HomeMy WebLinkAboutItem #03 Approval of Change Order No. 1 for Utilities Building
AGENDA ITEM COVER SHEET
Meeting Date: September 16, 2008
Item # -8
Contact Name:
Contact Number:
Charles K. Smith, P.E.
407 -905-3100 ext. 4000
Reviewed By:
Department Director: Charles K. Smith
City Manager: Robert Frank
Subject: Change order to Utilities Administration Building, Project B08-05
Background Summary: The Utilities Department is submitting Change Order #1 to the Utilities
Administration Building contract with Southern Building Services, Inc., for Commission approval.
The contractor was tasked to submit the construction plans for building review which took thirty (30) days to
complete, thus delaying the beginning of construction.
Utilities staff is recommending the addition of public services of a bulk reclaim fill and a RV sanitary dump
by having the contractor pour the concrete pad for a station.
During the building design, the front porch wrap of columns and railings, and the north sidewalk were
removed from the plans for value engineering. Based on a bid that was lower than anticipated, staff is
recommending the re-inclusion of these items into the building construction.
The sidewalk between the Jim Beech Recreation Center and the administration building will provide
pedestrian access between both facilities. It is anticipated that the administrative conference/training room
will be utilized by both Recreation and Utilities.
The Jim Beech Recreation Center is scheduled to be repainted and to ensure color adherence and the
elimination of mobilization charges; staff is recommending both buildings be painted by the same painter.
Finally, the Utilities department desires to construct the building to be consistent with the SJRWMD
WaterStar program for practical conservation and for future demonstration.
Issue:
Should the Mayor and Commission approve Change Order #1 to the Utilities Administration Building
contract, in the amount of $17,946.00?
Recommendations
Motion to approve Change Order #1 to the Utilities Administration Building contract; including extension of
contract by thirty (30) days, addition of a reclaim fill and RV dump station and pedestrian sidewalks, addition
of finish of the front building columns, painting of the Jim Beech Recreation Center and modification of the
building's plumbing to meet WaterStar standards in the amount of $17,946.00.
Attachments:
Proposal from Southern Building Services Inc.; and Change Order #1, to be executed.
Financial Impact:
1
Connection Sidewalk ($1,415.50) funds shall come from Contractual Services 401-533-00-3400. North
sidewalk ($1,970.10) and finish to columns & railing ($6,493.00) funds to come from unencumbered project
funding 408-531-00-6302, Job # 31901. Fill/RV Dump station concrete work ($1,114.40) to come from 401-
535-00-3400. Beech Center painting: ($6,000.00) was budgeted this year and comes from 001-572-00-
3400. Finally, WaterStar Plumbing upgrades ($953.00) are to come from the POWR budget, 401-531-00-
4005, Job # 30711. No additional increases and/or change order are anticipated with building construction.
Type of Item: (please mark with an "x'?
_ Public Hearing
Ordinance First Reading
- Ordinance Second Reading
Resolution
_ Commission Approval
Discussion & Direction
For Clerk's Deat Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
2
Southern Building
. el'Vlces, nc.
Licensed General Contractor
PROPOSAL
Established 1998
September 5, 2008
Attention: City ofOcoee-Utilities Department
Regarding: Additional Sidewalk
Jim Beech Rec. Center Painting
Columns, beam wrap and handrails
Fixture Upgrades
The quote is based on your request on July 28, 2008 at 8:00am on site.
Dear, Charles Smith
This is a proposal to furnish all the necessary labor, equipment and materials to complete
the additional sidewalk from the parking lot of the Jim Beech Rec. Center. Also to Paint, caulk
and protect all surrounding areas with plastic and tarps to keep from over spraying. This work
will be done at the Jim Beech Rec. Center. Additional work on the Utilities site will include the
pump station pad per prints "sp4" dated 1/08/08. Add sidewalk to north side of the building,
from the landing at door number 117 to the east till the end of the porch. The wrapping of the
columns and beams on the east side of the building. We will us Hardi product to perform this.
We have completed without approval for the City OfOcoee. This is also for supplying and
installing a vinyl picket hand rail between all columns at the front porch area.
Also to help the City of Ocoee to meet the certification Program for Water Star. That
includes the purple colored piping to the water closets. Install armored/metal hoses on all sinks
and water closets. Water closets to be Caroma, model Sydney 270EL ADA floor mounted. Flush
shall not be any larger than 1.6 G (6L) high efficiency. Due to the order of the shower system
comes as a package deal, so there is no credit on the shower heads. All fixtures to us a ~ turn
shut offva1ve.
Scope of Work
o Layout of sidewalk and lift station pad
o Removal and haul off of sod
o Form sidewalk with grade ofland
o Purchase and finish concrete for sidewalk
o Saw cut joints every 5 foot
o Removal of fonn work and clean up at sidewalk
o Coordinate location of pump station pad with owner
1165 E. PLANT STREET STE. 9'" WINTER GARDEN, FL 34787'" PH 407-877-1108'" FAX 407-877-7188
This ProlJosal is tlOod (or 30 dava
Southern Building
. erVlCeS, nc.
Licensed General Contractor
o Form pad according to drawings
o Purchase and finish concrete for lift station pad Established J 998
o Slop pad according to drawings
o Removal of form work and clean up lift station pad
o Pressure wash and clean the Jim Beech Rec. Center Building
o Protect all non painted surfaces W Itarps and plastic
oRe-Caulk all failed caulk joints
o Apply an elastomeric sealant to area of the walls were building stress
cracks visible
o Primer coat shall be an Sherwin-Williams loxon guide
o Two finish coats shall be an Sherwin-Williams A-IOO Latex
. 0 Clean up of all overspray if encountered and trash created
o Wrapping of the columns and beams on the east side of the building. We-
will us Hardi product to perform this.
o This is also for supplying and installing a picket hand rail between all
columns at the front porch area. We wiUleave opening in front of east
door and north side of the building were the side walk is going to be
added.
o Purple painted CPVC
o Armored/metal hoses
o Caroma type water closet
o 1.5 gpm maximum on all faucets
o 1.t turn shut off valves
Cost:
Seventeen thousand nine hundred (om six dollars and 00/100 $17,946.00
Notes: Due to vermitting issues our start was delayed
· We are requesting our contract end date to be extended 30 calendar davs
· Original contract end date(12/17/08)Proposed contract end date(1/14/09)
· No General ditions will be re uested at this time
and discuss scope of work, as well as any pricing questions.
1165 E. PLANT STREET STE. 9 * WINTER GARDEN, FL 34787 * PH 407-877-1108 * FAX 407-8V.J-7188
This Proposal is flood for 30 davs
Southern Building
erVlces, nc.
Licenud Gmenzl Contractor
established 1998
C.O.1
Subs
Cemex
Olvera Concrete
11.5 yds
565 sf
$2,000.00
$2,100.00
Sub-Total $4,100.00
Sub-Total $4,100.00 $4.100.00
SSS
Bobcat mobilization $300.00
Bobcat operator 1 .5 hour $100.00
$0.00
Sub Total $400.00
0.00% $0.00
$400.00
Sub-Total $4,500.00
Nor+h 51 cleV\fClll( ~ $4,500.00
L1Cf, 5:' =*. 5-*1}..q(o
Sub-Total $4,500.00
Pu rn p '" $4,500.00
s-r-crh 0 n :.
IYO S.-f. .~. 0, q (0 $0.00
Total $4,500.00 $4,500.00
Credits
Credit
COP Total $4,500.00
1165 E. PLANT STREET STE. 9 · WINTER GARDEN, FL 34787 .. PH 407-877-1108 * FAX 407-877-7188
tonnectlon tetvveeYl butldrng 9 1; I) Y is'o 50- L.lOI- 533-CD- 3YCX)
Nor-t-h 5\~dLw(tj K" -~ :$ I J C1'l O. 10 -- LJ08- ~:)31 - 00- (0302 I Jobtt ~iqO
~~ S-tn.ilo on . ~ j) I) I ~LI ' L/O - L-{ 0 \ - 5:3, 'S-- (}) - 3Lf(XJ
\=1\\
Southern Building
. el'VJ.ces, nc.
Uansed Gmmzl Ctmtnlctor
Established 1998
C.O.1
Subs
Zadok Mills
Rough Carpenter
Finish Carpenter
Labor
Materials
1 @ $31.00 A Hour For 16 Hours
2 @ $42.50 A Hour For 27 Hours
1 @$15.00A Hour For 8 Hours
Fasteners and Caulk
Sub-Total
$496.00
$2,295.00
$120.00
$89.00
$3,000.00
Sub-Total $3,000.00 $3,000.00
SBS
85 Lumber 17 4x8 @ 32.41 each $550.00
sas Handrail Labor $1.600.00
Mid Atlantic Handrai Materials $1.343.00
Sub Total $3,493.00
0.00% $0.00
$3,493.00
Sub-Total $6,493.00
$6,493.00
Sub-Total $6,493.00
$6,493.00
$0.00
Total $6,493.00 $6,493.00
Credits
Credit
COP Total $6,493.00
1165 E. PLANT STREET STE. 9* WINTER GARDEN, FL 34787 .. PH 407-877-1108" FAX 407-877-7188
l=\ni"sh of colLlmns - W08-53J-OQ-(o3'{)2 JTC)b~3ig(J/
Southern Buildin
Services, Inc.
Licensed General Omtrador
ESlobll3hed 1998
C.O.1
. Subs
Real Painting $6,000.00
Sub-Total $6.000.00
Sub-Total $6,000.00
$6,000.00
SBS
$0.00
Sub Total $0.00
0.00% $0.00
$0.00
Sub-Total $6,000.00
$6.000.00
Sub-Total $6,000.00
$6,000.00
$0.00
Total $6,000.00 $6,000.00
Credits
Credit
COP Total $6.000.00
. . c.
?o(:;:~\
0..' ' 1165 E. PLANT STREET STE. 9 * WINTER GARDEN, FL 34787 * PH 407-877-1108 '* FAX 407-877-7188
~eC-
Beeel') C~nt-cr FY\1-5'l2-a)<3YOO
peu rrtl () Cj' "J,J.' .
Southern Buildin
Services, Inc.
Licensed General Contractor
Established 1998
C.O.1
Subs
Bordeau's
Water Closet Upgrade
$953.00
Sub-Total
$953.00
Sub-Total
$953.00
$953.00
SSS
$0.00
Sub Total $0.00
0.00% $0.00
$0.00
Sub-Total $953.00
$953.00
Sub-Total $953.00
$953.00
$0.00
Total $953.00 $953.00
Credits
Credit
Bordeau's No Credit For Shower Heads
COP Total $953.00
1165 E. PLANT STREET STE. 9 · WINTER GARDEN, FL 34787 · PH 407-877-1108. FAX 407-877-7188
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SECTION 00842
center of Good L .
<\,~e Itr~
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
CITY OF OCOEE
CHANGE ORDER NO.
PROJECT NO.: B08-05
DATE: August 16. 2008
CONTRACTOR: Southern Building Service
AGREEMENT DATE: 5-07-2008
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER
Net Increase (Decrease) Resulting from this CHANGE ORDER
The current CONTRACT PRICE including this CHANGE ORDER
ORIGINAL CONTRACT TIME:
$348.567.00
$348.567.00
$ 17.946.00
$366.513.00
Consecutive Calendar Days from Notice to Proceed Date: 12-17-2008
Current CONTRACT TIME adjusted by previous CHANGE ORDERS Date: 12-17-2008
Net Increase Resulting from this CHANGE ORDER Days: 30
Project B08-05
00842-1
030105
Current CONTRACT TIME Including this CHANGE ORDER
CHANGES ORDERED:
Date: 1-14-2009
I. GENERAL
This change order is necessary to cover changes in the work to be performed under this Contract.
The GENERAL CONDITION, SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and
all parts of the Project Manual listed in Article 1, Definitions, of the GENERAL CONDITIONS
apply to and govern all work under this change order.
II. REQUIRED CHANGES:
1. Thirty (30) days contract extension due to delays in building plan review.
2. Add concrete reclaim fill and RV dump station to project, concrete sidewalk from
admin building to Beech Rec. Center and concrete sidewalk on north side of building
from porch to side door.
3. Trim wrap 6"x6" P. T. post on porch and install picket rails between posts.
4. Paint the Beech Recreation Center.
5. Modify plumbing to assure plumbing consist with SJRWMD WaterStar Program.
III. JUSTIFICATION
1. The contractor was tasked to submit the construction plans for review and coordinate
the plan's review before beginning construction. The construction was delayed thirty
days until plan review was completed.
2. The reclaim fill and RV dump station will add to services the Utilities Department will
have available for public. Both sidewalks will provide pedestrian access between the
building and the conservation laboratory area.
3. During the plan review the finish of the front building columns and porch were
removed to ensure success in project bidding. It was planned that staff would
complete the task but due to awarded cost of build the work is being added back into
the proj ect.
4. The Beech Recreation Center is in need of painting and thus inclusion would allow
for the work to be included so that both buildings would be painted at the same time.
IV. NARRATIVE OF NEGOTIATIONS
V. PAYMENT
Change Order Description Net Increase Unit Unit Price Net Increase
Item No. (Decrease (Decrease) Price
Quantity
1 See Above nla nla nla nla
2 See Above 1 Lump Sum $4,500.00 $4,500.00
Project B08-05
00842-2
030105
3 See Above
4 See Above
5 See Above
Total Net Increase (Decrease) Change Order No.
1
1
1
$17.946.00
Lump Sum
Lump Sum
Lumo Sum
$6,493.00
$6000.00
$953.00
$6,493.00
$6,000.00
$953.00
VI. APPROVAL AND CHANGE AUTHORIZA nON
This proposed change to the Contract is to be approved by the City of Ocoee Commission.
Project B08-05
00842-3
030105
Acknowledgements:
The aforementioned change, and work affected thereby, is subject to all provisions of the original
contract not specifically changed by this Change Order; and,
It is expressly understood and agreed that the approval of the Change Order shall have no effect on
the original contract other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in Contract Price and Time shown hereon constitute full and complete compensation and
satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a
result of this Change Order. No other claim for increased costs of performance or modifications of
time will be granted by the OWNER for the Work covered by this Change Order. The
CONTRACTOR hereby waives and releases any further claims for cost or time against the OWNER
arising from or relating to the matters or Work set forth or contemplated by this Change Order.
RECOMMENDED BY:
ACCEPTED BY:
CITY OF OCOEE. FLORIDA
By:
By:
Signature
Signature
Date:
Date:
Title:
Title:
APPROVED BY:
CITY OF OCOEE. FLORIDA
Owner
By:
Date
Attest:
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
,20_.
APPROVED BY THE CITY OF OCOEE
COMMISSION IN A MEETING HELD ON
, 20_ UNDER
AGENDA ITEM NO.
By:
City Attorney
END OF SECTION
Project B08-05
00842-4
030105