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HomeMy WebLinkAbout04-27-89 SS . . . MINUTES OF OCOEE CITY COMMISSION SPECIAL SESSION HELD APRIL ~ 1989 The special session was called to order at 7:31 p.m. by Mayor Ison in the commission chambers. PRESENT: Mayor Ison, Commissioners Johnson, Combs, Hager and Dabbs (arrived 7:50 p.m.), City Manager Shapiro, City Engineer Merkle, Public Works Director Brenner (arrived 7:50 p.m.) and Deputy Clerk Swilley. ABSENT: None. MILTON PROPERTY CONTRACT EXTENSION '----- City Manager Shapiro stated that staff recommends approval of contract amendment to extend until August 14, 1989. Commissioner Johnson moved to extend the Milton property contract until the recommended date. Motion seconded by Commissioner Hager and approved unanimously. CEMETERY COMMITTEE REPORT City Manager Shapiro stated that the cemetery committee recommends approval of the changes as presented by memorandum. The Mayor and Commissioners commended Buddy Elmore and the Cemetery Committee for all of their efforts. Commissioner Combs moved to accept the cemetery committee report. Motion seconded by Commissioner Johnson and approved unanimously. THE HAMMOCKS PHASE I & II City Engineer Merkle stated that the letter the Commission has before them dated April 27, 1989 was written by P.E.C. this morning and that since then the issues addressed have been resolved. He further stated that Phase II of the project is acceptable from an engineering standpoint. Mayor Ison questioned Phase I and Mr. Merkle stated that the only issue unresolved there is the agreement between the adjacent property owners regarding the joint use of the sinkhole for drainage. Scott Wilde, representation of applicant stated that his client's development should not be held up by a condition requirement of another developer, in this case, the adjacent land owner. After lengthy discussion, Commissioner Combs moved to approve with the condition of cross easement agreement with the adjacent property owner of the sinkhole in Phase I acceptable to the City Attorney prior to final platt approval and second condition of hold harmless agreement by the applicant if adjacent property owner does not execute the cross easement agreement. Motion seconded by Commissioner Johnson and approved unanimously. ENGINEERING FIRM INTERVIEWS City Manager Shapiro stated that the five (5) firms appearing . . . Page 2 City Commission Special Session 4/27/89 before the Commission this evening were from an original 13 and that staff felt any of these firms were qualified to deal with the issues Ocoee face. At this time (8:31 p.m.) a five (5) minute recess was called. Meeting was called back to order at 8:37 p.m.. A) Civil Design Group - Jack Martin, Vice-President and General Manager introduced himself and his team, passed a statement of qualifications out, gave his presentation and answered questions. B) Florida Land Design & Engineering - George Delaney, P.E., Regional Manager and Principal introduced himself and his team, passed out a statement of professional engineering services, gave his presentation and answered questions. C) G.A.I. Consultants - Gary DeJidas, P.E. and President introduced himself and his team, passed out his presentation, reviewed orally and answered questions. D) Howse & Associates - Ronald S. Howse, P.E. introduced himself and his father, Roxy S. House, P.E./L.S., passed out his presentation, reviewed orally and answered questions. At this time (9:45 p.m.) a recess was called. Meeting called back to order at 9:52 p.m.. E) Lochrane Engineering, Inc. - Mike Henry, P.E. and Senior Vice President introduced himself and his team, passed out a professional engineering services overview for reviewing development preliminary site plans and plats. He gave his presentation and answered questions. At this time (10:10 p.m.) a recess was called. called back to order at 10:20 p.m.. Meeting Mayor Ison called for comments by Public Works Director Brenner and City Manager Shapiro. City Manager Shapiro stated that contract negotiations will start with the top 3 firms the Commissions chooses with the other 2 falling in line to be involved at a later point if needed. He further stated that any of the firms would do well in his opinion. Public Works Director Brenner agreed. Mayor Ison stated that originally the idea was to divide the City into quadrants for engineering services. He further stated that discussions with City Manager Shapiro have brought to light the merits of a rotation list. Mayor Ison stated that he felt this was a better method due to the fact that geographically one area might need more engineering services than another and a rotation method would be more efficient. Mayor Ison polled the Commissioners in order to pick the top three firms. . . . ... Page 3 City Commission Special Session 4/27/89 Lochrane Engineering, Inc. - received 3 votes Howse & Associates - received 2 votes G.A.I. Consultants - received 2 votes Florida Land Design & Engineering - received no votes Civil Design Group - received 4 votes Mayor Ison stated that this shows Civil Design Group as first on primary list, Lochrane Engineering, Inc. as number two and a tie for third between G.A.I. Consultants and Howse & Associates. He then repolled the Commissioners with again 2 votes cast for each firm. Mayor Ison stated that he would cast his vote to break this tie and then cast his votes with firms Civil Design Group, Florida Land Design & Engineering and G.A.I. Consultants. He then stated that puts Civil Design Group, G.A.I. Consultants and Lochrane Engineering, Inc. on the primary list. Commissioner Combs moved to utilize Civil Design Group, Lochrane Engineering, Inc. and G.A.I. Consultants on a rotational list as the primary engineering consultants. Motion seconded by Commissioner Dabbs and approved unanimously. Commissioner Johnson moved to short list Florida Land Design & Engineering and Howse & Associates to be utilized by the City Manager at his discretion. Motion seconded by Commissioner Dabbs and approved unanimously. Mayor Ison thanked each firm for their participation. ADJOURNMENT Meeting adjourned at 10:28 p.m.~~rz L Thomas R. Ison, Mayor ATTEST: ~>~n ~\tlk~ Susan Swilley, Deputy C e k