Loading...
HomeMy WebLinkAboutItem 12 First Reading of Ordinance for Fiscal Year 2026 Year-End Budget Amendment City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: November 3, 2026 Item #: 12 Contact Name: Steven Weber Department Director: Steven Weber Contact Number: Ext. 1520 City Manager: Craig Shadrix Subject: First Reading of Ordinance for Fiscal Year 2026 Year-End Budget Amendment. (Finance Director Weber) Background Summary: Annually, the City is required to reconcile its budget at the close of each fiscal year. On September 17, 2025, the City Commission approved Ordinance 2025-20, adopting the budget for fiscal year 2026. Pursuant to Florida Statute 166.241(8), the governing body of a municipality may amend the budget for a prior fiscal year at any time during that year or within 60 days following its conclusion. In accordance with this provision, the City Commission adopted mid-year budget amendments through Ordinance 2026-07 on June 2, 2026, and Ordinance 2026-15 on August 4, 2026. Following a review of fund activities through September 30, 2026, there is a need for a budget amendment to address additional appropriations of revenue and expenditures for the General Fund; the Stormwater Fund; the Police Impact Fund; the Police Trust Fund; the Police Training Fund; The Spring Conservation Fund; the Community Redevelopment Agency (CRA) Fund; the Debt Service Fund; The Water and Wastewater Fund; the Water Capital Fund; the Wastewater Capital Fund; the Forest Lake Golf Course Fund; and the Health Insurance Fund prior to the fiscal-year close. This amendment will not raise the City’s millage rate and will have no impact on the overall financial position of the funds. Details of the General Fund Budget Adjustment: o Received an additional $72,365 related to the half-cent sales tax. o Refund of previous year’s transfer to the Spring Conservation Fund. o General government operations require $27,290 for FEMA reimbursement to other funds for costs related to Hurricane Ian. o An additional $66,834 in expenditures related to workers' compensation claim liability from prior years. Allocated as follows: o $56,992 to the Police Department. o $9,842 to the Fire Department. The Stormwater Fund requires an additional appropriation of $2,854 in reserves for FEMA reimbursement of costs related to Hurricane Ian. The Police Impact Fund requires an additional appropriation of $2,680 in reserves for FEMA reimbursement of costs related to Hurricane Ian. City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org The Police Trust and Training funds accounting to reflect increases in both revenue and expenses related to the confiscated property activity and police education program: o $10,000 for confiscated property activity. o $8,700 for the police education program. The Police Community Programs Fund requires a transfer from the General Fund to cover additional community program costs. The Spring Conservation fund requires an adjustment to reflect the refund of a prior year transfer from the General Fund. The Community Redevelopment Agency (CRA) Fund requires an additional appropriation of $199 in reserves for FEMA reimbursement of costs related to Hurricane Ian. The Debt Service fund requires additional revenue to cover the agent fee related to annual debt service payments. The General Government Capital Fund requires a budget true-up to show additional transfers from the Police Department budget to cover the cost of replacing police vehicles in excess of insurance proceeds received. The Water and Wastewater Fund requires an additional appropriation of $21,557 in reserves for FEMA reimbursement of costs related to Hurricane Ian. The Water and Wastewater Capital funds require a budget true-up to show additional capital charges revenue as well as amounts refunded after construction was completed, and the final capacity provided was known. The Forest Lake Golf Course fund requires a budget true-up to reflect additional course revenue and expenditures to match actual results for the year. The Health Insurance Fund requires a budget true-up to reflect additional workers' compensation premiums from the General Fund and additional workers' compensation claim liability from prior years. An adjustment is also needed to show actual payroll contributions (City and employees), as well as the actual health claims and related costs incurred in the fiscal year. The total increase in both revenue and expense is $1,600,403. Issue: Should the Honorable Mayor and City Commission approve the proposed fiscal year 2026 year-end budget amendment as described and detailed in the attached schedule? Recommendations: Staff recommends the Honorable Mayor and City Commission approve the proposed fiscal year 2026 year- end budget amendment as described and detailed in the attached schedule. Attachments: 1. Ordinance for FY 2026 Year-End Budget Amendment 2. Year-End Budget Amendment Schedule 3. Business Impact Estimate City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Financial Impacts: All additional fund expenditures are offset by additional revenue. Type of Item: First Reading ORDINANCE NO. 2026- AN ORDINANCE OF THE CITY OF OCOEE, ORANGE COUNTY, FLORIDA, RELATING TO THE CITY BUDGET; AMENDING THE CITY BUDGET ADOPTED BY ORDINANCE 2025-20 FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2025, AND ENDING SEPTEMBER 30, 2026 BY PROVIDING FOR INCREASE OF APPROPRIATIONS; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. SECTION 1. Authority. The City Commission of the City of Ocoee has the authority to adopt this Ordinance pursuant to Article VIII of the Constitution of the State of Florida, Chapter 166 Florida Statutes, and Section C-38 of Article VI of the Charter of the City of Ocoee. SECTION 2. Intent and Purposes. The City of Ocoee budget for the Fiscal Year beginning October 1, 2025, and ending September 30, 2026, as adopted by Ordinance 2025-20 is hereby amended as follows: Increase of appropriations in both revenue and expenditure totaling $94,124 in the General Fund; an increase of $2,854 in the Stormwater Fund; an increase of $2,680 in the Police Impact Fund; an increase of $10,000 in the Police Trust Fund; an increase of $8,700 in the Police Training Fund; an increase of $1,000 in the Police Community Programs Fund; a decrease of $5,331 in the Spring Conservation Fund; and increase of $199 in the Community Redevelopment Agency (CRA) Fund; an increase of $100 in the Debt Service Fund; and increase of $120,624 in the General Government Capital Fund; an increase of $21,557 in the Water and Wastewater Fund; an increase of $212,000 in the Water Capital Fund; an increase of $637,000 in the Wastewater Capital Fund; an increase of $3,050,688 in the Forest Lake Golf Course Fund; and an increase $1,600,403 in the Health Insurance Fund. SECTION 3. Appropriations. There are expressly appropriated out of anticipated revenues and monies necessary to meet the supplemental appropriations stipulated by and in said amended final budget. SECTION 4. Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. SECTION 5. Effective Date. This Ordinance shall become effective ten (10) days after its passage and adoption. PASSED AND ADOPTED this day of , 2026. Space intentionally left blank ATTEST: APPROVED: CITY OF OCOEE, FLORIDA Melanie Sibbitt, City Clerk Rusty Johnson, Mayor (SEAL) ADVERTISED , 2026. READ FIRST TIME , 2026. READ SECOND TIME AND ADOPTED , 2026. UNDER AGENDA ITEM NO. FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, FLORIDA; APPROVED AS TO FORM AND LEGALITY this day of , 2026. FISHBACK DOMINICK By: Rick Geller, City Attorney 001-GENERAL FUND Increase/(Decrease) in Expenditure Increase/(Decrease) in Revenue Notes 001-33-5180 HALF-CENT SALES TAX 72,365 001-30-000 BEGINNING CASH BALANCE 27,290 001-516-00-9000 TRANSFERS OUT 27,290 001-521-40-2400 WORKERS' COMP ALLOCATION (119,966) Workmen's Compensation year end adjustments 001-521-00-2400 WORKERS' COMP ALLOCATION 176,958 001-522-00-2400 WORKERS' COMP ALLOCATION 9,842 001-521-00-3400 CONTRACTUAL SERVICES (38,488) Reallocation of costs for purchase of replacement vehicles 001-521-00-3101 LEGAL EXPENSE (20,414) after insurance proceeds 001-521-00-4400 LEASING EXPENSE (3,807) 001-521-00-4401 LEASING EXPENSE - VEHICLES (900) 001-521-00-4606 EQUIP. MAINT. CONTRACTS (57,015) 001-521-00-9105 TRANSFERS OUT - CAPITAL 120,624 001-521-00-4950 ADVISORY BOARD (1,000) Reallocation of costs to increase toys for kids in need 001-521-00-9000 TRANSFERS OUT 1,000 community program 001-38-1000 TRANSFERS IN (5,531) Refund of previous year transfer to Spring Conversation fund 117. 94,124 94,124 111-POLICE TRUST FUND Increase/(Decrease) in Expenditure Increase/(Decrease) in Revenue Notes 111-35-1200 CONFISCATED PROPERTY - STATE 1,876 True-up revenue and expenditure budgets to match actual results. 111-35-1220 CONFISCATED PRO-FEDERAL (1,000) 111-35-9000 COUNTY DISTRIBUTION -GENERAL FUND 1,500 111-36-1100 INTEREST EARNINGS-FED 2,398 111-36-1101 INTEREST EARNINGS - LOCAL (492) 111-36-1102 INTEREST EARNINGS-STATE 1,445 111-36-1103 INTEREST EARNINGS-COUNTY/GF 1,773 111-521-00-4922 STATE DISTRIBUTION EXPENSES 10,000 111-521-00-4990 COUNTY DISTRIBUTION EXPENSES (2,500) FUND TOTAL 7,500 7,500 - 112-POLICE TRAINING Increase/(Decrease) in Expenditure Increase/(Decrease) in Revenue Notes 112-35-1300 POLICE EDUCATION 8,000 True-up revenue and expenditure budgets to match actual results. 112-36-1100 INTEREST EARNINGS 700 112-521-00-4000 TRAVEL EXPENSES 4,000 112-521-00-5405 TRAINING EXPENSE 4,700 8,700 8,700 114- POLICE COMMUNITY PROGRAMS FUND Increase/(Decrease) in Expenditure Increase/(Decrease) in Revenue Notes 114-38-1000 TRANSFERS IN 1,000 To cover increase in community program costs. 114-521-00-8408 TOYS FOR KIDS IN NEED 1,000 1,000 1,000 117- SPRING CONSERVATION FUND Increase/(Decrease) in Expenditure Increase/(Decrease) in Revenue Notes 117-30-0000 BEGINNING CASH BALANCE (5,331) Refund of previous year transfer from General Fund 117-574-00-9100 TRANSFERS OUT (5,531) (5,531) (5,331) FY 2026 Year-End Budget Amendment/True-up Schedule 216- 2017 CAPITAL IMPROVEMENT BONDS DEBT SERVICE Increase/(Decrease) in Expenditure Increase/(Decrease) in Revenue Notes 216-30-0000 BEGINNING CASH BALANCE 100 Cover increase on debt service agent fee. 216-516-00-7301 OTHER DEBT SERVICE COST/AGENT FEE 100 100 100 317 - GENERAL GOVERNMENT CAPITAL PROJECT FUND FUND Increase/(Decrease) in Expenditure Increase/(Decrease) in Revenue Notes 317-38-1000 TRANSFERS IN 120,624 Cover additional cost of replacing police vehicles in excess 317-521-00-6401 VEHICLES 120,624 of insurance procceds 120,624 120,624 404 - WATER CAPITAL FUND Increase/(Decrease) in Expenditure Increase/(Decrease) in Revenue Notes 404-34-3320 WATER CAPITAL CHARGES 212,000 Adjust revenue received per actual results. 404-533-00-9500 PRIOR YEAR REVENUE REFUNDS 212,000 Capital charges refunded after construction was completed and final capacity provided was known. 212,000 212,000 405 - WASTEWATER CAPITAL FUND Increase/(Decrease) in Expenditure Increase/(Decrease) in Revenue Notes 405-34-3520 WASTE WATER CAPITAL CH 637,000 Adjust revenue received per actual results. 405-535-00-9500 PRIOR YEAR REVENUE REFUNDS 637,000 Capital charges refunded after construction was completed and final capacity provided was known. 637,000 637,000 418 - FOREST LAKE GOLF COURSE Increase/(Decrease) in Expenditure Increase/(Decrease) in Revenue Notes 418-34-7204 GOLF COURSE REVENUE 3,022,775 True-up revenue and expenditure budgets to match actual results. 418-36-1100 INTEREST EARNINGS 27,913 418-572-00-3128 PROFESSIONAL SERVICES 34,250 418-572-00-4900 RESERVE FOR CONTINGENCY 525,762 418-572-00-5202 OPERATING SUPPLIES 2,451,400 418-572-00-6400 EQUIPMENT 39,276 3,050,688 3,050,688 615 - INSURANCE FUND Increase/(Decrease) in Expenditure Increase/(Decrease) in Revenue Notes WORKMEN'S COMPENSATION 615-34-1001 WC PREM REVENUE - GF 186,800 True-up revenue and expenditure budgets to match actual results. 615-521-00-2401 WORKERS COMP CLAIM-PRIOR FY 176,958 615-522-00-2401 WORKERS COMP CLAIM-PRIOR FY 9,842 186,800 186,800 HEALTH INSURANCE 615-34-6500 EMPLOYER CONT. - EMPLOYEE 193,562 True-up revenue and expenditure budgets to match actual results. 615-34-6510 EMPLOYER CONT. - FAMILY 187,927 615-34-6520 EMPLOYEE CONTRIBUTIONS 64,533 615-34-6560 CITY CONTRIBUTION -ADMIN FEE 26,912 615-36-0000 MISCELLANEOUS REVENUE 829,479 615-36-1100 INTEREST EARNINGS 111,190 615-516-00-5620 HEALTH CLINIC 58,040 615-516-00-5640 BCBS CLAIMS 1,355,563 1,413,603 1,413,603 FUND TOTAL 1,600,403 1,600,403 FEMA REIMBURSEMENT (MULTIPLE FUNDS)Increase/(Decrease) in Expenditure Increase/(Decrease) in Revenue Notes 103-38-1000 TRANSFERS IN 2,854 Transfer FEMA reimbursement to funds in which the expenses were incurred. 103-538-20-4900 RESERVE FOR CONTINGENCY 2,854 108-38-1000 TRANSFERS IN 2,680 108-521-00-4900 RESERVE FOR CONTINGENCY 2,680 130-38-1000 TRANSFERS IN 199 130-516-00-4900 RESERVE FOR CONTINGENCY 199 401-38-1000 TRANSFERS IN 21,557 401-535-00-4900 RESERVE FOR CONTINGENCY 21,557 FUND TOTAL 27,290 27,290 1 City of Ocoee Business Impact Estimate Proposed ordinance’s title/reference: This Business Impact Estimate is provided in accordance with section 166.041(4), Florida Statutes. If one or more boxes are checked below, this means the City is of the view that a business impact estimate is not required by state law1 for the proposed ordinance, but the City is, nevertheless, providing this Business Impact Estimate as a courtesy and to avoid any procedural issues that could impact the enactment of the proposed ordinance. This Business Impact Estimate may be revised following its initial posting. ☐ The proposed ordinance is required for compliance with Federal or State law or regulation; ☐ The proposed ordinance relates to the issuance or refinancing of debt; ☐ The proposed ordinance relates to the adoption of budgets or budget amendments, including revenue sources necessary to fund the budget; ☐ The proposed ordinance is required to implement a contract or an agreement, including, but not limited to, any Federal, State, local, or private grant or other financial assistance accepted by the municipal government; ☐ The proposed ordinance is an emergency ordinance; ☐ The ordinance relates to procurement; or ☐ The proposed ordinance is enacted to implement the following: a. Part II of Chapter 163, Florida Statutes, relating to growth policy, county and municipal planning, and land development regulation, including zoning, development orders, development agreements and development permits; b. Sections 190.005 and 190.046, Florida Statutes, regarding community development districts; c. Section 553.73, Florida Statutes, relating to the Florida Building Code; or d. Section 633.202, Florida Statutes, relating to the Florida Fire Prevention Code. In accordance with the provisions of controlling law, even notwithstanding the fact that an exemption noted above may apply, the City hereby publishes the following information: 1 See Section 166.041(4)(c), Florida Statutes. 2 1. Summary of the proposed ordinance (must include a statement of the public purpose, such as serving the public health, safety, morals and welfare): 2.An estimate of the direct economic impact of the proposed ordinance on private, for-profit businesses in the City of Ocoee, if any: (a) An estimate of direct compliance costs that businesses may reasonably incur; (b) Any new charge or fee imposed by the proposed ordinance or for which businesses will be financially responsible; and (c) An estimate of the City’s regulatory costs, including estimated revenues from any new charges or fees to cover such costs. 3.Good faith estimate of the number of businesses likely to be impacted by the proposed ordinance: 4. Additional information the governing body deems useful (if any):