HomeMy WebLinkAboutItem #01 Approval of Minutes
MINUTES
OCOEE CITY COMMISSION
December 2, 2008, at 7:15 P.M.
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission
Chambers of City Hall. Commissioner Anderson gave the Invocation and Commissioner
Johnson led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll and
declared a quorum present.
I B. PRESENTATIONS AND PROCLAMATIONS
Ocoee Bulldogs Cheerleaders and Football Players- presentation of Cheerleaders and Football
Teams and recognition to all for the great year they had.
Ocoee High School Booster Aquatic Club - Lisa Holzworth - asked the City to contribute
matching grant funds of $2500 to their sports in order to purchase pool blankets and repair pool
heaters. The Commission asked them to request grant money via the MVP awards and extended
the grant application deadline for them.
Presentation of "The Joey Award" for 2008 to Mark Johnson - Autism and Related
Disabilities Gym Program - moved to future agenda
Presentation by Firefighters Local 3623 Regarding Funds Raised at Golf Tournament for
B.A.S.E. Camp Children's Cancer Foundation.
Staff Presentation regarding the City of Ocoee's Information Booth Highlighting the
Health Clinic at the National League of Cities. - Human Resources Director Carnicella and
Crowne Consultant Ray Tomlinson talked about the success of the booth at the National
League of Cities and how many other cities were inquiring as to how we started our own health
clinic.
Staff Presentation of Water Conservation Ordinance Programs, Seeking Direction of
Commission. (Utilities Director Smith)
The City of Ocoee's groundwater supply, like all of Central Florida's communities, is fmite and the City must take
steps to control it through conserving its usage. To accomplish this goal, Staff will present to City Commission the
underlying premises for a new Water Conservation Ordinance that should ensure a successful water conservation
program. Such premises shall include adoption of WaterStarTM program for new residential properties, establish
water budgets based on an allowable annual irrigation depth-coverage, providing for a reward/incentive program for
customers adhering to the water budget program, revising the watering violation procedures and limiting hours of
irrigation.
Utilities Director Smith gave a PowerPoint Presentation and discussed an upcoming
conservation ordinance and three options for the future. Mayor Vandergrift thanked him for
the information and said that they look forward to discussing it further at the management retreat.
City Commission Regular
December 2,2008
I C. COMMENTS FROM CITIZENS/PUBLIC
R.P. Monacky, 1820 Prairie Lake Blvd., said he thinks houses built after 2013, when the City
has to seek alternative water supplies, should be subject to the higher rates and it should not be
passed back to current residents.
I D. COMMISSIONERS ANNOUNCEMENTS
Commissioner Hood 1) announced the Ocoee Parks and Recreation Department is having
Santa's Winter Wonderland on Saturday, December 13, 2008, 5:30 p.m. - 7:30 p.m. at Jim
Beech Recreation Center where kids can buy gifts for one dollar. 2) Immediately following will
be the Holiday Teen Dance on December 13,2008 at 8:00 p.m. Entrance is free but participants
are encouraged to bring a non-perishable food item. 3) Holiday Light Contest, nominations must
be received by December 5, judging will be on December 8 and 9, 2008, 4) reminded residents
about the City of Ocoee Holiday Food Drive, drop off boxes for non perishable items are at City
Hall and other city buildings.
Commissioner Anderson- reminded everyone that the Ocoee Lions Club Christmas Parade will
be held at 1 :00 p.m. on Saturday. The Winter Garden Parade begins at 10:00 a.m.
Commissioner Johnson - none
Commissioner Keller 1) said the Ocoee High School Band Choirs, in conjunction with the
Children's Miracle Network, will be performing at 7:00 p.m. Admission is $5.00 or an
unwrapped children's gift. Donations will be made to the Arnold Palmer Hospital for kids who
are in the hospital during the holiday season. 2) announced a public hearing of Orange County
Public Schools tomorrow at Citrus Elementary at 6:30 p.m. to show the new plans for the
proposed elementary school on Hackney Prairie Road.
Mayor Vandergrift -said prior to the next Commission Meeting on December 16, 2008, there
will be a caroling company here from the Entertainment Central Agency on Conroy Windermere
Road, performing from 6:30 p.m. until the meeting opens.
I E. CONSENT AGENDA
1. Approval and Acceptance of the Regular City Commission Minutes of November 18,
2008. (City Clerk Eikenberry)
Approved on Consent. Motion carried 5-0.
2. Reappointment of Trustee for the Police Officers' /Firefighters' Retirement Trust Fund.
(City Clerk Eikenberry)
Trustees for the Pension Boards serve two-year terms. Two of the trustees are appointed by the City Commission,
two are elected from the employee body, and the fifth trustee is chosen by those four trustees and presented to the
City Commission for certification of the appointment as a ministerial act. Trustees of the Police
Officers'/Firefighters' Retirement Trust Fund respectfully request this Commission to certify the reappointment of
Nora Gledich to serve another term ending September 30, 2010. Trustee Gledich has indicated she is willing to
serve another term if appointed. At this time no other applications were received for serving on this board.
Approved on Consent. Motion carried 5-0.
Page 2 of 11
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City Commission Regular
December 2,2008
3. Removal of Member from Parks and Recreation Advisory Board for Non-Attendance.
(parks and Recreation Director Hayes)
Mr. Joseph (Jay) Hembree was appointed to the Parks and Recreation Advisory Board October 2006. The board
currently consists of ten (10) members and require that six (6) be present to make a quorum. The Parks and
Recreation Advisory Board is working on several issues that require member participation and commitment. Mr.
Hembree has been absent seven (7) out of seven (7) meetings. At its meeting on November 17,2008, the Parks and
Recreation Advisory Board voted to remove Member Hembree for non attendance.
Approved on Consent. Motion carried 5-0.
4. Approval of Change Order No. 3 for Phase 2 of the Lakeshore Drive Improvements
Project to Provide for Adjustment of Final Quantities and to authorize the Funds
Required to Implement the Change Order. (City Engineer Wheeler)
As is normal City practice, the construction contract for improving Lakeshore Drive and adjacent Bill Breeze Park is
of the unit-price form. This means that a change order is expected at the end of the project to reconcile the bid
quantities with the installed quantities. This Agenda Item presents the closeout change order for the project. There
were increases in curbing, sidewalk, trees, shrubbery, and sod above the bid quantities, and several items were added
to the project to accommodate new requirements, such as St. Augustine sod, a drip irrigation system for the new
trees, and temporary Founders' Day vendor electrical connections. Foundations and footers are also being provided
for lighted bollards lining the new shoreline sidewalk and the three new picnic shelters. To fund the change order,
staff recommends that the City Commission approve the additional allocation of $29,758.73 from the Park Impact
Fee Fund.
Mayor Vandergrift announced that this item has been revised to show that no additional
allocations will be needed from the Park Impact Fee Fund; the $29,758.73 was previously
budgeted.
Approved on Consent as amended. Motion carried 5-0.
5. Approval to Piggyback Tire Recapping Contract for FY 2008-2009. (Public Works
Director Krug)
The Fleet Division budget for Fiscal Year 08/09 includes the replacement of heavy truck tires. The City has
researched pricing and found Boulevard Tire Center provides the lowest pricing available through the School Board
of Broward County, Florida contract number 28-061X. This contract is valid through September 30, 2009. The
majority of the heavy truck tires replaced during the year are for the Sanitation Division's fleet.
Approved on Consent. Motion carried 5-0.
6. Award of Bid #B09-01 (Re-Bid) Interior Renovation of New Police Headquarters.
(purchasing Agent Tolbert)
The Public Works Department and Finance Department have reviewed all bids. The low bidder, Southern Building
Services', original bid of $449,366 was over budget. During contract negotiations, staff was able to lower the
contract price by $60,933 by obtaining a lower quote for the Security and CCTV portion and negotiating down the
General Conditions portion by 19%. Staff recommends awarding the bid to Southern Building Services, Inc. as the
most responsive and responsible bidder for the amount of $388,433. This amount and other project costs including
moving, evidence lockers, generator refurbishment and relocation, telecommunication costs, landscaping, etc. would
be funded from the funds remaining from the existing loan used to purchase the building ($258,634), impact fees
($150,000), salary savings from vacant positions in the Police Department ($49,000), and contingency ($6,500).
Total project cost: $464,134.
Approved on Consent. Motion carried 5-0.
Consent Agenda Vote:
Commissioner Anderson, seconded bv Commissioner Keller, moved to adopt
Consent Aaenda Items #1 - #6, as recommended bv staff, includina the stated
amendment to Item #4. Motion carried 5-0.
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City Commission Regular
December 2, 2008
I F. SECOND READING OF ORDINANCES - PUBLIC HEARING
7. Ordinance Regulating Bowfishing. (Advertised in the Orlando Sentinel Legal Classified on Sunday,
November23, 2008) (Deputy Police Chief Goclon)
The City of Ocoee desires to ensure the safety of children and other persons making use of lakes within the city and
has determined that the unregulated practice of bowfishing at those lakes poses a threat to the continuing safety of
those children and other persons in close proximity of the bowfishing activity. An ordinance is proposed to regulate
distances, locations, and types of equipment related to bowfishing.
City Attorney Rosenthal read the title of the ordinance.
Police Chief Brown advised that staff recommends this ordinance be adopted.
Mayor Vandergrift opened the Public Hearing.
Tom Gettings asked what the intention of the new ordinance was. Commissioner Anderson
said we needed to set standards using Florida Fresh Water Fish and Game guides as far as safety,
fishing around children and piers, tension string on the bow, using the proper type of fishing
bow, hours of operation, care of fish afterwards, property right issues. Mr. Gettings said he is in
agreement with all of those things.
Mayor Pro Tem Hood closed the Public Hearing.
Commissioner Anderson. seconded by Commissioner Keller moved to adopt
Ordinance No. 2008-020. reaulating Bow Fishing in the City of Ocoee. Motion
carried 4-0. with Mayor Vandergrift away from the dais.
The ordinance, as adopted on second reading, carries the following title:
ORDINANCE NO. 2008-020
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA ADOPTING A NEW
ARTICLE III CHAPTER 48 OF THE CODE OF ORDINANCES OF THE CITY
OF OCOEE RELATING TO BOWFISHING PROVIDING FOR
SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING AN
EFFECTIVE DATE.
8. Tree City Initiative
a. Adoption of Ordinance Regarding Trees on Public Lands. (Advertised in the Orlando
Sentinel Legal Classified on Sunday, November 23,2008) (Parks and Recreation Director Hayes)
The importance of trees to the community has been expressed by the City Commission for some time, along
with its desire to obtain the Tree City USA designation from the National Arbor Day Foundation. In recognition
of this sentiment City Staff has developed an ordinance for consideration that is intended to protect trees on
public property and meet the requirements for Tree City USA recognition. The intent and purpose of this
ordinance is to regulate and establish policy for the control of planting, removal, maintenance and protection of
trees and shrubs in or upon all public lands to eliminate and guard against dangerous conditions which may
result in injury to persons using the streets, alleys, sidewalks, parks, or other public lands; to promote and
enhance the beauty and general welfare of the City; to prohibit the undesirable and unsafe planting, removal,
treatment and maintenance of trees and shrubs located on public lands; and to guard all trees and shrubs both
public and private within the City against the spread of disease, insects or pests. The ordinance applies to trees
and shrubs planted or growing in or upon public lands, and also to trees and shrubs growing or to be planted in
or upon any private premises which shall threaten the life, health, safety or welfare of the public using public
lands.
City Attorney Rosenthal read the title of the ordinance.
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City Commission Regular
December 2,2008
Parks and Recreation Director Hayes said one of the requirements to receive the Tree City
USA designation is to adopt this ordinance.
Mayor Vandergrift opened the Public Hearing.
R.P. Monacky, 1820 Prairie Lake Blvd., said he wanted to make sure the ordinance includes
trimming of the trees so they do not block road signs. Mr. Hayes advised that is included in the
ordinance. Commissioner Anderson asked about removal or trimming of dangerous trees on
private property and felt it should be included in this ordinance. City Manager Frank said the
Code of Ordinances already provides for enforcement and removal of dangerous trees.
Commissioner Johnson and Mayor Vandergrift recalled past situations when the Code of
Ordinances were used to remove dangerous trees confirming that there was a provision in the
Code for that.
Mayor Vandergrift closed the Public Hearing.
Mayor Vandergrift. seconded bY Commissioner Johnson. moved to adopt
Ordinance No. 2008-021. reaarding trees on public land. Motion carried 5-0.
The ordinance, as adopted on second reading, carries the following title:
ORDINANCE NO. 2008-021
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA ADOPTING A NEW
CHAPTER 163 OF THE CODE OF ORDINANCES OF THE CITY OF OCOEE
RELATING TO TREES ON PUBLIC LANDS PROVIDING FOR
SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING AN
EFFECTIVE DATE.
b. Approval of Application for Tree City USA Designation for 2008 (Not a Public
Hearing).
The City staff is requesting that the Honorable Mayor and City Commission authorize the submission of an
application to the National Arbor Day Foundation for consideration of the City of Ocoee being designated as a
"Tree City USA" community. Over the past several years the City has been actively involved in maintaining,
restoring and expanding its urban forest in an effort to promote the City as a desirable place to live and conduct
business. The National Arbor Day Foundation's "Tree City USA" program recognizes a community's
commitment toward better care of its community forest and contributing to a safer and healthier urban forest.
Tree City USA recognition also helps present the kind of image that most citizens want to have for the place
they live and work. In order for a community to qualify for "Tree City USA" designation it must meet four
requirements as established by the National Arbor Day Foundation that include: 1) have an annual Arbor Day
observance and proclamation; 2) spend at least $2.00 per capita on tree-related activities and programs; 3) have
a tree ordinance; 4) designate a board or departments to be responsible for the care and management of the
community's trees.
Mayor Vandergrift. seconded by Commissioner Hood. moved to approve the
Application for Tree City USA Designation for 2008. per staff recommendations.
Motion carried 5-0.
Page 5 of 11
City Commission Regular
December 2, 2008
9. Red Light Cameras
a. Red Light Enforcement Camera Ordinance. (Advertised in the Orlando Sentinel Legal
Classified on Sunday, November23 , 2008) (Police Chief Brown)
The City of Ocoee desires to ensure the safety of the citizens that travel the roadways within the city limits. The
disregard of traffic control signals within intersections poses a threat to all citizens which travel our roadways.
Of the 86 traffic crashes for the month of October, 28 were at intersections. This ordinance is proposed to assist
with traffic light safety to provide a uniform means to implement a Traffic Control Signal Monitoring
System/Device. This system is in use throughout the State of Florida, as well as neighboring communities such
as City of Apopka, City of Orlando and Unincorporated Orange County. The purpose of this Ordinance is to
authorize the use of an unmanned cameras/monitoring system to promote compliance with red light signal
directives as prescribed by this Ordinance, and to adopt a civil enforcement system for red light signal
violations. This Ordinance shall be supplemental and in addition to any other applicable law and shall not
supersede, infringe, curtail or infringe upon state laws related to red light signal violations or conflict with such
laws.
City Attorney Rosenthal read the title of the ordinance.
Police Chief Brown advised that staff recommends this ordinance be adopted.
Mayor Vandergrift opened the Public Hearing.
Henry Stowe, member of a grass roots Driver's Rights Organization, gave a PowerPoint
presentation against installation of red light cameras. He advised that there is no data to prove
that these cameras reduce injuries or deaths due to red light accidents and there are many studies
that show increases in injuries or deaths where they have been installed. He said municipalities
are doing it for the revenue, and it removes the discretion and live witness of a police officer. He
also asked the City to consider extending the yellow lights.
There was a lengthy discussion with Chief Brown and the Commission regarding the advantages
of having red light cameras, the timing of yellow lights, and the installation of blue lights that
indicates from all directions that the red light is on. Chief Brown said most cities have shown a
significant decrease in red light violations after cameras were installed. He said Apopka went
from 200 tickets in the first month to 14 this month.
R.P. Monacky said you are supposed to allow one second for each 10mph that your vehicle is
traveling, but some people can't calculate that correctly. He thinks there should be signs
showing how much time you have.
There was discussion regarding what happens if someone else is driving the car. Chief Brown
said the owner is responsible for the ticket, but Sgt. Dreasher added that if the vehicle owner
and the driver sign an affidavit stating who was driving the vehicle at the time of the infraction,
the ticket can be transferred at that time.
Chief Brown also added that ticketing for "right on red" is an option we can choose to add at
specific intersections.
Commissioner Anderson said he would like to include direction in this ordinance that the
money made should be spent on safety issues. Mayor Vandergrift stated the money can be
used for that even if it is put in the general fund. Commissioner Keller said he believes the
money should go in the general fund as well.
City Attorney Rosenthal added that another resolution will be coming back with regard to the
installation of the red light cameras, and if the Commission wants to specify anything about
where the funding should go it can be considered at that time.
Mayor Vandergrift closed the Public Hearing.
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City Commission Regular
December 2, 2008
Commissioner Keller. seconded bY Commissioner Johnson. moved to adopt
Ordinance No. 2008-022 approvina red Iiaht enforcement cameras. per staff
recommendation. Motion carried 5-0.
The ordinance, as adopted on second reading, carries the following title:
ORDINANCE NO. 2008-022
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA ADOPTING A NEW
ARTICLE III TO CHAPTER 168 OF THE CODE OF ORDINANCES OF THE
CITY OF OCOEE RELATING TO THE ENFORCEMENT OF RED LIGHT
TRAFFIC SIGNAL INFRACTIONS; PROVIDING INTENT AND DEFINITIONS;
REQUIRING COMPLIANCE WITH RED LIGHT SIGNALS; PROVIDING FOR
AND AUTHORIZING THE CITY TO IMPLEMENT THE USE OF UNMANNED
CAMERAS/MONITORING DEVICES TO PROMOTE COMPLIANCE WITH
RED LIGHT SIGNALS; PROVIDING FOR THE REVIEW OF RECORDED
IMAGES BY CITY OFFICIALS; PROVIDING FOR THE ISSUANCE OF
NOTICES OF INFRACTIONS; PROVIDING FOR THE IMPOSITION AND
COLLECTION OF CML PENAL TIES AND ADMINISTRA TIVE FEES;
PROVIDING FOR AN APPEALS PROCESS; PROVIDING FOR EXCEPTIONS;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION;
PROVIDING AN EFFECTIVE DATE.
b. Approval to Piggyback Palm Coast Red Light Enforcement Contract (Not a Public
Hearing).
The City of Ocoee desires to ensure the safety of the citizens that travel the roadways within the city limits. The
disregard of traffic control signals within intersections poses a threat to all citizens which travel our roadways.
With a traffic light safety ordinance in place the next step is the selection of the most responsive and responsible
vender with a proven track record in the state of Florida. Currently American Traffic Solutions (A TS) has the
most contracts awarded in the State of Florida. After review of this and other red light enforcement contracts
and systems, staff recommends piggy backing the contract currently in place in Palm Coast. The length of the
agreement is three (3) years. There will be no initial cost due from the city to the contractor. The operation of
the system will be paid through a $40.00 fee per citation paid to A TS.
Commissioner Keller. seconded bY Commissioner Johnson, moved to approve
the piaaybackina of Palm Coast Riaht Liaht Enforcement Contract. per staff
recommendation. Motion carried 4-1. with Commissioner Anderson opposed.
Page 7 of 11
City Commission Regular
December 2, 2008
I G. PUBLIC HEARING
10. Fire Service Fee - Resolution of Intent to Use the Uniform Method of Collection Non-Ad
Valorem Special Assessments. (Advertisedfor Public Hearing in the Orlando Sentinel Legal Classified
on November 7, 13, 20 and 27). (Assistant City Manager Croteau)
Last fiscal year, the City of Ocoee took the steps necessary to develop and implement a non-ad valorem assessment
program to fund fIre services. These steps included adopting a Resolution of Intent to Use the Uniform Method of
Collecting Non-Ad Valorem Special Assessments, adopting an Ordinance authorizing the imposition of the
assessment, and adopting both a preliminary and fmal fee resolution. The City took all the necessary steps to
implement the fee but set the rate at zero. Therefore, the fee did not appear on the 2008 tax bill. To provide the City
with the most flexibility possible and preserve our right to implement the fee for next year, both Government
Services Group and the City Attorney have advised that although the ordinance and fee resolutions remain in effect,
the Resolution of Intent to Use the Uniform Method of Collecting Non-Ad Valorem Special Assessments should be
re-adopted. The Resolution needs to be adopted and transmitted to the Tax Collector by December 3 1. The
decision as to whether a fIre a fee would be imposed at a rate other then zero for fiscal year 09/1 0 is not being
addressed at this time. This discussion will occur during next year's budget process.
City Attorney Rosenthal read the title of the Resolution.
Assistant City Manager Croteau said that the City went through all of the necessary steps to
implement the fire fee earlier in the year, but explained that because the fee was implemented at
zero it did not show up on the tax roll. She said it was recommended by the City Attorney and
our consultants at Government Services Group, to pass another resolution of intent to use the
Uniform Method of Collection. She said we are not asking for any consideration with regard to
the fee at this time, we are just trying to maintain our flexibility to implement it in 2009 during
the budget process if the Commission desires.
Mayor Vandergrift opened the Public Hearing.
Mayor Vandergrift closed the Public Hearing.
Commissioner Hood. seconded bv Commissioner Keller. moved to adopt
Resolution No. 2008-017. approvina the Intent to Use the Uniform Method of
Collection of Non-Ad Valorem Special Assessments. Motion carried 5-0.
The resolution, as adopted, carries the following title:
RESOLUTION NO: 2008-017
A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, DECLARING
ITS INTENT TO USE THE UNIFORM METHOD FOR THE LEVY,
COLLECTION AND ENFORCEMENT OF NON-AD VALOREM
ASSESSMENTS FOR FIRE RESCUE SERVICES, FACILITIES AND
PROGRAMS; PROVIDING FOR NOTICES; PROVIDING FOR
SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
Page 8 of 11
City Commission Regular
December 2, 2008
I H. REGULAR AGENDA
11. Report to the City Commission from the Charter Review Commission Regarding
Suggested Changes to the City Charter. (City Clerk Eikenberry)
Pursuant to Section C-60 of the City of Ocoee City Charter, a Charter Review Commission shall be appointed no
less than once every ten years and shall submit a report to the City Commission. Section C-62 states, "Within two
(2) months of the receipt of any such report, the City Commission shall accept or reject the recommendations
contained therein, or the City Commission may send such report back to the Charter Review Commission for further
study and consideration. Any proposed Charter amendments accepted by the City Commission shall be adopted by
ordinance and submitted to the electors of the city for consideration no later than the next general municipal
election or at a special election called by the City Commissionfor such purposes. "
The Charter Review Commission held numerous meetings between April - December 2008 and has recommended
the attached changes to the City Charter.
Charter Review Board Chair Jean Grafton presented the report to the City Commission.
There was discussion among Ms. Grafton, City Clerk Eikenberry, and City Attorney Rosenthal
regarding the tight time line to get it on the March 2009.
Mavor Vanderarift. seconded bv Commissioner Keller. reauested that an opinion
be obtained from the Attornev General with reaard to the validity of the City
Attornev's opinion in a memo written in 1995 at the reauest of City Manaaer
Shapiro reaardina the Mavors emeraencv powers. Motion carried 5-0.
City Attorney Rosenthal said he feels the opinion that was rendered ten years ago has nothing
to do with what should be done or not be done with this provision in the Charter. That opinion
does not stop the Commission from granting emergency powers. He asked that the memo is
distributed to the Commission to see if they would like to change it in the Charter.
Mayor Vandergrift said they need more time to look over the Charter and give their opinions.
Commissioner Anderson said they can use a mail-out ballot and we may want to combine that
with bond issues that will also have to go to referendum. City Clerk Eikenberry reminded the
Commission that mail-out ballot elections are very expensive and may cost more than a Special
Election. Commissioner Anderson said he would like tQ have staff look at what type of
bonding will require referendum vote. City Manager Frank said that will be included in our
workshop as well as what type of projects that we want to consider bonding.
Consensus of the Commission was to brina this back at a January meetina for
further discussion.
12. Consideration of Observing Veterans' Day as a Holiday. (City Clerk Eikenberry)
Section 8.01 of the Personnel Rules and Regulations (attached) lists Holidays that will be observed annually in the
City of Ocoee. At the November 18, 2008 Commission Meeting the Commission approved the regular holiday
schedule, but requested that the issue of Veterans' Day be considered at a later date. Attached is a survey of other
city's observance of holidays as submitted by HR Director Camicella.
Commissioner Hood moved to add Veteran's Dav to the list of nine holidavs for a
total of ten. and remove one of the current f10atina holidavs.
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City Commission Regular
December 2,2008
There was discussion regarding increased cost for a recognized holiday as opposed to a floating
holiday if police and fire end up having it off. They also discussed that most employees would
not want to lose a floating holiday in exchange for Veterans' Day. After the discussion.
Commissioner Hood rescinded his motion.
Consensus of the Commission was to take this to the EmDloyee Committee for
recommendation.
13. Emergency Item- - Joinder and Consent to First Amendment to Easement Agreement
for Meadow Ridge
Community Services Director Shadrix introduced the item and explained that this agreement
results in a minor change to the privacy wall at Meadow Ridge which allows them to add
extensions on both ends. He said there is no impact to the city; it has been approved by the City
engineering staff.
Commissioner Johnson. seconded bY Commissioner Hood. moved to aDDrove
the Joinder and Consent to First Amendment to Easement Aareement for Meadow
Ridae. Der staff recommendations. Motion carried 5-0.
14. Emergency Item - Change Order No.1 for the Pioneer Key 2 Rehab project.
Al Butler, Engineering Department, introduced the item. He said there is a collection of minor
tweaks to the project, the County approved yesterday to provide the additional funds for this
change order. He added that they are hoping to get some extra money early next year.
Commissioner Johnson. seconded by Commissioner Anderson. moved to
aDDrove Chanae Order No. 1 for the Pioneer Key 2 Rehabilitation Proiect. Der staff
recommendation. Motion carried 5-0.
Mayor Vandergrift addressed Parks and Recreation Director Hayes in the audience and asked
him to look into the fountain at the high school; it is not working.
15. Emergency Item - Safer Vehicle Apprehension Program FDLE JAG application
Police Chief Brown introduced the item and explained that the grant is for stop sticks for
vehicles to prevent vehicle pursuits. He said they have them in approximately fourteen vehicles,
this grant will pay for ten more; the goal is to have them in every vehicle.
Commissioner Anderson. seconded by Commissioner Hood. moved to aDDrove
the Safer Vehicle ADDrehension Proaram FDLE JAG aDDlication. Motion carried
~
I I. STAFF REPORTS - none
Page 10 of 11
City Commission Regular
December 2,2008
City Manager Frank confirmed with the Commission that the issue of the Veteran's Day
holiday should be taken to the Employee Committee. Commission consented.
I J. COMMENTS FROM COMMISSIONERS
Commissioner Kellei-l) announced a public hearing of Orange County Public Schools
tomorrow at Citrus Elementary at 6:30 p.m. to show the new plans for the proposed elementary
school on Hackney Prairie Road. 2) said the Ocoee High School Band Choirs, in conjunction
with the Children's Miracle Network, will be performing at 7:00 p.m. Admission is $5.00 or an
unwrapped children's gift. Donations will be made to the Arnold Palmer Hospital for kids who
are in the hos-eital during the holiday season.
tommissioner Johnsod- 1) said that three vehicles in his neighborhood have been placed up on
blocks and the tires stolen during the night. He would like more patrol in his neighborhood. 2)
said something needs to be done with the vehicular traffic in conjunction with parents picking up
kids at a Ocoee Middle School. Chief Brown said it is one of the few schools with no bus
service so many parents have to pick up their children and there is not enough room. They have
been trying to keep them following a traffic pattern, but hates to start issuing citations. He said
they will look at it again.
E;;mmissioner And~- reminded everyone that the Ocoee Lions Club Christmas Parade will
be held at 1 :00 R.m. on Saturday. The Winter Garden Parade begins at 10:00 a.m.
tommissioner 1iOOd- 1) asked City Manager Frank about the noise ordinance, to which he
responded that it should be on the agenda in the second meeting in January. Commissioner
Hood advised he would like to put language into the ordinance, if possible, with regard to no
smoking in designated areas of city parks and post signs of that nature. City Attorney Rosenthal
said that he will look at State Statutes with regard to this. Commissioner Hood said he has
language from other cities he will forward to Mr. Frank and they may be able to discuss it on
City Attorney Day. 2) said Wild Fern Road, Sand Pine, Little Rock Street, and Spring Foot all
have numerous pot holes that need to be looked at. Public Works Director Krug said he will
look into it. 3) said at the comer Wurst and Foxfire, the residence on the west side of foxfire is
selling vehicles again and Code Enforcement needs to look at that. 3) wished everyone Happy
Holidays
I ADJOURNMENT
The meeting adjourned at 10:40 p.m.
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