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HomeMy WebLinkAbout12-15-1987 . e e MINUTES OF THE CITY COMMISSION MEETING HELD ON DECEMBER 15, 1987 Mayor Ison called the meeting to order at 8:06 p.m. and led in prayer and the pledge of allegiance to the flag. PRESENT: Mayor Ison; Commissioners Johnson, Dabbs, Bateman, and Hager; City Manager Ryan; City Attorney Barnby; City Clerk Catron; City Planner Wagner; Water Department Supervisor John Cockrell; and City Engineer Kelley. ABSENT: None. PRESENTATIONS AND PROCLAMATIONS Mayor Ison notified everyone at the meeting that there would be a meeting of the East/West Expressway Authority on Wednesday, December 16, at West Orange High School. Mayor Ison then introduced John Resnik and Tim and Kathy Shidel who presented the City with a first place trophy for the City's entry in the Ocoee Christmas Parade. Mayor Ison thanked them for participating and making the float on behalf of the City and told them to keep the trophy as a momento of the occasion. Jim Beech, Recreation Director, said the City would have a duplicate made of the trophy so that both the Shidels and the Resniks could have one. Mr. Resnik also wanted to thank everyone that had donated materials and time to make the float possible. Mark and Cathie Pollack, Leonard and Marci Dyal, Commissioner Rusty Johnson and his family, Recreation Board member Bill Chambers, and others all contributed time to help make the float. Commissioner Johnson recognized the Shidels and the Resniks for their many contributions to the City as new residents. " Mayor Ison introduced several cheerleaders from the West Orange High School varsity team. The cheerleaders approached the Commission and said that they had been invited to compete in the national cheerleading competitions in Dallas, Texas. They asked the Commission for a donation to help cover the $3,000.00 trip expenses. They explained that they had held many fundraising events and had raised nearly $1,000. Commissioner Dabbs moved to contribute $800 to fund the trip, Commissioner Johnson seconded, and approval was unanimous. City Manager Ryan said the money would come from the unappropriated cash reserves. City Manager Ryan introduced Melvin and Vivienne Johnson who were visiting Ocoee as guests of the City and the Historic Commission. The Johnsons are preservationists and had helped the City by donating their time and expertise regarding the restoration of the Withers/Maguire House. Mr. Johnson told the Commission that the house was in excellent condition for a building of that time period and said he would forward a proposed plan of action to complete the restoration proJect. 1 Page 2 City Commission Meeting 4It December 15, 1987 City Manager Ryan thanked the Johnsons for making the trip from Jacksonville and said he looked forward to a return trip in the near future. CONSENT AGENDA Mayor Ison pulled Item III D, the proposed ordinance on the Transportation Impact Fee, since there was still work to be done and because the Home Builders Association wanted time to meet with the City. Commissioner Bateman moved to approve the remaining items on the Consent Agenda, Commissioner Hager seconded, and approval was unanimous. Items approved were as follows: A - Regular Commission Meeting Minutes of 12-01-87; B - Workshop Commission Meeting Minutes of 12-01-87; and C - Special Session Commission Meeting Minutes of 11-23-87. OLD BUSINESS e Special Staff Reports City Engine.r - Tom Kelley Bowne.s Road - Status Report City Engineer Kelley said the City Staff met with owners of the Bowness Road property and were settling the right-of-way issues. City Manager Ryan said the City agreed to pay a maximum of $10,000.00 for engineering and attorney fees incurred in the right-of-way negotiations and that the City would threaten condemnation to aid the property owners' tax situation. City Manager Ryan said the Staff felt these were reasonable requests but needed the approval of the Commission. Commissioner Dabbs moved to approve that the City pay a maximum of $10,000.00 for engineering and attorney fees and that the City threaten condemnation as a means of helping the owner with tax issues, Commissioner Johnson seconded, and approval was unanimous. City Manager Ryan said any monies would come from the unappropriated cash reserves. City Engineer Kelley said there were 18 warranty deeds that City Attorney Barnby was working on and that he would work with Staff to expedite matters. e West Orlando Transmission System - Recommendation of Contract Award City Engineer Kelley said the City was advertising for bids for the forcemain to phase out the West Orange Sewage Treatment system. Mr. Kelley said he had permits for the system he designed, that they had set up an interim system, and that the bid opening on December 4 showed Free Piping to be the low bidder. City Engineer Kelley said the company had a good reputation and that the Staff recommended the Commission award the contract to Free Piping if funds were 2 Page :3 City Commission Meeting ~ December 15, 1987 available. Commissioner Johnson asked why there was such a large difference in the bid amounts. City Engineer Kelley said that those differences usually occur and that companies presently handling a large volume of business would bid higher since they would not necessarily need the Job, but that if someone was willing to pay that price, they would do the Job. Commissioner Johnson moved to accept the low bidder, Free Piping, Commissioner Bateman seconded, and approval was unanimous. e City Engineer Kelley mentioned several other projects as well. He said the Old Town improvements would begin in January 1988. Mr. Kelley also said the Lake Peach/Lake Moxie project bids had been sent out and that a recommendation for awards would be made at the next Commission Meeting. Mr. Kelley reported that the appraisal work on the Stucki property was almost complete and that the title searches needed clarification. He said he would have a more detailed report in the near future. City Engineer Kelley said there was a problem with the Youngblood track of land. It was discovered at the closing that the property owner was not the one who claimed to be. City Engineer Kelley said City Manager Ryan and City Attorney Kruppenbacher were working on the problem. City Engineer Kelley said that even though the City was unsure who the property owner was, the City could quick take the land and find out the property owner later. City Manager Ryan said he would discuss the matter with Attorney Kruppenbacher. City Planner - Rus. Wagner Olympic Cove PUD - Review/Approval City Planner Wagner said he had contact with the developer over the past two weeks and that he agreed to all the conditions from the original Staff Report. Mr. Wagner said the developer had additional items he wanted to include as part of the agreement. e Scott Henderson approached the Commission on behalf of the developer and said the only point of question still remaining was what the City's plans were for Montgomery Road. The developer wanted a time frame so the project could get underway. City Manager Ryan said the report from consultants on the Transportation Study was to be presented to the Commission in January and at that time it would be decided what the plans would be for Montgomery Road. Mayor Ison said if the study wasn't completed by January 19, the Commission would move on its own to decide what to do with Montgomery Road. Commissioner Hager moved to approve the Preliminary Master Plan subject to the Montgomery Road resolution which :3 . Page 4 City Commission Meeting December 15, 1987 would be decided on by January 19, 1988, Commissioner Bateman seconded, and approval was unanimous. Public Hearings Cable TV Update John Jerose, District Manager for Cablevision, said he had no formal presentation but was available for any questions from the Commission or the public. Two Winter Garden citizens were present and said they were very dissatisfied with the cable service and that they called Cablevision an average of twice a week with problems. They said they knew of several people who were unhappy with the company's service. Joseph Goloversic, 1006 Center Street, said he was also upset with poor service. Mr. Goloversic said there were many times where his cable was out of service yet the company was unwilling to deduct money off his monthly bill. e Commissioner Johnson said he had several conversations with Mrs. Finkbeiner, 651 Lake Olympic Townhomes, who had been trying to get cable service for some time and had been waiting for the wiring to be done for the service for more than a month. Commissioner Johnson said that follow-up on these types of situations would solve many of the problems. Commissioner Dabbs said he had no specific comments but that it was awful to think that these problems were still occurring. Commissioner Bateman said that he had heard the same problems from cable subscribers month after month and the same promises from cable representatives that service would get better. He said he felt it was time to get the franchise out of Ocoee and possibly to get into municipal cable service by the City. Commissioner Bateman said Cablevision needed to admit it's telephone system didn't wot~k and get a new one. Mr. Jerose disagreed and said it did work. Commissioner Hager said he too was still waiting for telephone improvements. Mr. Jerose said the system was getting better everyday. e Mayor Ison also questioned the problem of service repair. He said he was called by a constituent and asked to call Cablevision. He said he called and was put on hold for four and a half minutes by an answering service. He was then told it was necessary to have three complaints from the same area before a service person was sent out. It this instance, a contractor had cut the cable by a condo complex. A repairman did get sent out but the Mayor questioned the servicing rules. The Mayor continued the Public Hearing to January 5 and said the Commission would decide where to go from there. 4 . Page 4 City Commission Meeting December 15, 1987 would be decided on by January 19, 1988, Commissioner Bateman seconded, and approval was unanimous. Public Hearings Cable TV Update John Jerose, District Manager for Cablevision, said he had no formal presentation but was available for any questions from the Commission or the public. Two Winter Garden citizens were present and said they were very dissatisfied with the cable service and that they called Cablevision an average of twice a week with problems. They said they knew of several people who were unhappy with the company's service. Joseph Goloversic, 1006 Center Street, said he was also upset with poor service. Mr. Goloversic said there were many times where his cable was out of service yet the company was unwilling to deduct money off his monthly bill. e Commissioner Johnson said he had several conversations Mrs. Finkbeiner, 651 Lake Olympic Townhomes, who had trying to get cable service for some time and had waiting for the wiring to be done for the service for more than a month. Commissioner Johnson said that follow-up on these types of situations would solve many of the problems. with been been Commissioner Dabbs said he had no specific comments but that it was awful to think that these problems were still occurring. Commissioner Bateman said that he had heard ttle same problems from cable subscribers month after month and the same promises from cable representatives that service would get better. He said he felt it was time to get the franchise out of Ocoee and possibly to get into municipal cable service by the City. Commissioner Bateman said Cablevision needed to admit it's telephone system didn't work and get a new one. Mr. Jerose disagreed and said it did work. Commissioner Hager said he too was still waiting for telephone improvements. Mr. Jerose said the system was getting better everyday. . Mayor Ison also questioned the problem of service repair. He said he was called by a constituent and asked to call Cablevision. He said he called and was put on hold for four and a half minutes by an answering service. He was then told it was necessary to have three complaints from the same area before a service person was sent out. It this instance, a contractor had cut the cable by a condo complex. A repairman did get sent out but the Mayor questioned the servicing rules. The Mayor continued the Public Hearing to January 5 and said the Commission would decide where to go from there. 4 , J e Page 5 City Commission Meeting December 15, 1987 Mr. Jerose said he felt the attack on his company had gone on long enough and invited the Commission to visit the company and view the operations. Mayor Ison asked City Clerk Catron to send a letter to the owners of the Cablevision company and a copy of the franchise ordinance to the City Attorney to look into changes and to look into the possibility and legal issues regarding the City getting into the cable business. Public Hearings and Second Readings - Annexations Ordinance 101~, Goodman Annexation Attorney Barnby said there was a formal process that needed to be followed with the Second Reading, then the Public Hearing, and then action by the Commission. Mayor Ison read the ordinance by title only. City Planner Wagner pointed out the area on the map. There were no citizen or Commission comments. Commissioner Bateman moved to approve Ordinance 1015, Commissioner Dabbs seconded, and approval was unanimous. e Ordinance 1016, Atwood Annexation Mayor Ison read the ordinance by title only. City Planner Wagner pointed out the area on the map. There were no comments from citizens or the Commission. Mayor Ison closed the Public Hearing. Commissioner Johnson moved to approve Ordinance 1016, Commissioner Hager seconded, and approval was unanimous. Public Hearings and Second Readings - Development Agreements, Propo.ed Comprehensive Plan Amendment and Rezoning Ordinance., Adoption City Attorney Barnby said the hearings needed to be discussed in the following order: the development agreement, the comprehensive plan amendment, and rezoning. RECESS: 9:40 p.m. CALL TO ORDER: 10:23 p.m. - City Attorney Kruppenbacher approached the Commission to tender his resignation. He said he had to have an operation and that made him rethink his committments to his family. He decided to curtail his night meetings and since the City required him to attend these meetings, he felt he needed to resign from the position. He also said that the City was growing in such a way that it required more time lately. He said he had a good relationship with each of the Commission members and he hoped the friendships would continue. He said 5 e Page 6 City Commission Meeting December 15, 1987 not to worry, that the operation wasn't that serious of one and that he would be at Florida South Hospital if anyone wanted to conduct business. City Manager Ryan thanked Attorney Kruppenbacher service to the City and said the City won some issues to Frank Kruppenbacher's credit. for his critical City Attorney Barnby reminded the Mayor that the following public hearings needed the order of development agreement first, amendment second, and rezoning ordinances and Commissioners to be discussed in comprehensive plan third. e Cook (Case 20C-87 and Cas. 21R-87) Mayor Ison asked City Clerk Catron to read Ordinance 1017 and Ordinance 1018 by title only. Mayor Ison opened the public hearing on Ordinance 1017 and there was no public comment so the Mayor closed the hearing. Commissioner Johnson moved to approve Ordinance 1017, Commissioner Dabbs seconded, and approval was unanimous. Mayor Ison opened the public hearing on Ordinance 1018 and there was no public comment so the Mayor closed the hearing. Commissioner Johnson moved to approve Ordinance 1018, Commissioner Bateman seconded, and approval was unanimous. W. Terry (Case 21C-87 and Case 22R-7) City Clerk Catron read Ordinance 1019 and Ordinance 1020 by title only. Mayor Ison opened the public hearing on Ordinance 1019 and there was no public comment so the Mayor closed the hearing. Commissioner Hager moved to approve Ordinance 1019, Commissioner Bateman seconded, and approval was unanimous. Mayor Ison opened the public hearing on Ordinance 1020 and there was no public comment so the Mayor closed the hearing. Commissioner Dabbs moved to approve Ordinance 1020, Commissioner Bateman seconded, and approval was unanimous. Heritage Development (Case 22C-87 and Case 23R-87) City Clerk Catron read Ordinance 1021 and Ordinance 1022 by title only. Mayor Ison opened the public hearing on Ordinance 1021 and there was no public comment so the Mayor closed the hearing. Commissioner Bateman moved to approve Ordinance 1021, Commissioner Hager seconded, and approval was unanimous. Mayor Ison opened the public hearing on Ordinance 1022 and there was no public comment so the Mayor closed the hearing. Commissioner Dabbs moved to approve Ordinance 1022, Commissioner Bateman seconded, and approval was unanimous. e City Attorney Barnby reminded the Commission that all 6 e Page 7 City Commission Meeting December 15, 1987 rezoning ordinances should be approved subJect to execution of the development agreements. Attorney Barnby said there were also three items in the "boiler plate" language of the development agreements that needed to be changed. Attorney Barnby reviewed the language changes. Mayor Ison asked if the Commission had any problems with the City Attorney's suggestions for changes. There were no problems or comments. e Voss (Development Agreement Adoption and Ca.e 23C-87) City Clerk Catron read Ordinance 1023 by title only. Mayor Ison opened the public hearing on the Development Agreement and there were no citizen comments so the Mayor closed the public hearing. Commissioner Johnson moved to approve the Voss Development Agreement, Commissioner Dabbs seconded, and approval was unanimous. Mayor Ison opened the public hearing on Ordinance 1023. Nancy Christman of Orange County said she wanted to comment on the Comprehensive Plan Amendment Ordinances 1023 and 1024. Ms. Christman said these properties are on Silver Star Road and the County was recommending Residential use rather than Commercial use or Mixed use for these properties. There were no other public comments and Mayor Ison closed the public hearing. Commissioner Bateman moved to approve Ordinance 1023, Commissioner Johnson seconded, and approval was unanimous. R. Terry (Development Agreement Adoption and Ca.e 24C-87) Mayor Ison opened the public hearing on the R. Terry Development Agreement and there were no citizen comments so the Mayor closed the public hearing. Commissioner Hager moved to approve the Agreement, Commissioner Bateman seconded, and approval was unanimous. City Clerk Catron read Ordinance 1024 by title only. Mayor Ison opened the public hearing on Ordinance 1024. Nancy Christman said she wanted to go on record with her previous statements as recorded on Ordinance 1023. There were no othed citizen comments and Mayor Ison closed the public hearing. Commissioner Dabbs moved to approve Ordinance 1024, Commissioner Johnson seconded, and approval was unanimous. e Dill (Development Agreement Adoption, Ca.. 2SC-87, and Ca.. 24R-87) Mayor Ison opened the public hearing on the Dill Development Agreement and there were no public comments so the Mayor closed the hearing. Commissioner Bateman moved to approve the Agreement, Commissioner Dabbs seconded, and approval was unanimous. City Clerk Catron read Ordinance 1025 by title only. Mayor Ison opened the public hearing on Ordinance 1025 and there were no public comments so the Mayor closed the 7 . e . Page 8 City Commission Meeting December 15, 1987 hearing. Commissioner Hager moved to approve Ordinance 1025, Commissioner Bateman seconded, and approval was unanimous. City Clerk Catron read Ordinance 1026 by title only. Mayor Ison opened the public hearing on Ordinance 1026 and thet~e were no public comments so the Mayor closed the hearing. Commissioner Johnson moved to approve Ordinance 1026, Commissioner Bateman seconded, and approval was unanimous. Attorney Barnby added that the Ordinance approval was subJect to the developer executing the Development Agreement. Caflisch (Development Agreement Adoption, Ca.. 26C-S7, and Ca.. 25R-S7) Mayor Ison opened the public hearing on the Caflisch Development Agreement and there were no public comments so the Mayor closed the public hearing. Commissioner Bateman moved to approve the Agreement, Commissioner Dabbs seconded, and approval was unanimous. City Clerk Catron read Ordinance 1027 by title only. Mayor Ison opened the public hearing on Ordinance 1027. Nancy Christman of Orange County said the County wanted to comment on the Caflisch and Newberg cases since the area surrounding the two properties was in the County. Ms. Christman said the County recommended that the land be zoned one unit per acre. The County also asked that the annexed area be restricted to half acre lots on the property that abuts County property on the north side of the lake. Commissioner Johnson said the County had quarter acre lots abutting the same property owners on the south and east sides of the lake. Mayor Ison said the City would follow this up with the County. There were no other comments and Mayor Ison closed the hearing. Commissioner Bateman moved to approve Ordinance 1027, Commissioner Johnson seconded, and approval was unanimous. City Clerk Catron read Ordinance 1028 by title only. Mayor Ison opened the public hearing on Ordinance 1028. Ms. Christman asked that her comments again be noted in the records. Commissioner Bateman also commented that the Commission should make sure to protect the property owners that were already there. There were no other public comments and Mayor Ison closed the hearing. Commissioner Dabbs moved to approve Ordinance 1028, Commissioner Bateman seconded, and approval was unanimous. Newberg (Development Agreement Adoption, Case 27C-S7, and Case 26R-87) Mayor Ison opened the public hearing on the Newberg Development Agreement and there were no public comments so the Mayor closed the hearing. City Attorney Barnby reminded the Commission of the language changes still forthcoming and to make sure to approve the Agreement subJect to those changes. Commissioner Bateman moved to approve the 8 Page 9 City Commission Meeting 4It December 15, 1987 Agreement, Commissioner Hager seconded, and approval was unanimous. City Clerk Catron read Ordinance 1029 by title only. Mayor Ison opened the public hearing on Ordinance 1029 and there were no public comments so the Mayor closed the hearing. Commissioner Hager moved to approve Ordinance 1029, Commissioner Bateman seconded, and approval was unanimous. City Clerk Catron read Ordinance 1030 by title only. Mayor Ison opened the public hearing on Ordinance 1030. Ms. Christman asked that her last remarks again be recorded here. There were no other public comments and Mayor Ison closed the hearing. Commissioner Johnson moved to approve Ordinance 1030, Commissioner Dabbs seconded, and approval was unanimous. e Goodman <Development Agreement Adoption, Case 28C-87, and Case 27R-87) Mayor Ison opened the public hearing on the Goodman Development Agreement and there were no public comments so the Mayor closed the hearing. Commissioner Hager moved to approve the Agreement subJect to the previously mentioned language changes, Commissioner Bateman seconded, and approval was unanimous. City Clerk Catron read Ordinance 1031 by title only. Mayor Ison opened the public hearing on Ordinance 1031 and there were no public comments so the Mayor closed the hearing. Commissioner Bateman moved to approve Ordinance 1031, Commissioner Hager seconded, and approval was unanimous. City Clerk Catron read Ordinance 1032 by title only. Mayor Ison opened the public hearing on Ordinance 1032 and there were no public comments so the Mayor closed the public hearing. Commissioner Bateman moved to approve Ordinance 1032, Commissioner Dabbs seconded, and approval was unanimous. Attorney Barnby approvals were Agreements. reconfirmed subJect to that all execution rezoning ordinance of the Development OTHER BUSINESS e Policy Directive to Staff Regarding Simultaneous Annexations and Rezonings City Manager Ryan stated that the City's Comprehensive Plan area could be enlarged to include the Joint Planning Area. He said the Commission needed to decide how it wanted to go about it and whether it wanted to annex and rezone simultaneously. Attorney Barnby clarified the process and stated that annexation would technically have to come first but that both could be placed on the same agenda. Commissioner Dabbs questioned the timetables since rezoning 9 Page 10 City Commission Meeting 4It December 15, 1987 took longer than the annexation process. Commissioner Bateman said the Commission should individually have comments ready at the first reading to help the Planning and Zoning Board. Mayor Ison said the City would begin to change the Comprehensive Plan and that it would probably take a minimum of six months. He also said the City would look into other cities who use this system. Commissioner Bateman moved to approve the policy directive with clear understanding of planning and zoning, Commissioner Hager seconded, and approval was unanimous. e Mayor Ison moved up on the agenda to Item VI, Section C. City Manager Ryan said the City needed to approve Resolution 87-21 as a requirement to get the necessary funds to close the deal with Prima Vista Utilities. City Manager Ryan said Commission approval was needed to hire the firm of Livermore, Klein, and Lott of Jacksonville to act as bond counsel for a fee not to exceed $25,000.00. City Manager Ryan said the total cost included a loan fee of $34,000.00. Commissioner Bateman moved to approve Resolution 87-21, Commissioner Hager seconded, and approval was unanimous. City Manager Ryan introduced Richard Klein, Esquire, who went over the changes to the previous Resolution so the Commission would be up-to- date on what it was voting on. Mayor Ison read the Resolution by title only. Approval was given subJect to the City Manager's verification of the changes. Commissioner Dabbs said he did not think it was unreasonable that he should expect some notice on this since it was a decision that ultimately would involve $6.8 million. He said it would be the Commission that would be ultimately responsible and would be questioned if anything went wrong. Commissionet~ Johnson had similar comments. Mr. Klein said his firm had worked on the Resolution over the weekend and that it had been brought to him with little time to react. A roll call vote was taken. Commissioner Hager voted for the Resolution approval, Commissioner Bateman voted for the Resolution approval, Commissioner Dabbs voted for the Resolution approval, Commissioner Johnson voted for the Resolution approval, and Mayor Ison voted for the Resolution approval. e Charter Revision Committee - Appointments Mayor Ison asked the Commission members for Charter Revision Committee appointments. Commissioner Hager appointed Bruce Beatty, Commissioner Bateman appointed Harold Switzer, Commissioner Johnson appointed James Mitchell, Commissioner Dabbs appointed Edwin Pounds, and Mayor Ison appointed Tom Hendrix. 10 . e e Page 11 City Commission Meeting December 15, 1987 Ocoee Cemetery Advisory Committee - Appointments Mayor Ison asked the Commission members for theit~ Cemetery Committee appointments. Commissioner Dabbs appointed Nell Minor, Commissioner Johnson said he needed to receive formal acceptance from his appointee before presenting a name to the Commission, Commissioner Hager said he wanted tel appoint Edwin Pounds but since he was already appointed to the Charter Revision Committee, Commissioner Hager said he would have to talk to other citizens about serving. Commissioner Bateman appointed Bill Breeze. Commissioner Bateman moved to approve the two appointments of Nel Miner and Bill Breeze, Commissioner Dabbs seconded, and approval was unanimous. Planning the City's Long Range Goals and ObJectives Schedule Meeting in January 1988 Mayor Ison asked the Commission to choose a date to have a Workshop to discuss the City's long range goals and objectives. The meeting was set for Monday, January 4, 198B, at 7:30 p.m., in the City Hall conference room. COMMENTS FOR CITIZENS/PUBLIC There were no citizens who wanted to approach the Commission. NEW BUSINESS Resolution 87-19, Tour of Americas Bicycle Event City Manager Ryan read the resolution by title only. Commissioner Bateman moved to approve Resolution 87-19, and Commissioner Hager seconded. Commissioners Bateman, Hager, and Dabbs all voted for the resolution. Commissioner Johnson was out of the room at the time the vote was taken. Resolution 87-20, Support of Proposed Bottle Bill City Manager Ryan read the resolution by title only. Commissioner Dabbs moved to approve Resolution 87-20 and Commissioner Bateman seconded. Commissioners Dabbs, Bateman, and Hager all voted for the resolution. Commissioner Johnson was out of the room at the time the vote was taken. Commissioner Bateman stated that he was very much in favor of the bill and hoped to see it pass on the State level. Van Bid Awards (Bus Service> City Manager Ryan summarized the Staff Report that the Commission had received. Mr. Ryan said there were three bids which fell within what the Commission was looking for and that it was up to them to decide whether to purchase one of them or not and if so which one. The three vehicles included a 1987 Ford E350 Club Wagon at a cost of $13,390.00, a 1986 11 e Page 12 City Commission Meeting December 15, 1987 . Ford E350 Club Wagon at a cost of $12,065.00, and a 1985 Dodge B350 at a cost of $10,000.00. Mr. Ryan said the Staff was recommending the lowest priced of the three. Commissioner Bateman said it appeared the van the Staff had recommended had had several problems that were more than Just minor repairs and said he did not want to buy a relatively new vehicle that was going to give the City problems. Commissioner Johnson agreed and said he wanted to purchase the van with the lowest mileage and that he didn't mind that it was a little more expensive since it still fell within the price limitations the Commission was looking at. Mayor Ison said it was a Judgement call and that anyone of the vehicles could turn out to cost more in repairs than anticipated. The Mayor said he would recommend purchasing the newest model because of the resale value and because working with the idea that it was the newest and had the least mileage, it would probably be the least expensive to maintain. City Manager Ryan said if the Commission voted to purchase the vehicle, it should be subject to an inspection by the City Shop Supervisor. Commissioner Johnson moved to approve the purchase of the 1987 Ford E350 Club Wagon at a cost of $13,390.00 and subject to an inspection by the City Shop Supervisor, Commissioner Hager seconded, and approval was unanimous. If that vehicle had already been sold the Commission agreed to purchase the 1986 vehicle and finally the 1985 vehicle as its third choice. Short List Engineers, Clark Road City Manager Ryan said the bids had been opened on the Clark Road proJect. Mr. Ryan said in an attempt to streamline the process, he had presented the Commission with a list of three of the engineering firms who had submitted bids. The Staff recommended Professional Engineering Consultants (PEC>; Dyer, Riddle, Mills & Precourt, Inc.; and Bentley Engineers & Architects, Inc., in that order. Mayor Ison asked for Commission comments. Commissioner Johnson moved to approve the Staff's recommendations to choose PEC, with a second choice of Dyer, Riddle, Mills & Precourt, Inc., and a third option of Bentley Engineers & Architects, Inc., Commissioner Bateman seconded, and approval was unanimous. . Renewal Security Trailers Mayor Ison indicated that it was time to consider renewing security trailers. Commissioner Johnson said the Commission had made a committment to some citizens who had approached the Commission some time ago and made it clear they wanted to be notified when these renewals were going to take place. Commissioner Johnson asked the City Manager whether this notification was given. City Manager Ryan said the City did 12 e Page 13 City Commission Meeting December 15, 1987 not notify those individuals. Mayor Ison tabled the item to the next Commission Meeting on January 5, 1988 so that notification could be sent. Emergency Ordinances Establishing Wastewater Rates and Amending the Budget Ordinance Mayor Ison said the Commission needed a motion to approve the emergency ordinances to establish wastewater rates. City Manager Ryan said the City was charging the same rate as had been charged by the previous owner of the sewer facility, but that the ordinance was done to allow the City to charge for the service at the same rate until such time as the Commission decided otherwise. Commissioner Bateman moved to approve the Emergency Ordinance to establish wastewater rates, Commissioner Johnson seconded, and approval was unanimous. A roll call vote was taken with Commissionet~s Bateman, Hager, Dabbs, Johnson, and Mayor Ison all voting for the Emergency Ordinance. Attorney Barnby said the Commission needed to follow this up with a regular ordinance at the next Commission Meeting. e The other Emergency Ordinance was to amend the budget. Commissioner Bateman moved to approve the ordinance, Commissioner Hager seconded, and approval was unanimous. A roll call vote was taken with Commissioners Hager, Bateman, Dabbs, and Johnson, and Mayor Ison all voting for the Emergency Ordinance. Attorney Barnby said it was necessary for her to leave the meeting at that time. Commissioner Dabbs asked whether her firm would continue to help the City with legal matters until a new City Attorney was hired. Attorney Barnby said all steps would be taken to make sure it was a smooth transition for the Ci ty. . One Time Pay AdJustment For Employees - Commissioner Johnson Commissioner Johnson said the City had enJoyed a good year and wanted to do something for the employees. City Manager Ryan said it was a one-time pay adJustment identical to the one given in 1986. Commissioner Bateman asked if the salat~y survey that City Staff was working on would make pay raises retroactive for only the Police Department personnel. City Manager Ryan said that no City employee had received an increase as yet and would not until the survey was complete. Mr. Ryan said the only pay increases that would be given would be if the situation involved a promotion to a higher Job classification. He said any pay increases as a result of the survey would be handled on an individual basis when deciding whether to make the raise retroactive or not. 13 Page 14 City Commission Meeting tit December 15, 1987 Commissioner adJustment, unanimous. Johnson moved to approve a Commissioner Bateman seconded, one time pay and approval was REPORTS AND INFORMATION - CITY MANAGER City Manager Ryan discussed the items on the Follow-up Agenda and asked for Commission comments. Commissioner Dabbs indicated that he needed to speak with Mrs. Varnes on an unrelated matter, but that she may want to know what the Commission was planning to do in regards to her property. Mayor Ison said to get her thoughts on the issue and repot~t back to the Commission. City Manager Ryan said there were two things that needed to be decided in regards to the bus service. Mr. Ryan asked the Commission if it agreed with the Staff recommendation to charge .75 for one-way rides within Ocoee and $1.50 for rides to Winter Garden or Pine Hills. Mr. Ryan also wanted to clarify that the Commission wanted the bus service to be operational Monday through Saturday, 8 a.m. to 6 p.m. The Commission agreed with both of the Staff recommendations. e City Manager Ryan said the Commission would need to decide what means to take to find a new City Attorney. Mr. Ryan said the Staff could issue a request for proposals if that was what the Commission wanted to do. Commissioner Dabbs said the Commission might want to think about hiring an in- house City Attorney. City Manager Ryan asked the Commission to think about what procedure they wanted to use to acquire a new City Attorney, as well as whether they wanted to continue to use a firm, or whether they want to hire someone in-house. Mayor Ison said there was one more item regarding the Prima Vista Utility company acquisition. He said the Commission needed to sign the Public Meeting Certificate indicating that the Commission had followed the Sunshine Laws in acquiring the sewer facility. The Mayor said the document would be needed at the closing. ADJOURNMENT: 1 a.m. --~~-~--~------- MAYOR ATTEST: - CITY CLERK 14