HomeMy WebLinkAbout08-05-08
MINUTES
OCOEE CITY COl\lMISSION
August 5\ 2008\ at 7:15 P.M.
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! A. CAJLL TO ORDER
REGULAR CITY COMMISSION MEETING
Mayor Vandergrift called the regular session to order at 7: 15 p.m. in the Commission Chambers of
Citv llall. Commissioner Keller (lave the Invocation and Commissioner Hood led the Pledge of
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Allegiance to the Flag. City Clerk Eikenberry called roll and declared a quorum present.
Roll Call: Commissioner Hood, Commissioner i\l1derson (absent), :Mayor VandergriJt.
Commissioner Keller, and Commissioner Johnson (absent).
Also Present: City Attorney Rosenthal, City Ivlanager Frank, City Clerk EikenbelTY
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I B. PRESENTATIONS AND PROCLAMATIONS
Presentation -
Acknowledgement aDd Appreciation from Ocoee Little League to the Pad.Ls and Recreation
Department - Commissioner Hood
Earline Stirgus of Ocoee Little League thanked the Parks and Recreation Department for their
continued support, with the kids and keeping the fields in great condition. Commissioner Hood
said after difficulties last year, there were some changes and the League is in good sha.pe this
year; he acknowledged Dave Dunbam as the new incoming president.
Proclamations - Mayor Vandergrift
)Po Nationa! Night Out - August 5\ 2008
:)i;> The Fir-st Days of School Celebration - August 18, 2008
;v Ococe Firefighter Appreciation \Veek - August 4th - August 10th
Lindsey Marcum, Muscular Dystrophy Association spoke on behalf of MDA and thanked the
Ocoee Fire Department for all of their efforts collecting money for a worthy cause. She noted
that they are always on top in the money raising efforts and she looks fOf\vard to working v;ith
them again during the fall boot drive.
Presentation on Disabilities Forum by our Human Relations Diversity Board
Louis Fazio passed out a booklet on containing some initial research that had been done 3l1d
noted that there are approximately 4,000 residents in Ocoee who fall under the ADA
requirements. He said Ocoee should be proactive and establish that all residents are included in
the governmental process. He asked the Commission to consider budgeting S3,000 in seed
money to start the process. He said this money will help to look into such things as TDDs for
hearing impaired and using sign language interpreters at public meetings. Mayor Vandergrift
asked if we have any matching grant funds. He said there is also grant money that is out there
that they \vill be striving for; they have a meeting with the Center for Independent living next
week. Board J'Vlember Lester Dabbs added that the board has discussed many of the ideas but
kept coming back to the fact that there is nothing in the budget to comply with handicapped la'ws
that are 25 years old. Ocoee has always been known for doing the right thing, and that Ivould be
to address adding some resources. Mayor Vandergrift asked that staff bring this to us during
the budget hearing process.
City ,CGnru\ ~ssi:nn Regular
i\.ugust 5, 2f{J3
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! C. COI\/J[M:EN'fS VROl'Vl CITIZENS/PUBLIC
None
L D~j\1Niissill~--:-~g~~~NNOUNCE:\lENTS
Commissioner Hood 1) aJ.illounced the Ocoee Middle School orientation dates beginning
August 13, 2008, 2) reminded those driving early in the rnoming to do to cautiously because the
younger kids are going to be at the bus stops this year and they may be more active than the older
kids were, 3) said Ocoee Knight Fever (orientation) will be held on August 14, 2008. Free
physicals \vi11 be given to those playing sports at the high school this year on August 6, 2008, 4)
3.l1l1ol..illced the ne\v Head Coach for baseball is Eddie Doyle, who was formerly tbe Assistant
Coach; he wished well to Coach lnterkin who accepted a job at Weikiva. 5) said Pop \Vamer
football started, Fall baseball is starting next month. There will be a lot of kids out running
around 'who are involved in sporting activities and he urged drivers to keep their eye out for
them. Mayor Vandergrift reminded everyone that there are four high schools that serve Ocoee;
West Orange, Viekjva, Olympia, and Ocoee High School. If anyone has information on any of
the high schools, please keep us informed and he will put it in the gazette. Commissioner
KeUer noted that there are some night meetings that only the farthest door to the nonh is open
and that is not a handicapped door.
Commissioner Keller - said there \vill be a car wash on August 16, 2008 for the grh grade class
raising funds for their trip to Washington D.C.
IE. CONSENT AGENDA.
1. Approval and Acceptance of the Regular City Commission Minutes .July 15, 2008.
(City Clerk Eikenberry)
~PRrovect on Consent. Motion carried 3-0, with Commissi9...ng.r.:. Anderson and
Commissioner Johnson absent.
2. Appointment to the Board of Adjustment. (City Clerk Eikenberr:v)
Michael Elliott, who is currently an alternate member on the Code Enforcement Board, has i_ndicated he would
be interested in also serving on the Board of Adjustment Board. Staff recommends that the Honorable Mayor
and City Commissioners appoint Michael Elliott to serve a three-year term on the Board of Adjustment with a
term ending May 2011. Currently there are no other applications on file to fill the board openings.
~proved on Consent. Motion carried 3-0. with Commissioner Anderson and
Commi~sioner Johnson absent.
3. Appointment to the Community Grant Review Board. (City Clerk Eikenberry)
One application was received from Ms. Julie Jackson Butler with interest in serving on the board. Staff
recommends that the City Commission appoint Julie Jackson Butler to the Community Grant Review Board
with tenn ending March 2011. Currently there are no other applications on file to fill the board openings.
Al'-proved on CO!Jsent. Motion carried 3-0. with Commissior!.~f Anderson and
Commissione~ Johnson absent.
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Uty Commission Hegilbr
August 5~ 2008
4 Approyal of Agreement between the City of Ocoe(~ Hnd Valencia Comumnit). College:.
'po Ch' f'F' t )
t. 1re . .le Irs ner
The City of Ocoee Fire Department will utilize its facilities to provide clinical experiences for students cmolled
in the College's emergency medical services program, utili zing the approved program of study. Theierm cf the
agreement is through December 31, 20] 0 and may be extended by agreement of both parties.
t\.(?proved on Consent. Motion carried 3-0., with Commissioner Anderson and
Commissioner Johnson absent.
5. Award of Bid #B08-01 Lift Station #7 Rehabilit?.ltion and 16" Replacement Forf;:e Main
to Clarke Road to G\NP Construction, Inc. in the amount of $1,020,470.80. (Purchasing
Agent Tolbert)
The Engineering Department and Finance Departments have reviewed all bids submitted for the subject work.
Staff recommends awarding the project to GWP Construction, Inc. as the most responsive and responsible
bidder for the amount of $1 ,020,470.80, and authorize the Mayor, City Clerk, and Staff to execute the required
contract documents. To fund the project, staff recommends that the City Commission approve the allocation of
$1,196,493.90 from the 2003 Utility Bond fund (Account 414-535-00-6302), which will provide SL020,470.80
for the construction contract, $125,000.00 for construction engineering and inspection services and geotechnical
testing services, and $51,023.10 (5% of construction cost) for contingencies. An additional amount of
$5 1 ,023.] 0 would remain in the bond allocation for this project as a reserve and may be added to the adopted
project budget by the City Commission at a future date.
Due to a bid protest, City Attorney Rosenthal asked that this item be pulled from the Consent
Agenda and heard separately.
City Attorney Rosenthal said that there was a bid protest filed by Emerald 'Utilities and Site
Development Inc. The city is still within the time frame to respond to the protest. He asked if
anyone was present from Emerald Utilities who \vished to speak. There was no response. He
added, from the legal standpoint, they have reviewed the protest and consulted with staff and
does not feel there is any impediment to having the City Commission proceed with the bid a\vard
at this time. He also noted that the City will have to fOlmally respond to the protest and then
follow the remedies under our bidding procedures. He also noted that the staff initially had
questions with GWP Construction as to whether or not they had the relevant experience and
licenses to proceed. After investigating, the staff concluded that they were qualified.
Commissioner Keller, seconded by Commissioner Hood, moved to a(mrove the
award of Bid #808-01 Lift Station #7 Rehabilitation and 16" Replacement Force
Main to Clarke Road to GWP Construction, Inc. in the amour:tt of $1,020,470.80.
Commissioner Hood asked what the protest was about.
City Attorney Rosenthal read the protest letter into record that had been addressed to
Purchasing Agenda Joyce Tolbert:
"We are formally protesting the recommendation of award to the referenced
project. We believe the licensing information necessary for the project was
misleading and did no attempt H'as made to clarify the project requirements.
We protest the rejection of our bid and would like to discuss this matter with
;vourself and other staff representatives. FVe thank you for your quick respons'e
to this matter."
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Ci~y Cornmhsion Heg;uhlr
August 5; :2008
City Attorney R(}s.enthaJ( explained that the bid docurnents stated that the bidder hZod to helve ,"iI
appropriate licenses, which included a general contractor's license or an underground Ii
license, and a licensed plumbing subcontractor. Emerald UTilities has the undergroundl!1ility
license, but did not ha,'e a plumbing license or plUl1.1bing subcontractor. The bidder that is
recommended has the underground utility license did their proposal with a licensed plumbiEg
subcontractor .
Motion carrief.t....;i::9...l.._~~tnL.9ommjssionel" Anderson and Commissioner J.o~.!Jj}O!1
absent.
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6. Approval {I fFunding $6,500 for the .July 2008 Cycle of the Quarterly COUHllunity Gnult
Program. (Community Relations Manager \Vright)
The Community Grant Review Board met on July 23, 2008 to discuss the 20 applications received durij"'g the
third cycle of the Quarterly CommuniT)' Grant Progrml1 (formerly tbe Corr~nunity Merit Aw,;rds Progra]J~). 'The
total al1l0lmt requested from the 20 organizations this grant cycle is $10,000. The Community Gra"Jt Review
Board voted to fund 16 organizations in the amount of S6,500 to stay within the allotted fllilding for the curren:
grant cycle, Staff respectfully requests that the rvlayor and City Commission approve the Community (Jrant
Review Board's recorrrmendation, There is $7,500 allotted for this qUaJter of the ConUl1unity Grant Program
There is an additional $2,250 available that rolled over from the previous grant cycle held in April 20G8. The
total amount requested from the 20 organizations this grant cycle is 310,000. The Community Grant Review
Board voted to fund 16 organizations in the amount of $6,500 to stay within the a]]otted funding for the cunellt
gmnt cycle.
~Q!.O'L~.f.L2n_ Consent. Motion carried 3-D, ~itlL_Commjssjoner Anderson 3!..D.,Q.
~olTImJ?s!g.!!er Johnson absent.
Loraine Hoffman, Assistant City !v1anager from Ocoee !\,liddle School thanked the COillii1ission
on behalf of nevv' Principal Sharon Gabriel for their continued support and grant av.:ards. She
also thanked the City Employees for their involvement in donating the backpacks and school
supplies to underprivileged kids.
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F. PlIBLIC HEARING
7. Prestige Academy. (Advertised in [he Orlando Sentinel Classified Legal on Thursday, July 24, 200S).
(Senior Planner Howell)
A. Special Exception
The proposed Prestige Academy child care facility is located on the north side of SR 50, across from Health
Central hospital. The subject property is zoned C.2 (Community Commercial), and is proposed to occupy the
northern third of the existing Coan Eye Care building. Staff recommends that the Honorable Mayor and City
Commissioners approve the Special Exception for the Prestige Academy child care center located on the north
side of SR 50, across from Health Central Hospital, subject to the five Conditions of Approval provided on the
attached site plan.
Senior Planner Howell gave a PowerPoint presentation on this item.
Mayor Vandergrift opened the Public Hearing. There being no one \vishing to speak, the
Public Hearing was closed.
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City Cotil:mission Regular
August 5, 2008
QfHnmicsioner Hood, second.€:.~L.Qy Commission~!..lS'eller, moved to aP2Io\J:~JJ:.1..~"
~pecial Exception for Prestiqe Academy as recommended by staff. M~2'tiCJ.n
9"!ut~q_~-O, with Commissioner Anderson and Comrllission~r ,Johnson absent
G. FfRST READING OF ORDINANCE
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8. Citrus Oaks. (Senior Planner HOl'vell)
A. Small Scale Comprehensive Plan Amendment
TIie subject property is located on the southeast comer of the intersection of SR 50 and Citrus Oaks Avenue.
The subject property is approximately 2.13 acres in size and is the site of an existing professional office
building that was pemlined by the City in 1998. Of the 2.13 acres, approximate I;.' 0.96 acres are proposed to be
re-classified from Professional Offices & Services to Commercial, with the remaining acreage retaining a
Future Land Use Designation of Conservation/Floodplains. The entire property is being simultaneously rezoned
to PUD-CommerciaL Staff recommends that the Honorable Mayor and City Commissioners consider adoption
of Ordinance 2008-009 of a Small-Scale Comprehensive Plan Amendment for approximately 0.96 acres of the
Citrus Oaks Center located on the southeast comer of the intersection of SR 50 and Citrus Oaks A venue from a
designation of Professional Offices & Services to Commercial, with the remainder of the property retaining a
Future Land Use designation of Conservation/Floodplains.
City Attorney Rosenthal read the title of the ordimmce. Mayor Vandergrift announced the
~;econd reading and public hearing \vil1 be held on August 19, 2008, at 7:15 p.m. or as soon
thereafter as may be heard.
R PUD Rezoning/Land Use Plan
The subject property is located on SR 50, which is the main arterial road rL'1d commercial corridor in the City of
Dcoee. The subject property is located across SR 50 fTom the West Oaks Mall, and from "big-box" retailers
ranging from Best Buy, PetSmart, Michael's /\11S & Crafts, Toys R' Us, and Borders Books & Music. The
existing shopping center that is located to the east of the subject property contains a multitude of commercial
uses that range from a restaurant to an optometrist office, Based on the above analysis, it is anticipated the
proposed rezoning from Professional Offices & Services (P-S) to PUD-Commercial is a logical extension of the
commercial zoning designations that are found adjacent to north and east of the site, and will not pose
additional impacts on the surrounding roadway network. Staff recommends that the Honorable Mayor and City
Commissioners adopt an Ordinance rezoning the Citrus Oaks Center from a designation of Professional Offices
& Services (P-S) to PUD-Commercial including the Land Use Plan, subject to the execution of the attached
Development Agreement.
City Attorney Rosenthal read the title of the ordinance. .Mayor Vandergrift announced the
second reading and public hearing will be held on August 19, 2008, at 7: 15 p.m. or as soon
thereafter as may be heard.
, H. REGULAR AGENDA
9. Approval to amend the language of the Community Grant Revie,,, Board Bylaws.
(Community Relations Manager Wright)
The purpose of the Community Grant Review Board (formerly the Communi!)' Merit A wards Program) is to
review grant applications submitted from non-profit organizations as part of the City's Quarterly Community
Grant Program and they forward their funding recommendations to the City Commissio:1. The Community
Grant Review Board held a workshop on June 23, 2008 to discuss amending their bylaws. The Community
Gram Review Board voted to add the following language to their bylaws: (]) Change "Community Merit
Awards Board" to "Community GraLt Review Board'., (2) '.Groups that are eligible to apply for a grant are
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City Co~w;Ihi5~:ion Regular
Augn~t :S~ 2008
OCGCC Don-proDt organizations and civic groups, and non-profit organizations and civic groups outside the City
limits which beneEt residents of Ocaee", and (3) "Only one entity from each organization is eligible to apply
for a grant, ~\c'r cycle,"
A conversation took piace bet\veen the Commission and CGR Board Members Jim Sills, Kristine
Bauske, and Laurie Nichols. Board members asked for guidance from the Comrnission as faT as
their intentions for this Board. They said lhere are some gray areas when it comes to various
sections one organization/school applying for multiple grants in the same grant cycle, and there
is also an issue of who should receive the grants because not all that apply are actual non-profit
organizations.
ConsenS!:IS of the Commission ~as .ti1at the board ~hould hold a w9rk~~top anq
t~ fing tune the resolution, .creoatif'g specific criteria th~y can use to divide the
gt\t~H.~!ple money and determin,ing eli~ibility as far a~ "non~profit" or~anizati..9ns.:.
.The Commission could then hold a joint workshop with the Board} if necessary.
II. STA.FF REPORTS
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City Manager Frank asked the Commission if they wished to support the Chamber of
Commerce's allliual Hobnob dinner, buy purchasing five tickets as we have done in the past.
~omJnjssioner Hood, seconded.QL.9ommissioner Keller, moved to approve the
purchase of five tickets, in the amount of $150, for the Chamber of Commerce
annual Hobnob dinner. Motion carried 3-0. with Commissioner Anderson and
Commissioner Johnson absent.
I J. COlVII'vIENTS FROM COMMISSIONERS
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Commissioner Keller 1) there is a pot hole on Johio Shores Road, just south of AD Mims, 2)
said the traffic light at White Rd and Clarke, turning left off white NORTH onto Clarke, it
usually goes from arrow to green; if there is no one in the through lane the light stays red and
you can't turn without sitting through ClaTke Rd. traffic again. Public Works Director Knlg said
it should detect if there is someone waiting to turn. 3) traffic light at Blackwood, going east on
50, left light will allow 4 cars to pass through and there are usually 8 cars waiting. If possible,
that needs to be extended because traffic is piling up in that left turn lane. 4) said that the trees
are hanging low on Clarke Road on the sidewalks, it makes it difficult for those on bikes, and 5)
reminder of the car wash on August 16, 2008, for the kids trying to fund their trip to Washington
D.C.
Commissioner Hood- said school is starting on August 18, 2008, and reminded everyone to
drive safely and watch for the kids at the bus stops and sporting events, etc.
Mayor Vandergrift - 1) said tomorrow morning he will be at the West Orange Girls Club, he
will be taking a helicopter ride and throwing golf balls. He said you can buy golf balls for $25-
$30 and the one who comes nearest to catching them will split the cash, the first one is for
$1000. 2) thanked police officers for National Night Out, and for getting all the kids out of
danger when the lightening came.
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i ADJOURNMENT
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(:ity- (~'~J::_~:-nt,~~;rG:a I~egulHr
Augusr 5, ~:%~~
The meeting was adjourned at 8:49 p.m.
Attest:
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APPROVED:
City of Ocoee
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