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Home My WebLink AboutItem 07 Approval of Replacement Vehicle Purchase Request City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: November 3, 2026 Item #: 7 Contact Name: Thomas Rigwood Department Director: Stephen Krug Contact Number: Ext. 6005 City Manager: Craig Shadrix Subject: Approval of Replacement Vehicle Purchase Request. (Public Works Deputy Director Rigwood) Background Summary: Public Works vehicle #1255 (Ford F-150 4x4 XL) was involved in a rear-end motor vehicle collision on August 31, 2026. City staff determined that the City was not at fault in this incident. The City’s insurance carrier subsequently declared the vehicle a total loss and issued proceeds in the amount of $22,420.00. The Public Works Department is responsible for maintaining a fully operational fleet and has an immediate need to replace this vehicle. Current industry conditions indicate extended delivery and lead times, up to several months in some cases, for this type of vehicle. The City's Fleet Division received a quote for the replacement from Duval Ford that exactly matches the specifications of vehicle #1255 at a purchase price of $45,559.00 using the Florida Sheriffs Association Light Vehicle Contract FSA 25VEL-33. In FY27, the Public Works Department (Stormwater) budgeted $45,000 for a Traffic Scorpion Crash Attenuator Trailer (Job A000624), however, this item will be purchased through the General Fund (Streets) fund. The available funds will be reallocated to cover the remaining balance of $23,139.00. Staff are requesting authorization from the Commission to proceed with the purchase using the insurance proceeds, to reallocate the budgeted funds from the Traffic Scorpion Crash Attenuator Trailer to cover the difference, and to authorize the City Manager to approve a price deviation of up to five percent (5%) to accommodate any potential price fluctuations. Issue: Should the Honorable Mayor and City Commission approve the purchase of a replacement Ford F-150 4x4 XL pickup truck from Duval Ford of Jacksonville using the insurance proceeds from the totaled vehicle? Recommendations: Staff recommends that the Honorable Mayor and City Commission approve the purchase of a replacement Ford F-150 4x4 XL pickup truck from Duval Ford of Jacksonville using the insurance proceeds from the totaled vehicle and authorize the City Manager and staff to approve changes to the price per the Purchasing Code. Attachments: 1. Quote City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org 2. Valuation Report Email Financial Impacts: $ 45,559.00 Quote from Duval Ford of Jacksonville $ 45,559.00 Total. $ 22,420.00 Insurance Proceeds. $ 23,139.00 Remaining balance taken from 312-538-20-6401. (job #A000624) Per Finance: Vehicle #1255 insurance claim check was received by the City in FY2027. This will be included in the mid-year budget amendment to document the transfer of funds this year. Type of Item: Consent F150 OCOEE PUBLIC WORKS.xlsx QUOTE ID:2514BD Contract Holder 10/5/26 Prepared for:Duval Ford OCOEE PUBLIC WORKS Jared Davis Kristen Mundo (Work) 904-388-2144 KJohnson@ocoee.org (Fax) 904-387-6816 407-554-7303 jared.davis@duvalmotor.com 405 Lane Avenue North Jacksonville, FL 32258 PLEASE CONFIRM RECEIPT OF QUOTE VIA EMAIL La b o r : $9 0 / H r Pa r t s Q T Y Code Equipment UNIT PRICE EXTENDED 1 27 F1L CENTRAL 40,364.00$ 40,364.00$ 1 995 -$ -$ 1 122WB -$ -$ 1 101A -$ -$ 1 18B 249.00$ 249.00$ 1 96W 622.00$ 622.00$ 1 534 1,672.00$ 1,672.00$ 1 XL6 -$ -$ 1 T7C 642.00$ 642.00$ 1 F150 W4CS 1,008.00$ 1,008.00$ 1 NOTE -$ -$ 1 WA3 809.00$ 809.00$ 1 TAG 125.00$ 125.00$ 1 TTO 68.00$ 68.00$ Additional Notes UNIT COST 45,559.00$ TOTAL QUANTITY 1 TOTAL PURCHASE 45,559.00$ LT265/70R17C BSW all-terrain tires (A/T) FINAL DELIVERY AND ADMINISTRATIVE OPTIONS New Tag Charge (Florida only) Requires (TTO) Tag/Title option. Specify City, State, or Sheriffs Tag. Includes (TMP). Transfer Tag Charge: (Florida only: $90) Please send scan of agency registration with tag ID clearly indicated. Requires (TTO) Tag/Title Option, includes (TMP) Tag and Title processing and handling fee. Tags are processed at the local tag office and affixed to vehicle prior to delivery. Cost includes electronic administrative fee, manual processing courier, and Fedex related expense. F150 Perimeter Lighting: A: (2) Whelen T-Series [tss0*]location: Below headlights B: (2) Whelen T-Series [tss0*]location: On Bumper COLOR: ALL AMBER Whelen 23" Mini Led Light Bar- Amber Light With Amber Lens (Mc23pa) EQUIPMENT GROUP: XL Black Platform type Running Boards. With Hybrid 104a Package Must add Chrome (18c) Step bars at $634.00 Spray in Bedliner – Tough Bed®, TOFF- dealer installed Complete Trailer Tow Package – Includes [53t Tow Haul] when optional engine is selected. Includes Receiver Hitch, Electric Brake Controller (67t), Hardware package: GCWR rated 2" ball, ball mount, pin and clip. Optional six way trailer plug included when specified. Requires Rear Axle Selection. 3.73 E-LOCKING AXLE DEALER/VENDOR INSTALLED OPTIONS OCOEE PUBLIC WORKS We appreciate your interest and the opportunity to quote. Pricing references the FLORIDA SHERIFFS ASSOCIATION LIGHT VEHICLE CONTRACT FSA 25VEL-33. If you have any questions regarding this quote please call! Note, Vehicle will be ordered white exterior unless specified on purchase order. Shipping and Invoicing instructions are required on agency purchase order. VEHICLE Item 210: 2027 F-150 XL Regular Cab 4x4 F1L (Incl: Power windows / Locks, Remote Entry, speed control) 5.0L V8: Standard on XL (short) & SSV | Upgrade to 5.0L ilo 3.5L EcoBoost on 157" WB Crew 122" WHEELBASE 6 3/4 BED (SHORT BED) From:McDonald, Debbie To:Rigwood, Thomas; Meruena, Eileen Cc:Krug, Stephen; Gonzalez, Javier; Weber, Steven Subject:RE: DRAFT Staff Report - P.W. Unit 1255 Replacement Date:Tuesday, October 13, 2026 3:32:40 PM Attachments:image002.png image003.png Hi Tom, I received the final Valuation Report. Base Vehicle Value: $23,420.00 -$1,000.00 deductible =$22,420.00 $22,420.00 will be the total amount received from Travelers Insurance Company. (Check received $12,007.53 + balance to be received $10,412.47 =$22,420.00) If I can be of any further assistance, please let me know. Sincerely, Debbie Debbie McDonald Risk Management Specialist City of Ocoee 1 N Bluford Avenue Ocoee, FL 34761 (407) 905-3100 ext 1050 From: Rigwood, Thomas <TRigwood@ocoee.org> Sent: Tuesday, October 13, 2026 8:23 AM To: Meruena, Eileen <EMeruena@ocoee.org>; McDonald, Debbie <DMcDonald@ocoee.org> Cc: Krug, Stephen <SKrug@ocoee.org>; Gonzalez, Javier <JEGonzalez@ocoee.org>; Weber, Steven <SWeber@ocoee.org> Subject: DRAFT Staff Report - P.W. Unit 1255 Replacement Importance: High Eileen and Debbie, Good morning. Attached is a DRAFT Staff Report for the replacement of Public Works vehicle #1255, that was totaled. As discussed yesterday, the funds for the replacement of unit #1255 will be drawn from Stormwater funds. Debbie – Please advise if $21,449.37 is the correct amount received from our insurance carrier to be utilized for replacement of unit #1255 (See email attached) Eileen – Public Works will use Stormwater funds to cover the remaining costs of $24,109.63 for replacement from 312-538-20-6401 (Crash Attenuator Trailer). Please advise if you agree and I will get this placed on the agenda for the 10/20 Commission meeting. Thank You, Thomas J. Rigwood. Deputy Director of Public Works City of Ocoee | 301 Maguire Rd | Ocoee, FL 34761 P: 407.554.7305 | C. 689.351.5513 TRigwood@ocoee.org