HomeMy WebLinkAboutEmergency Item - Ocoee Founder's Day 5K Race Road Closure Request
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AGENDA ITEM COVER SHEET
Contact Name:
Contact Number:
Craig Shadrix
(407) 905-3158
Meeting Date: October 7, 2008
Item#~
Reviewed By:
Department Director:
City Manager:
~/
Subject: Ocoee Founders Day 5K Road Race
Request for Road & Public Boat Ramp Closing
Background Summary:
In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is
required. Jeffrey W. Hayes, Parks & Recreation Director, has made an application to the City for a Special
Events Permit for the Ocoee Founders Day 5K Road Race that would require the temporary closing of City
owned streets. The events will be held on October 18, 2008 from 7 AM until 9:30 AM. The streets to be closed
are Clarke Road, White Road/Orlando Avenue, Stinnett Drive, E. Lakeshore Drive and Vandergrift Drive. See
Attached location Map
Issue:
Should the Honorable Mayor and City Commission approve the temporary closing of public streets for the
purpose of the Ocoee Founders Day 5K Road Race?
Recommendations
Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by
the road closing must be notified in advance; 2) Health Central Ambulance must be notified of the road closings
in advance; 3) Roads must be blocked with proper barricades; 4) An emergency lane must be maintained
during the event.
Attachments:
Location Map
Financial Impact:
Type of Item: (please mark with an "x')
Public Hearing
_ Ordinance First Reading
Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
For Clerk's DeDt Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
X Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by 0
N/A
N/A
N/A
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Organization Head Qt;a.rters ,
Name: ~Yl.der.5 ~, _ c.i+v ~ ~p
f +-
Address: \50 N. ~h{)rp Drive
City: OeOee.... State: ~L Zip Code:~r'J ~,
Phone #: &>'7 ) ClDc;.. 2>, <1D
Representative
Name: :ref'" \-h yes
Address: Qn\'W),
City:
Phone #:
Applicant (if different):
State:
Zip Code:
Name:
Address:
City:
Phone #:
Type of Event: Parade_ CeremonY_Exhibition Show
Concert Demonstration Other
Date (s) and time (s) scheduled:. ~-~r. l<t) 2..C()~
lZAee s,b,.-\s @> rr. ~ 0.\"('\ (Eve., t ?: 00..... .. '1', ~o. n'\ )
.., -Na_m:dtypes~factivities:~ ~"(~Mi.t~~~"~~
h r\\ S~ Lu'\ I. ( -~ h~ r~ec. -h t) n Q!: ~v"5+. ~ B~d...~..
Approximate number of spectators and participants: Soo
Purpose of Special event: ~ Ar~
Exactlocationofevont: o;::~ ~-\OrlMdorw;~,et~ ~ (Se, ~ ~~e~
Designation of public facilities or equipment to be used:~5 ~ &\o.tnfd ,Orlo.tuln~A,~.~~* I . . .
LLo.b~.ShorP ) V4,nder~n C~) ~~ad . . .
Number of temporary directional signs: 05 x $5.00 per sign = .
,
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State:
Zip Code:
City ofOcoee' 150 N Lakeshore Drive. Ocoee, Florida 34761
Phone: (407) 905-3104 . fax: (407) 656-5398. www.ci.ocoee.fl.us
Copy of State Permit if State roadway is used: 0 yes 'f...no
For Parade:
Exact location of marshalling and staging area:
N/A
I
Time at which units of parade will begin to arrive:
Time at which units of parade will be dispersed:
Exact route to be traveled shown on attached map: 0 yes 0 no
Please attach approximate # of persons, animals, & vehicles participating with
description of types of animals and vehicles.
Parade will occupy all of the width of the street, roadway, or sidewalk: 0 yes 0 no
For Fireworks: N/A
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used,
2) A detailed written statement outlining all appropriate safety procedures which will be
used at fireworks display in order to protect the safety of the public and all surrounding
property ,
3) A detailed written statement describing what facilities and containers will be used to
store fireworks.
4) If applicable, applicants federal license # for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals
who will be responsible for the actual display, use or explosion of any fireworks. The
backgrounds statement should include a complete history of the experience of the
individuals involved with respect to their use of fireworks, including a detailed list and
explanation of each and every accident resulting from the use of fireworks which the
individual has been responsible for, or involved in,
6) A map showing exact launch point and area of fallout.
Applicant Signa~e: Ii-I? J .d?f"" Date: 1- ~J -o!l
o Approved
Police Chief
o Disapproved
o Conditions for permit attached
Date:
o Approved
Fire Chief
o Disapproved
o Conditions for permit attached
Date:
N::Approved
tBtriiding Official
o Conditions for permit attached
Date: OCT - 'I 2008 JW
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