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HomeMy WebLinkAbout09-16-08 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida September 16,2008 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS Presentation of Chair to Retired City Employee David Harris. Director Kru C. COMMENTS FROM CITIZENSIPUBLIC I (public Works I D. COMMISSIONERS ANNOUNCEMENTS E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Regular City Commission Minutes of September 2, 2008. (City Clerk Eikenberry) 2. Approval of Interlocal Agreement for Dispatch Services. (Fire Chief Firstner) A new agreement for dispatch services will be required to continue those services for a one (I) year period, starting October 1, 2008, through September 30, 2009. The cost of the dispatch service is shared between the Cities of Winter Garden, Maitland and Ocoee, and is based on the cost of dispatcher salaries and the call volume allocation between the cities. The cost of the one year contract is $152,820, which represents 35.21% of the total call volume. This cost will be assessed in the FY 2009/20 I 0 budget. 3. Approval of Change Order No.1 for the Ocoee Utilities Building in the Amount of$17,946.00. (Utilities Director Smith) The Utilities Department is submitting Change Order # I to the Utilities Administration Building contract with Southern Building Services, Inc. The contractor was tasked to submit the construction plans for building review which took thirty (30) days to complete, thus delaying the beginning of construction. Utilities staff is recommending the addition of public services of a bulk reclaim fill and a RV sanitary dump by having the contractor pour the concrete pad for a station. During the building design, the front porch wrap of columns and railings, and the north sidewalk were removed from the plans for value engineering. Based on a bid that was lower than anticipated, staff is recommending the re-inclusion of these items into the building construction. The sidewalk between the Jim Beech Recreation Center and the administration building will provide pedestrian access between both facilities. It is anticipated that the administrative conference/training room will be utilized by both Recreation and Utilities. The Jim Beech Recreation Center is scheduled to be repainted and to ensure color adherence and the elimination of mobilization charges; staff is recommending both buildings be painted by the same painter. Finally, the Utilities department desires to construct the building to be consistent with the SJRWMD WaterStar program for practical conservation and for future demonstration. City Commission Regular September 16, 2008 4. Approval of Casa Mirella Plat. (City Engineer Wheeler) This plat is for Casa Mirella which is a 22.81 acre development which contains 18.84 acres of multi- family residential development, a 2.8 acre ALF residential development, and 1.17 acres of commercial/retail/office development. This site is located on the southwest corner of Roberson Road and Maguire Road. This plat does not include lot 2 and lot 3 of Maguire Shoppes II which was previously platted. 5. Approval of Thomas Landing Plat. (City Engineer Wheeler). This short form plat is for Thomas Landing at Meadow Lake which is 18.63 acres. The site is located on the east side of Lauren Beth A venue and approximately 500 feet south of Claracona Ocoee Road and consists of 5 single family homes. I F. PUBLIC HEARINGS I IG.REGULARAGENDA I 6. Approval of Quarterly Grant Applications. (Community Relations Manager Wright) The Community Grant Review Board met on August 27,2008, to discuss the 11 applications received during the fourth cycle of the Quarterly Community Grant Program (formerly the Community Merit Awards Program). The Quarterly Community Grant Program provides fmancial grants of up to $500 made to Ocoee non-profit organizations and civic groups outside City limits which benefit residents of Ocoee. The grants are awarded to acknowledge excellence and further the contributions these local organizations bring to the Ocoee community. The Community Grant Review Board voted to award grants to 6 organizations. The Board reached a tie vote with one organization, Starke Lake Baptist Church. The CGR Board would like the City Commission to break the tie vote. The Grant Review Board voted to deny awarding grants to three organizations because these groups did not have a representative present at the meeting. The following are the organizations that were denied grant funding: Girl Scouts of Citrus Council, Health Central Foundation; Ocoee Elementary Choir. 7. Approval of Community Grant Review Board Bylaws. (Community Relations Manager Wright) The Community Grant Review Board consists of five members approved by the City Commission. The purpose of the Community Grant Review Board is to review grant applications submitted from non- profit organizations as part of the City's Quarterly Community Grant Program (formerly the Community Merit Awards Program). The CGR Board reviews the grant applications and they forward their funding recommendations to the City Commission. On August 5, 2008, the City Commission directed the CGR Board to meet again to review their bylaws and make amendments to them. The CGR Board previously held a workshop on June 23, 2008, to discuss amending their bylaws. At the direction of the City Commission, the Community Grant Review Board met again on August 27,2008, and discussed amending their bylaws. 8. Discussion on School Advisory Board. I H. STAFF REPORTS I I I. COMMENTS FROM COMMISSIONERS I I ADJOURNMENT I PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON wmCH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 2 of3