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Home My WebLink AboutItem #02 Approval to Piggyback off City of Jacksonville Contract for Playground Surface Installation --.-------...0;:---- AGENDA ITEM COVER SHEET Meeting Date: July 15, 2008 Item # '2. Contact Name: Contact Number: Jeffrey Hayes 407 -905-3180 ~~~dBy: ~ Department Director: ~ 7'---;- - City Manager: -L Subject: Piggyback off City of Jacksonville Contract #SC-0511-06 for the Provision and Installation of Playground Surface Material. Background Summary: As part of the overall plan to improve the playgrounds throughout the park system, the Park and Recreation Department is proposing to replace the existing surface material at two playground locations. The new material will meet the Consumer Product Safety Commission (CPSC) and American Society for Testing and Materials (ASTM) standards. The sites selected include Freedom Park and Beech Recreation Center. Staff is requesting permission to piggyback off of the City of Jacksonville Contract #SC-0511-06 for these services. Rep Services, Inc. has submitted such a proposal to supply and install the surface material in the amount of $80,562.84, based upon the aforementioned contract. Issue: Should the City Commission approve piggybacking off of the City of Jacksonville contract #SC-0511-06, in the amount of $80,562.84. Recommendations Staff recommends piggyback off of the City of Jacksonville contract #SC-0511-06 and award the supplying and installing of the playground surface material to Rep Services, Inc., in the amount of $80,562.84. Attachments: Rep Service Proposals 4502.01 Rep Service Proposals 4503.04 Financial Impact: Funds in the amount of $205,000 are appropriated in the Parks and Recreation Department budget, account numbers 001-572-10-6204 and 001-572-00-6204, for general improvements to playgrounds throughout the park system. Type of Item: (please mark with an "x'J _ Public Hearing _ Ordinance First Reading Ordinance Second Reading Resolution Commission Approval Discussion & Direction For Clerk's Dept Use: _ Consent Agenda _ Public Hearing _ Regular Agenda _ Original Document/Contract Attached for Execution by City Clerk _ Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by 0 N/A N/A N/A 2 !I~ REP SERVICES, INC. 1I1.~ .~ r~ Experts at Play 0- Outdoor Spaces Page 1 of 2 Please make POs and contracts out to: Rep Services, Inc. 902 Waterway Place Longwood, FL 32750-3573 Please mail checks to: Rep Services, Inc. 902 Waterway Place Longwood, FL 32750--3573 Quoted To: City of Ocoee Parks and Recreation 1820AD. Mims Road Ocoee, FL 34761 Ship To: City of Ocoee Parks and Recreation 1820 A.D. Mims Road Ocoee, FL 34761 Bill To: City of Ocoee Parks and Recreation 1820 AD. Mims Road Ocoee, FL 34761 Attn: Phone: Fax: Jeffrey Hayes 407-905-3180 407-654-4734 Attn: Phone: Fax: Jeffrey Hayes 407-905-3180 407-654-4734 Attn: Phone: Fax: Terms: Jeffrey Hayes 407-905-3180 407-654-4734 Net 30 With CREDIT APPROVAL Project No: Proposal No: Proposal Date: 4503 4503.04 7/312008 Project Name: Proposal Name: Proposal Expires: Jim Beech Recreation Center Playground Grass Option Using 8/212008 Project Contact: Project Location: Vito Petrone 1820AD. Mims Road Ocoee, FL 34761 For Questions Call: Sales Rep: E-Mail: JC'1f Pinkerton Phone: Jeff Caldwell Phone: jcaldwell@repservices.com 407-831-9658 407-831-9658 Option: C Rev: 0 Input By: JP - 7/312008 Vendor: AI Bosgraaf & Sons, Inc. 517234 Part No Qty Description Ext Price Custom OTHER SITE WORK Connection repair and seam Grading. Includes handvvork under and around structure 633.87 2,693.97 AI Bosgraaf & Sons, Inc. Installation: $3,327.84 Vendor: ForeverLawn, Inc. 517233 Proj Drawings: Freight: Prepaid Ship Method: Best Way FOB: Destination Part No Qty Description Playground Grass by ForeverLawn for Jim Beech Recreation Center 2,550 Unit wt Unit Price Net Price Ext Price Surfacing CP-JIMBEPGG o 29,427.00 29,427.00 29,427.00 Total Product: Shipping Notes: N/A o $29,427.00 ForeverLawn, Inc. Product: $29,427.00 I Proposal Summary Product: Installation: Total: $29,427.00 $3,327.84 $32,754.84 I Notes Unless otherwise noted, the follOV>Ang items are to be PROVIDED BY CUSTOMER prior to installation: - ALL Site work completed - excavatial, removal and grading to proper level prior to installer arrival. - Product off loading and storage. - Site security to prevent theft or vandalism of equipment while installation is in progress. - Water and 110 Electric. - Underground Utilities Located lIld Ma1<ed prior to installation. - Trash Dumpster to accommodate construction waste. - Required Permitting, if applicable. -THIS PROPOSAL DOES NOT INCLUDE THE PERMIT FEES ASSESSED BY THE BUILDING DEPARTMENT. THOSE FEES MAY RESULT IN ADDITIONAL CHARGES. Installation Charges on this proposalll'e based al NO UNFORESEEN conditions in the area, above or below the surface. If unforeseen conditions arise, the instalatial charges will change to reflect additional costs associated with dealing with those unforeseen circumstances. This proposal is presented by !I~ REP SERVICES, INC. =Jrli Experts ot Ploy i- Outdoor Spaces 902 Waterway Place' Longwood, FL 32750-3573 407.831.9658 (P) . 407.834.5366 (F) . 800.992.5357 www.repservices.com.sales@repservices.com Proposal No: 4503.04 Project Name: Jim Beech Recreation Center Proposal Date: 7/312008 Page 2 of 2 Examples of this include, but are notlimtted to, site not ready upon installer's arrival, difficulties with underground utilities, or difficulties with post footers due to coral rock or ground water in the holes. FOREVER LAWN PLAYGROUND GRASS: INCLUDED: Playground Grass, Rubber infill and all associated and required ttems (such as seaming tape, ground spikes, etc) are included in this proposal. Installation: A crushed fine material will be brought in, spread and compacted. Then a layer or rubber mulch will be added liufficient for the fall height requirements. The grass will then be laid over the top, seamed and secured. A final layer of crumb rubber will be applied and brushed in. Clean Up: The work site will be cleaned up and all debris will be remOlled. The stte will be left in better condition than it was in at the start of the job. Warranty: This Foreverlawn product carries a 8 year manufacturer's warranty. NOT INCLUDED: Sub-base to be graded to the proper level 4" below markers on playground equipment. All Forever Lawn work will be done in a professional manner. Changes to the scope of the project may require changes to the proposal and pricing as well. Pricing per City of Jacksonville Contract #SC-0511-06. To order, please sign below and retum to Rep Services Inc. at the address or fax number noted below. Thank You. Name Date This proposal is presented by !J~ REP SERVICES, INC. =1_ Experts ot Play i- Outdoor Spaces 902 Waterway Place' Longwood, FL 32750-3573 407.831.9658 (P) . 407.834.5366 (F) . 800.992.5357www.repservices.com.sales@repservices.com ~r:i REP SERVICES, INC. ~JIi Experts at Play &- Outdoor Spaces Please make POs and contracts out to: Rep Services, Inc. 902 Waterway Place Longwood,FL 32750-3573 Page 1 of 2 Please mall checks to: Rep Services, Inc. 902 Waterway Place Longwood, FL 32750--3573 Quoted To: Bill To: City of Ocoee Parks and Recreation 150 N. Lakeshore Drive Ocoee, FL 34761 City of Ocoee Parks and Recreation 1820 AD. Mims Road Ocoee, FL 34761 Attn: Phone: Fax: Jeffrey Hayes 407-905-3180 407-654-4734 Ship To: City of Ocoee Parks a1d Recreation 351 Thornebrooke Drive Ocoee, FL 34761 Attn: Phone: Fax: Terms: Accounts Payable 407-656-3103 407-656-2343 Net 30 With 50% Deposit Attn: Phone: Fax: Jeffrey Hayes 407-905-3180 407-654-4734 Project No: Proposal No: Proposal Date: For Questions Call: Sales Rep: E-Mail: 4502 4502.01 6/17/2008 Project Name: Proposal Name: Proposal expires: Freedom Park Ocoee Freedom Park - PGG 7/17/2008 Jay Pinkerton Phone: Jeff Caldwell Phone: jcaldwell@repservices.com 407-831-9658 407-831-9658 Project Contact: Project Location: Vito Petrone 351 Thornebrooke Drive Ocoee, FL 34761 Option: A Input By: JP - 6/27/2008 Rev: 0 Vendor: Ship Method: Best Way FOB: Destination Surfacing ForeverLawn, Inc. 517030 Part No Qty CP-ENDURA 1,200 CP-ENDURA 1,750 CP-ENDURA 1,200 Proj Drawings: Freight: Prepaid Description ENDURA playground grass by ForeverLawn, Inc., sold exclusively by Rep Services, Inc., includes freight and installation, Area A (1,200 sf) ENDURA playground grass by ForeverLawn. Inc., sold exclusively by Rep Services, Inc., includes freight and installation, Area B (1,750 sf) ENDURA playground grass by ForeverLawn, Inc., sold exclusively by Rep Services, Inc., includes freight and installation, Area C (1,200 sf) Unit wt Unit Price Ext Price Net Price o 11.52 13,824.00 11.52 o 11.52 20,160.00 11.52 o 11.52 13,824.00 11.52 Total Product: Shipping Notes: FREIGHT COMPANY MUST CALL 48 HOURS PRIOR TO DELIVERY: Jeff Hayes 407-905-3180 o $47,808.00 I Proposal Summary ForeverLawn, Inc. Product: $47,808.00 Product: Total: $47,808.00 $47,808.00 I Notes Pricing per City of Jacksonville Contract #SC-0511-06. FOREVER LAWN PLAYGROUND GRASS: INCLUDED: Playground Grass, Rubber infill and all associated and required items (such as seaming tape, ground spikes, etc) are included in this proposal. Installation: A crushed fine material will be brought in, spread and compacted. Then a layer or rubber mulch will be added sufficient for the fall height requirements. The grass will then be laid over the top, seamed and secured. A final layer of crumb rubber will be applied and brushed in. Clean Up: The work site will be cleaned up and all debris will be removed. The site will be left in better condition than it was in at the start of the job. Warranty: This Foreverlawn product carries a 8 year manufacturer's warranty. NOT INCLUDED: Sub-base to be graded to the proper level 4" below markers on playground equipment. All Forever Lawn work will be done in a professional manner. Changes to the scope of the project may require changes to the proposal and pricing as well. This proposal is presented by ~~ REP SERVICES, INC. =J_ Experts ot Ploy i> Outdoor Spaces 902 Waterway Place' Longwood, FL 32750-3573 407.831.9658 (P) . 407.834.5366 (F) . 800.992.5357 ~.repservices.com . sales@repservices.com Proposal No: Project Name: Freedom Park Ocoee 4502.01 Proposal Date: 6/17/2008 Page2of2 To order, please sign below and return to Rep Services Inc. at the address or fax number noted below. Thank You. Name Date This proposal is presented by ~~ REP SERVICES, INC. =J_ Experts ot Play w Outdoor Spaces 902 Waterway Place' Longwood, FL 32750-3573 407.831.9658 (P) . 407.834.5366 (F) . 800.992.5357 www.repservices.com.sales@repservices.com