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HomeMy WebLinkAbout05-20-08 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida May 20, 2008 7:00 P.M. Presentation of Drop Saver Awards. (Water Conservation Coordinator Diana Wagner) AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS DVD and Presentation by the Autism & Related Disabilities Gym Program to Mayor Vandergrift and Mark Johnson - Jo-Anne Houwers Ocoee Police Department Recognitions. (Police Chief Reffett) ~ Retiring School Crossing Guard Mary Zeisloft and School Crossing Guard (former Ocoee City Commissioner) Jack Marsden for their Years of Dedicated City Service and Helping to Keep Our Community's Children Safe. ~ Officer of the Quarter Jeffrey Iannuzzi (as selected by the CACOPD) for His Work Resulting in Arrests in Several Recent High Profile Cases. ~ Promotion of Scott Nylander from Officer/ Detective to Sergeant. ~ 2008 Safety Spring Fling Committee Members Debra Booth, Marge Johnstone, Martha Lopez-Anderson, and Rosemary Wilsen for Countless Evenings Spent at meetings; Arranging Participants, Sponsors, and donations; and Overseeing Another Successful Event. Proclamation - Hurricane Preparedness Week - May 25th_31st. Vandergrift) (Mayor I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Regular City Commission Minutes of May 6, 2008. (City Clerk Eikenberry) City Commission Regular May 20, 2008 2. Approval of South Lakewood Avenue Traffic Calming. (Public Works Director Krug) The 2007-2008 City budget allocated $40,000.00 for traffic calming projects. Public Works has received eleven (11) traffic calming evaluation requests so far this fiscal year. Public Works is recommending the installation of two speed tables on South Lakewood Avenue between Geneva Street and Orlando A venue. This request has already satisfied the Petition Drive Procedures. Two prefabricated speed tables through Traffic Logix, Inc., are estimated to cost $10,265.00. Public Works is researching existing government contracts for asphalt speed tables at a lower cost. Should the City not be able to fmd an asphalt speed table at reduced cost on an existing contract; Public Works is requesting approval to proceed with the prefabricated tables. Any savings from the use of the asphalt speed tables would remain in the traffic calming account line. The Petition Drive Procedures are under way for Timber Ridge, Little Spring Hill Drive and Orchard Park Drive. 3. Approval of Maguire Road Median Landscape Improvements. (Public Works Director Krug) In the last fiscal year, the City awarded Valley Crest Landscape Maintenance a contract to provide minor improvements to the medians on Maguire Road south of the Turnpike. The City has been working with Valley Crest on a permanent landscape solution for this corridor. Part of this process was to determine the types of plant materials which have a greater survival rate in the harsh environment created by the narrow medians on Maguire Road. 4. Approval of Agreements Related to City Worker's Compensation Program. (Human Resources Director Carnicella) The workers compensation company PMA requires that the City post a $200,000 assurance with respect to claims paid by PMA for the City in advance of any monthly invoice. The funds provided by the City would be drawn on by PMA should the City default and fail to make timely payment of the PMA monthly invoice. PMA has agreed to accept a $200,000 Letter of Credit as the required assurance. The Letter of Credit has previously been issued by Colonial Bank on behalf of the City and an account has been opened at Colonial Bank into which the City has deposited $200,000 as collateral for the issuance of the Letter of Credit. 5. Approval of Assignment of Continuing Surveying and Mapping Agreement to Miller Legg & Associates, Inc. (City Engineer Wheeler) In 2004, staff proceeded through the Consultants Competitive Negotiation Act and selected Weidner Surveying & Mapping, P.A. (Weidner) as one of three surveying and mapping firms for the City to use for the duration of the contract. Staff used Weidner mostly for plat review acting as the City's Surveyor. Early this year, the City noticed that Weidner had been purchased by Miller Legg & Associates, Inc. (Miller Legg). Miller Legg has been assigned all contracts which Weidner was currently working on at the time of purchase. Miller Legg has requested that the City assign its Agreement for Weidner to Miller Legg. Staff wishes to keep three surveying and mapping firms under contract and does not foresee any problems working with Miller Legg. 6. Approval of Maguire Shoppes at Meadow Ridge Plat. (City Engineer Wheeler) This plat is for the 8.52 acre commercial property located at the southeast comer of the intersection of Maguire and Moore Roads. The commercial property is part of the original Westridge PUD. The first phase was the Meadowridge residential property developed by Pulte Homes. All required documentation pertaining to the platting of this development has been reviewed and approved by City staff. 7. Approval to Partner with Unicorp, Inc. to Construct Turn Lane at the Intersection of Maguire and Moore Roads. (City Engineer Wheeler) Staff has been working very closely with the Unicorp staff to finalize this last phase of the overall intersection improvements. The coordination of the work between Progress Energy, Chinchor Electrical, and Unicorp has not allowed staff to bring the entire project to the City Commission as one approval. Unicorp has finally presented the costs for the breakdown between the City's share and their share. The proposed costs of $92,343.22 for the City's share of the turn lane are reasonable and keep the entire project with budget. By partnering with Unicorp, Inc. the City was able to save some money on overlap of design and construction if we both did separate work. The entire intersection proj ect will Page 2 of 5 City Commission Regular May 20, 2008 cost $305,811.47 including the electrical line relocation/undergrounding, new traffic signal, and turn lane. Staff originally budgeted $500,000 for the overall intersection improvements based upon the City doing all the work if it was required prior to the development occurring. 8. Approval of Change Order No.2 in the Amount of $33,959.50 for the Pioneer Key Regional Stormwater Pond Construction Project to Accommodate the Discovery of Unsuitable Underground Materials and to Install a Drip Irrigation System for Trees to be Planted at the Site. (City Engineer Wheeler) Unsuitable underground material was discovered while excavating the southern end of the new stormwater pond in the Pioneer Key area. Project excavation work was halted while geotechnical inspections and re-engineering was completed to respond to the situation. It was ultimately determined that an old excavation existed on the site beneath and to the south of a small pond that was on the site when construction began. Much of the effected area was found to be filled with construction debris buried in the early part of this decade. The area was underlain by a 12-inch root mat. This area included the southern portion of the pond, the inflow channel, and the parking area. No pre- construction geotechnical test sites were located within the area where the unsuitable materials were discovered. The entrained groundwater was drained from the face of the excavation while geotechnical inspections were underway. I F. PUBLIC HEARINGS - None I I G. REGULAR AGENDA I 9. Approval of Quarterly Community Grants. (Community Relations Manager Wright) The Community Grant Review Board met on April 23, 2008, to discuss the 18 applications received during the second cycle of the Quarterly Community Grant Program (formerly the Community Merit Awards Program). The Quarterly Community Grant Program provides financial grants of up to $500 made to Ocoee non-profit organizations and civic groups outside City limits which benefit residents of Ocoee. The grants are awarded to acknowledge excellence and further the contributions these local organizations bring to the Ocoee community. Ocoee Middle School submitted an application requesting a $500 grant for their School Nurse Program. However, their application was not forwarded to the Grant Review Board. OMS School Nurse Program was awarded a $500 community grant from the City in the past. Based on this, staff is recommending that Ocoee Middle School be approved for their $500 community grant request. 10. Commercial Solid Waste Franchise. (Public Works Director Krug) The City awarded a Commercial Solid Waste Franchise to Veolia Environmental Services in August, 2001. The City exercised its option to extend the original five (5) year duration two (2) additional years as allowed by the contract. The service provided by Veolia on this franchise contract has been exceptional; however it will expire in August, 2008. The options for the City at this point are to; 1) take over franchise by bringing service "in-house" or 2) bid out new franchise agreement. For the City to take over the service, the front load rate would need to be increased from the current $21.97 per cubic yard (CY) to a minimum of$28.07/CY, an increase of28%. The roll-off rates would need to be increased from the current $130.00 per pull to $200.00 per pull, an increase of 54%. The projected average annual revenue for the first four years is $85,500 due to capital equipment costs. For year five and beyond, $293,000 is the projected average annual revenue. For the City to bring this service in-house, the higher fees are in line with industry standards for a new localized franchise, the increased staffing and equipment yields minimal to moderate return on investment and to maintain a lucrative service will require an annual Consumer Price Index (CPI) increase and applied fuel surcharges. Bidding a new commercial solid waste franchise contract provides competitive market pricing through a five year contract with a two year extension that allows for CPI and monthly fuel adjustment surcharges to provide the lowest initial cost possible. Page 3 of5 City Commission Regular May 20, 2008 11. Approval of Resolution Supporting the Central Florida Commuter Rail Project. (Mayor Vandergrift) The City of Ocoee received a letter from MetroPlan Orlando requesting the City's support of a resolution regarding the commuter rail project to the Central Florida Region. 12. Discussion and Direction Regarding Dr. Scott Property at McKey Street and Bluford Avenue. (City Clerk Eikenberry) 13. Discussion on Charter Schools. (Mayor Vandergrift) I H. STAFF REPORTS I I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of5