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HomeMy WebLinkAbout08-15-85 WS . . . CITY COMMISSION BUDGET WORKSHOP FOR FISCAL YEAR 85/86 HELD AUGUST 15, 1985 PRESENT: Mayor Ison, Commissioners Rodgers, Bateman, and Hager, City Manager Griffin, Finance Director Poston, and Deputy Clerk Louloudis. ABSENT: Commissioner Cox. CALL TO ORDER Mayor Ison called the scheduled workshop to order p.m.. Mayor Ison then led those present in prayer Pledge of Allegiance to the Flag. at and 7:30 the DISCUSSION OF BUDGET 85/86 Mr. Griffin began by giving the following totals for the funds. FUND REVENUES EXPENDITURES General Fund $2,654,641 $3,104,209 less $325,000 to be taken from idle funds. $408,500 $412,300 $40,000 less $20,000 surplus. Water Fund Sanitation Fund Sewer Fund $408,500 $412,300 $20,000 Mr. Griffin informed the Commission that the City was $124,568 short in the General Fund plus there are no monies in the contingency fund. Mr. Griffin informed the Board that we could either take the monies from idle funds in the bank, leave the millage rate at 3.14, the current rate, and realize about $43,000 more in revenues, or cut the proposed expenditures even more. Mr. Griffin explained that he and Mr. Poston have been working on the budget since the last workshop and have made all the adjustments stated that night plus have cut more proposed expenditures. Mr. Griffin stated we have come up with a couple new revenues that the City has not had previously, such as the fees initiated by Mr. Beech for the adult softball games. Mr. Beech projected they would collect $8,000.00 next year. Comm. Rodgers suggested going back over the expenditures and the revenues once again to find cuts. Comm. Rodgers asked about the $35,000 proposed for Engineering Expenses. Mr. Griffin explained that these monies are spent on studies which the Commission directs Mr. Kelley to do on City born problems such as Peach and Moxie Lakes. The costs for the Subdivision reviews are in turn billed back to the developer. Comm. Rodgers proposed to cut the account back to $20,000, with the understanding that this would probably not cover the costs in the next year. The Commissioners agreed, and instructed Mr. Griffin to keep an . . . BUDGET WORKSHOP AUGUST 15, 1985 PAGE 2 eye on the account, and let the Commission know when the $20,000 is gone. Comm. Rodgers inquired about the Telephone Expense, $11,000. Mr. Griffin explained that the Telephone Expense was all the departments combined to save labor costs of separating the calls on the billing into departments. Mr. Griffin stated last year we spent approximately $10,600.00, so the $11,000 is a realistic figure. Comm. Rodgers inquired about the Umbrella Insurance. Mr. Griffin explained that the Umbrella Insurance is very expensive. Mayor Ison asked that Mr. Griffin find out what other cities are doing, and get a break out of the premiums per million. The Commissioners agreed to propose $30,000 for this account, and asked Mr. Griffin to pursue every possibility on the Insurance. The Commission asked about the Legal Expense of $35,000. Mr. Griffin stated this year the City has had expenses which were not anticipated, two law suits, and the expense with Peach and Moxie. The Commission left the $35,000. Mr. Rodgers asked about the $8,000.00 for the Leasing Expense, whether we could get by with two leased vehicles instead of four. Mr. Griffin said we could not. The consensus was to keep the $8,000 in the account. Comm. Rodgers inquired about the $100,000 proposed for Law Enforcement Communication Repairs. Mr. Griffin explained that he is concerned if we do not replace the equipment one of the officers or a citizen will get hurt or killed, with Winter Garden on the same frequency. Mr. Griffin asked that the $60,000 for the Fire Truck be carried as an unapproved item, and if there were surplus funds at the end of the year, those monies could be appropriated for the Fire Truck. The Commissioners did not have a problem with Mr. Griffin's request. Mr. Griffin reminded the Commission that the $225,000 appropriated for Peach and Moxie drainage and the $100,000 for Drainage Repair would come from idle funds in the Bank, but still would have to be carried as a line item on the budget. Comm. Rodgers suggested to go through the Salary Budget. Comm. Rodgers voted to cut the Purchasing Agent position, Comm. Bateman objected, but was over ruled by Comm. Rodgers, Hager and the Mayor. Mr. Griffin explained Comm. Cox's opinion since he was not in attendance. Comm. Cox felt they ought to raise the ad valorem taxes and take the rest of the monies from idle funds. Mayor Ison was against taking monies from idle funds to balance the budget. Comm. Bateman felt the purchasing agent would save the City more money than the cost of his salary. Comm. Cox wanted to keep the purchasing agent along with Comm. Bateman, the remaining Commissioners and the Mayor decided to cut the position. Comm. Rodgers and Comm. Hager were for cutting the Lieutenant/Detective position in the Police Dept. Comm. Bateman felt the position should not be cut. Chief Brandt stated there was no question that the Police Department needed personnel. Mr. Poston, Finance Director, thought there would be a surplus this year, but not ? . . . BUDGET WORKSHOP AUGUST 15, 1985 PAGE 3 a great amount. Chief Brandt felt if he had to make a choice between personnel and the Communication Equipment, he would choose personnel. Chief Brandt felt the personnel would benefit the citizens more than the equipment. Mayor Ison thought to cut the Communication Equipment from $100,000 to $20,000 and if we have a surplus, the first $60,000 will go for the Fire Truck, and anything else can go for the Communication Equipment. In addition, Mayor Ison stated, if the Equipment breaks down the City could then go to idle funds for replacement of the equipment. The consensus of the Commission was to cut the $100,000 to $20,000 with the understanding of Mayor Ison's statement. Comm. Hager and Comm. Bateman felt the manpower should stay as currently proposed in the Police Dept. Comm. Hager voted to leave the millage rate the same as it is, 3.14, instead of rolling it back to 2.768. This would bring an additional $43,000 dollars of revenue into the City. At this point, the revenues exceeded the expenditures by approximately $6,000. This money will be put in the Contingency Fund. Mr. Griffin explained that the Public Hearing will be on Tuesday, August 20, 1985. Comm. Bateman moved to adjourn the workshop session. The meeting was adjourne~.m~ ~ MAYOR ISON ATTEST: ~~~u~ ~PUTY CLERK U OUDIS ~