HomeMy WebLinkAboutItem #08 Approval of Disposal of Surplus Property
AGENDA ITEM COVER SHEET
Meeting Date: 1/15/08
Item # <6
Contact Name:
Contact Number:
Joyce Tolbert
1516
Reviewed By:
Department Director:
City Manager:
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Subject: Declaration of Surplus Property
Background Summary:
The attached is a departmental listing of items requested to be declared as surplus property. Items listed as Code
"D" are used surplus fire hose with limited value and use, and are recommended to be donated to local volunteer
fire departments at the City's Fire Chiefs discretion.
Recommendations
Staff requests that the City Commission:
1) Declare the items listed as surplus;
2) Approve George Gideon Auctioneers for the public sale of the City's surplus property, Authorize staff to
piggyback on the Osceola County School Board's contract with George Gideon Auctioneers, and authorize
execution of the agreement between the City and George Gideon Auctioneers by the Mayor and City Clerk
for a term of one year.
3) Approve the date ofthe City's auction with George Gideon Auctioneers as February 16, 2008 at 9:00 a.m
Attachments:
1. Surplus List (to be distributed separately)
2. Gideon Contract
Financial Impact:
City expenses would be administrative and labor to move or prepare the items for sale. However, the money
received for all items sold, less auction fees, should offset these expenses.
Type of Item: (please mark with an "x'J
Public Hearing
Ordinance First Reading
_ Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
For Clerk's Deat Use:
_____ Consent Agenda
_____ Public Hearing
_____ Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
X Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
N/A
N/A
Reviewed by
N/A
2
City Manager
Robert Frank
Commissioners
Gary Hood. District 1
Scott Anderson. District 2
Rusty Johnson, District 3
Joel Keller. District 4
Mayor
S. Scott Vandergrift
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
FROM:
Joyce Tolbert, Purchasing Agent
DATE:
January 7, 2008
RE:
Declaration of Surplus Property
ISSUE
The attached is a departmental listing of items requested to be declared as surplus property. Items listed as Code
"D" are used surplus fire hose with limited value and use, and are recommended to be donated to local
volunteer fire departments at the City's Fire Chiefs discretion.
BACKGROUNDIDISCUSSION
Staff used both Ebay and Gideon Auctioneers for the previous sale. However, staff found using Ebay was not as
effective considering the tremendous amount of staff time involved in showing the items, coordinating pickup
and delivery of items, relisting of no pay items, and tag and title issues.
Staff requests the approval of the City Commission to contract George Gideon Auctioneers, Inc. for the public
sale of the City's surplus property. These items are identified on the list as ID Code "G". This action will
present the City with the opportunity of a larger coverage area and would alleviate the overtime and advertising
costs incurred in conducting the auction in-house. The City has had good results in the past with Gideon, and
found the dollar amount received for items sold by Gideon to be comparable to those sold by the City on Ebay.
The surplus items will be delivered to the Gideon property located at 2753 N. Orange Blossom Trail (Hwy.
441), Zellwood, FL 32798. Gideon performs governmental auctions the third Saturday of each month; therefore,
the next available auction will be held on February 16,2008 at 9:00 a.m.
The City would be piggybacking on the Osceola County School Board's contract for Auctioneer Services,
which states that Gideon would receive 10% commission on all titled items (vehicles), and 12% on all non-titled
items. There would also be a delivery or towing charge for any items requiring delivery to the auction site. Any
items that do not sell would be listed on the next scheduled auction day. A detailed report of all items sold and
their respective amounts will be forwarded to the City along with payment within (10) ten working days of the
auction. The attached agreement is for one year to allow for additional auctions should the City decide to
surplus more property this year. Additional items being surplused must have City Commission approval.
Additionally, should the City Commission desire to conduct an auction at the City's facility, George Gideon
Auctioneers proposed a fee of 10% of the gross sales to conduct the auction.
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January 8, 2008
City of Ocoee
150 N. Lakeshore Dr.
Ocoee, FL 34761-2258
RE: Auctioneer Services Agreement
This letter will serve as authorization for The City of Ocoee to "piggyback" our
contract currently in effect between George Gideon Auctioneers, Inc. and The
School District of Osceola County, FL., #06-022 LC Auctioneering Services,
November 5, 2005.
The following prices will be in effect:
Commission on titled items 10%
Commission on miscellaneous and non-titled 12%
Transportation fees:
$ 17 .50 per pallet
$75.00 per vehicle
Additionally the fee to conduct an Auction for The City of Ocoee at your facility
would be 10% of the gross sales.
If you have any questions, please feel free to contact us.
George ideon, President
George Gideon Auctioneers, Inc.
AUCTIONEER SERVICES AGREEMENT
THIS AGREEMENT is made and entered this day of January, 2008, by and
between GEORGE GIDEON AUCTIONEERS, INC., mailing address PO Box 1179,
Zellwood, FL 32798-1179, herein referred to as CONTRACTOR, and THE CITY OF
OCOEE, a political subdivision of the State of Florida, mailing address 150 N.
Lakeshore Dr., Ocoee, FL 34761-2258, herein referred to as CITY.
WITNESSETH:
WHEREAS, the CONTRACTOR agrees to provide Auctioneer services to the
CITY in accordance with this AGREEMENT; and
WHEREAS, THE CITY of OCOEE authorizes procurement of services from
contracts of other local governments; and
WHEREAS, the CONTRACTOR and CITY agree to incorporate by reference
the terms and conditions of the enclosed agreement between The School District
of Osceola County, Florida, Ref: RFP #SDOC-06-022-LC, of which THE CITY OF
OCOEE desires to "piggyback" this contract, referenced as Exhibit A: Fee and
Commission Proposal.
NOW, THEREFORE, in consideration of the mutual understandings and
covenants set forth herein, the CITY and CONTRACTOR agree as follows:
Section 1. Incorporation by Reference. The CONTRACTOR and CITY
agree to incorporate by reference the terms and conditions of the enclosed
agreement attached as Exhibit A. Specifications contained in Exhibit A shall
constitute the working contract for the Auctioneers and THE CITY OF OCOEE.
Section 2. Term. The term of this agreement is for one (1 )year to dispose
of surplus property as approved by the CITY OF OCOEE CITY COMMISSION.
Section 3. Notices. Whenever either party desires to give notice unto the
other, notice may be sent to:
CITY
City of Ocoee
Finance Department
150 N. Lakeshore Dr.
Ocoee, FL 34761-2258
407/905-3100
CONTRACTOR
George Gideon
President
PO Box 1179
Zellwood, FL 32798-1179
407/886-2211
Either of the parties may change, by written notice as provided herein, the
addresses or persons for receipt of notices.
Section 4. Records and Audits. CONTRACTOR shall maintain, in its place
of business, all books, documents, papers, and other evidence pertaining to work
performed under this agreement. CONTRACTOR shall maintain such for three (3)
years from the date of final payment under this agreement for audit or
inspection by the CITY or other entity authorized by the CITY.
IN WITNESS WHEREOF, the parties hereto have executed this instrument
for the purpose herein expressed for a term of thirty (30) days from the date of
this contract.
ATTEST:
George Gideon, President
George Gideon Auctioneers, Inc.
Witness
George Gideon Auctioneers, Inc.
APPROVED:
ATTEST:
CITY OF OCOEE, FLORIDA
Beth Eikenberry, City Clerk
S. Scott Vandergrift, Mayor
Date
(SEAL)
FOR USE AND RELIANCE ONLY BY
THE CITY OF OCOEE, FLORIDA
APPROVED AS TO FORM AND LEGALITY
this day of , 2008.
APPROVED BY THE OCOEE CITY
COMMISSION MEETING HELD
ON January 15, 2008
UNDER AGENDA ITEM NO.
FOLEY & LARDNER, LLP
By:
City Attorney
Attachment:
Exhibit A -Fee and Commission Proposal based on Osceola County School District Contract
Exhibit A
FEE AND COMMISSION
PROPOSAL
The undersigned hereby submits the following fee proposal and agrees to
execute a contract with THE CITY OF OCOEE in accordance with the terms and
conditions as set forth in this agreement.
FEE SCHEDULE
Commission charge for Gross Vehicle sales with titles
10%
Commission charge for Gross Miscellaneous sales - untitled
12%
Transportation charges per Pallet
$75.00
$ 17 . 50
Transportation charges per Vehicle
Company Name: GEORGE GIDEON AUCTIONEERS, INC.
Phone: 407/886-2211
Fax: 407/886-2248
FEIN: 59-3404789
I
SCHOOL BOARD MEMBERS
THOIW E. ClWJFOlJX, JR.
0lSTRICT NO, 2 . K1S$lMMfE
PHONE: 407-146-Olln
TOM GREER
0ISTRlC'T NO, 4 . KISSIMMEE
PHONE: 407-892-1200
JOHH IoICK4Y
DISTRICT NO.5. ST. ClOUD
PHONE: 407.Q57.4Q5&
DAVID E. STONE
OlSTllICT NO.3. KISSIMMEE
PHONE: 407.933-2700
JAY WHEELflI
DISTRICT NO. ,.KISSIMMEE
PHONE: 407.~
A<*nInJrhUW FOI!1llIu Oft/co.
Am\alNI ProgrInw
105 IllIIBeck BouIIvItd
KluiImM, Fl34744-44a5
PHONE: 407.343-1713
F~ 407.343-8776
EJl:I!llicNI S'.udonI EducaticJl
105 BII Beck 8culIV1Id
I<issimlM, Fl34744:c.cts
PHONE: 407.343-8700
F~ 407.343-8828
FICiIIIIu '
D BiI Beck Bouilvlld \
KluiImM, Fl34744.44ts
PHONE: 407.m.~
F~ 4OHl8-2W
~~
799 BII Beck BouiIvIld
KluiImM, Fl34744-44ts \\
PHONE: 407 .51&-~
F~ 407.511-2988
Studtnl ServlceI
801 BI Beck BouIIvItd
KisIirmM, Fl34744-44t5 \
PHONE: 407-87~7
F~ 407-87D-4m '
~
,"'f~!:t~. " "'#', I
D School Districf,p-rOsceO County; Flor:ida
't. Blaine A. Muse -Superintendent '
81} Bill Beck Boulevard' Kissimmee, Florida 34744-4495
Phon~: 407-870-4600 . FAX,407-870-4010 . www.osceola.k12.fl.us
November 2, 2005
Mr. George Gideon
George Gideon Auctioneers, Inc.
P.O. Box 1179'
Zellwood, Florida 32798.1179
"
Dear' Mr: Gideon;'
;,
SUBJECT: AWARD 'LEITER'
06-022 LC Auctioneering ServiCes'
The School Board of Osceola County, Flori~ m~ in official sessiqnon November 1,
2005, voted to award the contract for AuCtioneering :Seivices, 06-022 LC to your
company at the price as bid by your company.
To view the tab sheet please visit our web site at .www.osceola.kl2J1.us. "
This letter is ONLY notification or award of the Contract. Purchase o,rders shall be
placed as needed.
Should youMve any questions, please feel free to cali me at (407) 343~8604,
. . .~. ,\ ".' .
LClcr
cc: Richard Collins
Donald R. Miller
Neil McI;>onald
Bid Folder
, '
, Board Meets First Tuesday of Each Month
DISTRICT-WIDE ACCREDITATION BY THE SOUTHERN ASSOCIATION OF COLLEGES AND SCHOOLS
An Equal Opportunity AQlncy
AUCTIONEERING SERVICES
RFP NSDOC-06-022.LC
PRICE SHEET
In accordance with the tenns, conditions and scope of work, the undersigned offer or hereby submits the
following prices for supplying The School District of Osceola County with Auctioneering Services as called for
in SDOC-06-022.LC.
1. Percentage Vendor will give the School District of Osceola County (SDOC) for items sold at the Vendor's
facility
A.
Percentages given on titled gross Auction proceeds
10
If-
%
%
B.
Percentage given on all miscellaneous and non-titles items
All percentages shall remain finn for the five (6) year tenn from the date of Board Approval.
2. Pria> ~~::~~u~:::o~~ for!>ck up onems frem SDOC to be $' J ~ f; fA~~:
3. CredIt if given to SDOC for SDOC to deliver Items to the Auction Site $" .
1'; - V-ti ) "L;." .
$ 17.r'- f6 v.re,J'
$ ,y
./
4. Price Vendor will charge SDOC to pick up vehicles from SDOC to be
Delivered to the Auction Site
5. Credit if given to SDOC for SDOC to deliver vehicles to the Auction Site
I certify that this bid is made without prior understanding, agreement or connection with any corporation, firm
or person submitting a bid for the same materials, supplies or equipment, and in all respects fair and without
collusion or fraud. I agree to abide by all conditions of this bid and certify that I am authorized to sign this bid
for the bidder.
NAME (Typed)
TITLE
SIGNATURE
VENDOR NAME
DATE
TELEPHONE NUMBER
FACSIMILE NUMBER
Email Address
Auctioneering Services
9f1.m005
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