The URL can be used to link to this page

Home My WebLink AboutItem #04 Approval of Change Order No. 3 for Phase 2 of Lakeshore Drive Improvement Project I center of Goocl L . '\.~e . .. . J~~ ~ AGENDA ITEM COVER SHEET Meeting Date: December 2, 2008 Item#~ Reviewed By: /~ Department Director. ~ .~_ IJ./.JrJ!xdllr City Manager: V ----..., Subject: Approval of and authorization for the Mayor to execute Change Order No.3 for Phase 2 of the Lakeshore Dr. Improvements Project to provide for adjustment of final quantities, and to authorize the funds required to implement the change order. Contact Name: Contact Number: David Wheeler 407-905-3100, ext. 1504 Background Summary: As is normal City practice, the construction contract for improving Lakeshore Drive and adjacent Bill Breeze Park is of the unit-price form. This means that a change order is expected at the end of the project to reconcile the bid quantities with the installed quantities. This Agenda Item presents the closeout change order for the project. There were increases in curbing, sidewalk, trees, shrubbery, and sod above the bid quantities, and several items were added to the project to accommodate new requirements, such as St. Augustine sod, a drip irrigation system for the new trees, and temporary Founders' Day vendor electrical connections. Foundations and footers are also being provided for lighted bollards lining the new shoreline sidewalk and the three new picnic shelters. Issue: The Engineering Department has proposed a change order to implement the project modifications identified in cooperation with the Parks & Recreation Department and to reconcile installed and contract quantities. All involved City departments have reviewed the proposed prices for new bid items and believe them to be reasonable and comparable; other prices were established in the contract bid or previous change order. Recommendations The Engineering Department recommends that the City Commission approve the proposed Change Order No.3, authorize the Mayor and City Clerk to execute the required legal documents, and direct the Finance Department to make the related fund allocations to the project budget and revise the purchase order issued to the Contractor to reflect the increase in project budget. Attachments: Proposed Change Order NO.3. Financial Impact: The $41,944.25 in funding for this action will be derived from previously budgeted funds for the project. 1 Type of Item: (please mark with an 'x" Public Hearing _ Ordinance First Reading _ Ordinance Second Reading Resolution _ Commission Approval Discussion & Direction For Clerk's Deat Use: _ Consent Agenda _ Public Hearing _ Regular Agenda ~ Original Document/Contract Attached for Execution by City Clerk _ Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) ~/l{f- N/A N/A N/A 2 CITY OF OCOEE 150 North Lakeshore Drive Ocoee, Florida 34761 CITY OF OCOEE CHANGE ORDER NO.3 LAKE SHORE DRIVE IMPROVEMENTS - PHASE II DATE: November 13,2008 CONTRACTOR: American Persian Engineers & Constructors, Inc. (APEC) NOTICE TO PROCEED DATE: February 11,2008 The following changes are hereby made to the CONTRACT DOCUMENTS. Original CONTRACT PRICE $599.517.00 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $851.349.61 Net Increase (Decrease) Resulting from this CHANGE ORDER $41.944.25 The current CONTRACT PRICE including this CHANGE ORDER $893.293.86 Original CONTRACT COMPLETION DATE: October 11. 2008 Current CONTRACT COMPLETION DATE adjusted by previous CHANGE ORDERS November 21.2008 Net Increase Resulting from this CHANGE ORDER 56 days Current CONTRACT COMPLETION DATE including this CHANGE ORDER J anuarv 16. 2009 CHANGES ORDERED: I. GENERAL This change order is necessary to cover changes in the work to be performed under this Contract. The GENERAL CONDITION, SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts of the Project Manual listed in Article 1, Definitions, of the GENERAL CONDITIONS apply to and govern all work under this change order. II. REQUIRED CHANGES The project was expanded through a series of field orders to provide additional improvements within the project area. Several of these improvements were to accommodate Founder's Day needs for the Lakeshore Drive parking area, the location of trees, increased sod coverage, and temporary electrical service for vendors. This change order closes out the project by reconciling contract and installed quantities. III. JUSTIFICATION In the course of planning the work with the Contractor, City Engineering staff identified several cost- effective enhancements to the project. City staff and elected officials involved in Founders' Day preparations also required certain changes to conduct that special event and to prepare for future events of that nature. IV. NARRATIVE OF NEGOTIATIONS Change order is based on mutual agreement by the parties or contract unit prices. Negotiated prices apply only to those items not included in the original bid list. V. PAYMENT Quantity Change Order Increase Price Increase Item No. Description (Decrease) Unit Unit Price (Decrease) Expand picnic I shelter slabs; add 3 Each $1,431.00 $5,724.00 post footers 2 Install concrete 8 Each $75.00 $600.00 bollard footers 3 Furnish & install I Each $1,800.00 $1,800.00 irrigation system 4 Ribbon curb 386 Linear Foot $18.00 $6,948.00 5 Type-D curb 95 Linear Foot $16.00 $480.00 Furnish & install 6 porous concrete 112 Square Yard $36.00 $4,032.00 pavers 7 6" wire-reinforced 14 Square Yard $42.00 $588.00 concrete APEC Change Order #3 2 Quantity Change Order Increase Price Increase Item No. Description (Decrease) Unit Unit Price (Decrease) 8 Furnish & install 2 Each $500.00 $1,000.00 yard drain 9 3 gal. shrub 21 Each $10.56 $221.76 10 Furnish & install I Each $467.97 $467.97 65 l!:al. tabebuia Furnish & install II parking area I Lump Sum $550.00 $550.00 gravel Furnish & install 12 decorative sign on 4 Each $1,126.63 $4,506.52 cast-metal post 13 Furnish & install 1,333 Square Yard $3.00 $3,999.00 Bahia sod 14 Furnish & install 2,164 Square Yard $4.00 $8,656.00 St. Augustine sod 15 Relocate tree 3 Each $100.00 $300.00 Furnish & install 16 additional I Lump Sum $2,068.00 $2,068.00 electrical services Total Net Increase (Decrease) Change Order No.3 $41,944.25 VI. APPROVAL AND CHANGE AUTHORIZATION This proposed change to the Contract is to be approved by the City of Ocoee Commission. The aforementioned changes, and work affected thereby, are subject to all provisions of the original contract not specifically changed by this Change Order; and, It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original contract other than matters expressly provided herein. CONTRACTOR acknowledges, by its execution and acceptance ofthis Change Order, that the adjustments in Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the OWNER for the Work covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the OWNER arising from or relating to the matters or Work set forth or contemplated by this Change Order. (The rest of this page is intentionally blank) APEC Change Order #3 3 RECOMMENDED BY: ACCEPTED BY: CITY OF OCOEE. FLORIDA AMERICAN PERSIAN ENGINEERS & CONSTRUCTORS. INC. By: ~ /Jdi:: Signature Date: ;t/;vemw. ~ 2..008 Title: elf M~n~9e,,- APPROVED BY: CITY OF OCOEE. FLORIDA Owner By: Signature Date: Title: By: Date Attest: FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, APPROVED AS TO FORM AND LEGALITY THIS DAY OF ,2008. APPROVED BY THE CITY OF OCOEE COMMISSION IN A MEETING HELD ON , 2008 UNDER AGENDA ITEM NO. By: City Attorney END OF CHANGE ORDER APEC Change Order #3 4