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Home My WebLink AboutEmergency Item - Approval of Change Order No. 1 for Phase 2 of the Lakeshore Drive Project center of Good LJ . ~~= '~ .9. AGENDA ITEM COVER SHEET Meeting Date: June 17,2008 Item # ~mergenCLt--L~ Reviewed By: Department Director: City Manager: /d~,)/4 6' Qrta ~--- Contact Name: Contact Number: David Wheeler 407 -905-3100, ext. 1504 Subject: Approval of and authorization for the Mayor to execute Change Order No. 1 for Phase 2 of the Lakeshore Dr. Improvements Project Background Summary: Improvements are presently being made to North Lakeshore Drive from Oakland Avenue to North Lakewood Avenue. These improvements include raising the road and sidewalk to remove a persistent flooding problem, constructing a retaining wall along Lake Starke to stabilize the shoreline, and other improvements designed to facilitate pedestrian and recreational activities. During the course of the work, City Engineering staff and the Contractor identified several value engineering opportunities to improve the constructability of the project, thereby lowering costs, and to enhance the final product. An example of reducing costs is the substitution of a simpler foundation design for the shoreline retaining wall. An example of improving the final product is recovery of original brick pavers under the asphalt pavement that allows us to reinstall brick paving for the reconstructed street. In addition to revising the original project scope, it was recognized that changes needed to be made to the Lakeshore Drive/Oakland Avenue intersection in order to better accommodate boat trailer traffic. These three categories of plan revision are included in this change order, which provides for both deletions and additions to the work. Issue: The Engineering Department has proposed a change order to implement the project modifications identified through the value engineering process with regard to Phase 2 of the North Lakeshore Drive Improvements Project and requests that the City Commission approve the proposed Change Order No. 1. The change order will produce project cost savings that partially offset the increased costs of proposed project improvements, such as to use brick paving instead of asphalt. Recommendations The Engineering Department recommends that the City Commission approve the proposed Change Order NO.1 and authorize the Mayor and City Clerk to execute the required legal documents. To fund the change, staff recommends that the City Commission approve the allocation of $52,037.00 from the Park Impact Fee (110-572-00-6302), $14,250.00 from Water operating funds (401-533-00-6302), and the balance of $44,144.50 from General Fund contingency reserve (current balance of $78,900.00). 1 Attachments: Proposed Change Order No. 1 accepted by the Contractor, APEC. Financial Impact: The funding for this action is derived from a revised allocation of project costs associated with improvements related to new facilities for Parks & Recreation and relocation of existing water mains, plus a new allocation of contingency funds for street improvements. The new park facilities include sidewalks and handrails along the new elevated lakeside sidewalk. Water mains were relocated to avoid conflicts with stormwater structures. The reallocation of project costs to these funding sources releases previously allocated stormwater and street funds for the improvements included in the change order. Type of Item: (please mark with an "x'J _ Public Hearing _ Ordinance First Reading _ Ordinance Second Reading Resolution _ Commission Approval Discussion & Direction For Clerk's DeDt Use: _ Consent Agenda _ Public Hearing _ Regular Agenda Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) di2tJ- N/A N/A N/A 2 SECTION 00842 CITY OF OCOEE 150 North Lakesbore Drive Ocoee, Florida 34761 CITY OF OCOEE CHANGE ORDER NO.1 LAKESHORE DRIVE IMPROVEMENTS - PHASE II DATE: May 28, 2008 CONTRACTOR: Southern Site Works AGREEMENT DATE: July 17,2007 The following changes are hereby made to the CONTRACT DOCUMENTS. Original CONTRACT PRICE $599.517.00 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $599.517.00 Net Increase (Decrease) Resulting from this CHANGE ORDER $110.431.50 The current CONTRACT PRICE including this CHANGE ORDER $709.948.50 Original CONTRACT COMPLETION DATE: October 11. 2008 Current CONTRACT COMPLETION DATE adjusted by previous CHANGE ORDERS October 11. 2008 Net Increase Resulting from this CHANGE ORDER 0 days Current CONTRACT COMPLETION DATE including this CHANGE ORDER October 11. 2008 Lakeshore Drive Improvements - Phase II, Change Order #1 00842-1 030105 CHANGES ORDERED: I. GENERAL This change order is necessary to cover changes in the work to be performed under this Contract. The GENERAL CONDITION, SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts of the Project Manual listed in Article 1, Defmitions, of the GENERAL CONDITIONS apply to and govern all work under this change order. II. REQUIRED CHANGES The original project plans have been modified to resolve design issues and provide a brick paver surface for Lakeshore Drive from Lakewood Avenue to Oakland Avenue. The revised project plans now govern the work under this contract. III. JUSTIFICATION In the course of planning the work with the Contractor, City Engineering staff identified several value engineering opportunities to improve the constructability of the project. The recovery of original brick pavers under the asphalt pavement presented an opportunity to reinstall brick paving for the reconstructed street. At the same time, it was recognized that changes needed to be made to the Lakeshore Drive/Oakland A venue intersection in order to better accommodate boat trailer traffic headed away from the lakeshore. These three categories of plan revision are included in this change order, which provides for both deletions and additions to the work. IV. NARRATIVE OF NEGOTIATIONS Change order is based on mutual agreement by the parties and the original contract unit prices. V. PAYMENT Change Order Description Quantity Unit Unit Price Price Increase Item No. Increase (Decrease) (Decrease) I Erosion control 62 Linear Foot $2.751 $170.50 2 Clearing & 42.0 Lump Sum $450.00 $450.00 grubbing 3 Type-B 110 Square Yard $6.00 $660.00 stabilization 4 lO-inch limerock (2.578) Square Yard $15.00 ($38.670.00) base 5 12-inch limerock 2.578 Square Yard $18.00. $46.404.00 base I 6 S-I asphalt (2.578) Square Yard $10 .50 ($27.069.00) 7 Brick pavers 2.578 Square Yard $36.005 $99.288.00 8 lO-inch PVC pipe 10 Linear Foot $32.004 $320.00 9 24-inch RC Pipe (19) Linear Foot $70.00 ($1.330.00) 10 Miami curb & (219) Linear Foot $16.00 ($3,504.00) Lakeshore Drive Improvements - Phase II, Change Order #1 00842-2 030105 gutter 11 Ribbon curb & 180 Linear Foot $18.005 $3,240.00 gutter 12 Type-F curb & 65 Linear Foot $18.00~ $1,170.00 gutter 13 Type-D curb & 105 Linear Foot $18.00~ $1,890.00 gutter 14 4-inch concrete (60) Square Yard $38.00 ($2,280.00) sidewalk 15 6-inch concrete 360 Square Yard $44.00 $15,840.00 sidewalk/drivewav 16 Porous concrete 230 Square Yard $36.00 $8,280.00 pavers 17 Retaining wall (0.20%) Lump Sum $lO,900.00b ($10,900.00) 18 Trench drain 1 Lump Sum $14,072.007 $14,072.00 19 Catch basin top 2 Per Unit $1,200. OO~ $ 2,400.00 Total Net Increase (Decrease) Chan!!e Order No, 1 $110.431.50 1 Unit price is derived from original lump sum price and quantity. 2 Unit price is based on unit cost per inch of base depth ($1.50/inch for 10 inches) times 12-inch depth. 3 Unit price is based on contract price for furnishing and installing concrete pavers. Although the City is to supply the bricks recovered from old roadbed, Contractor will need to clean, stack, and transport the brick from Public Works to Lakeshore Drive; therefore, the extra preparation labor offsets the savings in material costs. Concrete pavers are to be used at intersections for increased resistance to forces imposed by turning, braking, and acceleration vehicles. 4 Unit price does not include cost of excavation due to the pipe's location in the trench required for the new ACO S300K boat ramp drain inlet. 5 Unit price negotiated by the parties. 6 Price is based on a 17% reduction in block volume, the savings from changing to a single-elevation footer, the savings from shortened geogrid anchors, and the original contract price. 7 Price is based on a material cost of $124.91 per linear foot plus $50.00 per linear foot for installation of 80-foot drain. 8 Unit price is roughly 50% of the cost to furnish and install a complete unit. VI. APPRO V AL AND CHANGE AUTHORIZATION This proposed change to the Contract is to be approved by the City of Ocoee Commission. The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not specifically changed by this Change Order; and, It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original contract other than matters expressly provided herein. CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the OWNER for the Work covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the OWNER arising from or relating to the matters or Work set forth or contemplated by this Change Order. Lakeshore Drive Improvements - Phase II, Change Order #1 00842-3 030105 RECOMMENDED BY: ACCEPTED BY: By: By: ~;;go7P Signature CITY OF OCOEE, FLORIDA Signature Title: - Date: 0Urle 12, 2.0D6 Title: -FreE i'dent Date: APPROVED BY: CITY OF OCOEE, FLORIDA Owner By: Date Attest: FOR USE AND RELIANCE ONL Y BY THE CITY OF OCOEE, APPROVED AS TO FORM AND LEGALITY THIS DAY OF ,2008. APPROVED BY THE CITY OF OCOEE COMMISSION IN A MEETING HELD ON , 2008 UNDER AGENDA ITEM NO. By: City Attorney END OF SECTION Lakeshore Drive Improvements - Phase II, Change Order #1 00842-4 030105