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HomeMy WebLinkAbout02-05-08 AgendaRevised Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida February 5, 2008 6:00 P.M. State of the City Address 7:15 P.M. AGENDA REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Presentation -District-Sponsored Workshop on Low Impact Development -Nancy Christman, Senior Intergovernmental Coordinator. Presentation on Red Light Cameras. (Ofc. Brad Dreasher) Presentation -Present Plaque to Mark Johnson from the Ocoee Jr. Knights Baseball Team -Mike Crabb. C. COMMENTS FROM CITIZENS/PUBLIC D. COMMISSIONERS ANNOUNCEMENTS E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Regular City Commission Minutes of January 15, 2008. (City Clerk Eikenberry) 2. Approval of Special Event Permit for Boat Race on Starke Lake. (Building Official Jones) Mr. William Tetro of South Florida Outboazd has made application to the City for a Special Events Permit for a Boat Race that would require the temporazy closing of a City owned street, Starke Lake Boat Ramp and Fishing Pier. It would also require the use of the City Park and Community Center Pazking Lot. The event will be held on March 14-16, 2008. The street to be closed is a portion of N. Lakeshore Drive. City Commission Regular February 5, 2008 3. Approval of Purchase of Waterproof Radars for Police Motorcycles from Forfeiture Account not to exceed $6,500.00. (Police Chief Reffett) The Police Department's traffic enforcement motorcycles occasionally operate in inclement weather with speed detection radars. Standard radars are not made for use in such weather. Such use causes damage to the radars, voids warrantees, and requires more service. Waterproof radars are specifically manufactured for use in inclement weather. The Police Department wishes to purchase two (2) waterproof radars at a total cost of not more than $6,500.00 total from its Forfeiture account. 4. Approval to Extend and/or Grant Forfeiture Monies to Law Enforcement Related Uses and Charities. (Police Chief Reffett) Per Florida State Statutes 932.7055 "...any local law enforcement agency that acquires at least $15,000.00 pursuant to the Florida Contraband Forfeiture Act within a fiscal year must expend or donate no less than 15 percent of such proceeds for the support or operation of any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer program(s)". It is recommended that the Honorable Mayor and Board of City Commissioners authorize the Police Department to expend and/ or grant forfeiture funds to law enforcement related uses/ charities as follows: $1,500.00 to Central Florida Police Athletic League; $1,500.00 to A Child Is Missing; $1,500.00 to Spouse Abuse Inc. Harbor House; $1,500.00 to Orange County Sexual Assault Treatment Center; $1,500.00 to Orange County Victim Services Center; $1,500.00 for bicycle helmet purchase; $2,000.00 to the City of Ocoee Safety Spring Fling; and $2,500.00 to the Ocoee Police Explorers. 5. Approval of Purchase of GPS Tracker from Forfeiture Account not to exceed $7,500.00. (Police Chief Reffett) GPS trackers may be placed in commonly stolen, high value items allowing police officers to track the items and lead the officers to the criminals who steal them. The Police Department wishes to purchase a GPS tracker at a cost of not more than $7,500.00 from its Forfeiture account. 6. Approval of Purchase of Microsoft Streets and Trips Software with GPS from Forfeiture Account not to exceed $3,500.00. (Police Chief Reffett) Microsoft Streets and Trips Software with GPS can be useful in establishing perimeters for emergency operations or when searching for missing persons or wanted criminals, in storm or disaster damaged areas where street signs and other landmarks have been destroyed, and assisting other agencies in jurisdictions where our officers may not be familiar with streets and landmarks. The Police Department wishes to purchase forty-five (45) sets of Microsoft Streets and Trips Software with GPS for its marked patrol units for a total cost of not more than $3,500.00 from its Forfeiture account. 7. Approval of Change Order No. 1 with Young's Communications Co., Inc. for the Reflections and Reserve Reclaimed Water Distribution System Projects. (City Engineer Wheeler) Young's Communications Co., Inc., is presently installing the water mains and service taps for reclaimed water service in the Reflections and Reserve subdivisions using directional boring techniques. During the course of the project, changes in alignment were required to avoid underground obstacles that resulted in a change in the number and type of fittings used (some quantities are higher, others are lower) and increased the total amount of surface restoration required above that originally anticipated. A change order is required to reconcile the final project quantities with those in the contract. The amount of the change order is an increase of $7,580.24 in the Reflections Subdivision project and $14,611.50 in the Reserve Subdivision project. Both cost changes are based on the contract unit prices and City-measured quantities, with no adjustment in contract time. 8. Award of Contract to Southern Site Works, Inc. for Construction of Traffic Signal at Ocoee-Apopka Road and West Road Intersection. (City Engineer Wheeler) Orange County is proceeding with the construction of the realignment of West Road at this time and had advanced the funding of the project through excess funds available from the Legacy Funding from the Orange County Board of Commissioners. As part of the tri-party agreement between the City of Ocoee, Orange County, and Ocoe, LLC (aka: Halverson Development), the City agreed to design, permit, and construct the traffic signal at the intersection of Ocoee-Apopka Road and the realigned Page 2 of 4 City Commission Regular February 5, 2008 West Road. Also as part of that agreement, the City would proceed with the design and permitting of the temporary portion of West Road and Orange County would fund the construction of the temporary road. Ocoe, LLC was able to receive approval of their commercial development at the northeast corner of the intersection and part of that project they would pay the City for the design, permitting, and construction of the turn lanes in the new West Road realignment project. F. PUBLIC HEARINGS 9. West RV & Boat Storage -Large Scale Preliminary/Final Site Plan. (Advertised in the Orlando Orange Extra on Thursday, January 24, 2008). (Senior Planner Howell) West RV & Boat Storage is approximately 9.85 acres in size and is located on the west side of Ocoee- Apopka Road, across from the West Orange Girls Club. The Preliminary /Final Site Plan proposes the construction of an RV and boat storage complex with an on-site office building. 10. Approval of Resolution for Financing the Purchase of 646 Ocoee Commerce Parkway. (Advertised in the Orlando Classified Legal on Sunday, January 27, 2008). (Finance Director Horton) The City commission approved the purchase of land and the existing structure at 646 Ocoee Commerce Parkway for use by the Ocoee Police Department. The existing building will require some renovations. The purchase price and cost of estimated renovations is $4,000,000. SunTrust has proposed a fifteen year fmancing structure with semi-annual interest only payments for the first two years beginning August 1, 2008, with fmal maturity 2023. The notes will be bank qualified with a fixed interest rate and secured by a pledge from the city to covenant to budget and appropriate annually legally available non ad valorem revenues. G. REGULAR AGENDA 11. Reappointment to the Planning and Zoning Commission. (City Clerk Eikenberry) The terms of Members Bradley Campbell, James Golden, Robert McKey, Milton West, Nathan Conkling, and Teska Dillard have expired, and they have all indicated an interest in being considered for reappointment. In 2007 Member Campbell has attended 9 of 9 meetings, Member Golden has attended 7 of 9 meetings, Member McKey has attended 7 of 9 meetings, Member West has attended 9 of 9 meetings, Member Conkling has attended 4 of 9 meetings, and Member Dillard has attended 5 of 9 meetings. There are currently two applications from Ocoee Residents Michael Elliott and Angel de la Portilla who have also indicated an interest in being a member of the Planning & Zoning Commission. 12.Ocoee Woman's Club 84th Annual Birthday Luncheon and Fashion Show Sponsorship. (City Manager Frank) 13. Memorandum of Understanding between the City and the IAFF Local Union. (Human Resources Director Carnicella) The Collective Bargaining Agreement governs the terms and conditions of employment for Fire Department Employees covered under the IAFF Union. The current Collective Bargaining Agreement is for a period of 3 years (October 1, 2005 to September 30, 2008). The Memorandum of Understanding is to increase the Paramedic Incentive Pay from 5% of salary to $6,750.00 per year effective January 2, 2008. 14. Resolution Approving the Serving of Alcoholic Beverages at the Annual Appreciation Dinners on City-Owned Property. Each year, the City hosts an Annual Appreciation Dinner to thank Board Members and other volunteers for their time and efforts donated to the City. This year staff would like to hold the event at a city facility to be more convenient for the guests and to create a better spirit of community. Page 3 of 4 City Commission Regular February 5, 2008 H. STAFF REPORTS I. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of 4