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HomeMy WebLinkAbout11-16-04 Minutes MINUTES OCOEE CITY COMMISSION NOVEMBER 16, 2004 at 7:15 P.M. REGULAR CITY COMMISSION MEETING A.CALL TO ORDER Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Pastor Queener Chambers of City Hall. of the Church of God and Prophecy led the Anicia Harrison, Invocation and of Freedom High School, led the Pledge of Allegiance . City Clerk Eikenberry to the Flagcalled roll and declared a quorum present. Roll Call: Mayor Vandergrift, Commissioner Anderson, Commissioner Howell, Commissioner Johnson, and Commissioner Parker. City Manager Frank, City Attorney Rosenthal, and City Clerk Also Present: Eikenberry. B.PRESENTATIONS AND PROCLAMATIONS Years of Service Awards. (Mayor Vandergrift) ? Ed Bishop – 5 Years of Service ? Carl Curtis – 5 Years of Service ? Egbert Mason – 5 Years of Service ? Ernest "George" Engelhardt – 15 Years of Service ? Steven Ellis – 15 Years of Service Update on “New Ocoee High School” – Michael Armbruster, Principal. Principal Armbruster gave an update of the progress of the new school and invited the Commissioners to come out and take a tour. He said they are using research-based ideas on best practices occurring throughout the United States. He said the school is a model school that is using two basic models: the Small Learning Community Model, which refers to the structure of the school which will be built as 4 high schools within the school and having 700 students assigned to each; and the Professional Learning Community Model, which refers to the culture of the school where teachers work together to collaborate on three basic questions; 1) What do we want students to learn? 2) How do we know kids are learning what they are supposed to be learning? 3) What will be done with the students who are not learning? Principal Armbruster discussed the research behind the adopted methodology that will be used to make the students learn and feel more connected to the school. He also requested assistance from the Commission and Ocoee Residents in naming the school and the school’s mascot and said the school colors of black, gold, and white have been selected. Commissioner Johnson said the school should remain Ocoee High School and not be renamed, and said he is concerned of how decisions are being made without regard for the residents of Ocoee whose tax dollars are supporting the school and whose children will be the majority of students who attend. City Commission Regular Meeting November 16, 2004 Commissioner Anderson said the school will open with full capacity and asked about Principal Armbruster districting to which said unless changes are made in the ongoing rezoning process the school will be close to full capacity. Consensus of the Commission was to direct staff to work closely with Principal Armbruster so that events and progress at the high school are advertised. Other discussion occurred about bringing back trophies and other memorabilia from all the former schools of the students and holding on to the history of their schools. Presentation – National Night Out Video. (Multimedia/Community Events Manager Elliott) Tonya Elliot showed a video of this year’s National Night Out Against Crime event, which was attended by more than 300 people and was a great success. Presentation – Police Chief Goclon recognized the actions of Dillon Duke, an elementary school student, for assisting a School Crossing Guard who became ill and fainted while on duty. C.COMMENTS FROM CITIZENS/PUBLIC Sandra Pink of Admiral Point presented a petition to Commission to remove the “No Wake Zone” from Starke Lake. Discussion followed regarding the lake elevation levels returning to normal and no threat being imposed if the no wake zone were lifted. Mayor Vandergrift declared an emergency item. Commissioner Anderson, seconded by Commissioner Howell, moved to pass emergency ordinance 2004-025, amending Ordinance 2004-24, by removing Starke Lake as of November 18, 2004 from the list of lakes that are subject to the mandate of no wake zones until November 30, 2004. Motion carried 5-0. Amber Algood, West Orange High School’s Equine Science class , said she still needs more money to purchase Dan, the 13-year-old gelding. She received an offer of $500 from Ocoee, and $750 from the City of Winter Garden. The cost of Dan is $3,000, and she is still in need of funds. Commissioner Anderson, seconded by Commissioner Howell, moved to donate an additional $251 for a total of $751 toward the purchase of Dan. Motion carried 5-0. D.COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker – none Commissioner Johnson – commented about the consideration by the City of Windermere to close a street in their community to local traffic only. Commissioner Anderson - asked if staff could put together numbers showing the City’s reduction of water consumption since the City raised the rates and asked residents to conserve. Commissioner Howell – nothing Mayor Vandergrift – announced Orange County Legislative Delegation meetings on December 20, 2004, and January 7, 2005, Commission should discuss anything they would like considered. E.CONSENT AGENDA Approval and Acceptance of the Regular City Commission Minutes of November 2, 1. 2004. (City Clerk Eikenberry) Page 2 of 6 City Commission Regular Meeting November 16, 2004 Passed on Consent. Motion carried 4-0, with Mayor Vandergrift away from the dais. Reappointment of John Cooper to Citizen Advisory Council for Ocoee Police 2. Department. (City Clerk Eikenberry) The 3-year term of Member John Cooper of the Citizen Advisory Council for the Ocoee Police Department ends on November 2004. He has indicated he is willing to serve another term if reappointed. Should he be reappointed his term would end January 2008. Passed on Consent. Motion carried 4-0, with Mayor Vandergrift away from the dais. Reappointment of John Linebarier to Code Enforcement Board. (City Clerk 3. Eikenberry) The 3-year term of Member John Linebarier of the Code Enforcement Board ends on November 2004. He has indicated he is willing to serve another term if reappointed. Should he be reappointed his term would end June 2008. Passed on Consent. Motion carried 4-0, with Mayor Vandergrift away from the dais. Consideration of Temporary Road Closing of City Owned Streets for Ocoee Lions 4. Club Christmas Parade. (Building Official Phelps) The Ocoee Lions Club has made application to the City for a Special Events Permit for a Christmas parade that would require the temporary closing of City owned streets. The event will be held on December 4, 2004, at 1pm with a rain date of December 5, 2004, at 2pm. Previously, road closings have been approved with the following requirements: 1) All residents and businesses that will be affected by the road blockage must be notified in advance; 2) Health Central Ambulance must be notified of the road closings in advance; 3) An emergency lane must be maintained at all times; and, 4) Roads must be blocked with proper barricades. Passed on Consent. Motion carried 4-0, with Mayor Vandergrift away from the dais. Consideration of Piggybacking Off State Contract 250-000-03-1 for the Purchase of 5. Computer Equipment from Dell and Insight Public Sector. (Information Systems Director Ross) Every year, the City purchases computer equipment as budgeted in the CIP. This year’s CIP includes 9 laptops, 3 servers, 6 desktops, and 6 ruggedized laptops. The cost of all computer equipment will come from each department’s accounts as specified in the FY 2004/05 budget as approved by the Mayor and City Commission. Passed on Consent. Motion carried 4-0, with Mayor Vandergrift away from the dais. Commissioner Anderson commented that he would like to add wording that the City would consider piggybacking off State contract 250-000-03-1, or any other contract that may be less expensive. Consideration of Change Order No. 1 with Prime Construction Group, Inc. on the 6. Old Winter Garden Road/Professional Parkway Project in the Amount of a Reduction of $28,180.00, with No Adjustment in Contract Time. (City Engineer and Director of Public Utilities Wheeler) The Engineering–Public Utilities Department requests that the City Commission approve Change Order No. 1 with Prime Construction Group, Inc. on the Old Winter Garden Road/Professional Parkway project in the amount of a reduction of $28,180.00, with no adjustment in contract time. In addition, the Engineering – Public Utilities Department requests that the City Commission approve the JPA with Sprint Florida, Inc. for the Old Winter Garden Road/Professional Parkway project for the City’s contractor to perform some of Sprint’s utility relocation work. Passed on Consent. Motion carried 4-0, with Mayor Vandergrift away from the dais. Consideration of Leasing of Christmas Lights/Decorations from Clark Display Sales 7. for $31,000.00. (Public Works Director Zaitooni) Clark Display Sales, Winter Garden, Florida, has been providing the City’s Christmas lights and decorations on existing utility poles where Progress Energy has provided electrical connection throughout the City. The terms of the lease include installation and removal by Clark Display Sales. Page 3 of 6 City Commission Regular Meeting November 16, 2004 Passed on Consent. Motion carried 4-0, with Mayor Vandergrift away from the dais. Commissioner Anderson commented that he would like to use the downtown lights and add them North on Clarke Road. Public Works Director Zaitooni said not all the poles have power, but the ones that do can be decorated. Consideration of Change Order No. 3 to Gibbs & Register, Inc. for $8,685.00 for 8. Modification to the Irrigation System and Water Distribution System for the McKey Street Project. (Public Works Director Zaitooni) This change order is for the (1) modification to the irrigation system and (2) additional items for the new water distribution system. Modifications to the irrigation system include extending the sleeve for the supply line, addition of extra ¾” irrigation pipe, and addition of concrete access boxes for landscape pots. The additional items for the water distribution system include the items that were not anticipated in the original design and are required to insure connectivity and integrity of the system. Passed on Consent. Motion carried 4-0, with Mayor Vandergrift away from the dais. Consent Agenda Vote: Commissioner Anderson, seconded by Commissioner Parker, moved to pass on Consent Agenda Items #1 - #8. Motion carried 5- 0. F.PUBLIC HEARINGS ORDINANCES SECONDREADING Ordinance 2004-23 – Land Development Code Amendment – Colonial Drive/SR 50 9. Access Management Plan. (Planning Manager Armstrong) Amendment to the Land Development Code changing Figure 3 of the “Access Management and Intersection Operations Study” for SR 50 to move the full access intersection on State Road 50 from Consumer Court to Economic Court, and to provide a directional left turn access into the Towne Square Shopping Center. City Attorney RosenthalPlanning Manager Armstrong read the title of the ordinance. Mayor Pro Tem Anderson presented the City’s recommendations. opened the Public Hearing. There being no one wishing to speak, the Public Hearing was closed. Commissioner Parker, seconded by Commissioner Anderson, moved to pass on second reading, Ordinance 2004-23 amending the Land Development Code, Fig. 3 of the Motion carried “Access Management and Intersection Operations Study.” 5-0. G.REGULAR AGENDA Founder’s Day 2004 Update. (Parks and Recreation Director Farmer) 10. Parks and Recreation Director Farmer gave an update on Founder’s Day 2004 saying there was $3336.00 left over after all costs were considered and it will be rolled over into next year’s Audrey event. He invited citizens to get involved in the planning of Founder’s Day 2005. Saylor, Chair of the Founder’s Day Board , said the event was a great success and thanked Parks and Recreation Director Farmer everyone who assisted. presented the Commission and City Manager with shadow boxes including souvenirs and signed photos from the Founder’s Day entertainers. Commissioner Johnson thanked Parks and Recreation Director Farmer and his staff and Audrey Saylor, Chair of the Founder’s Day Board for all of their hard work. Page 4 of 6 City Commission Regular Meeting November 16, 2004 Request for Reduction of Fine/Release of Lien – Ricky L. Moore Code Enforcement 11. Board Case 04-004 – 578 W. Silver Star Road. (Building Official Phelps) This action was before the Code Enforcement Board as a result of junk vehicles being kept on the property. The property was re-inspected and deemed in compliance on July 7, 2004. The original fine is set at $6,250.00. It was recommended by the Code Enforcement Board that the fines be reduced to $200.00 if paid by November 24, 2004, or revert to the original fine. Commissioner Anderson, seconded by Commissioner Parker, moved to approve the staff recommendation of $200.00. Motion carried 5-0. Direction Re: Dr. Scott Building at 2 East McKey Street. (Assistant to the City 12. Manager Shira) This item was heard out of agenda order, before Items #10 & #11 The Ocoee Historical Commission has asked whether the City would seek a grant to renovate the “Dr. Scott” building and consider using it as a museum to be run by the Historical Commission. Assistant to the City Manager Shira explained that the Historical Commission requested the City seek a grant to renovate this building to be used as a museum in the future. The grant would be sought from the Division of State, Bureau of Historical Resources, and it would be a matching grant. The City’s half can be done as mostly in-kind services. Mayor Vandergrift, seconded by Commissioner Parker, moved to approve renovating the city-owned Scott Building and apply for a grant to pay for the architectural survey. Motion carried 5-0. H.STAFF REPORTS Assistant to the City Manager Shira asked for the Commission’s approval on some of the McKey Street Change Orders, specifically: Item 5, the widening of the driveway adjoining the east exit of Ocoee Café; Item 6, revised landscaping plan to use 15 Shumard Oaks; and Item 7, improvements to SW corner of Cumberland Ave. & McKey Street. Mayor Vandergrift declared this an emergency item. Mayor Vandergrift, seconded by Commissioner Parker, moved to approve the change order Items 5, 6, and 7 on the list of McKey Street Change Orders per staff recommendation. Motion carried 5-0. I.COMMENTS FROM COMMISSIONERS Commissioner Parker – none Commissioner Johnson – none Commissioner Anderson – (1) wished everyone a Happy Thanksgiving and urged them to drive safely, and (2) reminded residents to check the website for applications to enter into the Christmas Decorations contest. Commissioner Howell – (1) thanked the Ocoee Police & Public Works for their assistance with the Halloween event (2) asked about the progress with the Total Freedom Program (drug rehab housing), to which City Attorney Rosenthal said he would speak with him about it Mayor Vandergrift – (1) asked for a report on the drainage on the South end of Lakeshore Drive, and asked if we could hold a joint meeting with the School Board to discuss how to keep the ground water from Ocoee Middle School from running through the houses in the area, (2) Page 5 of 6 City Commission Regular Meeting November 16, 2004 needs assistance from professional volunteers for tree removal from an 82 year old woman’s home at 303 Spring lake Circle, who cannot afford to pay for removal of two giant oak trees, (3) asked when the road in the Lakefront area by City Hall will be open, (4) wants to check into grants for drainage along the brick streets along Lakeshore Drive, he received reports of people having back up into their showers and toilets at those residences, (5) gave his phone number for those with questions regarding school rezoning 407-905-2023, (6) said the School Board Work Session will be November 22, 2004, at 4:00 pm, (7) he passed along the letter he wrote to Mr. Blocker, and Commission reviewed, about the school rezoning process, (8) called a meeting on November 30, 2004, at 7:00 p.m. to those who are interested in the school rezoning issue, and (9) stated parcels of land left over from the beltway along Palm Avenue are supposed to be going on sale and could possibly accommodate low income housing, he would like to have staff look into City Manager Frank getting grants for that property or possibly getting land donated. said they have been discussing this and they would speak to the Expressway Authority to see if they are willing to donate any property. ADJOURNMENT The meeting adjourned at 9:20 p.m. APPROVED: Attest: City of Ocoee ____________________________ _________________________ Beth Eikenberry, City Clerk S. Scott Vandergrift, Mayor Page 6 of 6