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HomeMy WebLinkAbout07-26-84 WS MINUTES OF THE COMMISSION WORKSHOP - BUDGET FS/84-85 - HELD JULY 26, 1984 . PRESENT: Mayor Ison, Commissioners Hager, Lyle and Cook, Acting City Manager Griffin, Deputy City Clerk Jones. ABSENT: Commissioner Rodgers. CALL TO ORDER Mayor Ison called the Commission Workshop to order at 7:38 p.m.. DISCUSSION OF THE BUDGET PROPOSAL Mayor Ison gave a short opening statement regarding the responsiblilty of the Commission, pertaining to the Budget for the City. He stated that the Commission is held responsible by the citizens, business men and the voters of the City and it was his intent and that of the Commission to insure that the funds are spent wisely and in a timely manner. The funds are to be spent only wrere it has to be and to get the best possible product and service at the lowest cost possible and to spend only with the fund revenue in the bank. He also stated that his main interest was to keep the strong financial posi- tion of the City. Commissioner Lyle asked Mr. Griffin to give the Commission the philosophy be-. hind his writing of the budget as far as predicting revenue to expense. e Mr. Griffin stated that some of the Revenue predictions were exact figures given to the City by the County or the State depending where the revenues were coming from and in those cases the numbers were transfered to the revenue schedule of the Budget report. He stated that the majority of the revenue figures, as far as number of entries, were estimated through past ex- periences through history and what has happened this year. He stated that the estimates were conservative by 10 to 20 percent, with one exception, the building permit fees. He stated that the permit fees estimates came from the building official. Mr. Griffin stated that he did not believe in padding the budget requests in hopes that when the Commission made reductions the budget would be at a point that was needed. He stated that he had given the most accurate accounting of the needed revenue that he could honestly come up with. Commissioner Lyle asked Mr. Griffin if the budget was a zero based accounting. on expenditure. e Mr. Griffin stated that it was not. It was in part in some areas but in other areas it was in incr~mental figures ,e.i., Sick leave policy, retirement insurance, workmen's compensation, group insurance, life insurance, personnel bonds, uniforms, legal expence, engineering expense, planning and zoning, e./C- pence, mayor and commissioners fund, telephone service and electrical power expenses, communication expense, etc. Items used on zero base expense were items such as payroll, merit pay system reserve fund, maintenance expense etc. Mr. Griffin stated that he felt that the items he used theincremental process with were necessary because he had to rely on the historical records in order to predict what the budget should be for next year. He stated that the items that he had control over he attempted to go with zero based budgeting. .___.~.__'''_'._'__''''-_ .._ ...,...,..'._.:11...... ~'.'~ '':'', :".'. ,~,-,. ,.;,\f\...-.~--...--"T._.:.'l.7'-~!'P~...,...... -e e . .. page 2 MINUTES OF THE COMMISSION WORKSHOP - BUDGET FS/84-85 - HELD JULY 26, 1984 BUILDING DEPARTMENT The Commission was in agreement, after much discussion, to budget only $100,000, for the building permit projections instead of the $250,000, in the proposed budget. GENERAL GOVERNMENT The Commission took the proposed $12,200, for Mayor/Commissioner Salaries and reduced it to$6,600. The Building Department's pay was reduced from $39,283.00 to 37,235. Police Department - The Commission recommended to increase the $2,000.00 allot- ted for training. They were given three new cars instead of the two new cars asked for and two rootorcycles. The police. department was given two extra men. Fire Department - The $2000, for training. tary asked for. Street Department - All was granted as proposed Shop Department - All was granted as proposed. Recreation Department - The Commission dropped the Building Fund proposed. Cemetery Department - All was granted as proposed. Water Department - The Commission dropped the Assistant Supervisor that was proposed. All else was ac cepted. Sanitation Department - All was aucepted as proposed. The Commission stated they wanted the Sanitation Enterprise fund dropped. (Research into the Florida Sti.at:utle showed that it is required to have an Enterprise Fund. Staff recommends to keep the enterprise fund, and will do so, unless instructed, and subsidize the Sanitation Enterprise Fund from the General Fund.) Commission recommended to increase the allotted The fire department was not gi ven the new secre- ~> KL~~ ATTEST: Mayor ~~f'7~ ~___:'-"":""";!&';--~-~".""il.~''''''''~-' ~....,:.....,...,";.__.--..".._~____~!:,V'^""":