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HomeMy WebLinkAbout04-16-85 . MINUTES OF THE REGULARLY SCHEDULED CITY COMMISSION MEETING OF APRIL 16, 1985 PRESENT: Mayor Ison, Commissioners Cox, Rodgers, Bateman, and Hager, City Manager Grirfin, City Attorney Kruppenbacher, and Deputy Clerk Louloudis. ABSENT: None. CALL TO ORDER Mayor Ison called the regularly scheduled meeting to order at 7:48 p.m.. Mayor Ison led those present in prayer and to the Pledge of Allegiance to the Flag. APPROVALS . Comm. Rodgers moved to dispense with the reading of the minutes of 4-2-85, Comm. Cox seconded, and the vote carried unanimously. Comm. Bateman corrected page 5, top of the page, to read, ". . . went on to say, .. " Comm. Bateman also corrected page 1, last sentence under Presentations and Proclamations, to read, "Shawn Donahue and other scouts are doing this, "Comm. Bateman moved to approve the minutes as corrected, Comm. Hager seconded, and the vote was unanimously in favor. PRESENTATIONS AND PROCLAMATIONS Mayor Ison 1985 as Law document. read Proclamation 85-5, which proclaims May Day U.S.A.. Mayor Ison then executed 1 , the Mayor Ison read Proclamation 85-6 aloud, which proclaims April 21 through April 27 as Keep America Beautiful Week. Mayor Ison went to say that April 26, will be Litter Bag Day in the City of Ocoee. Mayor Ison stated the 60th Anniversary Celebration is coming up in May. Therefore, Mayor Ison urged the citizens and the businesses in the community to help clean the City up somewhat. Mayor Ison announced that the Prima Vista Sewer rate is going to change to $21.32. HARTFORD PENSION PRESENTATION . Mr. Bill Thomas, State Manager for Hartford, stated there could be a possible change in reference to the contribution levels of the City of Ocoee, if the Commission opted same. Mr. Thomas explained that originally there were 80 full time employees, 40 of which participated in the Plan. Mr. Thomas stated he understood some of the other employees would have liked to participate but they could not afford to. Mr. Thomas explained he understood rrom the staff that the City has $40,633.00 budgeted and available for the Pension Plan. . CITY COMMISSION MEETING APRIL 16, 1985 PAGE 2 Thus far the City has spent $4,700.00 out of this budgeted money. Mr. Thomas stated they are proposing to raise the employers contribution level to a flat 5%, for all full time employees. Mr. Thomas stated these monies are tax sheltered, and if the employee dies the beneficiary would have a choice of payment in one lump sum or to receive monthly payments for the rest of their life. The concensus of the Commission was to wait and hear from other companies also. OLD BUSINESS SPECIAL STAFF REPORTS PRELIMINARY PLANS APPROVAL, HARBOUR HIGHLANDS II . Mr. Russ Wagner, City Planner, presented the Staff Reports, and stated the developer has agreed to them. Mr. Alton Julian, 6513 Arindal Dr., stated he did object to the 24 foot paved roads, and upgrading the present water line to a twelve inch water line. After much discussion, Comm. Bateman moved to approve, subject to the 60% or $32,000.00 of the cost of the line only, not including the engineering fees. Then Comm. Bateman withdrew his motion, as there was some confusion on whether he approved the preliminary plan, or just the water extension. Comm. Cox moved to approve the water extension, the City to pay 60% of the water line cost only, not including engineering fees, Comm. Hager seconded, and the vote was unanimous. Mr. Kelly stated the present 6" water line would be left in tact. After more discussion, Comm. ROdgers moved to approve the preliminary plans, subject to the changes the Commission articulated. Comm. Cox seconded, and the vote was unanimous. The approval was subject to the following changes. 1. The retention pond shown on Lot 31 is to be eliminated. 2. An easement, approved in writing by the City, is to be secured to facilitate the installation of the off-site stormwater outfall pipe. 3. An MSTU is to be established for retention ponds maintenance. 4. The typical pavement section is to be 24 feet wide not including Miami curb sections. 5. A 12 inch water main to serve the project will be extended from the vicinity of Lakewood Ave. along Orlando Ave. to the East boundary line of the development. The developer will provide and pay for all engineering services to design the extension and pay for 40% of the total construction cost of the line. The City will pay 60% of the construction cost upon completion and acceptance. 6. The developer must taper the entrance street coming into the subdivision, similar to a deceleration lane. 7. The City will permit a suitable portion of Geneva Park to be utilized for a retention pond to accomodate the run-off from this street. . ? . City Commission Meeting April 16, 1985 Page 3 PRELIMINARY PLANS APPROVAL - ROBERTS RISE . Mr. Wagner stated that the developer has met most of the staff comments. The Staff Comments which had not been settled were the fOllowing. 1. Robert's Rise Drive is to be redesigned to stub out in lieu of a cul-de-sac. 2. Dedication of park land on Starke Lake to the city. 3. Change name of Starke View Court to something else. Art Miller engineer for the project, stated they would prefer to cul-de-sac it, the name change is no problem, and the recreation dedication was not decided. After much discussion, Comm. Bateman moved to approve the preliminary plans subject to the fOllowing. 1. Robert's Rise Drive is to be redesigned to stub out to the East property line of the site across Lot 9. A detailed layout of the stub is to be worked out with the developer's engineer and City Staff. 2. Water lines extending into the stub are to be looped back on the opposite side of the street to the intersection with the cul-de-sac. 3. The land southwest of Silver Star Road on Starke Lake is to be dedicated to the City for park purposes. The remaining net value of the 5% park land dedication requirement is to be provided through a credit for the additional 20 feet of right-of-way granted to the City by the developer with the remainder in cash. 4. The street name for the cul-de-sac is to be changed to eliminate the word "Starke". Comm. Cox seconded, and the vote was unanimous. WATER DISTRIBUTION BIDS" Mr. Kelley recommended the Commission award the bid to ARI Contracting Inc. who submitted a bid of $214,012.00. This includes 22 fire hydrants, they will install the 'T' and valve. The City employees will install the hydrant itself. Mr. Kelley stated these improvements will make a substantial improvement but will not correct everyone's problems. These improvements will upgrade the fire protection and the water lines. The ultimate goal is to take the 2" water lines out of the back yards and replace them with 6" lines in the front easements. Comm. Rodgers moved to award the job to ARI Contracting, Inc. for $214,012.00, Comm. Bateman seconded, and the vote carried unanimously. WATER EXTENSION ON SR 50 . Mr. Kelley stated that his office received a letter from the City requesting they design a water line extending from Maguire Road on the south side of Hwy. 50 to the proposed doctor's office on the western boundaries of the City. Mr. Kelley had the understanding that the proposed doctor's office would contribute a sum of $28,000.00 toward this extension. Mr. Kelley stated there have been other . City Commission Meeting April 16, 1985 Page 4 . developers to contact his office about development prospects. Mr. Kelley stated his office has been trying to find a way to maximize the developers participation and minimize the City's contributions. Mr. Kelley stated they had previously estimated the cost to be $125,000.00, which they have now discovered is realistic. Mr. Kelley informed the Commission of a developer at the corner of Marshall Farms Road, Topper construction, who has offered to pay $15,000.00 share for the water line coming to their property plus pay for the cost of whatever their frontage is along Marshall Farms Road. Mr. Kelley suggested extending the water line down Marshall Farms Road and get Topper Construction involved to extend the line west on the south side of Hwy 50. Mr. Kelly stated there is a third developer which concerns about 25 acres, and they have also expressed an interest in the extension. Comm. Rodgers stated he didn't think the City should spend one dime on Hwy 50, as that is new water lines, not water improvements. Comm. Cox stated the fund from which the monies will come out of will be easily determined. The funds will not deplete any fund. Comm. Cox stated we have a project which will make progress for the City. The City will gain revenue from taxes, there will be employment available within the City. Comm. Cox stated we already have commitments for $45,000.00 of the $125,000.00 for this line. Comm. Cox stated he was sure there would be other developers to offer the City a sum of money for their share of the line. Comm. Cox stated he made the motion, and three votes were in favor of the extension, which shows intelligence. Comm. Bateman stated he supported Comm. Cox motion because he did not want to see Winter Garden and Orlando butting up Ocoee City limits, and he also did not want to see everyone on Hwy 50 digging wells. Comm. Bateman stated there is not a Commissioner on the Board who does not care about how we spend the citizens monies. Comm. Hager stated he also voted for the water line extension. Comm. Hager stated the extension will generate alot of revenues to the City. Comm. Hager stated he has never done anything which would be detrimental to the City. Also, he stated the City of Ocoee will not be in any financial bind by expending these monies. Comm. Rodgers referred to 3-5-85, meeting minutes which read, "Mr. Griffin stated the monies would have to come from the $351,000.00 in the Water System Improvement Fund." Mayor Ison stated we have not spent one dollar as of yet. Secondly, the project has not been out to bid. And at the time the Commission awards the bid to a company, the Commission will indicate the fund from which the monies will come from. Mr. Griffin stated there is only one place in the budget that the monies could come from, and that is the Water System Improvement Fund, however, the Internal Improvement Fund is not budgeted monies and neither is the idle funds in the bank. Mayor Ison repeated when the bids come back in, . u . City Commission MeetingPB April 16, 1985 Page 5 the Commission will award the bid, and then the runds will be allocated. Mr. Grirrin stated he is in ravor or the Commission, that it will be a benerit to the City. OLD BUSINESS FIRST READING PROPOSED ORDINANCE ANNEXING STRICKER PROPERTY Mr. Bruce Stricker, 2450 Jessie Way, Orlando, stated there is 38 plus acres, the property is located on the east side or Johio Shores Road. Planning and Zoning recommended annexation. Comm. Bateman moved to approve the rirst reading ror this annexation, Comm. Cox seconded, and the vote carried unanimously. Mayor Ison read Ordinance 829 by title aloud. Mr. Grirrin stated the second reading will be 5-21-85. PROPOSED ORDINANCE RE-ZONING JOHNS PROPERTY . Mr. Grirrin stated that the Planning & Zoning Board recommended approval or the annexation. Comm. Hager moved to read the Ordinance by title only, Comm. Bateman seconded, and the vote was unanimous. Mr. Grirrin read the proposed Ordinance by title only, and stated the second reading would be on 5-21-85. They are re-zoning to R-2. SECOND READINGS ORDINANCE #827 AMENDING ORDINANCE #637 Comm. Cox moved to have the second reading on this Ordinance, Comm. Bateman seconded, and the vote carried unanimously. Mr. Grirrin read Ordinance #827 by title only. There were no comments rrom citizens or commissioners. Comm. Cox moved to approve Ordinance 1827, Comm. Bateman seconded, and the vote carried unanimously. ORDINANCE #828 ANNEXING ROAD RIGHT OF WAYS . Comm. Bateman moved to approve the second reading of Ordinance 828, Comm. Hager seconded, and the vote carried unanimously. Mr. Grirrin read the Ordinance by title only. Mr. Grirrin then pointed out the right or ways on the map. Comm. Cox moved to approve Ordinance 828, Comm. Hager seconded, and the vote carried unanimously. OTHER BUSINESS RESOLUTION DEISGNATING ARTERIAL-COLLECTOR STREETS 5 . City Commission Meeting April 16, 1985 Page 6 Comm. Cox moved to adopt Resolution 85-7, Comm. Hager seconded, and the vote carried with Commissioners Cox, Bateman, and Hager voting yeh, and Comm. Rodgers voted ney. STATUS REVIEW FOREST OAKS WATER TREATMENT PLANT . Miller and Miller Engineering Firm can not recommend approval of the Forest Oaks Water Plant. Mr. Miller is ill and sends his regrets. Mr. Griffin suggested the Commission give Mr. Miller and himself authorization to grant C.O.'s when the Well comes on line, after they have received the permits and DER approves the Plant. Mr. Miller beleives that the permits will be in before the next regularly scheduled meeting. Then Mr. Miller's intentions are to let the Plant operate for approximately thirty days under Forest Oaks, until Mr. Miller is satisfied the plant is working good. At that time he will recommend approval of the Water Plant to the Commission. Mr. Rich stated they have an immediate problem. There are currently people living in Motels until they can get into their homes. Mr. Rich asked the Commission for twenty C.O.'s from the Jamela Plant. Mr. Rich stated they have spoke to Mr. John Cockrell, Mr. Miller, Mr. Kurht and Mr. Kelley, and they have stated the Jamela Plant could service approximately 20 connections without any difficulty. Mr. Rich stated they have made every effort to get things in order, but they had a setback. Mr. Rich stated they were willing to put a nominal bond which would insure any problem which may arise. Mr. Kruppenbacher stated Mr. Rich has stated he would execute a $1,000.00 Hold Harmless Bond, and that he would obtain Hold Harmless agreements from the homeowners who will be moving in. Mr. Kruppenbacher stated this was a one time authorization for this subdivision. Comm. Rodgers moved to approve 20 C.O.'s for Forest Oaks to obtain 20 water connections from the Jamela Water Plant, subject to the bonds and agreements stated by the City Attorney, Comm. Cox seconded, it was a tie vote with Comm. Hager and Bateman voting ney, and Comm. Rodgers and Cox voted yeh. The Mayor cast a tie vote. Mayor Ison approved the motion. Mr. Griffin asked about authorizing he and Mr. Miller to grant C.O.'s once all the permits are in hand. Comm. Cox moved to authorize same, the motion died for lack of a second. NEW BUSINESS DISCUSSION OF BIDS, SOUTH PARK TENNIS COURTS . Mayor 1son read the bids submitted a letter from Jim Beech to Mr. Griffin. Comm. Cox moved to accept the bid from Varsity Courts, for $22,860.00, Comm. Bateman seconded, and the vote carried with Commissioners Cox, Bateman, and Hager voting yeh, and Comm. ROdgers voting ney. Mr. Griffin ~ . City Commission Meeting April 16, 1985 Page 7 informed that the Recreation Dept. can pay for the lighting. Mr. Griffin also stated the paving monies would have to come from the bUdget of Paving and Drainage. Mr. Griffin stated when the motion was made by Comm. Cox he informed the Commission the major portion of the monies would have to come from the Paving and Drainage Budget. Mr. Griffin stated there were plenty of monies in the Paving and Drainage Account. Comm. Rodgers asked if this expenditure would not be a stretch of the intent of these monies. Mr. Griffin stated it was a paving expense. Comm. Rodgers asked if we need to amend the budget. Mr. Kruppenbacher stated we did not need to amend the bUdget. Comm. Rodgers stated we were moving it from one Dept. to another. Mr. Kruppenbacher stated he was advised by Mr. Griffin that he was not moving the monies from one Dept. to another but keeping it as a paving expense. OCOEE GARDEN VILLAS REQUESTING SENIOR CITIZENS HOUSING . Mayor Ison stated he received this letter from the Ocoee Garden Villas, requesting endorsement by the Commission for Phase II. Mr. Griffin stated Phase II is currently in the City and zoned R-3. Comm. Bateman was concerned with the term a family project. The City Attorney recommended disapproval of this endorsement. Comm. Cox moved to send a letter to Ocoee Garden Villas simply stating the Commission did not take any action. CONCEPTUAL APPROVAL -STORY PROPERTIES ANNEXATION Mr. Griffin stated Mr. James D. Phillips submitted a petition for annexation of three parcels, a total of 88+ acres. Mr. Phillips stated is it currently zoned R-1A, and they would like to develop it. Mayor Ison stated the annexation and zoning were separate items. Mr. Phillips stated he realized that. Comm. Rodgers moved to give conceptual approval of this annexation petition, Comm. Hager seconded, and the vote was unanimous. Mr. Griffin stated it will go before Planning and Zoning Board on 5-14-85, and back before the Commission on 5-21-85. NOMINATION OF LIZ COOK AS ALTERNATE TO PLANNING & ZONING . Comm. Rodgers moved to nominate Liz Cook as alternate member to the Planning and Zoning Board, Comm. Hager seconded, and the vote carried unanimously. Mayor Ison called for a short break at 11:18 p.m.. The meeting reconvened at 11:25 p.m.. 7 . City Commission Meeting April 16, 1985 Page 8 REPORTS AND INFORMATION TRI COUNTY LEAGUE OF CITIES MEETING - APRIL 18, 1985 Mr. Griffin asked if anyone on the Commission besides Comm. Cox who has placed his reservation for the Tri County League meeting would be going. Mayor Ison stated he planned on going. The other Commissioners will not be able to attend. SECOND QUARTER BUDGET REVIEW Mr. Griffin stated the Commission had a brief over view of the budget and also a detailed version of the second quarter budget. Mr. Griffin read the over view aloud. Comm. Rodgers stated he was concerned with the expenditures. Mayor Ison recommended that Mr. Griffin be very conservative with his purchases. . Mr. Griffin stated he was contacted by Mr. John J. Wright, Executive Director of the Home Builders Association of Mid Florida, and he requested a Workshop to be set up to discuss the Impact Fee Ordinance we recently adopted. Mayor Ison stated we had other things to workshop, and that he can get with the Commissioners individually. CITY ATTORNEY Mr. Kruppenbacher stated he received a call from the State's Attorney's office today, Steve Wallace, Chief Assistant to Bob Eagan, who stated a decision had been made not to file charges against the former Police Chief. Mr. Kruppenbacher stated a lot of factors are involved, one of which he is no longer the Ocoee Police Chief. Mr. Kruppenbacher stated he would meet individually with the Commissioners if they wanted to discuss it further. COMMENTS FROM THE COMMISSIONERS Commissioners Cox, Rodgers, and Bateman had no comments. Comm. Hager stated he wanted to personally thank one of the City employees, Keith Brooks. Mr. Hager stated he received a call on last Saturday evening, that a pothole had washed out on Bowness Road. The Police Dept. got in touch with Keith and he got a tractor, and filled it with limerock. Mr. Hager stated he was very punctual. . Mayor Ison stated it appears the Commissioners were taking time to work for the City, and he thanked them for the effort made. There were no comments from the citizens or public. 8 . City Commission Meeting April 16, 1985 Page 9PB Mayor Ison stated some time in the future, he would like the City to host a meeting for all business owners, and general managers at the Community Center, just to see what is on their minds. Then after that Mayor Ison stated he would like to have another town meeting. Mr. Griffin asked if the June time frame would be O.K.. Comm. Comm. eting at 11: ;:i~USIY MAYOR ISON p.m.. ,~ ATTEST; ~~dDl1rt;o . . Q