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HomeMy WebLinkAboutAgenda 08-05-08 OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida August 5, 2008 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS Proclamations - Mayor Vandergrift ~ National Night Out - August 5,2008 ~ The First Days of School Celebration - August 18, 2008 ~ Ocoee Firefighter Appreciation Week - August 4th - August 10th Lindsey Marcum, Muscular Dystrophy Association will be present to honor firefighters for their efforts to MDA. Presentation on Disabilities Forum by our Human Relations Diversity Board I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. 1. Approval and Acceptance of the Regular City Commission Minutes July 15, 2008. (City Clerk Eikenberry) 2. Appointment to the Board of Adjustment. (City Clerk Eikenberry) Michael Elliott, who is currently an alternate member on the Code Enforcement Board, has indicated he would be interested in also serving on the Board of Adjustment Board. Staff recommends that the Honorable Mayor and City Commissioners appoint Michael Elliott to serve a three-year term on the Board of Adjustment with a term ending May 2011. Currently there are no other applications on file to fill the board openings. 3. Appointment to the Community Grant Review Board. (City Clerk Eikenberry) One application was received from Ms. Julie Jackson Butler with interest in serving on the board. Staff recommends that the City Commission appoint Julie Jackson Butler to the Community Grant Review Board with term ending March 2011. Currently there are no other applications on file to fill the board opemngs. City Commission Regular August 5, 2008 4. Approval of Agreement between the City of Ocoee and Valencia Community College. (Fire Chief Firstner) The City of Ocoee Fire Department will utilize its facilities to provide clinical experiences for students enrolled in the College's emergency medical services program, utilizing the approved program of study. The term of the agreement is through December 31,2010 and may be extended by agreement of both parties. 5. Award of Bid #B08-01 Lift Station #7 Rehabilitation and 16" Replacement Force Main to Clarke Road to GWP Construction, Inc. in the amount of $1,020,470.80. (Purchasing Agent Tolbert) The Engineering Department and Finance Departments have reviewed all bids submitted for the subject work. Staff recommends awarding the project to GWP Construction, Inc. as the most responsive and responsible bidder for the amount of $1,020,470.80, and authorize the Mayor, City Clerk, and Staff to execute the required contract documents. To fund the project, staff recommends that the City Commission approve the allocation of $1,196,493.90 from the 2003 Utility Bond fund (Account 414-535-00-6302), which will provide $1,020,470.80 for the construction contract, $125,000.00 for construction engineering and inspection services and geotechnical testing services, and $51,023.10 (5% of construction cost) for contingencies. An additional amount of $51,023.10 would remain in the bond allocation for this project as a reserve and may be added to the adopted project budget by the City Commission at a future date. 6. Approval of Funding $6,500 for the July 2008 Cycle of the Quarterly Community Grant Program. (Community Relations Manager Wright) The Community Grant Review Board met on July 23, 2008 to discuss the 20 applications received during the third cycle of the Quarterly Community Grant Program (formerly the Community Merit Awards Program). The total amount requested from the 20 organizations this grant cycle is $10,000. The Community Grant Review Board voted to fund 16 organizations in the amount of $6,500 to stay within the allotted funding for the current grant cycle. Staff respectfully requests that the Mayor and City Commission approve the Community Grant Review Board's recommendation. There is $7,500 allotted for this quarter of the Community Grant Program There is an additional $2,250 available that rolled over from the previous grant cycle held in April 2008. The total amount requested from the 20 organizations this grant cycle is $10,000. The Community Grant Review Board voted to fund 16 organizations in the amount of $6,500 to stay within the allotted funding for the current grant cycle. I F. PUBLIC HEARING 7. Prestige Academy. (Advertised in the Orlando Sentinel Classified Legal on Thursday, July 24, 2008). (Senior Planner Howell) A. Special Exception The proposed Prestige Academy child care facility is located on the north side of SR 50, across from Health Central hospital. The subject property is zoned C-2 (Community Commercial), and is proposed to occupy the northern third of the existing Coan Eye Care building. Staff recommends that the Honorable Mayor and City Commissioners approve the Special Exception for the Prestige Academy child care center located on the north side ofSR 50, across from Health Central Hospital, subject to the five Conditions of Approval provided on the attached site plan. I G. FIRST READING OF ORDINANCE 8. Citrus Oaks. (Senior Planner Howell) A. Small Scale Comprehensive Plan Amendment The subject property is located on the southeast comer of the intersection of SR 50 and Citrus Oaks A venue. The subject property is approximately 2.13 acres in size and is the site of an existing professional office building that was permitted by the City in 1998. Of the 2.13 acres, approximately Page 2 of3 l I City Commission Regular August 5, 2008 0.96 acres are proposed to be re-classified from Professional Offices & Services to Commercial, with the remaining acreage retaining a Future Land Use Designation of Conservation/Floodplains. The entire property is being simultaneously rezoned to PUD-Commercial. Staff recommends that the Honorable Mayor and City Commissioners consider adoption of Ordinance 2008-009 of a Small-Scale Comprehensive Plan Amendment for approximately 0.96 acres of the Citrus Oaks Center located on the southeast comer of the intersection of SR 50 and Citrus Oaks Avenue from a designation of Professional Offices & Services to Commercial, with the remainder of the property retaining a Future Land Use designation of Conservation/Floodplains. B. PUD RezoninglLand Use Plan The subject property is located on SR 50, which is the main arterial road and commercial corridor in the City of Ocoee. The subject property is located across SR 50 from the West Oaks Mall, and from "big-box" retailers ranging from Best Buy, PetSmart, Michael's Arts & Crafts, Toys R' Us, and Borders Books & Music. The existing shopping center that is located to the east of the subject property contains a multitude of commercial uses that range from a restaurant to an optometrist office. Based on the above analysis, it is anticipated the proposed rezoning from Professional Offices & Services (P- S) to PUD-Commercial is a logical extension of the commercial zoning designations that are found adjacent to north and east of the site, and will not pose additional impacts on the surrounding roadway network. Staff recommends that the Honorable Mayor and City Commissioners adopt an Ordinance rezoning the Citrus Oaks Center from a designation of Professional Offices & Services (P-S) to PUD- Commercial including the Land Use Plan, subject to the execution of the attached Development Agreement. I H. REGULAR AGENDA 9. Approval to amend the language of the Community Grant Review Board Bylaws. (Community Relations Manager Wright) The purpose of the Community Grant Review Board (formerly the Community Merit Awards Program) is to review grant applications submitted from non-profit organizations as part of the City's Quarterly Community Grant Program and they forward their funding recommendations to the City Commission. The Community Grant Review Board held a workshop on June 23, 2008 to discuss amending their bylaws. The Community Grant Review Board voted to add the following language to their bylaws: (1) Change "Community Merit Awards Board" to "Community Grant Review Board", (2) "Groups that are eligible to apply for a grant are Ocoee non-profit organizations and civic groups, and non-profit organizations and civic groups outside the City limits which benefit residents of Ocoee", and (3) "Only one entity from each organization is eligible to apply for a grant, per cycle." I I. ST AFF REPORTS I J. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of3