HomeMy WebLinkAboutItem #06 Award of Bid #B09-01 Re-Bid Interior Renovation of New Police Headquarters
AGENDA ITEM COVER SHEET
Meeting Date: December 2, 2008
Item # (0
Contact Name:
Contact Number:
Jamie Croteau
1503
Reviewed By:
Department Director:
City Manager:
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Subject: Award of Bid #B09-01 Re-Bid Interior Renovation of New Police Headquarters
Background Summary:
The Public Works Department and Finance Department have reviewed all bids. The low bidder, Southern Building
Services', original bid of $449,366 was over budget. During contract negotiations, Staff was able to lower the
contract price by $60,933 by obtaining a lower quote for the Security and CCTV portion and negotiating down the
General Conditions portion by 19%. Staff recommends awarding the bid to Southern Building Services, Inc. as the
most responsive and responsible bidder for the amount of $388,433. This amount and other project costs
including moving, evidence lockers, generator refurbishment and relocation, telecommunication costs,
landscaping, etc. would be funded from the funds remaining from the existing loan used to purchase the building
($258,634), impact fees ($150,000), salary savings from vacant positions in the Police Department ($49,000), and
contingency ($6,500). Total project cost: $464,134.
Issue:
Award the contract for the Interior Renovation of New Police Headquarters to Southern Building Services, Inc. and
approve funding and fund transfers.
Recommendations
Staff recommends that the City Commission:
1) Award Bid #B09-01 for the Interior Renovation of New Police Headquarters to Southern Building Services,
Inc. in the amount of $388,433.
2) Authorize the Mayor, City Clerk, and Staff to execute all necessary contract documents once the
appropriate bonds and insurance are secured.
3) Approve funding plan and associated fund transfers:
1. Impact fees: $150.000
2. Salary Savings PD: $49,000
3. Contingency: $6,500
4. Funds from existing loan: $258,634
Attachments:
1. Bid Tabulation
2. ITB 09-01
3. Addendum #1
4. Southern Building Services Bid
5. Southern Building Services Schedule of Values
Financial Impact:
Project Costs: $464,134
Type of Item: (please mark with an "x'?
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
-----L Commission Approval
Discussion & Direction
For Clerk's DeDt Use:
_____ Consent Agenda
_____ Public Hearing
_____ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
~ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
2
City Manager
Robert Frank
Commissioners
Garv Hood, District 1
Scott Anderson, District 2
Rustv Johnson, District 3
Joel Keller, District 4
Mavor
S. Scott Vandergrift
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
FROM:
Jamie Croteau, Assistant City Manager
DATE:
November 21,2008
RE:
Award of Bid #B09-01 (Re-Bid) Interior Renovation of New Police Headquarters
ISSUE
Award the contract for the Interior Renovation of New Police Headquarters to Southern Building Services, Inc.
BACKGROUNDIDISCUSSION
The bid was publicly advertised on October 12, 2008 and opened on November 5, 2008. There were a total of
nine (9) bids received:
Bidder Total Bid including
Alternates
1. Southern Building Services $388,433 *
2. Aagaard-McNary $475,950
3. Construction Management Assoc. $484,281
4. Scherer Construction $511,262
5. P.A.V.C.O. Construction $534,693
6. MJ. Smith Builders $537,063
7. Jacaranda Air Construction $542,683
8. CEM Enterprises $566,500
9. RB Marks Construction $651,613
Attached is the bid tabulation. All bids are available in the Finance Department for review.
The Public Works Department and Finance Department have reviewed all bids. The low bidder, Southern
Building Services' , original bid of $449,366 was over budget. During contract negotiations, Staff was able to
lower the contract price by $60,933 by obtaining a lower quote for the Security and CCTV portion and
negotiating down the General Conditions portion by 19%. Staff recommends awarding the bid to Southern
Building Services, Inc. as the most responsive and responsible bidder for the amount of$388,433.
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