HomeMy WebLinkAboutItem 05 Approval to Authorize an Extension of the existing Continuing Contracts for RFP #19‑009
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: November 3, 2026
Item #: 5
Contact Name: Joyce Tolbert, Olena Stokych Department Director: Steven Weber
Contact Number: Ext. 1516, Ext. 1521 City Manager: Craig Shadrix
Subject: Approval to Authorize an Extension through March 31, 2027, of the existing
Continuing Contracts for RFP #19-009 City Wide Wrecker Towing Services. (Procurement
Manager Tolbert)
Background Summary:
The City of Ocoee (the City) entered into a five-year term contract on December 1, 2019, with The Car Store of
West Orange, Inc. and Sly’s Towing & Recovery, LLC for RFP #19-009 City Wide Towing Services. These
contracts are to provide services for the removal and storage of vehicles that are creating a traffic hazard,
abandoned, disabled from a traffic crash or for non-consensual removal of vehicles from public streets and
areas within the City. This contract is for public roads and City vehicles only and does not include private. The
agreements included two (2) automatic one-year renewals, which have been exercised, and the contracts are
scheduled to expire on November 30, 2026.
The City is currently preparing a new solicitation for City Wide Wrecker Towing Services and requires
additional time to complete the comprehensive and competitive procurement process. Accordingly, to maintain
continuity of essential towing services and avoid any interruption in service while the new solicitation is being
finalized, City Staff is requesting an extension of the existing City Wide Wrecker Towing Services agreements.
The proposed First Amendment extends the existing agreements for an additional four (4) months, through
March 31, 2027, under the same terms and conditions of the existing contracts. The Contractors have agreed
to extend the term of the Agreement, and the executed First Amendments to the Agreement for City Wide
Towing Services (RFP #19-009) by The Car Store of West Orange, Inc. and Sly’s Towing & Recovery, LLC
are enclosed herewith. The extension will provide the City with sufficient time to complete the new solicitation
and establish replacement agreements while ensuring continuous wrecker towing services and supporting the
City’s ongoing operational and public safety needs. A new contract(s) may be established prior to the
expiration of the extended agreements; if so, the replacement contract will supersede and terminate the
existing agreements.
Issue:
Should the Honorable Mayor and City Commission extend the term of the RFP #19-009 City Wide Towing
Services contracts for an additional four (4) months, through March 31, 2027?
Recommendations:
Staff recommends the Honorable Mayor and City Commission:
1. Approve the four (4) month extension for RFP #19-009 City-Wide Towing Services for the existing term
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
contract with The Car Store of West Orange, Inc. and Sly’s Towing & Recovery, LLC, with a new contract
expiration date of March 31, 2027.
2. Authorize the Mayor, City Clerk, and staff to execute all necessary contract documents with these two (2)
firms.
3. Authorize the City Manager to approve change orders to this contract up to the limit of his purchasing
authority for each change order.
Attachments:
1. RFP #19-009 First Amendment - Sly’s Towing & Recovery, LLC
2. RFP #19-009 Contract - Sly’s Towing & Recovery, LLC
3. RFP #19-009 First Amendment - The Car Store of West Orange, Inc.
4. RFP #19-009 Contract - The Car Store of West Orange, Inc.
Financial Impacts:
There is no additional financial impact associated with this amendment. Services will continue to be requested
by the City on an as-needed basis under the same terms and conditions of the existing contracts and will be
funded through approved departmental budgets.
Type of Item: Consent