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Home My WebLink AboutItem #06 Award of RFQ #0801 Engineering Services for SR 50 Utility Relocation . AGENDA ITEM COVER SHEET Meeting Date: December 18, 2007 Item # lo Contact Name: Contact Number: Joyce Tolbert 1516 Reviewed By: Department Director: City Manager: ~-- Subject: Award of RFQ #0801 Engineering Services for SR 50 Utility Rel.ocation Background Summary: In compliance with State Statute Section 287.055 (CCNA Act) and policies and procedures of the City of Ocoee Purchasing Code Chapter 21, a Request for Qualifications (RFQ) was advertised with the intention to award a contract to one (1) qualified professional engineering firm. The selected firm will provide stormwater, potable water, and sanitary sewer relocation design services associated with widening of State Road 50 from the Western Beltway (SR 429) to Good Homes Road. The City of Ocoee is being required to vacate the State right of way in order to make room for roadway improvements scheduled at an unknown pointing the future. The Florida Department of Transportation .as already begun condemnation proceedings on several City-owned properties and easements. Issue: Award of Engineering Services for SR 50 Utility Relocation to the top-ranked firm recommended by the Selection Committee. Recommendations Staff recommends that the City Commission award the Contract for RFQ #0801 to CPH Engineers, Inc., and authorize Staff to proceed with contract negotiations with CPH, and authorize the Mayor, City Clerk, and Staff to execute all necessary contract documents. Per State of Florida CCNA Act Statute 287.055, if contract negotiations are unsuccessful with the top- ranked firm, staff shall terminate negotiations and initiate presentations with the second-and third ranked firm, and so on, until an agreement is reached. Attachments: 1. RFQ #0801 2. CPH Letter of Interest 3. Barnes Ferland Letter of Interest 4. Carter & Burqess Letter of Interest 5. RFQ Final Rankinqs .inanciallmpact: The estimated design fee portion for this project is $500,000.00 - $250,000.00 is budgeted for this year and $250,000.00 is designated for next year's budget inclusion. Type of Item: (please mark with an "x'J Public Hearing Ordinance First Reading . Ordinance Second Reading Resolution X Commission Approval Discussion & Direction For Clerk's DeDt Use: _ Consent Agenda Public Hearing _ Regular Agenda _ Original DocumenUContract Attached for Execution by City Clerk ~ Original DocumenUContract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) -df I} tJ- N/A N/A N/A . . 2 . Mavor S. Scott Vandergrift City Manager Robert Frank Commissioners Gary Hood, District 1 Scott Anderson, District 2 Rustv Johnson, District 3 Joel Keller, District 4 STAFF REPORT DATE: The Honorable Mavor and City Commissioners Joyce Tolbert, Purchasing Agento/ December 11, 2007 TO: FROM: RE: Award of RFQ #0801 Engineering Services for SR 50 Utility Relocation ISSUE A ward of Engineering Services for SR 50 Utility Relocation to the top-ranked firm recommended by the Selection Committee. BACKGROUNDffiISCUSSION _ compliance with State Statute Section 287.055 (CCNA Act) and policies and procedures of the City ofOcoee Purchasing Code Chapter 21, a Request for Qualifications (RFQ) was advertised with the intention to award a contract to one (1) qualified professional engineering firm. The selected firm will provide stormwater, potable water, and sanitary sewer relocation design services associated with widening of State Road 50 from the Western Beltway (SR 429) to Good Homes Road. The City of Ocoee is being required to vacate the State right of way in order to make room for roadway improvements scheduled at an unknown pointing the future. The Florida Department of Transportation has already begun condemnation proceedings on several City-owned properties and easements. The Finance Department reviewed the qualification packages and all were considered responsive. Complete copies of all qualification packages are available in the Finance Department for your review. The qualification packages were evaluated by the RFQ Selection Committee, which consisted of four (4) members: David Wheeler, City Engineer; Steve Krug, Public Works Director; Charles Smith, Utilities Director; and Rusty Johnson, City Commissioner. The public RFQ Selection Committee meetings were held on November 12, 2007 and December 10, 2007 to evaluate the eleven (11) responses and shortlist to the top three. The Selection Committee identified and ranked the firms on specific evaluation criteria. The Selection Committee recommends contracting with the top-ranked firm. The Respondents and their rankings are as follows: . 1. CPH Engineers, Inc. 2. Barnes Ferland & Assoc. Inc. 3. Carter & Burgess, Inc. 1 2 3 Responses were also received from: Inwood Consulting Engineers, AM Engineering, GPI Southeast, Calvin 1 Giordano & Assoc., Dyer Riddle Mills & Precourt, Vanassee Hagen Brustlin, Chastain-Skillman, and Rockett & Associates. . . . 2 RFQ #0801 ENGINEERING SERVICES FOR SR 50 UTILITY RELOCATION RAN KINGS 12/10/072:00 PM iC''; ./, ;cc.J<'c/i;: ' >''''.Il J-'i,~~i;", .....i.. ..... '/') -c>,- '\ ,i;; ;",,3;:2; .r; ,j ,'. <' '.;',.X"'. "),,i,c 1:\, .... ":'i~;?'< "',,, ....... U<h' ......; ';i) ,( .,;;,j,i?Z: I/i~i:t (,""_',,i, ) ......,,>... .......:x ,,','" I~;~~C' .',~ -;;~;i;,;h'ji"i;;;i:h2'-'\~;';'':''I{ '.\ '!; :\;[ I' ..... Inwood Consulting 1 Engineers Inc. 7 10 4 0 2 AM Engineering Inc. 10 11 11 0 3 GPI Southeast Inc. 9 9 9 0 Calvin Giordano & Assoc 4 Inc. 4 a 6 0 Dyer Riddle Mills & Precourt 5 Inc. 4 7 5 0 6 Vanasse Hagen Brustlin Inc. a 5 7 0 7 Carter & Burgess Inc. 1 3 1 0 11 3 a CPH Engineers Inc. 3 1 2 0 4 1 9 Chastain-Skillman Inc. 4 4 10 0 10 Barnes Ferland & Assoc Inc. 2 2 3 0 9 2 11 Rockett & Assoc Inc. 10 6 a 0 . . . . ,. ~ October 22, 2007 City of Ocoee 150 North Lakeshore Drive Ocoee, Florida 34761 1117 East Robinson Street Orlando, Florida 32801 Phone: 407.425.0452 Fax: 407.648.1036 RE: Engineering Services for SR 50 Utility Relocations RFQ No. 0801 www.cphengineers.com Dear Selection Committee Members: Thank you for the opportunity to submit our qualifications to the City of Ocoee for engineering services for the SR 50 Utility Relocation project. CPR has the expertise and personnel to provide cost-effective and responsive services to the City on this project. CPR has recently completed the design of a similar project on another portion of S.R. 50 for Orange County Utilities. Our valuable experience makes CPR a clear choice for the City of Ocoee. Our design team is led by Mr. Terry Zaudtke, P.E., BCEE as principal, Mr. David Mahler, P.E. as project manager, and Mr. Jay Morris, P.E. as lead project engineer. All of whom have extensive experience and are ready and available to work on this project. Please consider the following in your evaluation: CPR has staff members that are qualified to perform the work. Mr. Zaudtke has extensive utility design experience through his past 32 years of professional history, where he has provided services on master planning, roadway design, pipeline design, water/wastewater treatment plant design, and rate studies. Additionally, Mr. Mahler has over 17 years of utility design experience and has worked in the Central Florida area for most of his career. Mr. Mahler has his Bachelor's in Environmental Engineering from the University of Central Florida and recently served as project manager for the relocation of approximately 13 miles of water/forcemain along the S.R. 50 corridor for Orange COUI1ty Utilities. Further, Mr. Morris has over 10 years of experience and has his Bachelor's in Environmental Engineering from University of Central Florida. The team is supported by other qualified individuals such as Ms. Katriina Bowman, P.E., Mr. Gerald M. Cox, CGC, CUC, Mr. Scott Breitenstein, P.E., Mr. David Gierach, P.E., and Mr. Lawrence Pultz, E.!. Additionally, the team includes PSI (geotechnical and materials), MacTec (FDOT ROW Surveying), George F. Young (offsite surveys and utility locate se~vices), and JPL Engineering (drafting services). The staff is ready and available to assist the City. With three offices in the Central Florida area (Orlando, Sanford, and DeLand), we have the manpower and expertise available for any size project. All of the team leaders identified are located in the firm's Orlando office and all of the work will be performed out of that office with constructability review and quality control/assurance support from the Sanford office. Our staff at these three facilities totals over 180 personnel. Our company computer system is fully networked which allows the quick and seamless interchange of data and work product. CPR has an outstanding knowledge of the Project Requirements and is committed to meeting the required time frames/schedule. The team has a wealth of resources and knowledge that will be applied to this project. The team has the added value of having on-staff contractors (including utility contractors), architects, landscape architects, engineers, and construction personnel that can help review projects from various aspects. CPR has the staff and availability to deliver this project to the City in a timely manner. CPR recently finished the first phase of a 3 phase, 13 mile utility relocation project for Orange County Utilities, which was an expedited design process. The team was given a short time to accommodate two client- requested design additions. These additions included the design of two new gravity collection systems, a duplex pump station, and a triplex pump station. The CPR team, even with the additions, was still able to meet the FDOT's strict deadline. We have attached our sample approach and work plan for this project in Section 3 and our proposed schedule in Section 4. . ~ ~ Nearby Presence And A Commitment To Diversity: CPR has a nearby office staffed with qualified personnel that will be able to provide responsive services. The team for this project is located at 1117 East Robinson Street - Orlando, FL. The CPR team is dedicated to the utilization of M/WBE subconsultants and' has successful past and current relationships with several firms in the area. CPR has a culturally and ethnically diverse workplace from its owners to employees, and employs a workforce that is reflective of many nationalities and cultures. CPR proposes to use JPL Engineering, a certified M/WBE firm. JPL has a strong continuing working relationship with CPR, and we use JPL on several other projects. Strong Client References and Experience. CPR has been providing services to numerous clients for many years. CPR has provided similar services for over 25 years and recently finished design of the S.R. 50 Utility project for Orange County Utilities. This recent and past experience allows the team to utilize the well established relationships, information, and contacts the team has acquired to assure the best services for this project. The CPR team has numerous years of experience from master planning to final construction. CPR is currently ranked the 5th largest design firm in Central Florida (Ranked by the Business Journal) and is in the top 500 in the United States (Ranked by ENR Magazine). This background, teamed with the extensive knowledge of the personnel, will allow the CPR team to provide the City of Ocoee with on-time and winning projects. We encourage you to call our references listed in Section 1 about the quality and expertise of our staff members. We will be pleased to provide any additional information concerning our firm, and we would appreciate the opportunity for further work with the City of Ocoee. Sincerely, CPH ENGINEERS, INC. (CPH) '-, // . ~~ .-/ z:;~/-z:---/"'~-~/~ David A. Gierach, P.E. President BFA Environmental Consultants =-=.-:.:= ~ ~ ~ ~= ~ .rnes, Ferland and Associates, Inc. October n, 2007 City of Ocoee Finance Department 150 N. Lakeshore Drive Ocoee, Florida 34761 Attn: Ms. Joyce Tolbert, Purchasing Agent Re: Request for Qualifications (RFQ) # 0801 Engineering Services for SR 50 Utility Relocation Dear Ms. Tolbert: Barnes, Ferland and Associates, Inc. (BFA) is please to present to the City 'ofOcoee one (1) original and five (5) copies of our Statement of Qualifications in response to the Request for Qualifications (RFQ) # 0801 for Engineering Services for SR 50 Utility Relocation. Weare an environmental engineering and hydrogeological consulting firm that specializes in the design and construction management of water, wastewater and stormwater infrastructure improvements. BFA is a certified minority business with the State of Florida and numerous local government agencies and 8(a) certified with the Small Business Administration. Our main headquarters are in Orlando, Florida with satellite offices in West Palm Beach, Miami and New Orleans, Louisiana. . BFA's principal who will serve as the primary contact with the City ofOcoee for this project will be Mr. Daniel L. Allen, P .E., Senior Vice President. Mr. Allen has full corporate authority to contractually commit the firm. BFA's office is located at 3655 Maguire Blvd, Suite 150, Orlando, Florida 32803. (407-896-8608/ FAX 407-896-1822)., ' BF A fully understands the scope of services as providing potable water, wastewater and stormwater relocation design, permitting and construction administration services associated with FDOT widening of State Road 50 from the Western Beltway (SR429) to Good Homes Road. The BFA Project Team is truly unique in its capability to provide high quality, cost competitive engineering services to the City of Ocoee in an extremely efficient manner. We believe our team's experience, qualifications and knowledge of underground utility construction setsus apart from other consulting firms. In closing, Barnes, Ferland and Associates greatly appreciate the opportunity to present our professional qualifications for your thoughtful consideration and sincerely look forward to establishing a professional relationship with the City of Ocoee. Sincerely, . Daniel L,'Alle~ P.E. Senior Vice President 3655 Maguire Boulevard · Suite 150 · Orlando, Florida 32803 Office (407) 896-8608. Fax (407) 896-1822 I Pe I I I I I I I I It I I I I a I I , I I City of Oeoee Engineering Services for SR 50 Utility Relocation (RFQ #0801) Section IV - Project Schedule Utility Relocation Design Schedule Carter::Burgess Project Schedule Utility Relocation Design Schedule If the City of Ocoee elects to enter into a UWHC Agreement with FDOT, the utility relocation design must follow FDOT's prescribed submittal process and submittal schedule. FDOT will establish a submittal schedule for Phase II (60%), Phase III (90%), Phase IV (100%) and Specifications Review submittals that, upon completion, usually coincide with the letting date of the overall roadway project. In this case however, we have ascertained that this project is different. Based upon discussions with Mr. Lloyd Gurr, PE, with Earth Tech, Inc., the overall roadway project manager and engineer of record, we understand the current set of roadway plans (dated August 2005) are going to be updated and submitted to FDOT as Final Plans by May 2008. FDOT then will "shelf' the Final Plans until such time as they can fund the construction of the project. Although, FDOT would also prefer to receive Final UWHC Agreement utility relocation plans by May 2008, we believe FDOT would allow additional time for the City of Ocoee as it would have no affect on letting the project. In addition, it has been our experience on several previous UHWC projects with FDOT, that they will waive the Phase IV (100%) Submittal requirement provided the Phase II (60%) and the Phase III (90%) submittals are thorough and of excellent quality. With this in mind, and by applying the City's anticipated Contract Award by the City Commission date of December 2007, we are confident we can complete the City's utility relocation project to the satisfaction ofFDOT's required schedule. October 23, 2007 23