-0000 $ 118,613.00
Description
Flygt NP 3231, 63-680, 440 mm
Intended for semi permanent wet installation, guiding claw
included other installation components to be ordered individually
Hard iron impeller
Drive Unit: 665
6 pole, 110 hp, 460 V, Std motor
Cooling jacket for direct media cooling
Insulated support bearing Cables
Power: 65ft SUBCAB
Pilot Cable: 65'
Cable Grip included. Material
Shaft: AISI 431 Stainless steel
***DIRECT REPLACEMENT FOR
3231.665-0941080***
Total Price $ 118,613.00
Xylem Water Solutions USA, Inc.
Flygt Products
455 Harvest Time Drive
Sanford, FL 32771
Tel (407) 880-2900
Fax (407) 880-2962
Terms & Conditions
This order is subject to the Standard Terms and Conditions of Sale – Xylem Americas effective on the
date the order is accepted which terms are available at http://www.xyleminc.com/en-us/Pages/terms-
conditions-of-sale.aspx and incorporated herein by reference and made a part of the agreement
between the parties.
Please make purchase orders out to: Xylem Water Solutions USA, Inc.
3 DAP - Delivered At Place 08 - Jobsite (per IncoTerms 2020)
See Freight Payment (Delivery Terms) below.
State, local and other applicable taxes are not included in this quotation.
Buyer shall not make purchases nor shall Buyer incur any labor that would result
in a back charge to Seller without prior written consent of an authorized employee
of Seller.
The prices quoted herein are based on the current tariff rates, duties, government
charges, and trade regulations as of the date of this quote. If any new tariffs,
duties, taxes, or similar charges are imposed, or any existing tariffs, duties, or
charges are increased or modified by any government or regulatory authority
(collectively, "Tariff Changes"), and such Tariff Changes result in an increase in
the cost of goods, Xylem reserves the right to adjust the pricing of the affected
goods to reflect the increased costs.
Xylem will not be responsible for apparent shipment shortages or damages
incurred in shipment that are not reported within two weeks from delivery to the
jobsite. Damages should be noted on the receiving slip and the truck driver
advised of the damages. Please contact our office as soon as possible to report
damages or shortages so that replacement items can be shipped and the
appropriate claims made.
Purchase Orders:
Freight Terms:
Taxes:
Back Charges:
Tariff Changes:
Shortages:
As of October 14th, 2024, all orders must meet a minimum dollar value of $1,200.
Xylem reserves the right to refuse to process any order that does not meet the
minimum order value requirement. Xylem will support order adjustments to meet
the minimum order value threshold.
Terms of Delivery: PP/Add Order Position
Terms of Payment: 100% N30 after invoice date.
Xylem’s payment shall not be dependent upon Purchaser being paid by any third party unless Owner
denies payment due to reasons solely attributable to items related to the equipment being provided by
FLYGT.
Time of Delivery: APPROX. 15-18 WEEKS FROM RECEIPT OF ORDER.
Validity: This Quote is valid for ninety (90) days.
Schedule: Please consult your local Flygt Branch Office to get fabrication and
delivery lead times.
COVID 19: Delivery lead-times may be impacted by the current COVID-19 virus
pandemic relative to transportation logistics.
Please feel free to call if you have any questions or if you require assistance.
Charles Molnar
Application Specialist
charles.molnar@xylem.com
Yary Vega
Technical Inside Sales
Phone: 407-880-2900
yary.vega@xylem.com
Fax: 407-880-2962
Sincerely,
Customer Acceptance
This order is subject to the Standard Terms and Conditions of Sale – Xylem Americas effective on the
date the order is accepted which terms are available at http://www.xyleminc.com/en-us/Pages/terms-
conditions-of-sale.aspx and incorporated herein by reference and made a part of the agreement
between the parties.
A signed copy of this Quote is acceptable as a binding contract.
Please make purchase orders out to: Xylem Water Solutions USA, Inc.
2026-APO-0260
City of Ocoee
LS 7
$ 118,613.00
Purchase Orders:
Quote #:
Customer Name:
Job Name:
Total Amount:
(excluding freight)
Signature: _______________________________ Name:_______________________________________
(PLEASE PRINT)
Company/Utility:___________________________ PO:_________________________________________
Address:_________________________________ Date:________________________________________
________________________________________ Phone:_______________________________________
________________________________________ Email:_______________________________________
________________________________________ Fax:_________________________________________
Xylem Water Solutions USA, Inc.
Flygt Products