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Home My WebLink About12-18-07 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida December 18, 2007 AGENDA 6:45 P.M. Presentation of Christmas Parade Awards – Ocoee Lions Club 7:15 P.M. REGULAR CITY COMMISSION MEETING A.CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B.PRESENTATIONS AND PROCLAMATIONS Presentation of Player of the Year Award to Top Male and Female– Tennis Coach Jack Vinson. (Parks and Recreation Director Hayes) Presentation of Awards for Best Holiday Decorations - Parks and Recreation Board Presentation from S.W.A.T Students Working Against Tobacco – Fonda McGowan C.COMMENTS FROM CITIZENS/PUBLIC D.COMMISSIONERS ANNOUNCEMENTS E.CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. Approval and Acceptance of the Regular City Commission Minutes of December 1. 4, 2007. (City Clerk Eikenberry) Appointments to the Code Enforcement Board for One Regular Member 2. Position and Two Alternate Positions. (City Clerk Eikenberry) On November 6, 2007, City Commission appointed Mr. Julias Sais as an alternate member of the board. Since then, Member Michael Hopper has resigned from the board, leaving a vacant seat. The Chairman of the board recommended that Mr. Sais be appointed to the newly vacant regular member position, which would result in two (2) vacant alternate member positions. Mrs. Carolyn Alexander and Mr. Michael Elliott have both submitted an application with interest in serving as an alternate member of the board. City Commission Regular December 18, 2007 Approval of 4-Year Lease-Purchase of New Equipment and Police Vehicles for 3. FY07/08. (Purchasing Agent Tolbert) The budget for Fiscal Year 07/08 includes the lease-purchase of new and replacement police vehicles and other equipment. The Florida Sheriff’s Association (FSA) & Florida Association of Counties/Florida Fire Chief’s Association and other governmental agency bids were reviewed for the best pricing based on factors such as price and options available. Authorization is needed to piggyback the respective contracts for the items listed. It is the intent of Staff to consolidate the financing for the vehicles and equipment being purchased in order to realize a savings on the interest rate. This lease- purchase agreement is for four (4) years at an interest rate of 3.58%. Approval to Award Bid #B08-02 Lakeshore Drive Phase II Improvements to 4. American Persian Engineers & Constructors, Inc. in the Amount of $599,517.00. (Purchasing Agent Tolbert) The Public Works Department and Finance Department have reviewed all bids. Staff recommends awarding the bid to American Persian Engineers & Constructors, Inc. as the most responsive and responsible bidder for the amount of $599,517.00. The entire Phase I & II budget had been set at $450,000 with Phase I completed at a cost of $305,000. The design fees for Phase II were $75,000, leaving a remainder of $70,000. Approval to Award Bid #B08-04 Central Park Phase II Improvements to Tony’s 5. Construction, Inc. in the Amount of $177,000.00. (Purchasing Agent Tolbert) The City of Ocoee, Florida, in conformance with the policies and procedures of the City of Ocoee (City) solicited bids from qualified contractors to construct improvements at Central Park. These improvements are intended to reconstruct spectator and dugout facilities at Minor Field and spectator areas on the south end of the football field. A separate contract, which is expected to begin construction on November 19, has already been issued for similar improvements at the baseball field concession stand and Major Field, and to install a fence along the southern Park boundary. The second project covered by this Invitation to Bid (ITB) will continue the earlier work. The overall intent of the project activities at Minor Field is to demolish the existing multi-level concrete walkways and platforms, retaining walls, stairways, and backstop so that spectator areas may be reconstructed at a single level approximately one foot above the field's playing surface in anticipation of installation of new bleachers, backstop, and dugouts by others. At the south end of the football field, the work consists of replacing a field-access stairway and providing an enlarged customer platform at the concession stand. This ITB also includes removing the Major Field dugouts; raising the Major Field and Minor Field dugout floors by 4 inches; and making other preparations for the full build-out of the facility. The amount budgeted for this project is $300,000.00 from the Parks and Recreation Capital Expenditure account 001-572-10-6204. Approval to Award RFQ #0801 Engineering Services for SR 50 Utility 6. Relocation to CPH Engineers, Inc. (Purchasing Agent Tolbert) In compliance with State Statute Section 287.055 (CCNA Act) and policies and procedures of the City of Ocoee Purchasing Code Chapter 21, a Request for Qualifications (RFQ) was advertised with the intention to award a contract to one (1) qualified professional engineering firm. The selected firm will provide stormwater, potable water, and sanitary sewer relocation design services associated with widening of State Road 50 from the Western Beltway (SR 429) to Good Homes Road. The City of Ocoee is being required to vacate the State right of way in order to make room for roadway improvements scheduled at an unknown pointing the future. The Florida Department of Transportation has already begun condemnation proceedings on several City-owned properties and easements. Approval of Sonntag Reserve Plat. (City Engineer Wheeler) 7. This plat is a lot split for the 0.856 acre residential property located at 9802 White Road. The residential property will be split into two residential lots. The property is located on the south side of White Rd. and west of Clarke Road. Page 2 of 4 City Commission Regular December 18, 2007 Approval of Signalization of Moore and Maguire Road. (City Engineer 8. Wheeler) The City employed PEC, Inc. to design the new traffic signal and to use a mast arm design similar to the other signals on Maguire Road and in accordance with the City standards. The new signal poles will be spread apart to allow for road widening and turn lanes as are being currently constructed and needed in the future. The City proposes to “piggyback” on the long term contract (IFB-3110- 05/GMG-A/B) between Seminole County and Chinchor Electric, Inc. The City has contacted Chinchor Electric, Inc. and received a quote for the new traffic signal. The Seminole County Contract was executed in May of 2005 and runs for a minimum of three years. Chinchor has been the low quote contractor for the last few traffic signal projects. Their quote of $138,468.25, with a projected completion date of seven months from the issuance of the purchase order. The quoted cost for the traffic signal is approximately $30,000 below the engineer’s estimate and the projected timeframe is a few months less than earlier expected. F.PUBLIC HEARINGS Second Reading of Ordinance Imposing the Fire Assessment Fee. 9. (Advertised in the (Assistant City Manager Orlando Sentinel Classified Legal on Sunday, December 9, 2007). Croteau) G.REGULAR AGENDA Oaks Commerce Center – Road Impact Fee Credit. (City Engineer Wheeler) 10. The developer of the project stated the actual required deceleration lane is one-half the length of the full right turn lane that is required. The developer provided estimates on the cost of the full right turn lane totaling $70,000. The developer is asking the City to cover approximately one-half the cost of the construction of the right-turn lane, or $35,000. Staff believes there could be an argument that the additional turn lane benefits the general transportation system of the City, and that it would expedite this improvement. Approval for Requests for Reduction of Fine and Release of Lien. (Building 11. Official Jones) Code Enforcement Board Case No. 05-024, Denver R. and Dean Harper. a. On February 01, 2005, Code Enforcement Officer Theresa Braddy-Bagwell observed violations of city code on the property located at 39 Eagle Key Court, Ocoee, Florida. A Compliance Order was issued by the Code Enforcement Board giving the Respondent until May 24, 2005, to comply or pay a fine of $250.00 per day until the property was brought into compliance. The fine accrued daily until the property was re-inspected on July 07, 2007, and found in Compliance. The total amount of the fine is $10,500.00. The Code Enforcement Board imposed this fine due to the owner’s continued negligence in correcting the poor appearance of the property. The Code Enforcement Board recommended no reduction to the property owner’s request for a reduction of fines. It is staff’s recommendation to support the decision made by the Code Enforcement Board. Code Enforcement Board Case No. 06-067, Denver R. and Dean Harper. b. On June 21, 2006, Code Enforcement Officer Theresa Rodriguez observed violations of city code on the property located at 1312 E. Silver Star Road, Ocoee, Florida. A Compliance Order and Order Imposing Fine/lien were issued by the Code Enforcement Board giving the Respondent until July 08, 2006, to comply or pay a fine of $50.00 per day until the property was brought into compliance. The fine accrued daily until the property was re-inspected on August 04, 2006, and found in Compliance. The total amount of the fine is $1,300.00. The Code Enforcement Board imposed this fine due to the owner’s continued negligence in correcting the poor appearance of the property. The Code Enforcement Board recommended reduction of lien to $1000.00 if paid within 7 days of the Commissions approval. It is staff’s recommendation to support the decision made by the Code Enforcement Board. Page 3 of 4 City Commission Regular December 18, 2007 c.Code Enforcement Board Case No. 06-069, Denver R. and Emmett Harper. On June 21, 2006, Code Enforcement Officer Theresa Rodriguez observed violations of city code on the property located at 416 Ocoee Hills Road, Ocoee, Florida. A Compliance Order and Order imposing Fine/lien were issued by the Code Enforcement Board giving the Respondent until July 08, 2006, to comply or pay a fine of $50.00 per day until the property was brought into compliance. The fine accrued daily until the property was re-inspected on August 04, 2006, and found in Compliance. The total amount of the fine is $1,300.00. The Code Enforcement Board imposed this fine due to the owner’s continued negligence in correcting the poor appearance of the property. The Code Enforcement Board recommended reduction of lien to $1000.00 if paid within 7 days of the Commissions approval. It is staff’s recommendation to support the decision made by the Code Enforcement Board. d.Code Enforcement Board Case No. 06-103, Denver R. and Emmett Harper. On August 22, 2006, Code Enforcement Officer Theresa Rodriguez observed violations of city code on the property located at 416 Ocoee Hills Road, Ocoee, Florida. The violations observed were lot with overgrown weeds/grass; this was a REPEAT VIOLATION. Order Imposing Fine/Lien was issued by the Code Enforcement Board and the fine accrued daily until the property was found in compliance. The total amount of the fine is $12,500.00. The Code Enforcement Board imposed this fine due to the owner’s continued negligence in correcting the poor appearance of the property. The Code Enforcement Board recommended no reduction to the property owner’s request for a reduction of fines. It is staff’s recommendation to support the decision made by the Code Enforcement Board. Approval to Create a 401 Governmental Money Purchase Plan with ICMA for 12. the City Manager and Other Eligible Employees. (Human Resources Director Carnicella) The City of Ocoee provides the City Manager a contribution to a Deferred Compensation Plan. The most appropriate plan for such an employer contribution is a 401 Governmental Money Purchase Plan. The City Manager desires to have the City create a 401 Money Purchase Plan so that the City contributions, according to the City Manager’s employment contract, may be deposited into the 401 plan instead of the 457 Deferred Compensation Plan. Due to IRS limitations on 457 plan contributions, a 401 plan must be implemented to comply with the City Manager’s employment contract. H.STAFF REPORTS I.COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of 4