HomeMy WebLinkAbout12-18-07 Minutes
~n
i
MINUTES
OCOEE CITY COMMISSION
December 18, 2007, at 7:15 P.M.
6:45 P.M.
Presentation of Christmas Parade Awards - Ocoee Lions Club
Presentation of Player of the Year Award to Top Male and Female- Tennis Coach Jack
Vinson. (parks and Recreation Director Hayes)
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Chambers of
City Hall. Pastor Ron Cargil, Harvest International Ministries gave the Invocation and Boy
Scout Pack 217 led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll and
declared a quorum present.
Roll Call: Commissioner Hood, Commissioner Anderson, Mayor Vandergrift, Commissioner
Keller, and Commissioner Johnson.
Also Present: City Attorney Rosenthal, City Manager Frank, City Clerk Eikenberry
I B. PRESENTATIONS AND PROCLAMATIONS
The Cargil Sisters sang a Holiday song for the audience.
Presentation of Awards for Best Holiday Decorations - Parks and Recreation Board
Presentation from S.W.A.T Students Working Against Tobacco - Fonda McGowan
Visit from Santa Claus- Operation Santa presented by Ocoee Police and Fire Departments
Mayor Vandergrift announced that Cub Scout Pack 217, Webelos I, are here working on
their citizenship award
I C. COMMENTS FROM CITIZENS/PUBLIC
None
I D. COMMISSIONERS ANNOUNCEMENTS
Commissioner Hood - wished everyone safe and happy holidays
Commissioner Keller- wished everyone safe and happy holidays
Commissioner Johnson- wished everyone safe and happy holidays
Commissioner Anderson- wished everyone safe and happy holidays
Mayor Vandergrift-also wished everyone safe and happy holidays
City Commission Regular
December 18,2007
I E. CONSENT AGENDA
1. Approval and Acceptance of the Regular City Commission Minutes of December 4,
2007. (City Clerk Eikenberry)
Approved on Consent. Motion Carried 5-0
2. Appointments to the Code Enforcement Board for One Regular Member Position and
Two Alternate Positions. (City Clerk Eikenberry)
On November 6,2007, City Commission appointed Mr. Julias Sais as an alternate member of the board. Since
then, Member Michael Hopper has resigned from the board, leaving a vacant seat. The Chairman of the board
recommended that Mr. Sais be appointed to the newly vacant regular member position, which would result in
two (2) vacant alternate member positions. Mrs. Carolyn Alexander and Mr. Michael Elliott have both
submitted an application with interest in serving as an alternate member of the board.
Approved on Consent. Motion Carried 5-0
3. Approval of 4-Year Lease-Purchase of New Equipment and Police Vehicles for
FY07/08. (Purchasing Agent Tolbert)
The budget for Fiscal Year 07/08 includes the lease-purchase of new and replacement police vehicles and other
equipment. The Florida Sheriff's Association (FSA) & Florida Association of CountieslFlorida Fire Chief's
Association and other governmental agency bids were reviewed for the best pricing based on factors such as
price and options available. Authorization is needed to piggyback the respective contracts for the items listed. It
is the intent of Staff to consolidate the fmancing for the vehicles and equipment being purchased in order to
realize a savings on the interest rate. This lease-purchase agreement is for four (4) years at an interest rate of
3.58%.
Approved on Consent. Motion Carried 5-0
4. Approval to Award Bid #B08-02 Lakeshore Drive Phase II Improvements to American
Persian Engineers & Constructors, Inc. in the Amount of $599,517.00. (Purchasing
Agent Tolbert)
The Public Works Department and Finance Department have reviewed all bids. Staff recommends awarding the
bid to American Persian Engineers & Constructors, Inc. as the most responsive and responsible bidder for the
amount of $599,517.00. The entire Phase I & II budget had been set at $450,000 with Phase I completed at a
cost of $305,000. The design fees for Phase II were $75,000, leaving a remainder of $70,000.
Approved on Consent. Motion Carried 5-0
5. Approval to Award Bid #B08-04 Central Park Phase II Improvements to Tony's
Construction, Inc. in the Amount of $177,000.00. (Purchasing Agent Tolbert)
The City of Ocoee, Florida, in conformance with the policies and procedures of the City of Ocoee (City)
solicited bids from qualified contractors to construct improvements at Central Park. These improvements are
intended to reconstruct spectator and dugout facilities at Minor Field and spectator areas on the south end of the
football field. A separate contract, which is expected to begin construction on November 19, has already been
issued for similar improvements at the baseball field concession stand and Major Field, and to install a fence
along the southern Park boundary. The second project covered by this Invitation to Bid (ITB) will continue the
earlier work. The overall intent of the project activities at Minor Field is to demolish the existing multi-level
concrete walkways and platforms, retaining walls, stairways, and backstop so that spectator areas may be
reconstructed at a single level approximately one foot above the field's playing surface in anticipation of
installation of new bleachers, backstop, and dugouts by others. At the south end of the football field, the work
consists of replacing a field-access stairway and providing an enlarged customer platform at the concession
stand. This ITB also includes removing the Major Field dugouts; raising the Major Field and Minor Field
dugout floors by 4 inches; and making other preparations for the full build-out of the facility. The amount
budgeted for this project is $300,000.00 from the Parks and Recreation Capital Expenditure account 001-572-
10-6204.
Page 2 of 10
City Commission Regular
December 18, 2007
Item #5 was pulled from the Consent Agenda to be discussed and heard separately.
City Attorney Rosenthal said that the document passed out to the Commission shows the City's
response to the bid protest filed by Southern Building Services, which was denied by the City in
accordance with the criteria set forth in the bid document.
Commissioner Hood said that the work being done at Central Park is going to make it look
great and the residents will be very happy with it.
Commissioner Hood. seconded bY Commissioner Anderson. moved to award Bid
#B08-04 Central Park Phase II Improvements to Tony's Construction. Inc. in the
Amount of $177.000.00. Motion carried 5-0.
6. Approval to Award RFQ #0801 Engineering Services for SR 50 Utility Relocation to
CPH Engineers, Inc. (Purchasing Agent Tolbert)
In compliance with State Statute Section 287.055 (CCNA Act) and policies and procedures of the City of Ocoee
Purchasing Code Chapter 21, a Request for Qualifications (RFQ) was advertised with the intention to award a
contract to one (1) qualified professional engineering firm. The selected firm will provide stormwater, potable
water, and sanitary sewer relocation design services associated with widening of State Road 50 from the
Western Beltway (SR 429) to Good Homes Road. The City ofOcoee is being required to vacate the State right
of way in order to make room for roadway improvements scheduled at an unknown pointing the future. The
Florida Department of Transportation has already begun condemnation proceedings on several City-owned
properties and easements.
Approved on Consent. Motion Carried 5-0
7. Approval of Sonntag Reserve Plat. (City Engineer Wheeler)
This plat is a lot split for the 0.856 acre residential property located at 9802 White Road. The residential
property will be split into two residential lots. The property is located on the south side of White Rd. and west
of Clarke Road.
Approved on Consent. Motion Carried 5-0
8. Approval of Signalization of Moore and Maguire Road. (City Engineer Wheeler)
The City employed PEC, Inc. to design the new traffic signal and to use a mast arm design similar to the other
signals on Maguire Road and in accordance with the City standards. The new signal poles will be spread apart
to allow for road widening and turn lanes as are being currently constructed and needed in the future. The City
proposes to "piggyback" on the long term contract (IFB-3110-05/GMG-AlB) between Seminole County and
Chinchor Electric, Inc. The City has contacted Chinchor Electric, Inc. and received a quote for the new traffic
signal. The Seminole County Contract was executed in May of 2005 and runs for a minimum of three years.
Chinchor has been the low quote contractor for the last few traffic signal projects. Their quote of $138,468.25,
with a projected completion date of seven months from the issuance of the purchase order. The quoted cost for
the traffic signal is approximately $30,000 below the engineer's estimate and the projected time frame is a few
months less than earlier expected.
Approved on Consent. Motion Carried 5-0
Commissioner Johnson added that the citizens should know that this is just widening of the
intersections and adding mast arms; we are not removing the light.
Consent Agenda Vote:
Commissioner Keller. seconded by Commissioner Hood. moved to approve Items
1.2.3.4.6.7. and 8 on the Consent Aaenda as presented. Motion carried 5-0
Page 3 of 10
City Commission Regular
December 18,2007
I F. PUBLIC HEARINGS
9. Second Reading of Ordinance Imposing the Fire Assessment Fee. (Advertised in the Orlando
Sentinel Classified Legal on Sunday, December 9,2007). (Assistant City Manager Croteau)
City Attorney Rosenthal read the title of the ordinance.
Assistant City Manager Croteau summarized the events that have taken place thus far with the
process relating to the Fire Assessment Fee. She said assessable budget can be funded at 100%
or 50%. The Resolution of Intent was adopted on December 4, 2007, authorizing the use of the
Uniform Method of Collection of Non-Advalorem taxes (tax bill). Tonight is strictly for the
adoption of the ordinance; the preliminary and final fee resolutions will be set next year in the
spring. The final resolution would have to be delivered to the tax collector by September 15,
2008 to get it on the tax roll.
Commissioner Anderson stated again that he is in favor of implementing the Fire Assessment
Fee at the full amount this year. This would pay for the Police Station and other projects such as
road improvements. He said this would be a good time to do it, since residents had a tax
reduction this year. Assistant City Manager Croteau stated that the decision was made at the
last meeting to wait until next year; without reviewing the timeline she is not sure if we can meet
the deadline necessary to implement it this year because it was a very tight timeline.
City Attorney Rosenthal said there is an option of implementing a montWy billing; but the
actions and the notices to implement the fee are not before the Commission tonight. If the
Commission wanted to act on the monthly billed fees in advance of the 2008 tax bill, he would
have to review the timeline with staff to see what can be done and how many months can be
picked up.
Mayor Vandergrift asked about the purchase of the Police Station and where the money will
come from. City Manager Frank said $240,000 came from the Police Impact Fees, but prior to
the closing date of February 17,2008 we will need some other financing available to close on the
property, but have not identified that yet. He added that we have some different options we are
looking at to pay the remainder of the $3,300,000 for the building.
Commissioner Hood said he understand where Commissioner Anderson is coming from, but
feels we should go ahead and allow the residents to have the full tax break this year because of
the economy. He is in favor of looking at it next year implementing it at that time, if needed.
Commissioner Keller said Commissioner Anderson's point has merit, but thinks it should not
be implemented this year. He said he will to look at assessing the fee at 100% next year. It will
cost the residents more, but would save money in interest next year.
Commissioner Johnson said the only reason he is considering the Fire Fee is because of what
the State has done to us with cutting our revenue while still mandating things that we have to do
that are very costly. He said what we really need to do is to focus on Commercial growth. He
thinks if the Fire Fee is implemented, it should be done incrementally over time and reaching
100% in possibly five years.
Commissioner Anderson suggested we start this year with the 25% and increase it annually.
Commissioner Johnson said that is something he would be willing to look that.
Mayor Vandergrift said we are not considering that tonight; we need to vote on the ordinance.
Page 4 of 10
City Commission Regular
December 18,2007
Mayor Vanderarift. seconded by Commissioner Johnson. moved to adopt on
second readina. Ordinance No. 2007-029 imposina the Fire Assessment Fee.
Motion carried 5-0.
The Ordinance, as adopted on second reading, carries the following caption:
ORDINANCE NO. 2007-029
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA RELATING TO THE PROVISION OF
FIRE RESCUE SERVICES, PROGRAMS, AND FACILITIES IN THE CITY OF OCOEE,
FLORIDA; AUTHORIZING THE IMPOSITION OF FIRE RESCUE ASSESSMENTS; PROVIDING
GENERAL FINDINGS AND A LEGISLATIVE DETERMINATION OF SPECIAL BENEFIT;
PROVIDING DEFINITIONS; ESTABLISHING THE PROCEDURES FOR IMPOSING FIRE
RESCUE ASSESSMENTS; ESTABLISHING THE PROCEDURE FOR COLLECTION OF FIRE
RESCUE ASSESSMENTS; AUTHORIZING THE USE OF THE UNIFORM METHOD OF
COLLECTION OF NON-AD VALOREM ASSESSMENTS FOR FIRE RESCUE ASSESSMENTS;
PROVIDING THAT FIRE RESCUE ASSESSMENTS MAY CONSTITUTE A LIEN ON ASSESSED
PROPERTY EQUAL IN RANK AND DIGNITY WITH THE LIENS OF ALL STATE, COUNTY,
DISTRICT OR MUNICIPAL TAXES AND ASSESSMENTS AND SUPERIOR IN DIGNITY TO ALL
OTHER PRIOR LIENS, MORTGAGES, TITLES, AND CLAIMS; PROVIDING FOR
SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE.
I G. REGULAR AGENDA
10. Oaks Commerce Center - Road Impact Fee Credit. (City Engineer Wheeler)
The developer of the project stated the actual required deceleration lane is one-half the length of the full right
turn lane that is required. The developer provided estimates on the cost of the full right turn lane totaling
$70,000. The developer is asking the City to cover approximately one-half the cost of the construction of the
right-turn lane, or $35,000. Staff believes there could be an argument that the additional turn lane benefits the
general transportation system of the City, and that it would expedite this improvement.
City Engineer Wheeler said developers for Oaks Commerce Center are purchasing Tract 1 of
the Goodman Center, located 500 feet north of the intersection of Clarke Road and Maguire
Road. As a requirement of the conditions for the Goodman Center, if the developer of the
property wants a right in only as a temporary access point they are required to build a right turn
decelllane into the property. They are required to build it from Matthew Paris Blvd. down to the
turn in. Transportation studies show, and staff agrees, that the turn lane required would only be
about half that length. The developer provided estimates on the cost of the full right turn lane
totaling $70,000. The developer is asking the City to cover approximately one-half the cost of
the construction of the right-turn lane, or $35,000, which would come from the Transportation
Impact Fees collected from their development. Staff believes there could be an argument that the
additional turn lane benefits the general transportation system of the City, and that it would
expedite this improvement.
Mayor Vanderarift. seconded by Commissioner Johnson. moved to approve the
road impact fee credit in the amount of $35.000 to developer of Oak Commerce
toward construction of the riaht turn lane.
Page 5 of 10
City Commission Regular
December 18,2007
Commissioner Anderson asked if the City will get reimbursed this money. Engineer Wheeler
said we will get Transportation Impact Fees that will more than cover the cost.
Scott Gold, property owner, said just for clarification, the city has the plan to create a very long
stacking lane for Highway 50 west off of Clarke road. That plan takes this additional 12 foot
lane all the way back. The City prefers that as part of the development the whole thing be
completed now instead ofthe buyers of doing each Tract.
City Attorney Rosenthal said there is no agreement in place that would obligate the Ozanian
property to contribute to this if it is constructed. Mr. Gold said he assumed the City would make
them give up their 12 feet and make them build the entire lane down.
After the discussion. motion carried 5-0.
11. Approval for Requests for Reduction of Fine and Release of Lien. (Building Official
Jones)
a. Code Enforcement Board Case No. 05-024, Denver R. and Dean Harper.
On February 01, 2005, Code Enforcement Officer Theresa Braddy-Bagwell observed violations of city code on the property
located at 39 Eagle Key Court, Ocoee, Florida. A Compliance Order was issued by the Code Enforcement Board giving the
Respondent until May 24, 2005, to comply or pay a fine of $250.00 per day until the property was brought into compliance.
The fine accrued daily until the property was re-inspected on July 07, 2007, and found in Compliance. The total amount of
the fine is $10,500.00. The Code Enforcement Board imposed this fine due to the owner's continued negligence in
correcting the poor appearance of the property. The Code Enforcement Board recommended no reduction to the property
owner's request for a reduction of fines. It is staff's recommendation to support the decision made by the Code Enforcement
Board.
Commissioner Hood. seconded by Commissioner Anderson. moved to approve
the payment of Lien at $10.500. 00 as recommended by staff and the Code
Enforcement Board. Motion carried 5-0.
b. Code Enforcement Board Case No. 06-067, Denver R. and Dean Harper.
On June 21, 2006, Code Enforcement Officer Theresa Rodriguez observed violations of city code on the
property located at 1312 E. Silver Star Road, Ocoee, Florida. A Compliance Order and Order Imposing
Finellien were issued by the Code Enforcement Board giving the Respondent until July 08, 2006, to comply or
pay a fme of $50.00 per day until the property was brought into compliance. The fme accrued daily until the
property was re-inspected on August 04, 2006, and found in Compliance. The total amount of the fine is
$1,300.00. The Code Enforcement Board imposed this fme due to the owner's continued negligence in
correcting the poor appearance of the property. The Code Enforcement Board recommended reduction of lien
to $1000.00 if paid within 7 days of the Commissions approval. It is staff's recommendation to support the
decision made by the Code Enforcement Board.
Commissioner Hood. seconded by Commissioner Anderson. moved to
approve the Lien payment at the reduced rate of $1.000 if paid within 7 days as
recommended by staff and the Code Enforcement Board. Motion carried 5-0.
c. Code Enforcement Board Case No. 06-069, Denver R. and Emmett Harper. I
On June 21, 2006, Code Enforcement Officer Theresa Rodriguez observed violations of city code on the
property located at 416 Ocoee Hills Road, Ocoee, Florida. A Compliance Order and Order imposing Finellien
were issued by the Code Enforcement Board giving the Respondent until July 08, 2006, to comply or pay a fine
of $50.00 per day until the property was brought into compliance. The fine accrued daily until the property was
re-inspected on August 04,2006, and found in Compliance. The total amount of the fine is $1,300.00. The Code
Page 6 of 10
City Commission Regular
December 18, 2007
Enforcement Board imposed this fme due to the owner's continued negligence in correcting the poor
appearance of the property. The Code Enforcement Board recommended reduction of lien to $1000.00 if paid
within 7 days of the Commissions approval. It is staff's recommendation to support the decision made by the
Code Enforcement Board.
Commissioner Hood. seconded by Commissioner Anderson. moved to
approve the Lien payment at the reduced rate of $1.000 if paid within 7 days as
recommended by staff and the Code Enforcement Board. Motion carried 5-0.
d. Code Enforcement Board Case No. 06-103, Denver R. and Emmett Harper.
On August 22, 2006, Code Enforcement Officer Theresa Rodriguez observed violations of city code on the
property located at 416 Ocoee Hills Road, Ocoee, Florida. The violations observed were lot with overgrown
weeds/grass; this was a REPEAT VIOLATION. Order Imposing Fine/Lien was issued by the Code
Enforcement Board and the fine accrued daily until the property was found in compliance. The total amount of
the fme is $12,500.00. The Code Enforcement Board imposed this fme due to the owner's continued negligence
in correcting the poor appearance of the property. The Code Enforcement Board recommended no reduction to
the property owner's request for a reduction of fines. It is staff's recommendation to support the decision made
by the Code Enforcement Board.
Commissioner Hood. seconded by Commissioner Anderson. moved to approve
the Lien payment at $12.500.00 as recommended bv staff and the Code
Enforcement Board. Motion carried 5-0.
12. Approval of Resolution Creating a 401 Governmental Money Purchase Plan with
ICMA for the City Manager and Other Eligible Employees. (Human Resources
Director Carnicella)
The City of Ocoee provides the City Manager a contribution to a Deferred Compensation Plan. The most
appropriate plan for such an employer contribution is a 401 Governmental Money Purchase Plan. The City
Manager desires to have the City create a 40 I Money Purchase Plan so that the City contributions, according to
the City Manager's employment contract, may be deposited into the 401 plan instead of the 457 Deferred
Compensation Plan. Due to IRS limitations on 457 plan contributions, a 401 plan must be implemented to
comply with the City Manager's employment contract.
City Attorney Rosenthal read the title of the Resolution.
Human Resources Director Carnicella explained the plan and said there is a one time set up
fee of $1000 to create this fund and the money will be taken from the HR budget.
Mayor Vanderarift. seconded by Commissioner Anderson. moved to adopt
Resolution No. 2007-010 approvina the creation of a 401 Governmental Money
Purchase Plan with ICMA for the City Manaaer and other employees who may
become eliaible. Motion carried 5-0.
The resolution as adopted carries the following title:
RESOLUTION NO. 2007-010
A RESOLUTION OF THE CITY OF OCOEE, FLORIDA RELATING THE
ESTABLISHMENT OF A MONEY PURCHASE RETIREMENT PLAN; PROVIDING
THAT THE PLAN IS ADMINISTERED BY ICMA-RC PURSUANT TO THE SPECIFIC
PROVISIONS OF THE ADOPTION AGREEMENT ATTACHED HERETO; PROVIDING
FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN
EFFECTIVE DATE.
Page 7 of 10
City Commission Regular
December 18, 2007
I H. STAFF REPORTS
City Manager Frank distributed a letter from Richard Page of Charter Schools USA regarding
the cost of Phase 2 services, which would include meeting with community groups and the
school board. He said in attempting to estimate his costs, he thinks we should put in a not-to-
exceed cost of $30,000, which would be incorporated into the contract that will be brought back
for Commission Approval. Each individual item will be brought back before the Commission.
Commissioner Johnson said he thinks $30,000 is too high, it should be not-to-exceed $20,000.
Mayor Vandergrift said the work showing only adds up to $10,000.
Mayor Vanderarift. seconded by Commissioner Johnson. moved to approve
aoina forward with Phase 2 scope of duties to be performed by Charter Schools
USA. with a contract beina brouaht back for approval that includes a not-to-
exceed total of $20,000.
Commissioner Anderson moved to amend the motion to brina back a contract at
a rate not to exceed 40 hours (Q>. $150 for a total of $6.000. Motion died for lack of
second.
Vote was taken on the oriainal motion. Motion carried 4-1. with Commissioner
Hood opposed.
Mayor Vandergrift discussed the current School Board Issues.
Commissioner Johnson said we have to come to some decision on the Charter School issue.
Mayor Vandergrift asked staff about turning community into an education community similar
to Gainesville, which would include a college campus on Coke Property
Commissioner Anderson thinks it is a great idea regarding Community College we need to
really look that option with a consultant if the Commission wants to move in that direction. He
directed the City Manager to find someone to give us a workshop presentation on making Ocoee
an education community, possibly starting with a higher education and/or Community college.
Consensus was that a workshop should be held in late Januarv. mid Februarv
City Manager Frank reminded everyone that the January 1st meeting is canceled and the next
meeting will be January 15,2007
I I. COMMENTS FROM COMMISSIONERS
Commissioner Keller said he was dining out and some people asked him about the traffic light
at Roberson and Maguire. Engineer Wheeler said that will be taken care of with the changes
being made under Item #8 on this Agenda.
Commissioner Johnson said half the power lights are out on Clarke Road, why aren't the
employees taking care of it. Chief Reffett said they have been keeping a running spread sheet of
what is tracked and reported to Progress Energy, and tagged the lights with pink ribbon.
Commissioner Johnson said we need to return to verify that the lights are fixed. Public Works
Director Krug added they have been complaining to Progress Energy on a regular basis and we
are meeting with them next week to set up a website for tracking these lights with both agencies
using the same tracking numbers. Commissioner Anderson asked if we can reduce our bill by
Page 8 of 10
City Commission Regular
December 18,2007
the number of street lights that are not functioning; he feels that would get them to service these
poles faster. Mayor Vandergrift said keeping track of that would be labor intensive, we can try
it for a month, but not sure it would make them repair lights any quicker. Chief Reffett said
there is a spreadsheet that shows what lights are out and the date they were reported which could
be used for billing credit. Consensus of the Commission, without obiection, was for
staff to come UP with a reportina method to accomplish what Commissioner
Anderson is askina for.
Commissioner Johnson 1) said he would like to staff to keep the Commission informed about
all that is being said in the news regarding Windermere's annexation and fire service issues in
the Isles Worth section; he said our staff has been involved and they are speaking to the media,
but Commissioners did not know anything about it. He said they were not informed about the
Rose Hill annexation either.
City Manager Frank said that he discussed the Rose Hill annexation issue individually with
each Commissioner; at this point there has been no meeting other than to discuss the City
Services, but no follow-up discussion as of yet. As far Windermere, they have done a study for
annexing Isles Worth and they asked us if we would be willing have a discussion regarding
including that section in our current contract with Windermere for Fire Services. He added that
they have not run any numbers and no other discussions have occurred. Commission Johnson
said, on the news, our name has been slung around a lot. City Manager Frank said we are not
going to stoop to that level, because of what the County is doing, it is probably better if we wait
until Windermere asks us to run some numbers on this. He said he would be happy to speak to
the Commissioners individually on this issue. Commissioner Johnson asked about the Orange
County Administrator who brought up redoing the Automatic Aide Agreement with a 90 day
notice; was that a threat? Fire Chief Firstner said there is a 90 day clause that each party can
notify the other to terminate that contract, and that is what he was referring to; it did sound like a
threat. Commissioner Johnson said they would be better off giving us all of the enclaves in the
City to assist with automatic aide fire/rescue calls because of the close proximity, but thinks it
should be made clear to the people that we assist the County with automatic aide as much as they
assist us. Mayor Vandergrift said the Mayor of Windermere called him and he pledged to him
that he would cooperate with Windermere in any way possible and he would like the
Commission to make the same commitment. He said if the County is interested in keeping that
fire district, they can offer them a contract just like the one we have. Commissioner Johnson
said the County is trying to tell everyone that they would still be doing the fire services in that
area, even if the annexation occurs. Mayor Vandergrift said he has suggested to staff that we
should have a press conference to discuss how often we serve that area to counter what the
County has been saying. Mayor Vandergrift said he would like to have a motion from the
Commission that the City will pledge to work with Windermere any way we can.
Commissioner Johnson, seconded by Commission Keller, moved to assist
Windermere in any way we can durina this annexation process. Motion carried 5-
o.
2) said the Evening with Santa night at the Gazebo was a great event even with the bad weather,
3) said that the Christmas Dinner for the Needy was an excellent event and thanked Gloria Vyka
for all of her fund raising efforts in this event.
Page 9 of 10
City Commission Regular
December 18,2007
the connector issues resolved next year before the holiday season starts. Mr. Krug advised that
they have already completed that and gotten the connections installed; the problem is to get the
power that connection. He agreed we should not pay for decorations with no power and he will
stay on top of that problem.
2) asked about helping get roof repair at the Withers Maguire House in accordance with State
Standards and the Historical. City Manager Frank said it has been in the budget for the last
few years, but got dropped when we did not have enough funding in capital projects. Mayor
Vandergrift added that the roof is not leaking at this point so it is not an emergency, but staff
should look into materials and costs of replacing the roof. Mayor Vandergrift added that the
High School Choir did a great job also, and they brought lots of toys.
Commissioner Hood 1) asked Public Works Director Krug to repaint the landscape islands on
Lady Avenue again because they are all faded; Mayor Vandergrift added that Blackwood
Avenue and Orlando Avenue also needs yellow paint on the roundabouts, and also the points on
the north side of Orlando Avenue and Clarke Road. 2) Commissioner Hood thanked Utilities
Director Smith for the great landscaping job at the Jamela Plant, 3) wished everyone a great
Holiday.
Mayor Vandergrift said the Clarcona Improvement Association (CIA) will be meeting at 2pm
on Sunday; they need some additional support from the Sawmill area. They are looking into
getting a petition started in Pines Hills so they know what is going on. WISHED EVERYONE
HAPPY HOLIDAYS.
I ADJOURNMENT
The meeting adjourned at 8:48 p.m.
Attest:
APPROVED:
City of Ocoee
Page 10 of 10