HomeMy WebLinkAboutItem 09 Approval to Replace Pista Grit 2 at the City of Ocoee Wastewater Treatment Plant
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: November 3, 2026
Item #: 9
Contact Name: Trent Hopper Department Director: Jen Bolling
Contact Number: Ext. 4306 City Manager: Craig Shadrix
Subject: Approval to Replace Pista Grit 2 at the City of Ocoee Wastewater Treatment
Plant. (Utilities Director Bolling)
Background Summary:
The City of Ocoee Wastewater Treatment Plant (WWTP) utilizes two Smith & Loveless Pista Grit systems to
remove grit, sand, and other abrasive sediment from the wastewater stream prior to treatment. These systems
play a critical role in protecting downstream equipment by reducing excessive wear and tear on pumps, piping,
and other treatment process components.
The approved Fiscal Year 2026-2027 Utilities Department Budget includes $88,000.00 for the scheduled 10-
year replacement of the Smith & Loveless Pista Grit No. 2 system. The existing equipment is approaching the
end of its useful service life, and timely replacement is necessary to maintain reliable plant operations and
protect critical downstream infrastructure from premature deterioration and maintenance costs.
Environmental Equipment Services, LLC is the sole source provider and authorized representative for Smith &
Loveless equipment and replacement components.
Issue:
Should the Honorable Mayor and City Commission approve the replacement of the Pista Grit 2 system at the
City of Ocoee WWTP by Environmental Equipment Services, LLC at a cost of $84,077.00
Recommendations:
Staff recommends that the Honorable Mayor and City Commission authorize the City Manager to cause the
replacement of the Smith and Loveless Pista Grit 2 system by contracting with Environmental Equipment
Services, LLC at a cost of $84,077.00, and authorize the Mayor, City Clerk, and Staff to execute the required
contract documents. Staff also recommend authorizing the City Manager to approve changes to this contract
up to the limit of his purchasing authority for each change order.
Attachments:
1. S&L Pista Grit Equipment Replacement (Serial#03-1044) Quote-101326ZM1-Ocoee
2. S&L - Sole Source Letter-0101926 Ocoee
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
Financial Impacts:
The purchase of $84,077 is adequately funded in the FY 2026-27 budget under job number RR003-27, GL
407-535-00-4608.
Type of Item: Consent
Environmental Equipment Services, LLC – 3616 Harden Blvd. #337 – Lakeland, FL 33803 – (863)-450-3595
Ocoee WWTPTo:
1800 A D Mims
Ocoee, Fl 34761
Bruce ChiesaAttn:
S&L Pista Grit Equipment Replacement & Install ProposalRe:
Quote#: 101326ZM1
*** Please see the equipment and services proposal listed below which shall be per Environmental
Equipment Services, LLC (EES) terms and conditions of sale located at the end of this document.
EES is the sole source representative for all Smith and Loveless Equipment, a sole source letter has
been included in the appendix section at the end of this document. ***
Smith & Loveless Equipment Scope of Supply:
Qty (1) S&L Model 7.0 Pista Grit Chamber Mechanism, suitable for installation in a concrete
structure 10ft diameter x 4ft-9” deep with concentric 5ft diameter x 5ft-6” deep grit storage hopper
and concrete bridge. The replacement components for chamber shall include
One (1) Helical gear reducer (“Bull Gear Drive) and new drive motor 2HP, 3/60/460V,
premium efficiency, stainless steel, TENV, washdown motor, spur gear final drive head
One (1) set of CCW axial flow propellers for Pista Grit Chamber
o Constructed of 316SS
o Includes 316SS mounting hardware
One (1) S&L Pista Grit Chamber drive tube with Grit Fluidizer vanes
o Components to be constructed of 316SS
o Includes 316SS mounting hardware
o For CCW rotation
One (1) set of 316SS false floor plates for chamber floor
Qty (1) Freight to Jobsite
Scope of Services:
1.EES Supplied Services
Remove existing Bull gear drive, drive tube, axial flow propellers, fluidizer, and false
floor plate assemblies out of one (1) Model 7.0 Pista 270 concrete grit system at the city of
Ocoee wastewater plant and install one (1) new drive tube, axial flow propellers,
fluidizer, bull gear drive, drive motor, & false floor plates provided from S&L. Pricing
includes up to (2) days on-site for (2) men and oil if needed.
Page 1 of 3
October 13, 2026
Page 2 of 3
Environmental Equipment Services, LLC – 3616 Harden Blvd. #337 – Lakeland, FL 33803 – (863)-450-3595
***Notes/Clarifications:***
1. The CCW orientation of chamber equipment is based on existing chamber serial# 03-
1044.
2. Corrosion Protection Accounted for:
a. All fabricated steel components shall be commercial blasted and prime coated by
the manufacturer with one 3-mil DFT coat of red oxide primer prior to shipment.
All motors and gearboxes shall be furnished with the original manufacturer’s
coating. Final touch-up and finish coating shall be the responsibility of the
purchasing contractor. Stainless steel, aluminum, and other corrosion-resistant
surfaces shall not be coated.
3. This pricing does not include lifting equipment or any parts or equipment. The
customer is responsible for draining and cleaning out the grit chamber prior to our
arrival on-site. Any electrical disconnections or reconnections by others unless otherwise
requested. If additional services are desired a revised quote can be provided to include
any additional services needed from the City of Ocoee.
a. Pricing is based on the City providing a city owned crane or rental crane while
our service crew is onsite to perform the removal of equipment and installation
of new equipment.
b. Pricing does not include EES sending one of our electricians to the site and is
based on the city providing electrical disconnection and reconnection scope for
grit chamber drive motor.
4. We only included the listed components in our scope of supply. We have no included
the cost for installation of optional adder equipment in our base scope pricing but can
provide upon request if optional adder pricing is selected to be included.
5. We included all replacement chamber equipment in this proposal but have not currently
included any of the following recommended replacement equipment in our base scope
or installation pricing at this time: new control panel, new grit pump, new classifier, new
concentrator.
a. If it is determined that any of the recommended existing components not
currently accounted for in our scope are needed a separate quote will be required
to source those components and the lead time associated with those components
will dictate when they can be provided and installed. Cost for installation of
control panel or any of these additional components not currently accounted for
in the base scope will need to be evaluated and the respective cost for installation
if desired to be provided by EES will need to be provided in a revised proposal.
b.
Your Total Cost for the Equipment Listed Above, With No Sales Tax Included Is:
$84,077.00
***Notes: Quotation is an estimate only based on our measurements onsite during inspection
visit. Any hardware not listed in the above sections are not included in the quoted price shown
below Freight costs were estimated on most current pricing available to EES, upon confirmation
of order freight costs will be scheduled and customer will be invoiced for actual costs.
Page 3 of 3
Environmental Equipment Services, LLC – 3616 Harden Blvd. #337 – Lakeland, FL 33803 – (863)-450-3595
Optional Adders (not included in Base Scope):
1. Upgrade to synchronous belt-style final drive head with auto-grease, E-stop, spare
belt stored inside housing cover.
Price of Upgraded Belt Style Drive head with Auto greaser= $6,5250.00
EES Terms and Conditions
1. We do not include sales tax, tools, toolboxes, lubricants, spare parts, control panels or
any other items which are not specifically called out in this scope of supply.
2. Under no circumstances will EES, LLC or its suppliers be liable for any incidental,
consequential, liquidated or late delivery damages whatsoever.
3. Payment terms are 90% net 30 days from delivery of equipment listed herein, 10%
retainage due net 30 days from installation with any unpaid balance 30 days past due
being subject to interest at 1-1/2% per month being added to the unpaid balance, with
approved credit.
4. Pricing is based upon EES, LLC’s Conditions of Sale. No other terms or conditions of
sale will apply unless accepted in writing by an authorized member of the Company.
5. The following lead times are estimates only based on market conditions at the time of
the proposal and are conditional on acts of force majeure outside of the company’s
control.
- Submittal Data Available: 5-7 weeks after receipt of purchase order
- Estimated Shipment of Equipment: 18-20 weeks from customer’s written
approval to release equipment to production.
- Estimated Time for scheduling field crews: 3-4 weeks
Zack Mansker, Sales Engineer
Environmental Equipment Services, LLC
C (863) 220-3081
Subject:
Sole Source Letter
Smith & Loveless, Inc.® is the manufacturer of a full line of wastewater pumping, headwork, screening, and
treatment equipment. Smith & Loveless only sells its proprietary equipment and proprietary parts directly to
end-users or through sole-source Representatives.
Smith & Loveless has a long history with even the first S&L pump station sold in 1946 still in operation. Because
of this long equipment life cycle, Smith & Loveless spends large portions of its resources in not only providing
spare parts but maintaining the knowledge of which parts are now used for every piece of S&L equipment. Smith
& Loveless has developed proprietary parts, which can only be purchased with records of the part information
kept by S&L thru a unique S&L serial number system.
Your local Smith & Loveless Sole-Source Representative for Florida:
Environmental Equipment Services (EES) is the sole supplier for all original manufactured parts and equipment
listed below.
Best regards,
Jodel Wickham
Vice President
Aftermarket Division
Smith & Loveless, Inc.
Type of S&L Equipment Headworks and Treatment Equipment
Name of Rep Environmental Equipment Services (EES)
Phone Number 863-450-3595
14040 Santa Fe Trail Drive • Lenexa, KS 66215
www.smithandloveless.com
October 19, 2026