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HomeMy WebLinkAbout01-15-08 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida January 15, 2008 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS Presentations by Fire Chief Firstner: . Retirement of Lieutenant Ben Buckner . Promotion of Engineer Bruce Bennett to Lieutenant . Promotion of Firefighter Thomas Smothers to Engineer I C. COMMENTS FROM CITIZENSIPUBLIC I D. COMMISSIONERS ANNOUNCEMENTS E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. 1. Approval and Acceptance of the Regular City Commission Minutes of December 18, 2007, and Special Session Minutes of December 13, 2007. (City Clerk Eikenberry) 2. Appointment to the Ocoee School Advisory Board. (City Clerk Eikenberry) Members of the Ocoee School Advisory Board serve two-year terms. Currently the Ocoee School Advisory Board has ten (10) members and their resolution allows no less than seven (7) members and no more than fifteen (15) members. One application was received from Ms. Stephanie Thomas with interest in serving on the board. Staff recommends that the City Commission consider appointing Stephanie Thomas to the Ocoee School Advisory Board with a term ending August 2009. 3. Approval of Motorola Radio Service Agreement for FY 2007/2008 in the Amount of $28,352. (police Chief Reffett) The City of Ocoee maintains a radio service maintenance agreement with Motorola, Inc. to service its 800 MHz radio system. The most recent agreement expired as of September 30,2007. 4. Approval for Special Event Request for Road Closing for Dr. Martin Luther King Jr. Parade. (Building Official Jones) In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is required. Ms. Dorcas Dillard of Human Relations Diversity Board has made application to the City for a Special Events Permit for the Dr. Martin Luther King Jr. Parade that would require the temporary closing of a City owned street. The event will be held on January 21, 2008, at 10:00 a.m. City Commission Regular January 15, 2008 5. Approval of Joinder and Consent to Amended and Restated Master Declaration of Covenants and Restrictions for Wesmere Cove. (City Attorney Rosenthal) Lake Butler Professional Center, LLC, Wesmere Development, LLC, and Morrison Homes, Inc. (collectively, the "Applicant") have requested that the City consent to an Amended and Restated Master Declaration of Covenants and Restrictions for Wesmere Cove (the "Restated Declaration"). The main purposes of the Restated Declaration are to: (1) combine into one document the prior recorded Declaration for the Wesmere Property and several subsequent amendments thereto, (2) clarify the financial obligations of the owners of the "Multifamily Parcel" and the "Commercial Parcel" related to common area expenses, and (3) simplify the membership and voting structure of master property owners association. In addition, the Restated Declaration utilizes platted lot and tract legal descriptions for the subject property in lieu of the metes and bounds legal descriptions that were previously used. The Restated Declaration contains all of the standard provisions that the City required in connection with the City's approval of the Villages ofWesmere Plat. 6. Approval of Plat for McCully Place. (City Engineer Wheeler) This plat is a lot split for the 0.8 acre residential property located at 1301 Oakwood Lane. The residential property will be split into two residential lots. The property is located on the west side of Adair Street approximately 155 feet north of Vignetti Park. The two conditions of the short form plat as determined by the DRC meeting held on January 7, 2008, are the water meters and city trash receptacle for both lots will be placed at the Adair Street right-of-way. 7. Approval of Plat for Westyn Bay 4&5. (City Engineer Wheeler) This plat is for Westyn Bay Phase 4 & 5 which is 31.38 acres which consists of a 68 single family homes with its associated amenities. The Westyn Bay Phase 4 & 5 are the last two phases of the Westyn Bay single family residential development which consisted of 172.6 acres and 512 lots. 8. Approval for Disposal of Surplus Property. (Purchasing Agent Tolbert) Staff used both Ebay and Gideon Auctioneers for the previous sale. However, staff found using Ebay was not as effective considering the tremendous amount of staff time involved in showing the items, coordinating pickup and delivery of items, relisting of no pay items, and tag and title issues. Staff requests the approval of the City Commission to contract George Gideon Auctioneers, Inc. for the public sale of the City's surplus property. This action will present the City with the opportunity of a larger coverage area and would alleviate the overtime and advertising costs incurred in conducting the auction in-house. The City has had good results in the past with Gideon, and found the dollar amount received for items sold by Gideon to be comparable to those sold by the City on Ebay. The surplus items will be delivered to the Gideon property located at 2753 N. Orange Blossom Trail (Hwy. 441), Zellwood, FL 32798. Gideon performs governmental auctions the third Saturday of each month; therefore, the next available auction will be held on February 16,2008 at 9:00 a.m. 9. Award of Construction Contract to Southern Site Works for Construction of Turn Lanes on West Road and Piggyback Contract with Orange County West Road Realignment Contract. (City Engineer Wheeler) I F. PUBLIC HEARINGS - None I I G. REGULAR AGENDA I 10. Approval of Contribution Made to the Black History Committee of Orange County Toward their 6th Annual Black History Month Gala as Recommended by HRDB. (Human Resources Director Carnicella) Mr. Vemard Batson, representative for the Black History Committee of Orange County, attended the December meeting of the Human Relations and Diversity Board asking for City support of their 6th Annual Black History Month Gala to be held March 8, 2008. The theme of this year's Gala will be stopping violence and their keynote speaker will be Dr. Alvin Poussant, Professor of Psychiatry and Faculty Associate Dean at Harvard Medical School. Mr. Batson stated that the City of Ocoee had supported their event last year by contributing $1,000 and he was requesting their assistance this year. For the amount of $1,000 the City would receive six (6) tickets to the gala and their name on the table Page 2 of3 City Commission Regular January 15, 2008 and in the souvenir book. He said a Commissioner had suggested he bring his request to the HRDB, rather than going through the Community Grant Review Board. The Human Relations and Diversity Board made a unanimous motion to recommend to City Commission that the City supports the efforts of Mr. Batson's committee again this year. 11. Approval of Phase II Services by Charter Schools USA to Determine Feasibility of Operating Charter Schools in Ocoee and Interfacing with the Orange County School Board. (City Manager Frank) Last fiscal year the City Commission engaged Charter Schools USA to conduct a study on the feasibility of operating a Charter School in the City of Ocoee. Charter Schools USA completed that phase of the work and has presented their initial findings to the City Commission. The proposal for the second phase of Charters Schools USA's would be done on an hourly basis. Charter Schools has provided their standard rates but is offering a discount of 25% off these rates for this phase of the project. Charter Schools USA will not perform any work unless authorized by the City to do so. Staff anticipates the cost for this phase of service will not exceed $20,000. Money will be taken from contingency. I H. STAFF REPORTS I I. COMMENTS FROM COMMISSIONERS 1 ADJOURNMENT 1 I I' PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT TillS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of3