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HomeMy WebLinkAbout09/09/08 MINUTES OF THE PLANNING AND ZONING COMMISSION ACTING AS THE LOCAL PLANNING AGENCY MEETING HELD TUESDAY, SEPTEMBER 9, 2008 CALL TO ORDER Chairman Sills called the meeting to order at 7:00 p.m. Following a moment of silent meditation and the Pledge of Allegiance to the Flag, a quorum was declared present. PRESENT: Chairman Sills, Vice Chair Golden, Members Campbell, Conkling, McKey, Morris, Rhodus, and West. Also present were City Attorney Palmer, Development Services Director Shadrix, Principal Planner Fabre, and Deputy City Clerk Sibbitt. ABSENT: Member Dillard was absent excused. CONSENT AGENDA Minutes of the Planning and Zoning Commission Regular Meeting held on Tuesday, August 12, 2008. Member CamlJbell. seconded bv Member McKev. moved to accept the Minutes of the Auaust 12. 2008. Plannina and Zonina Commission meetina. Motion carried unanimouslv. OLD BUSINESS - None NEW BUSINESS Development Services Director Shadrix gave a brief update on Planning Manager Wagner informing the board members that he had suffered a medical malady a couple weeks ago which resulted in major surgery but he is currently doing fine and is resting at home. He further announced that the project before them today was presented to them before and they have enjoyed working with the applicant to resolve any outstanding issues. VILLA ROMA - FINAL SUBDIVISION PLAN Principal Planner Fabre gave a brief presentation on the project and stated that the Final Subdivision Plan proposes a total of 52 town home units on approximately 21.13 acres. The Planning and Zoning Commission reviewed the project back in October 2007 and requested the applicant to preserve more trees. The applicant has come back with a new proposal. The Final Subdivision Plan is consistent with the PSP approved by the City Commission on November 6,2007. Planning and Zoning Commission Regular Meeting September 9, 2008 DEVELOPMENT REVIEW COMMITTEE RECOMMENDATION The Development Review Committee (DRC) reviewed the Villa Roma Final Subdivision Plan on August 27, 2008. There were several minor technical issues to be addressed from the Engineering Department and the City Attorney's Office that were identified in written staff comments and presented verbally. All of the issues were discussed and changes to the plans were agreed. When the discussion was finished, the Committee voted unanimously to recommend approval of the Final Subdivision Plan. STAFF RECOMMENDATION Staff recommends that the Planning & Zoning Commission, acting as the Local Planning Agency, recommend approval of the Villa Roma Final Subdivision Plan date stamped received by the City on July 28, 2008, subject to making the changes agreed upon at the DRC meeting. DISCUSSION Member McKey stated it was referenced that there will be a 10ft wide recreational trail and inquired if it would be connected to Clarke Road. He also inquired about the retention ponds on the south side and as to why it could not be eliminated so they could enlarge the pond the City owns. Development Services Director Shadrix stated they have had this discussion with the City Engineer and what is being proposed is the best option. Member Morris inquired if the Planning & Zoning Commission had denied this in Preliminary. Principal Planner Fabre stated they had but City Commission approved it with conditions. Vice Chair Golden inquired about the comments from DRC. City Attorney Palmer gave the board his comments on the plans which he stated were minor comments. Chad Linn, Chad Linn Engineering, stated after the last Planning & Zoning meeting they went back to the drawing board and proposed a new plan which they presented to the City Commission. He stated he does have a copy of the DRC comments and has addressed them all. Vice Chair Golden inquired if they know the highest water level of the pond. Mr. Linn stated he did not know off hand but ultimately the pond through the research and discussion with the City Engineer was designed for Clarke Road and the future expansion of Clarke Road and does not have an emergency pop off. It is a constructed pond and not a natural depression. A brief discussion ensued regarding the trees and the stormwater pond. 2 Planning and Zoning Commission Regular Meeting September 9, 2008 Chairman Sills stated on the plan it shows a 6ft high screen wall and asked for clarification. Mr. Linn stated the wall proposed will have bricks on the outside and stucco on the inside. Member McKey stated that he thought all walls have to be masonry finished. Principal Planner Fabre stated they have allowed developers to build all types of walls but normally if it looks like a brick wall they are okay with it. It does not have to be brick. Development Services Director Shadrix stated that their interpretation is that the wall meets the intent of the Code. Member Morris commented that in the future the City needs to take into account that Hackney Prairie Road is already being used as a cut through to Apopka Vineland and is going to get more traffic. He stated there is a school site being proposed on Hackney Prairie Road and inquired about future signalization. Principal Planner Fabre stated signalization will most likely be done when they improve the rest of Clarke Road since currently the city does not have any funding for signalization. Development Services Director Shadrix stated Member Morris' comment is dually noted and as they proceed forward they will take that under advisement. He does have a meeting with the School Board soon to discuss the update on the school and he is sure that topic will come up. Member West, seconded bv Chairman Sills, moved to recommend approval of the Villa Roma Final Subdivision Plan date stamped received bv the Citv on Julv 28. 2008. subiect to makina the chanaes aareed upon at the DRC meetina. Motion carried unanimouslv. MISCELLANEOUS Development Services Director Shadrix stated he will be putting together a workshop to talk to the board about the City's evaluation and appraisal report which will allow them to make amendments to the Comprehensive Plan. He briefly touched on the report and asked the board members to start thinking about issues they see within the City. ADJOURNMENT The meeting adjourned at 7:33 p.m. Attest: ~ '~btiott, ~eputy ity Clerk APPROVED: 3