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HomeMy WebLinkAbout02-09-87 SS MINUTES OF THE SPECIAL SESSION OF THE CITY COMMISSION HELD ON FEBRUARY 9. 1987 . Meeting called to order at 7:07 p.m. by Commissioner Hager. PRESENT: Commissioners Johnson, Bateman, Hager, City Engineer Kelley, City Manger Ryan, City Planner Wagner, Finance Director Poston, Water Superintendent Cockrell, Assistant Planner Rivera and City Clerk Catron. NOTE: Mayor lson arrived at 8:06 p.m.. ABSENT: Commissioner Dabbs ITEMS FOR DISCUSSION/ACTION IF NECESSARY ROAD/INTERSECTION IMPROVEMENTS . City Engineer Kelley presented the commission with a status report on the road intersection improvements as they had requested at their meeting on February 3, 1987. The information was obtained from the Florida Department of Transportation office in Winter Park and the DeLand o%fice was to forward traffic counts for the area by mail. George Gilhooley, representative from the DeLand DOT oxfice, explained the improvements that were planned. Improvements had been scheduled xor five of the intersections on a five year work program. No improvements had been scheduled for Ocoee-Apopka Road and Silver Star Road, Bluford Avenue and McKey Street, and Story Road and Kissimmee(this is not a state road). Improvements had been scheduled xor the following: Blu%ord Avenue and Silver Star Road - plans completed by 12-31-87 with bid date of March 1988; Franklin and Apopka Road - right-of-way acquistion to be obtained in 1988 and construction work to begin January 1989; State Road 50 and Bluford Avenue - to be bid in Ocotber 1987; State Road 50 and Maguire Road - to be bid in October 1987; State Road 50 and Marshall Farms Road - to be done immediately. . City Manager Ryan explained that the intersection of Ocoee- Apopka Road and Silver Star was one ox the worst intersections and asked Mr. Gilhooley what would need to be done to have them reconsider improvements %or that area. Mr. Ryan then asked Mr. Kelley to show his slide presentation of the various intersections. Mr. Kelley asked what type 0% drainage and level of service that DOT used. Mr. Gilhooley explained that they used need experience based upon existing capacity at an intersection and accident experience based upon type of accidents and for the drainage they would have to meet stormwater management rules. Also included in the slide presentation were Lyle Street and Bowness Road, as they were considered xor paving. Mr. Kelley introduced Jim Garrett. road engineer %rom his o%fice. Mr. Garrett had done a conceptual study of the Bowness Road improvements and estimated a cost from S300,OOO.00 to S600,000.00. City Manager Ryan stated that staff had considered asking DOT to 1 -- -- - - e Pege 2 Speciel Se..ion Ci~y Co..i..ion Februery 9. 1987 to do a route change and instead of having the state road turn on Franklin and Taylor have it go straight on Bowness Road. Commissioner Johnson stated that he thought that had already been done some time ago. Commissioner Bateman also stated that approximately two years ago we had correspondence with the state about getting 439 moved off 0% Bluford and the city pick up the paving of Bowness Road through to the Industrial Park. Mr. Gilhooley stated that he could not address this tonight but would check with the oxfice in DeLand and get back with them. Mr. Ryan explained that new construction would be needed to pave Bowness Road and they wanted to do according to DOT standards so it would be acceptable when they asked the state to move the road. Since the state is on a 5 year program and already funded %or this 5 year program, they are now working on the next 5 year program. Not.: Mayor Ison arrived at 8:06 p.m.. IMPACT FEES/ROAD IMPROVEMENTS e Mr. Kelley introduced Jim Lee, who was with a transportation group in Winter Park and had done considerable studies on the roads in Florida. He was best known for his work on impact xees and he had Just xinished the study for Apopka~ had worked %or Altamonte Springs and was on the initial committee with Orange County. Mr. Kelley stated that they did not have time to do a proper study and if the city wants a study it would probably take 3 months. There is an interim mechanism that can be used by adopting an interim resolution while the study is being done. Mr. Lee then presented a briex overview of the interim resolution and study that were done %or Apopka. He explained the following tasks were involved in doing the study: Study organization and data collection subJect to existing condition report; short range improvment anaylsis - subJect to interim impact %ee resolution; long range transportation plan analysis - subJect to long range needs and final impact fee calculation. The %ees calculated xor Apopka were less than 1/2 ox Orange County's. This study was a 9 month process at a cost of S50,OOO.00. Mayor Ison asked how the xee was established and Mr. Lee explained it was on a cash by cash basis. Mr. Lee was questioned on why the impact fee for Orange County was twice that of Apopka and he explained that the %ormula used was for trip generation, trip length and diversion - what trips are already on the road. The trip length was the big difference with the percentage ox state highways. e Mayor Ison asked Mr. Gilhooley what the city would need to do in order to make improvements such as sidewalks and drainage on a state highway. Mr. Gilhooley said that the city should 2 _ J . Peg- 3 Speciel Se..ion Ci~y Co..i..ion Februery 9. 1987 contact the local DOT o~fice on Landstreet. Mayor Ison then asked what the city could do in order to speed up any of the proJects they had discussed earlier. Mr. Gilhooley explained that nothing could be done unless the city could acquire the right-of-way easements. this was the lengthy part of the process. Mayor Ison stated that DOT had done nothing in this area since 1969/70 relative to intersection improvements. Mr. Geyes. Silver Star intersection Vineland. Wescar, asked Mr. Gilhooley about the plans for from Hiawassee to Apopka Vineland and improvements for Silver Star and Apopka RECESS: 8:56 p.m. CALL TO ORDER: 9:15 p.m. CAPITAL IMPROVEMENTS ASSESSMENT e City Manager Ryan explained that the report on the Capital Improvements Assessment was outlined by section and they had tried to identixy the needs. as follows: water improvements, transportation needs (had been discussed earlier in the meeting), recreation and building space xor city staf~ and building space for combining all of the other city deparments in a central location. Cost xor the road improvements range from SGOO,OOO to Sl,OOO,OOO, cost for the buildings range from S500,000 to Sl,OOO,OOO and cost for the water improvements range from S750,000 to Sl,OOO.OOO. Some of the monies can be identified within the budget and pledged as follows: gas tax revenues for roads, utility tax revenues in the general fund xor the buildings and rates for the water improvements. Mr. Ryan stated that our cash position continues to be positive. Mayor Ison felt they should group the road improvements and the capital improvements assessment together, get a conceptual idea of cost and method ox xunding and then get on with getting these things done. He also stated that xrom a xinancing standpoint, now is the time i~ the city is going to borrow the monies to complete these proJects. City Manager Ryan asked ix he might make a philisophical statement - he felt the city should try to achieve cost to people who use now at the current level - he doesn't believe in taxing people for past use or taxing future generations for present use. - Commissioners Johnson, Bateman and Hager were all in agreement and felt the city should move forward with these proJects that need to be done. City Manager Ryan stated if they agreed with the logic of downgrading Bluford & McKey i% they paved Bowness Road. they could pledge monies ~rom the 3 -- Peg. 4 Sp.cial S...ion Ci~y Co..i..ion F.bruary 9, 1987 gas tax revenue, water rates and utility tax revenues against the appropriate account. About S2 to S3 million dollars would need to be borrowed and they also could pledge the proposed transportation impact fee against some of the road improvements. Commissioner Bateman questioned Mr. Lee's formula on the 40% of Orange County's impact %ee. Mr. Ryan said he understood, but we would have to be prepared to defend our postion in court if we adopt impact fees. City Stafx will check into what we need to do %or an interim transportation impact xee and adopting a regular %ee and place on the agenda xor the next meeting. Mayor Ison asked the Commission to direct staff to A. start the initial stage ox road/intersection improvements and priortize, B. do the same process with the water improvements and C. get on with the capital improvements assessment as presented. Commissioner Johnson moved to approve and move ahead with the capital improvements involving streets already budgeted, Commissioner Bateman seconded and the motion carried unanimously. - Another special session will be needed in order to finish the items on the agenda. It will be held at 6:00 p.m. on the 17th of February prior to the regular meeting. The items for discussion will be: D.v.lop.r. Agr....nt. - Mayor Ison asked that these items be included: definite understanding when the developer pays cash, dexinite concern with the right to recoup 50% from someone - make sure language is legal, and look at time when City of Ocoee gets their money, certificate of occupancy may be a good time. We~.r Ext.naion Policy: the Commission wants recommendations from staff. City Manager Ryan stated that they would be preparing the mid year budget review. Meeting adJourned at 10:45 p.m.. ., () n ~ ----~~~---- MAVOR ATTEST: CITV CLERK -- 4