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HomeMy WebLinkAbout07-29-86 SS I. MINUTES OF THE CITY COMMISSION SPECIAL SESSION HELD JULY 29, 1986 PRESENT: Mayor Ison, Commissioners Johnson and Hager, City Attorney Frank Kruppenbacher, City Manager Ted Ryan, Finance Director Ivan Poston and City Clerk Helen Catron. ABSENT: Commissioner Rodgers. Commissioner Bateman was absent due to illness. CALL TO ORDER - MAYOR ISON Mayor Ison called the meeting to order at 7:45 P.M.. DISCUSSION OF PRELIMINARY BUDGET City Manager Ryan had presented the Commissioners with a computer print out of the proposed budget along with supporting documents prior to the meeting. He explained that the revised pay plan analysis was for information only. He went through the proposal that A. B. Preston had done and made a few changes. He left the old figures and lined through them so they could see what changes were made. He also included a summary of position by pay rate so they could do a comparison. He feels the salary levels are fairly well in line for the market except for the entry level positions. He recommends doing a complete analysis and reduce to a common denominator in order to come up with a fair salary/wage scale. The Ad Valorem tax proposed in the budget has been computated by using last years millage rate of 3.14 mills. e Mr. Ryan then proceeded to go over the proposed expenditures with the Commission. On Page 1, he has created new accounts, 8200 and 8201, in order to take care of their concerns on expending monies for donations. On page 2, he would like account 6400 to be increased to $3600.00, it was put in as $600 due to a typo. He explained this was the City Manager's Budget and he is requesting a personal computer and printer for his office. He stated that this would be cheaper than buying the program and hooking up to our on-line computer. The Finance Budget account for salaries has been reduced due to moving the Clerk/Computer Salary to the Water Fund. Attorney Kruppenbacher felt the legal expense could remain at $35,000.00. A new category has been set up for an Engineer/Public Works Director. In the Law Enforcement budget, he asked that the building maintenance be increased from $4000 to $6000, the $4000 only covered having the Police Dept. re-roofed. He explained that the Police Chief had requested 10 cars, but he has proposed 4 vehicles, these will replace the 4 detective lease cars. Mayor Ison stated that he would like to work towards something like the Indianapolis Plan where a vehicle is assigned to one person. There was quite a bit of discussion on the need for more vehicles and the Commission felt this was an area that would support the need for impact fees and this also applies to additional equipment required by the Fire Department. The Fire Department Budget has no significant change from what they had seen previously. They are requesting a "Jaws of Life", 2 cellular phones, hose, etc.. Additional clerical support has been added to the Protective Inspections budget, thus another position created by growth. A vehicle has been added to the Maintenance Garage Budget. They need a pick-up to run for parts because they have been using the new wrecker purchased last year and that is cost prohibitive. No significant change in the Recreation and Parks Budget. The Commission had requested that the maintenance items be separated from the budget so they will have a better picture of monies spent on programs. City Manager Ryan said that he would do so. e - 1 - - - I I. Page 2 Special Session City Commission July 29, 1986 $58,000 has been put in the water fund for contingency. There are no changes inithe Sanitation Budget. City Manager Ryan stated that the Sanitation Budget needs to be reviewed because we are operating at a deficit of $60,000. The Commission requested a route be developed for the Street Sweeper. Buddy Elmore, Supervisor of the Street Department, said he would try to work up a route but it would be difficult due to the down time on the sweeper. The Commission received a request from the West Orange Girls Club asking for monies to help with some major improvements for the coming year. City Manager Ryan explained that staff had not included monies for this in the budget. Mayor Ison felt that we could assist the club by absorbing the cost of refuse collection, water billing and possibly the electric bills. Staff will check on the cost of the utility billings. RECESS: Mayor Ison called for a break at 9:45 P.M. CALL TO ORDER: Mayor Ison called the meeting back to order at 10:05 P.M. Mayor Ison asked if the revenues were conservative and realistic and City Manager Ryan said that they were. The Commission would like to have a workshop in order to identify projects they would like to have done so they can come up with a 5 year capital program per the auditor's request. DISCUSSION OF PROPOSED MILLAGE The current millage rate of 3.14 has been used in the proposed budget. If the Commission decides to use the roll back rate of 2.90, it will decrease the Ad Valorem Tax Revenue by $31,250.00. Mayor Ison recommended using the roll back rate of 2.90 mills. The Commission felt that growth should pay its own way and not the taxpayers. A fund for engineering fees will be set up for the $31,250.00. ACTION ON PROPOSED MILLAGE Commissioner Johnson moved to adopt the roll back rate of 2.90 mills for the 1986/87 budget year, Camm. Hager seconded and the vote carried unanimously. ACTION ON PROPOSED PRELIMINARY BUDGET Commissioner Hager moved to adopt the preliminary budget as proposed for the 1986/87 budget year, Commissioner Johnson seconded and the vote carried unanimously. City Manager Ryan explained the way he proposed to administer the budget is to control the line items within the departments and if an adjustment is needed he will approve any change. Any large items for expenditures will come back to the Commission. ADJOURNMENT Commissioner Johnson moved carried unanimously. ~ L. ) 6lArr- City Clerk to adjourn, Commissioner Hager seconded and vote - 2 - Mayor