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Home My WebLink AboutItem #13 Piggyback off Jacksonville Contract #SC-0511-06 for the Provision and Installation of Playground Equipment at Tiger Minor Park -, ai~ OC~E-' AGENDA ITEM COVER SHEET Meeting Date: September 2, 2008 Item # I 3 Contact Name: Contact Number: Jeffrey Hayes 407 -905-3180 Reviewed By: Department Director: City Manager: Subject: Piggyback off City of Jacksonville Contract #SC-0511-06 Installation of Playground Equipment at Tiger Minor Park. Background Summary: As part of the overall plan to improve the playgrounds throughout the park system, the Park and Recreation Department is proposing to replace the existing playground equipment at Tiger Minor Park. The new equipment and surface material will meet the Consumer Product Safety Commission (CPSC) and American Society for Testing and Materials (ASTM) standards. Staff is requesting permission to piggyback off of the City of Jacksonville Contract #SC-0511-06 for these services. Rep Services, Inc. has submitted such a proposal to supply the playground equipment and perform installation services in the amount of $124,000, based upon the aforementioned contract. Funds totaling in the amount of $205,000 were appropriated in the Parks and Recreation Department budget, in Parks Capital Improvement account number 001-572-10-6204 and Recreation Capital Improvement account number 001-572-00-6204, for general improvements to parks and playgrounds throughout the park system. The current balance in these accounts are as follows: Recreation Capital Improvement account #001-572-00-6204 is $52,245 and Parks Capital Improvement account #001-572-10-6204 is $72,192 The Parks and Recreation Department is requesting authorization to utilize of $51,808 from the Recreation Capital Improvement account number 001-572-00-6204 and $72,192 from the Parks Capital Improvement account number 001-572-10-6204 for the purchase of the playground equipment. Issue: Should the City Commission approve piggybacking off of the City of Jacksonville contract #SC-0511-06, in the amount of $124,000, and authorize the use funds from the Recreation Capital Improvement account #001-572- 00-6204 and Parks Capital Improvement account #001-572-10-6204, for the purchase and installation of playground equipment from Rep Services, Inc. in the amount of $124,000. Recommendations Staff recommends piggyback off of the City of Jacksonville contract #SC-0511-06 and award the supplying and installing of the playground equipment to Rep Services, Inc., in the amount of $124,000, and authorize the use of funds from the Recreation Capital Improvement account #001-572-00-6204 and Parks Capital Improvement account #001-572-10-6204. Attachments: Rep Services, Inc. Proposal 4696.03. Financial Impact: Funds in the amount of $205,000 were appropriated in the Parks and Recreation Department budget, in Parks Capital Improvement account number 001-572-10-6204 and Recreation Capital Improvement account number 001-572-00-6204, for general improvements to parks and playgrounds throughout the park system. The current balance in these accounts are as follows: Recreation Capital Improvement account #001-572-00-6204 is $52,245 and Parks Capital Improvement account #001-572-10-6204 is $72,192. Type of Item: (please mark with an "x'J Public Hearing Ordinance First Reading Ordinance Second Reading Resolution Commission Approval Discussion & Direction For Clerk's DeDt Use: _ Consent Agenda _ Public Hearing _ Regular Agenda Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by 0 df /1;J- N/A N/A N/A 2 I---- .. REP SERVICES, INC. 11l.~ I~~ Experts at Play lit Outdoor Spaces Page 1 of 3 Please make POs and contracts out to: Rep Services, Inc. 902 Waterway Place Longwood, FL 32750--3573 Please mail checks to: Rep Services, Inc. 902 Waterway Place Longwood, FL 32750--3573 Proposed To: City of Ocoee Parks and Recreation 1820 A.D. Mims Road Ocoee, FL 34761 Ship To: City of Ocoee Parks and Recreation 401 Geneva Street Ocoee, FL 34761 Bill To: City of Ocoee Parks and Recreation 1820 A.D. Mims Road Ocoee, FL 34761 Attn: Phone: Fax: Jeffrey Hayes 407-905-3180 407-654-4734 Attn: Phone: Fax: Jeffrey Hayes 407-905-3180 407-654-4734 Attn: Phone: Fax: Terms: Jeffrey Hayes 407-905-3180 407-654-4734 Net 30 With CREDIT APPROVAL Project No: Proposal No: Proposal Date: For Questions Call: Sales Rep: E-Mail: 4696 4696.03 8/25/2008 Project Name: Proposal Name: Proposal Expires: Tiger Minor Park Tiger Minor Park 9/24/2008 Project Contact: Project Location: Jeffrey Hayes 401 Geneva Street Ocoee, FL 34761 Joy Pinkerton Phone: Jeff Caldwell Phone: jcaldwell@repservices.com 407-831-9658 407-831-9658 Option: A Rev: 1 Input By: JP - 8/25/2008 Vendor: Landscape Structures 517740 proj Drawings: 28679-1-1 Freight: Prepaid Ship Method: Best Way FOB: Destination Part No Qty Description Unit Wt Unit Price Net Price Ext Price Indep. Swings IP122837 A-003 SINGLE POST SWING 2 FULL BKT GALV CH 241 1,210.00 -2.0% 1,185.80 1,185.80 IP122838A-010 SINGLE POST SWING ADDL 2 BELT GALV 145 765.00 -2.0% 749.70 749.70 CH Subtotal for 386 $1,935.50 DS 2175 Climbers PB 148434A-007 1 LOOP POLE W/PERM 48 DECK 57 660.00 -2.0% 646.80 646.80 PB122913B-004 1 SNAKE CLIMBER 72 DECK 130 1,145.00 -2.0% 1,122.10 1,122.10 PB145624D-001 1 VERTICAL ASCENT 72 DECK 104 800.00 -2.0% 784.00 784.00 PB 116249A-001 1 VERTICAL LADDER 24 DECK 40 450.00 -2.0% 441.00 441.00 Decks PB 111240B-001 1 BALCONY DECK WIWHEEL 122 885.00 -2.0% 867.30 867.30 PB152911 C-001 1 CURVED TRANSFER MOD RIGHT 279 1,715.00 -2.0% 1,680.70 1,680.70 PB111232A-001 2 HEXAGON TENDERDECK 285 1,735.00 -2.0% 1,700.30 3,400.60 PB111231A-'001 1 TRIANGULAR TENDER DECK 62 475.00 -2.0% 465.50 465.50 Learning Walls PB115253A-001 1 HOLE PANEL 30 350.00 -2.0% 343.00 343.00 PB115222A-001 1 SLANT WINDOW [ABOVE DECK] 66 760.00 -2.0% 744.80 744.80 Miscellaneous PB 120902A-001 1 HAND HOLD/LEG LIFT 4 120.00 -2.0% 117.60 117.60 PB111363A-001 2 TALK TUBE (NO POST) 14 305.00 -2.0% 298.90 597.80 PB111362A-001 1 TALK TUBE 40' TUBING KIT 15 125.00 -2.0% 122.50 122.50 PB 152908B-001 2 DECK LINK W/HANDRAILS (2 STEPS) 129 915.00 -2.0% 896.70 1,793.40 PB 116208A-001 1 END VERT LADDER FOR RING BRIDGE 97 820.00 -2.0% 803.60 803.60 Overhead PB111467A-002 1 2 's' RING BRIDGE RIGc-IT 87 1.025.0a -2.00/c 1.004.58 1.004.50 Events Posts PB 111404C-001 4 132 ALUM. POST D.B. 31 210.00 -2.0% 205.80 823.20 PB111404D-001 4 124 ALUM. POST D.B. 30 205.00 -2.0% 200.90 803.60 PB111404F-001 1 108 ALUM. POST D.B. 28 190.00 -2.0% 186.20 186.20 PB111403A-001 6 182 ALUM. POST FOR ROOF 40 260.00 -2.0% 254.80 1,528.80 Roofs PB139376A-001 1 STEELX HEX ROOF 413 2,855.00 -2.0% 2,797.90 2,797.90 Slides PB 123337 A-005 1 SINGLE POLY SLIDE 48 DECK 94 930.00 -2.0% 911.40 911.40 PB122033A-001 1 SPYROSLlDE 72 DECK 413 3.700.00 -2.0% 3,626.00 3.626.00 PB 130390A-003 1 DOUBLE SWOOSH POLY SLIDE 72 DECK 174 1 ,400 00 -2.0% 1,372.00 1,372.00 _.~..'-'----~~'--'-'-- ~~_..~..._~~__~~___.._.,w.__._....._,._. , _". .____~.~_.w~w________ _.~.._,,__._.__,...__.w.,..~ __ .._.._.________._....~w..,~_.~,~._ Subtotal for DS 2175 3,555 526,98430 MCP Decks PS121948A-001 2 KICK PLATE FOR 8 RISE 13 71.00 -2.0% 69.58 139.16 ~~ REP SERVICES, INC. 902 Waterway Place. Longwood, FL 32750-3573 This proposal is presented by 407.831.9658 (P) . 407.834.5366 (F) . 800.992.5357 ~i~~ Experts at Play & Outdoor Spaces www.repservices.com . sales@repservices.com ~ Proposal No: 4696.03 Project Name: Tiger Minor Park Proposal Date: 8/25/2008 Page 2 of 3 Vendor: Landscape Structures Proj Drawings: 28679-1-1 517740 Freight: Prepaid Ship Method: Best Way FOB: Destination Part No Qty Description Unit Wt Unit Price Net Price Ext Price PS121949A-001 2 KICK PLATE FOR 8 RISE - TRI DK 13 89.00 -2.0% 87.22 174.44 PS111237 A-001 2 SQUARETENDERDECK 102 465.00 -2.0% 455.70 911.40 PS119977A-001 2 TRANSITION HANDBAR 7 100.00 -2.0% 98.00 196.00 PS117495A-001 4 TRIANGULAR TENDERDECK 59 370.00 -2.0% 362.60 1,450.40 Learning Walls PS144984A-001 1 STORE PANEL 20 245.00 -2.0% 240.10 240.10 PS 117946B-001 1 WIRE BARRIER W/WHEEL 40 425.00 -2.0% 416.50 416.50 PS117946A-001 1 WIRE BARRIER 34 295.00 -2.0% 289.10 289.10 Miscellaneous PS139268A-001 1 8 OFFSET CRAWL TUNNEL 89 865.00 -2.0% 847.70 847.70 PS139262A-002 1 LOOP ARCH 40 DECK 81 780.00 -2.0% 764.40 764.40 PS111364A-004 1 LOOP LADDER 48 DECK 59 555.00 -2.0% 543.90 543.90 PS115198A-001 1 TALK TUBE (NO POST) 12 280.00 -2.0% 274.40 274.40 PS115198F-001 1 TALK TUBE (NO POST) 17 315.00 -2.0% 308.70 308.70 PS111362A-001 1 TALK TUBE 40' TUBING KIT 15 125.00 -2.0% 122.50 122.50 PS123284A-001 1 WIGGLE LADDER 32 DECK D.B. 41 410.00 -2.0% 401.80 401.80 Playthings IP148636A-001 '1 SEESAW 2-SEATS D.B. 146 1,665.00 -2.0% 1,631.70 1,631.70 Posts PS111397 A-001 2 122 POST 25 205.00 -2.0% 200.90 401.80 PS111397B-001 2 114 POST 23 190.00 -2.0% 186.20 372.40 PS111397D-001 1 98 POST 19 180.00 -2.0% 176.40 176.40 PS111397E-001 1 90 POST 18 175.00 -2.0% 171.50 171.50 PS111397F-001 1 82 POST 15 165.00 -2.0% 161.70 161.70 PS111397G-001 1 74 POST 16 155.00 -2.0% 151.90 151.90 PS111396C-001 4 129 POST FOR ROOF 25 195.00 -2.0% 191.10 764.40 Roofs PS129816A-001 1 SQUARE PEAK TILE ROOF STD LOGO 105 855.00 -2.0% 837.90 837.90 Slides PS132155B-001 1 DOUBLE POLY SLIDE 40 DECK 132 1,210.00 -2.0% 1,185.80 1,185.80 PS132117C-001 1 SLlDEWINDER2 48 DECK 193 1,545.00 -2.0% 1,514.10 1,514.10 Subtotal for MCP 1,754 $14,450.10 Surcharge SUR 1 5% COMMODITIES SURCHARGE 0 2,212.75 -2.0% 2,168.50 2,168.50 Subtotal for 0 $2,168.50 Total Product: 5,695 $45,538.40 ..~.~i~~~ng~~!t:~:.....___.__ _____._________.____ ...__...._....._ __. FREIGHT COMPANY MUST CALL 48 HOURS PRIOR TO DELIVERY: John Bosgraaf 407-402-8497 Discount per the City of Jax - LSI: $929.36 ...........---....--.., Freight Charge: Landscape Structures Total: $4,786.15 $50,324.55 Vendor: AI Bosgraaf & Sons, Inc. 517813 Part No Qty Description Ext Price Custom EQUIPINSTALL OTHER SITE WORK SITE WORK Equipment Installation Supervised demolition, 1 man, 1 day 105 If of 5' wide sidewalk, 4" thick 200 If of 6" x 12" curb 13,79268 1,039.02 3.600.00 6,859.76 AI Bosgraaf & Sons, Inc. Total: $25,291.46 I Vendor: ForeverLawn. Inc. 517769 proj Drawings: Freight: Prepaid Ship Method: Best Way FOB: Destination Part No Qty Description Unit Wt Unit Price Net Price Ext Price Surfacing CP-ENDURA 4,200 ENDURA playgrrund grass by ForeverLawn, o 11.52 11.52 48,384.00 Th;s proposal is presented by ~~ REP SERVICES, INC. ~i~~ Experts at Play &, Outdoor Spaces 902 Waterway Place' Longwood, FL 32750-3573 407.831.9658 (P) . 407.834.5366 (F) . 800.992.5357 www.repservices.com.sales@repservices.com . . Proposal No: 4696.03 Project Name: Tiger Minor Park Proposal Date: 8/25/2008 Page 3 of 3 Vendor: ForeverLawn, Inc. 517769 Proj Drawings: . Freight: Prepaid Ship Method: Best Way FOB: Destination Part No Qty Description Unit Wt Unit Price Net Price Ext Price Inc., sold exclusively by Rep Services, Inc., includes freight and installation Total Product: o $48,384.00 ForeverLawn, Inc. Total: $48,384.00 I Proposal Summary Product: Installation: Freight: Proposal Total: $93,922.39 $25,291.46, $4,786.15 $124,000.00 I Notes PIGGYBACK PRICING PER CITY OF JACKSONVILLE CONTRACT #SC-0511-06. CC APPROVAL 7/15/08 CURRENT ECONOMIC CONDITIONS RELATED TO FUEL COSTS ARE VOLATILEAND ARE AFFECTING FREIGHT COSTS. BE SURE TO PLACE YOUR. ORDER BEFORE THE EXPIRATION DATE SHOWN ABOVE TO SECURE THE PRICES ON THIS PROPOSAL. ORDERS PLACED BASED ON THIS PROPOSALARE SUBJECT TO SHIP WITHIN MANUFACTURffi'S STANDARD LEAD TIME. REQUESTS FOR EXTENDED SHIPPING TIMES MAY RESULT IN ADDITIONAL COSTS,SUCH AS FREIGHT INCREASES, RAW MATERIAL COST INCREASES, ETC. Unless otherwise noted, the following items are to be PROVIDED BY CUSTOMER prior to installation: - ALL Site work completed - excavation, removal and grading to proper level prior to installer arrival. - Site security to prevent theft or vandalism of equipment. - Water and 11 0 Electric. - Underground Utilities Located and Marked prior to installation. - Storage Locati on for - Trash Dumpster to accommodate construction waste. - Required Permitting, if applicable. -THIS PROPOSAL DOES NOT INCLUDE THE PERMIT FEES ASSESSED BYTHE BUILDING DEPARTMENT. THOSE FEES MAY RESULT IN ADDITIONAL CHARGES, Installation Charges on this proposal are based on NO UNFORESEEN conditions in the area, above or below the surface. If unforeseen conditions arise, the installation charges will change to reflect additional costs associated with dealing with those unforeseen circumstances. Examples of this include, but are not limited to, site not ready upon installer's arrival, difficulties with underground utilities, or difficulties with post footers due to coral rock or ground water in the holes. This proposal includes: Product Foreverlawn Endura and all associated and required items that accompany this (such as seaming tape, ground spikes, etc). Installation: A crusher fine material will be brought in, spread and compacted. Then a layer of rubber mulch will be added sufficient for our 9' fall height requirements. The grass will then be laid over the top, seamed and secured. Clean Up: The work site will be cleaned up and all debris will be removed. The job listed above will be completed within 7 d~s time. This Foreverlawn product carries an 8 year manufacturer's warranty. LSI: When placing an order, please select colors from those shown on the back inside cover of the catalog. WRITTEN COLOR SELECTION AND SUPPORT OPTION (DIRECT BURY, SURFACE MOUNT, OR OTHER) MUST ACCOMPANY SIGNED PROPOSAL OR PURCHASE ORDER. To order, please sign below and return to Rep Services Inc. at the address or fax number noted below. Thank You. Name Date This proposal is presented by ~~ REP SERVICES, INC. ~:S _ Experts at Play & Outdoor Spaces 902 Waterway Place' Longwood, FL 32750-3573 407.831.9658 (P) . 407.834.5366 (F) . 800.992.5357 www.repservices.com.sales@repservices.com