HomeMy WebLinkAbout09-26-89 SS
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MINUTES OF CITY OF OCOEE COMMISSIONERS SPECIAL SESSION HELD
SEPTEMBER 26, 1989
The Special Session of the Board of City Commissioners of the City
of Ocoee, which was called for the purpose of holding a public
hearing concerning the adoption of the budget for fiscal year 89-
90 and to approve the emergency repair of the compressor at the
community center, was called to order at 7:37 p.m. by Mayor Ison
in the commission chambers. A quorum was declared to be present.
PRESENT: Mayor Ison, Commissioners Combs, Dabbs,
City Manager Shapiro, City Attorney Rosenthal,
Shira, City Finance Director Poston, Accounting
City Clerk Grafton
Hager, Johnson,
City Engineer
Clerk Batts and
ABSENT: None
CONSENT AGENDA
The proposed consent agenda consisted only of Item A-Approval of
emergency repair of compressor at community center at a cost of
$1,500. Commissioner Dabbs, seconded by Commissioner Combs, moved
to approve the consent agenda as presented. Motion carried with
unanimous vote in favor.
PUBLIC HEARING - BUDGET
City Manager Shapiro announced that the tentative percentage
increase in the millage rate over the rolled-back rate necessary
to fund the budget for fiscal year 89-90 is 42.35%. The specific
purpose for which ad valorem tax revenues are being increased
includes (a) 3 new police officers and 3 new firefighters, (b)
Full year funding out of the general fund for the Over 65 Program,
and (c) The increased costs of employee health insurance.
A public hearing was called. Mr. R.P. Mohnacky, 1820 Prairie Lake
Boulevard, recommended that the cost of living increase requested
be calculated differently, giving each employee the same amount of
increase in dollars rather than a percentage of their salary.
There were no other citizen comments or commissioner comments at
this time.
Mayor Ison gave an overview of the budget and the schedules that
he spoke from are attached to the minutes as Exhibit A. Mayor
Ison's recommendations included (a) An across the board raise
rather than merit system raises as proposed,as merit systems do
not work (b) Initiate C.O.L.A. at 5% midyear rather than October 1
and give all employees a 2% increase at the end of the second
quarter (c) Delay hiring 3 firefighters until midyear (as his
research shows that Orange County will not be hiring as many
firefighters as stated in the previous meeting therefore no rush
is called for), (d) Delay hiring 3 police officers until Police
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Ocoee City Commission Budget Special Session
September 26, 1989
Impact Fee is in effect, (e) Purchase 2 police vehicles now and
delay purchase of 3 police vehicles until Police Impact Fee is in
effect, (f) Transfer the savings from these delays/transfers to
the contingency fund, (g) Reduce the proposed 4.0 millage rate to
3.16 which would produce an estimated $690,749.50. This proposed
revenue would cover the expenditures with the above proposed
adjustments. Mayor Ison noted that this is what we have done every
year (holding down the millage rate) and this does not represent a
bare-bones budget as most of the listed needs are met.
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City Manager Shapiro responded with: (a) The proposed merit system
will create a career path in the City (which is important to those
who will be training future employees), will reward those
employees who do more than just what is required of them to hold
their jobs and the dollars not earned will remain in the fund, (b)
Waiting until midyear to give the cost of living increase is
telling employees that they will be paid 5% less, (c) Fire Station
#2 was unmanned part of the time in the last year, (d) The
requested new employees are the result of 22 annexations last year
when no new people were put on the payroll, (e) The education fund
is there to help employees get an education, (f) The contingency
fund is low but we do have some left and the year is almost over.
City Manager Shapiro noted that Mayor Ison's statement ". ..this
is what we have done every year..." could be one of the
significant reasons the City of Ocoee needed Shapiro's budget,
which he urged Commission to approve as presented. He also noted
that any changes needed due to scrivener's errors would be made
before the final budget book is put together.
Mayor Ison summarized his views and said also that it is
Commission's job to provide services, through employees, and to
prioritize those services and to be aware also that the federal
and state money will be less now, making it necessary for cities
to fund carefully.
Commissioner Dabbs stated that philosophically: (a) He believes
that C.O.L.A. should not be delayed 6 months, (b) He does not
believe that merit systems do not work, (c) Historically, we have
not always been right, (d) Delay in hiring police officers is
all right if they are impact related, (e) Anything impact related
should be delayed until the impact fee is in place, (f) Government
should provide services and he is not sure that was being done all
the time the millage rate was being reduced. Commissioner Dabbs
noted that City Manager Shapiro is highly regarded allover the
state, that the list of problems given to him when he was employed
have been taken care of, and that he is ready to say, "It's your
budget, now make it happen."
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Ocoee City Commission Budget Special Session
September 26, 1989
Commissioner Johnson stated: (a) That when City Manager Shapiro
was employed he was first charged with improving employee morale,
which he has done, (b) That Fire Station #2 definitely needs to
be operative, (c) That the purchase of police cars can wait for
the Police Impact Fee to be in place, (d) The millage rate should
have been raised the last few years in order to provide services
instead of lowered.
Commissioner Combs said: (a) That commissioners have a
responsibility to those who put them in office to do their best,
(b) He feels that the 1/2 mill providing care for senior citizens
is well placed, (c) That he would not want to be on a Commission
that did not hire a fireman and someone died as a result of lack
of manpower in a fire situation, (d) Putting off the hiring of 3
policemen and the purchasing of police cars until the Police
Impact Fee is in is all right, (e) Providing for the paving of
streets and sidewalks is important to do, (f) He thinks this is a
good budget and he can support 4.0 mills.
commissioner Hager said: (a) He basically concurrs with statements
already made by commissioners, (b) Employees should have their
salary without delay, (c) Police officers and vehicles can wait
until Police Impact Fee is in effect, (d) 3 Firemen should be
hired at beginning of fiscal year, (e) Last year the budget was
whacked and then needed to be reworked midyear, (f) He prefers to
leave office having voted for something the City needs and he
supports 4.0 mills.
There were no further comments and the public hearing was closed.
Amendments to the budget as presented September 11, 1989 were
called for and none were made.
City Manager Shapiro stated for the record that he promises not to
buy police cars without Commission vote.
City Attorney Rosenthal announced that as there are no amendments
to the budget the proposed final millage rate is 4.0 mills which
represents a 42.35% increase of the millage over the rolled-back
rate of 2.81 mills.
Commissioner Combs moved to approve Resolution 89-12 setting a
final millage rate of 4.0 mills for the fiscal year 1989-90.
Commissioner Johnson seconded the motion. City Manager Shapiro
read Resolution 89-12 in its entirety and a copy is attached for
the record as Exhibit B. There were no further comments from
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Ocoee City Commission Budget Special Session
September 26, 1989
citizens or commissioners. Mayor Ison stated for the record that
in manning the fire station the difference of $52,000 vs. $26,000
is about.2 mill and is not what is getting us to 4.0 mills. On
roll call Commissioner Combs voted "Aye," Commissioner Dabbs
"Aye," Commissioner Hager "Aye," Commissioner Johnson "Aye," Mayor
Ison "No." Motion carried with 4-1 vote in favor and Resolution
was adopted.
RESOLUTION 89-13: ADOPTING FINAL BUDGET FY89-90
City Manager Shapiro read the title only of Resolution 89-13, a
Resolution adopting the final budget for fiscal year 1989-90.
Commissioner Hager, seconded by Commissioner Combs, moved to adopt
the Resolution. There were no comments from the citizens present
nor from commissioners. On roll call Commissioner Combs voted
"Aye," Commissioner Dabbs "Aye," Commissioner Hager "Aye,"
Commissoner Johnson "Aye," Mayor Ison "Aye." Motion carried and
Resolution was adopted as presented.
The public hearing for the adoption of the budget concluded at
8:52 p.m..
JOHN BATEMAN APPOINTED TO CITIZEN'S ADVISORY COMMITTEE
Commissioner Johnson nominated Mr. John Bateman to represent the
City of Ocoee on the Citizen's Advisory Committee of the Orlando
Area Transportation Study, filling a vacancy caused by Mr. Ben
Griffin's resignation submitted this week. Commission unanimously
concurred.
EMERGENCY ORDINANCE NO. 89-41:ESTABLISHING PROCEDURES FOR GENERAL
MUNICIPAL ELECTIONS AND RUN-OFF DATE
City Attorney Rosenthal read the title only of Ordinance 89-42 in
error at this point. A public hearing was called and when Mr. R.
P. Mohnacky, 1820 Prairie Lake Boulevard asked what this was for,
the error was discovered and City Attorney Rosenthal read the
title only of Ordinance 89-41. There were no further comments from
the citizens or from commissioners and the hearing was closed. On
roll call Commissioner Combs voted "Aye," Commissioner Dabbs
"Aye," Commissioner Hager "Aye," Commissioner Johnson "Aye," Mayor
Ison "Aye." Motion carried and Ordinance No. 89-41 was adopted.
EMERGENCY ORDINANCE NO. 89-42: ESTABLISHING SPECIAL ELECTION TO
FILL SEAT #2 VACATED BY COMMISSIONER DABBS' RESIGNATION TO RUN FOR
MAYOR
City Attorney Rosenthal read the title only of Ordinance No. 89-
42. Commissioner Dabbs, seconded by Commissioner Combs, moved to
adopt the Ordinance. A public hearing was called. As there were no
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Ocoee City Commission Budget Special Session
September 26, 1989
comments from citizens or commissioners, the hearing was closed.
On roll call vote Commissioner Combs voted "Aye," Commissioner
Dabbs "Aye," Commissioner Hager "Aye," Commissioner Johnson "Aye,"
Mayor Ison "Aye." Motion carried and Ordinance No. 89-42 was
adopted.
CHECK RECEIVED FROM FLORIDA LEAGUE OF CITIES
Mayor Ison announced that a check in the amount of a little over
$22,000 had been received from Florida League of Cities, and he
said that he feels that it should be used to start a fund to build
a golf driving range to be manned by handicapped. City Manager
Shapiro said that he and Recreation Director Beech have discussed
it and are looking into the wastewater site as a location for the
range. He said further that, if the funds are placed in the bank,
next year when the report is given, Commission can allocate funds
for the range subject to the report.
ADJOURNMENT
Meeting adjourned at 9:05 p.m..
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Attest:
J~J:*lerk
:JLr.cIJ~
Thomas R. Ison, Mayor
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EXHIBIT A
BUDGET OVERVIEW
As of last Budget Meeting, the proposed employee salary
improvements of $269,189.91 were revised:
1. Longevity Pay $26,009.37
2. Maximize Specific Pay Grades $13,734.46
$39,744.83
were transferred to the Contingency Fund.
3. Trailer Park Drainage Study - $25,000 was taken from above
and added as line item in the Budget, having a net effect
of +$14,744.83 to the Contingency Fund.
The following recaps employee costs proposed excluding the
additions to Protective Services and Public Works employee
additions:
A.
269,189.91
- 39,734.46
$229,455.45
*1)Includes 5% COLA'MMerit~ UDorade.~ Class. Chane,
~ promot10ns, C1ty gr ~duca~~on F'und
t2)Net increase in salaries/existing employees ~ by
129 employees equals 1,778.72 per employee
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B.
$ 54,000.00
52,500.00
12,500.00
$119,000.00
- 3 police officers (18,000 + 11,000 insur.)
- 3 fire fighters (17,500 + 11,000 insur.)
- 1 clerk/public works + 3,000 insur) B-23&24
-~ (Not including additions to protective inspections
[i.e., I full time Inspector, i part time Examnier,
1 Code Enforcement Officer] does not include
$25,000 insurance or retirement etc. $17,450=
5% salary)
A + B = $349,455.45
C. $168,042.08 Estimated increase cost of employees insurance
coverage over year 88/89
Year 89/90 total cost -
life and disability:
Year 88/89 total cost
(A+B+C) = $516,497.53
medical, insurance,
$515,141.52
-347,099.44
$168,042.08
dental,
vision,
Attachment *1
Employee Expense
Cost of Living 5%
Merit Pay Proposal
Salary Upgrade
Cl~ssification I Changes
Promotion
Education Fund (City Mgr)
$125,047.13
58,623.35
3,178.26
33,485.96
4,111.38
5,000.00
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The cost of insurance for employee earning $17,092.96 is
projected to be $3,798.95 (22% of salary)
i.e.:
Medical
Dental/Vision
Disability
Life
$254.56/per month
43.00
12.26
6.76
Retirement Plan cost is approximately 5% of salary; would be
$850.00 for above employee.
Attachment *2
Contingency Funds:
1. Gen. Government
2. Water
3. Sanitation
4. Wastewater
Total:
(Revised)
**Does not include capital outlays
129,543
364,700
41,900
72,000
608,143**
Page B-22
Page C-3
Page D-3
Page E-3
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The proposed General Government Contingency Fund
1988/89 was $182,700
1989/90 is $129,543
$ 53,157 Less
Present 1988/89 Contingency Fund Balance as of 9/26/89 is
NOTE:
for
for
$86,358.44.
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1.
City Manager
830,700.00
562,000.00
+ 268,700.00
Revenue Information
has requested 4.0 Millage
Proposed revenue FY89/90
Proposed revenue FY88/89
Net increase in revenue
Rate;
A
2, Recent Commission Activity has increased Operating Revenues:
43,000.00 Sanitation Fund 402 +136,825.00 FY88/89 B
398,000.00 Water Fund 401 C
245,000.00 Waste Water 403 D
686,000.00 Total Recent Increases +822,825.00 FY88/89
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3.
954,700.00
227.30
A+B+C+D Total Increase 1,091,525.00 FY88/89
Divided by 4,200 households
Increase 259.89 Increase
which compares to the $22.40 average Ad Valorem increase
at 3.81 Mills per Mr. Poston's letter of 8/14/89
"Transfer In" Revenue from other Funds:
364,550.00 Proposed FY89/90
.295,879.00 Proposed FY88/89
+ 68,671.00 Increase over88/89
4.
Note: Year to Date
still have 115,634 to
transfer in.
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Please consider the following to the Budget:
1.
Initiate Cola
125,047.00
- 62,523.00
62,523.00
5% increase
increase at Mid Year
Full Year
1/2 Year Reduction
Net Cola Cost
increases on attachment one
Full Year Misc. Increase
Reduction
Across the board 2% increase
7% Total Year
2.
Remaining Salary
104,397.00
54,397.00
50,000.00
Fighters at Mid Year
+3 Not include 11,000 Misc Benefits
1/2 Year Reduction
Net Fire Fighter Cost
04 Delay hiring 3 Police Officers until Police Impact Fee is in
IO;D,effe5c4tO'oo(EoolliS say3s can st~rtlthde P1r10cOeOOss ~n Oct. f8~)
~I~/.\ N ,. + Not 1nc u e , M1SC Bene 1ts
L//VVV Transfer 54,000 to Contingency Fund
129,000.00 Present
54,000.00 Add on
i83,543.00 New Total
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3.
Hire three Fire
52,500.00
- 26,250.00
26,250.00
- 3AWMIi..JL
- JiA~ ~ tJ C)<j)
Purchase 2 Police Vehicles and delay 3 for Impact Revenue
50,000.00 Cost of 5 cars
20,000.00 Cost of 2 cars
30,000.00 Reduction to be replaced by Impact Fees
Transfer 30,000 to Contingency Fund
183,543.00 Above total
30,000.00 Add on
213,543.00 New Total
+20,000 more than FY88/89
5.
Reduce the proposed 4.0 Millage Rate:
62,523.00 Cola Change
54,397.00 Salary Change
26,250.00 Fire Fighter Change
143,170.00 Reduction
6.
830,700.00
- 143,170.00
687,530.00
which will represent a 3.16 Mill Rate
Proposed
Reduction
Revised Revenue
....estimated 690,749.50
687,000.00
562,000.00
125,530.00
Compared to FY88/89
687,000.00
FY88/89 (Est.) ,568,358.00
......or..... 116,172.00
Actual FY88/89
Over last year
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Revisions, if adopted, would require the following line item
changes in the proposed Budget:
A-3
A-4
A-5 512
521
522
Total
A-6
B-1
B-2
B-4
B-5
B-6 512
521
522
Total
B-9
B-10 1503
. Total
B-11
B-22 4900
Total
B-29 Total
Cars- 6401
B-30 1200
Total
B-32 6401
Total
B-33 Totals
B-34 1200
Total
B-35 Total
B-36 Total
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EXHIBIT B
RESOLUTION NO. 89- 12
A RESOLUTION OF THE CITY OF OCOEE,
FLORIDA, ESTABLISHING A MILLAGE RATE
FOR AD VALOREM TAXES FOR THE CITY OF
OCOEE FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1989 AND ENDING SEPTEMBER 30,
1990, STATING THE PERCENTAGE BY WHICH
THE MILLAGE RATE EXCEEDS THE ROLLED-
BACE RATE COMPUTED PURSUANT TO
SECTION 200.065, FLORIDA STATUTES'
PROVIDING FOR MILLAGE ADJUSTMENT'
PROVIDING FOR COLLECTION OF TAXES'
PROVIDING FOR SEVERABILITY, PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the city of Ocoee, Florida has received the
report of the Orange County Property Appraiser stating the amount
of assessed values which he has certified to the Florida Department
of Revenue for non-exempt real and tangible personal property
within the city for the year 1989~ and
WHEREAS, in order to provide the revenue necessary for
the operation of the city for its Fiscal Year beginning October 1,
1989, and ending September 30, 1990, the city Commission of the
city of Ocoee has determined the rate of ad valorem tax levy that
must be assessed for the year 1989; and
WHEREAS, pursuant to Section 200.065(5), Florida Statutes,
the city commission intends that the millage when applied to the
extended tax roll will generate the same tax revenue as when
applied to the certification of Taxable Value prepared by the
Orange County Property Appraiser on July 1, 1989; and
WHEREAS, the provisions of Chapter 200 of the Florida
Statutes prescribing the method of fixing millage have been complied
with.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OCOEE, FLORIDA, AS FOLLOWS:
SECTION 1. Authoritv. The city commmission of the city
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of Ocoee has the authority to adopt this Resolution pursuant to
Article VIII of the Constitution of the State of Florida and
Chapters 163, 166 and 200, Florida Statutes.
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SECTION 2. Millaae Levv. The city commission of the
city of Ocoee hereby adopts, establishes and levies a millage
rate for ad valorem taxation of real and business personal property
within the City of Ocoee, Florida, for the fiscal year beginning
October 1, 1989 and ending September 30, 1990, at the rate of $4.00
per $1,000.00 of assessed valuation.
SECTION 3. Percentaae Increase Over Rolled-Back Rate.
The millage rate, as herein levied, exceeds the rolled-back rate
computed pursuant to section 200.065, Florida Statutes, by 42.35%,
such percentage increase being characterized as the percentage
increase in property taxes adopted by the city commission of the
city of Ocoee.
SECTION 4. Millaae Ad1ustment. The city commission
hereby authorizes the City Manager to administratively provide
the Property Appraiser with the millage adjustment, pursuant to
his report of the aggregate change in the assessment roll as
provided for by Section 200.065(5), Florida Statutes.
SECTION 5. Collection of Taxes. The tax shall be
collected by the orange County Tax Collector, subject to discounts
prescribed by law, and deposited to the account of the city of
Ocoee with a report and copies of deposit receipts to be delivered
promptly to the city's Finance Director who shall be responsible
for the administration of this procedure.
SECTION I. Severabilitv. If any section, SUbsection,
sentence, clause, phrase or portion of this Resolution is for any
reason held invalid or unconsitutional by any court of competent
jurisdiction, such portion shall be deemed a separate, distinct
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and independent provision and such holding shall not affect the
validity of the remaining portion hereto.
SECTION 7. Effeotive Date. This Resolution shall become
effectrve'immediately upon passage and adoption.
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PASSED ~ ADOPTED this ~6th ~ay ofseptemb~~T 1989.
AT!l'EST:
. .'SEAL).
~c:ntUSE AND RELIAlfCE"':~LY
, BY::-TBB..CI'l'Y OJ' OCOBB,. ,..
APPRO'lBD AS TO FORK UD...
.L.~tTY, this 26th day:
O~ September, 1989.
'I'OLBY.& LARDNER, VAK.DEN BERG,
:JJ _p; ;ILl:JjJH
CityA~torney
FLOPPY/ 4 758R( ~ l .
..01. (09/12/89,)
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APPROVED:
CITY OF OCOEE, FLORIDA
";\
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Thomas R. Ison, Mayor
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APPROVED.Y THE OCOEE CITY
COMHISSIOKAT A MBBTING
HELD ON SEPTEMBER 26, 1989
UNDER AGBIfDA ITEM NO. -m:: A-l.. .
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