HomeMy WebLinkAboutItem #04 Approval of Police Portable Radio Purchase
.J .. -, -.
AGENDA ITEM COVER SHEET
Meeting Date: November 20, 2007
Item # 4
Contact Name:
Contact Number:
Steve Goclon
x 3021
Reviewed By:
Department Director:
City Manager:
Background Summary:
The FY 2007/2008 budget, approved by the Mayor and City Commission, provided $20,000.00 for the purchase
of 5 (five) digital portable radios. In order to maintain compatibility and interoperability with Motorola radios
currently utilized by the Orange County radio users group, Motorola radios must be purchased. Motorola is a
sole source provider for these radios and offers only the Orange County contract pricing.
Issue:
Should the Honorable Mayor and Board of City Commissioners authorize the purchase of 5 (five) Motorola
XTS5000 Model II Digital Portable Radios from Motorola by piggybacking off the Orange County contract, the
expenditure of an additional $1200.00 from the Forfeiture account to purchase an additional radio, and
participation in a group purchase with the City of Maitland to obtain one free radio for a total of 7 (seven)
radios?
Recommendations
It is respectfully recommended that the Honorable Mayor and Board of City Commissioner authorize the
purchase of 5 (five) Motorola XTS5000 Model II Digital Portable Radios from Motorola by piggybacking off
the Orange County contract, the expenditure of an additional $1200.00 from the Forfeiture account to purchase
an additional radio, and participation in a group purchase with the City of Maitland to obtain one free radio for a
total of 7 (seven) radios.
Attachments:
Motorola quote (hyperlinked)
Financial Impact:
The FY 2007/2008 budget, approved by the Mayor and City Commission, included $20,000.00 from Small
Equipment (5230) for the purchase of 5 (five) radios. Expenditure of $1200.00 from the Forfeiture account to
purchase an additional radio. One free radio ($3531. 00 value).
Type of Item: (please mark with an "x'J
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Fin;,n1e Dept. f=h-m ~~..( ~ WfW
Reviewed by ~l ".
N/A
N/A
N/A
, ..
City Manag-er
Robert Frank
Commissioners
Gary Hood, District 1
Scott Anderson, District 2
Rusty Johnson, District 3
Joel Keller. District 4
Mayor
S. Scott Vandercrift
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
FROM:
Ron Reffett, Chief of Police
DATE:
November 20, 2007
RE:
Police Portable Radio Purchase
ISSUE
Should the Honorable Mayor and Board of City Commissioners authorize the purchase of 5 (five) Motorola
XTS5000 Model II Digital Portable Radios from Motorola by piggybacking off the Orange County contract, the
expenditure of an additional $1200.00 from the Forfeiture account to purchase an additional radio, and
participation in a group buy with the City of Maitland to obtain one free radio for a total of 7 (seven) radios?
BACKGROUNDIDISCUSSION
The FY 2007/2008 budget, approved by the Mayor and City Commission, provided $20,000.00 in Small
Equipment (5230) for the purchase of 5 (five) digital portable radios. In order to maintain compatibility and
interoperability with Motorola radios currently utilized by the Orange County radio users group, Motorola radios
must be purchased. Motorola is a sole source provider for these radios and offers only the Orange County
contract pricing.
Since the budget was approved, Motorola has reduced its pricing to allow the purchase of an additional radio for
an extra $1200.00 more than the $20,000.00 originally budgeted. Forfeiture monies can be used to make up the
$1200.00 difference.
Additionally, the City of Maitland is attempting to coordinate a group purchase of 100 radios to obtain 10 (ten)
free radios. Ifthe City of Ocoee purchases the 6 (six) radios through this group purchase, it will receive 1 (one)
free radio through the Maitland group purchase. The purchase price includes the radios and all required software
and accessories.
The extra digital radios will help the Ocoee Police Department achieve its ultimate goal for its portable radio
system to become completely digital for security purposes and to comply with government regulations.
1
.
~.. ,
Goclon, Steve
Subject: FW: OcoeePDXTS500011 StandardPkgSpecialP25Promoy6eaOct07 XLS
)ate:
:;ustomer:
~ddress:
~ttention:
~hone:
=ax
::mail:
::quip. Type:
QTY
6
6
6
1111212007
407 -648-5333 ext. 104
407-648-5611
407 -697 -5920
john.gambrell@wtecmss.com
10/5/2007
Ocoee PD
175 N. Bluford Ave.
Ocoee, FL 34761
Jazz Decau
Submitted By: John Gambrell
Address: 3382 Bartlett Blvd.
Orlando, FI 32811
Phone:
Fax:
Cell:
Email:
FLORIDA "SPECIAL P25 PROMOTION"
XTS5000 Model II Portable w/P25
and Encryption Capability as per the
S ecial"Packa e" confi uration
Descri tion
XTS5000 Astro Model II Portable with:
Q44 RF Adapter
H38 Smartzone
G806 CAI Digital Operation
Q58 2 Yr Extended Express Service
Q625 DES OFB Encryption
Q159 Encryption Hardware
Q393 Battery Option NNTN4436
Q361 P25 with #Q173 Omnilink
NMN6250 Public Safety Speaker Mic
NAF5042 Antenna for Pub Safety Mic
Q498 P25 OTAR w Multi-Key
H14 Enhanced Display
Q947 Radio Packet Data
G996 Programming over P25
407-905-3163
**
Unit Price
$3,319.00
OPTIONS:
RLN4884B Travel Chargers
NTN1873 Impress Smart Desk Charger
$80.00
$132.00
NOTES: TOTAL AS SPECIFIED: **
Delivery 2-3 WEEKS ARO
Freight Prepaid - Ground
Does Not Include Programming
** Special Promotion discount applies to orders
placed before Dec. 15th for im-
mediate shipment by Dee 28, 2007
Cannot be combined with other Pro-
motions. Deadlines will not be extended.
No Changes in "Package" configuration
except additions of options if required
Page 1 of:
Ext. Price
$19,914.00
$480.00
$792.00
$21 ,186.00