HomeMy WebLinkAboutItem #03 Approval of Special Event - Ocoee Lions Club Christmas Parade
center of Good L,
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AGENDA ITEM COVER SHEET
Meeting Date: November 20, 2007
Item # 3
Contact Name:
Contact Number:
Ralph W. Jones
407.905.3104
Reviewed By:
Department Director:
City Manager:
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Subject: Special Event Request for Road Closing
Ocoee Lions Club Christmas Parade
Background Summary:
In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is
required. Ms. Cathy Sills of Ocoee Lions Club has made application to the City for a Special Events Permit for
the Ocoee Lions Club Christmas Parade that would require the temporary closing of a City owned street. The
event will be held on December 1st 2007 at 10:00 a.m. (Rain Date December 2nd at 2:00 p.m.) See attached
location map.
Issue:
Should the Honorable Mayor and City Commission approve the temporary closing of a public street for the
purpose of the Ocoee Lions Club Christmas Parade?
Recommendations
Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by
the road blockage must be notified in advance; 2) Health Central Ambulance must be notified of the road
closure in advance; 3) An emergency lane must be maintained at all times; and, 4) Roads must be blocked with
proper barricades.
Attachments:
Special Event Application and location map
Financial Impact:
None
Type of Item: (please mark with an "x')
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
For Clerk's Deat Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
_ Original DocumenUContract Attached for Execution by City Clerk
_ Original DocumenUContract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance De~
Reviewed by 0 ~
X N/A
X N/A
N/A
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Name: [j{',()l::-:E Lt()tJ-S.
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City: (:) eO E e State:
Phone #:
Representa~e
Name: ('~~-\- h~ --S: Ils
Address: gnh . LAhps.hIlCf> 1r
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Phone #: ift! 7- q OS -3 I 0 () E h
Applicant (if different):
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Zip Code:
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Zip Code: :~t./7&;/
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Name:
Address:
City: State: Zip Code:
Phone #: ~
Type of Event: ParadeL CeremonY_Exhibition Show
Concert Demonstration Other
Date (s) and time (s) scheduled: ScJ). ~ ( '(l Mbe [' I I ,:} n II ,
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Nature and types of activities:
Approximate number of spectators and participants:
Purpose of Special event:--1Jrv"'I ,)Il I C~ r ~ SllhG.,-' Porc...d e....
Exact location of-event: $f't ct ~J., mo.-.p
Designation of public facilities or equipment to be used:
Number of temporary directional signs:
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x $5.00 per sign =
City ofOcoee · 150 N Lakeshore Drive · Ocoee, Florida 34761
Phone: (407) 905-3104. fax: (407) 656-5398 · www.cLocoee.fl.us
.
Copy of State Permit if State roadway is used: 0 yes 0 no
For Parade:
Exact location of marshall~ and staging area:
. (\ S~ . -R.W 0
Time at which units of parade will begin to arrive:
Time at which units of parade will be dispersed:
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Exact route to be traveled shown on attached map: ~yes 0 no
Please attach approximate # of persons, animals, & vehicles participating with
description of types of animals and vehicles.
Parade will occupy all of the width of the street, roadway, or sidewalk: % yes 0 no
For Fireworks:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) A detailed written statement outlining all appropriate safety procedures which will be
used at fireworks display in order to protect the safety of the public and all surrounding
property .
3) A detailed written statement describing what facilities and containers will be used to
store fireworks.
4) If applicable, applicants federal license # for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals
who will be responsible for the actual display, use or explosion of any fireworks. The
backgrounds statement should include a complete history of the experience of the
individuals involved with respect to their use of fireworks, including a detailed list and
explanation of each and every accident resulting from the use of fireworks which the
individual has been responsible for, or involved in.
6) A map showing exact launch point and area of fallout.
Date: //- S-cJ 7
Applicant Signature:
#pproved
Police Chief
~f:f.:;d 0 J Djsapproved
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'APproved
Building Official
o ~isapproved 0 ~ns for permit attached
j) d- d.- tf"h--C . Date: I~.' .;,2csc)/
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o Conditions for permit a~cl~
Date: / L., 7,
ved
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o Conditions for permit attached
Date: II.~ -,r) 7
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Start Parade
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ORLANDO AV
Parade
Staging
Area
STORY RD
Enter Staging Area
NORTH
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Ocoee Christmas Parade Route
Date Printed: November 2002
Scale: 1 inch - 1320 feet
Mayor
S. Scott Vandergrift
center of Good L .
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Commissioners
Gary Hood, District 1
Scott Anderson, District 2
Rusty Johnson, District 3
Joel F. Keller, District 4
City Manager
Robert Frank
MEMORANDUM
TO:
Ron Reffett, Police Chief
Rich Firstner, Fire Chief
Ralph Jones, Building Official
Cathy Sills cJ
FROM:
DATE:
November 6, 2007
RE:
Christmas Parade Special Events Permit
Please review and sign off of the special events permit and route back to Ralph Jones for
placement on the next City Commission agenda.
Staging and route are the same as past years. (Map attached) Staging will commence 10:00 am.
Parade steps off at 10:00 am. Duration is normally 1 to 2 hours. Parade disbands at Bill Breeze
Park.
Organizational meeting to be scheduled.
The City ofOcoee. 150 N Lakeshore Drive. Ocoee, Florida 34761
phone: (407) 905-3100 . fax: (407) 656-8504 . www.ci.ocoee.fl.us