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Home My WebLink AboutItem #03 Approval for Renewal of Microsoft Enterprise Agreement with Software House International center of Good l.J .~ ~~, AGENDA ITEM COVER SHEET Meeting Date: 12/18/08 Item # ~ Contact Name: Contact Number: Brian Ross (407) 905-3100 x1522 Reviewed By: Department Director: City Manager: ~ --- Subject: Renewal of Microsoft Enterprise Agreement with Software House International. Background Summary: On October 18, 2005 the Mayor and City Commission approved a 3 year Enterprise Agreement with Microsoft through Software House International as the state contract holder. The term of the original contract is up, and the City has the option to renew. Renewal of the contract allows the City access to the latest version of Microsoft applications, discounts for employee purchases, free technical support, free professional services, and training. Issue: Should the City renew its Enterprise Agreement with Microsoft? Recommendations Staff respectfully recommends the Mayor and Commission approve the renewal of this contract for 3 more years. Attachments: Microsoft Enterprise Enrollment Financial Impact: The $24,103 yearly cost of the renewal will be budgeted accordingly in General Government. Type of Item: (please mark with an "x') Public Hearing _ Ordinance First Reading Ordinance Second Reading Resolution X Commission Approval Discussion & Direction For Clerk's DeDf Use: _____ Consent Agenda _____ Public Hearing _____ Regular Agenda Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. N/A N/A lWictosott., Volume Licensing Enterprise Enrollment (indirect) State and Local Framework ID N36 Microsoft Business Agreement number (if applicable) Rese/ler or Microsoft affiliate to complete U0275474 Reseller purchase order number Rese/ler to complete Enterprise Agreement number Rese/ler or Microsoft affiliate to complete Enrollment number Microsoft affiliate to complete 01E61767 Previous Qualifying Enrollment number Rese/ler to complete 3434281 Previous Qualifying Enrollment end date Rese/ler to complete 1-31-09 This Microsoft Enterprise Enrollment is entered into between the following entities signing, as of the effective date identified below. Definitions. When used in this enrollment, "you" refers to the entity that signs this enrollment with us, and "we" or "us" refers to the Microsoft entity that signs this enrollment. "Qualifying Enrollment," means (i) an enterprise enrollment under a separate Microsoft Select Master Agreement or Microsoft Enterprise Agreement; (ii) any enterprise subscription enrollment entered into under a separate Microsoft Enterprise Subscription Agreement; or (iii) any other enrollment submitted under the Microsoft Enterprise Agreement identified on the cover page. All other definitions in the Microsoft Enterprise Agreement identified above apply here. Effective date If you are renewing Software Assurance from one or more previous "Qualifying Enrollments" then the effective date will be the day after the first Enrollment expires. Otherwise the effective date will be the date this enrollment is signed by us. Where a previous Qualifying Enrollment is being used, your reseller will require that enrollment number and end date to complete the applicable boxes above. Term. This enrollment will expire 36 full calendar months from the effective date. It could be terminated earlier or renewed as provided in the Microsoft Enterprise Agreement. We will advise you of your renewal options before it expires. Representations and warranties. By signing this enrollment, the parties agree to be bound by the terms of this enrollment, and you represent and warrant that: (i) you have read and understand the Microsoft Business Agreement identified above (if any) and the Microsoft Enterprise Agreement, including all documents it incorporates by reference and any amendments to those documents, and agree to be bound by those terms; and (ii) you are either the entity that signed the Microsoft Enterprise Agreement or its affiliate. Non-exclusivity. This enrollment is non-exclusive. Nothing contained in it requires you to license, use or promote Microsoft software or services exclusively. You may, if you choose, enter into agreements with other parties to license, use or promote non-Microsoft software or services. SLG Microsoft Enterprise 6.4 Enrollment (Indirect)(North America) June 2007 Cover page N36 Page 1 of 12 . I This enrollment consists of (1) this cover page, (2) the Contact Information Page(s), (3) the Enterprise order information, (4) the Reseller Information Form, (5) the Media Order Form, and (6) the Core User CAL Terms and Conditions (if applicable). Customer Name of entity * Microsoft Licensing, GP City of Ocoee-Apps Division Signature * Signature Printed name * Printed name Printed title * Printed title Signature date * Signature date (date Microsoft affiliate countersigns) Effective date * indicates required fields (may be different than our signature dale) Microsoft Volume Licensing web sites (Note We will advise you of any changes to these URLs ) Product use rights http://microsoft.com/licensino Product List http://microsoft.com/licensino Microsoft Volume Licensing Services (MVLS) https:lllicensino.microsoft.com/ (password protected site to view orders under this enrollment) Customer guide http://m icrosoft. com/l icens ino/proQram sl Notices to Microsoft should be sent to: Copies should be sent to: MSLI,GP 6100 Neil Road, Suite 210 Reno, Nevada USA 89511-1137 Dept. 551, Volume Licensing Microsoft Law and Corporate Affairs One Microsoft Way Redmond, WA 98052 USA Volume Licensing Group (425) 936-7329 fax Attachments: 0 Media Order Form (reauired) 0 Core User CAL Terms and Conditions, if applicable 0 MS Capital Form, if applicable Customer. Please remit to your reseller. Reseller. Please remit to Microsoft. SLG Microsoft Enterprise 6.4 Enrollment (Indirect)(North America) June 2007 Cover page N36 Page 2 of 12 1. Contact information. Each party will notify the other in writing if any of the information in the following contact information page(s) change. The * indicates required fields. By providing contact information, you consent to its use for purposes of administering this enrollment by us, our affiliates, and other parties that help us administer this enrollment. Primary contact information: The customer signing on the cover page must identify an individual from inside its organization to serve as the primary contact. This contact is the default online administrator for this enrollment and receives all notices unless you provide us written notice of a change. The online administrator may appoint others as administrators and grant others access to online information. Customer Name of entity * Contact name * City of Ocoee-Apps Division Last Ross First Brian Street address * Contact email address (required for online access) . City * State/Province * Phone Ocoee FL Country * Postal code * Fax USA Notices and online access contact information: Complete this only if you want to designate a notices and online access contact different than the primary contact. This contact will become the default online administrator for this enrollment and receive all notices. This contact may appoint other administrators and grant others access to online information. Notices and online access contact D Same as primary contact Name of entity Contact name Last First Street address Contact email address (required for online access) City State/Province Phone Country Postal code Fax SLG Microsoft Enterprise 6.4 Enrollment (Indirect)(North America) June 2007 Contact information N36 Page 3 of 12 Language preference: This section designates the language in which you prefer to receive notices. I English Additional electronic contractual notices contact information: This contact will receive electronic contractual notices in addition to the notices contact. This contact is not required if you do not want an additional set of notices issued. Electronic contractual notices contact Name of entity Contact name Last First Street address Contact email address (required for electronic notices) City State/Province Phone Country Postal code Fax Software Assurance benefits contact: This contact will receive communications concerning Software Assurance benefits, and any additional TechNet subscriptions that have been ordered separately from Software Assurance under this enrollment. This contact is optional. If this contact is not completed, any notices for Software Assurance benefits will default to the notices and online contact. Software Assurance benefits contact Name of entity Contact name Last First Street address Contact email address (required for electronic notices) City State/Province Phone Country Postal code Fax SLG Microsoft Enterprise 6.4 Enrollment (Indirect)(North America) June 2007 Contact information N36 Page 4 of 12 MSDN contact: This contact will receive communications concerning registration for MSDN products ordered under this enrollment. This contact is optional. If this contact is not completed, any notices for MSDN will default to the notices and online contact. MSDN contact Name of entity Contact name Last First Street address Contact email address (required for electronic notices) City State/Province Phone Country Postal code Fax Microsoft account manager: This section designates your Microsoft account manager contact. R an Barr Microsoft account manager email address RyanBarr@microsoft.com Microsoft account manager name SLG Microsoft Enterprise 6.4 Enrollment (Indirect)(North America) June 2007 Contact information N36 Page 5 of 12 . I 2. Defining your enterprise. Use this section to identify which affiliates will be included in your enterprise. Your enterprise must consist of entire government agencies, departments or legal jurisdictions, not partial government agencies, departments, or legal jurisdictions. Each affiliate must be entirely "in" or entirely "out." All affiliates acquired after the effective date of this enrollment that are not party to a Qualifying Enrollment of their own will automatically be included unless you fill in part b below. a. Use this part (a) to determine which current affiliates will be included in your enterprise. Check only one of the boxes in part (a). [2J o Only you (and no other affiliates) will be participating You and the following affiliates will be participating (attach a list of names on a separate piece of paper if more than 10 affiliates are being included): 2 3 4 5 6 7 8 9 10 b. Use this part (b) to indicate whether affiliates with which you consolidate after the enrollment effective date will be included. Unless you check the box below, all affiliates you consolidate with after the enrollment effective date that are not party to a Qualifying Enrollment of their own will automatically be included. . Exclude all affiliates consolidated with after the enrollment effective date that are not party to a Qualifying Enrollment of their own. SLG Microsoft Enterprise 6.4 Enrollment (Indirect)(North America) May 2007 Enterprise order information N36 Page 6 of 12 3. Selecting your language option. Select the option for the languages in which you will run the products licensed under this enrollment. The options and their corresponding languages are identified here. All Languages "Listed Languages" "Restricted Languages" Danish Dutch English 1 Finnish French3 German Greek Italian Norwegian Portuguese (Portugal) Spanish2 Swedish Arabic Bulgarian Chinese Simplified Chinese Traditional Croatian English 1 Hebrew Indic Japanese Korean Portuguese (Brazil) Romanian Russian Serbian Spanish2 Thai Turkish Ukrainian '''Extended Languages" Czech Estonian Hungarian Latvian Lithuanian Polish Slovenian Slovak English is a Listed Language if this enrollment is signed outside of the following countries and a Restricted Language if this enrollment is signed inside these countries: Austria, Belgium, Cyprus, Czech Republic, Denmark, Estonia, France, Finland, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, United Kingdom, Switzerland, Sweden, or Spain. English is a "Listed Language", except when restricted as described in the "Restricted Languages" list (see footnote 3) Spanish is a Listed Language only if this enrollment is signed in Latin America and is otherwise Restricted Language. 3 French is a "Listed Language," if signed in Canada · Select All Languages to run your products in any of the Listed, Extended or Restricted Languages. This option also allows you to run Multi-Language packs for your products. . Select Listed Languages to run your products in those languages. . Select Extended Languages to run your products in those languages. · If you select the Listed or Extended Languages option you may run up to 10% of the copies of each of your products in All Languages. Check one box ~ Listed Languages D All Languages D Extended Languages SLG Microsoft Enterprise 6.4 Enrollment (Indirect)(North America) May 2007 Enterprise order infonnation N36 Page 7 of 12 4. Language allocation. Provide us with your good faith estimate of the specific languages in which you will run all copies of all products and the approximate percentage of those copies you will run in each language. Information that you provide here does not limit your future use of products under this enrollment in any permitted language within the language group you select above. Attach a separate sheet if more space is needed. Language Percentages English 100%% % % % 5. Applicable currency. Payments made in connection with this enrollment must be in U.S. Dollars 6. Establishing your price level. The price level for enterprise products is determined by the terms and conditions of the enterprise agreement. Your price level for additional products will be level "D". Qualified desktops: You represent that the total number of qualified desktops in your enterprise is, or will be increased to, this number during the initial term of 195 this enrollment (This number must be equal to at least 250 desktops). Qualified users: You represent that the total number of qualified users in your enterprise is, or will be increased to, this number during the initial term of this enrollment (This number must be equal to at least 250 users). SLG Microsoft Enterprise 6.4 Enrollment (Indirect)(North America) May 2007 Enterprise order information N36 Page 8 of 12 7. Enterprise product orders. Your reseller will provide you with your product pricing and order. Your prices and payment terms for all products ordered will be determined by agreement between you and your reseller. Your reseller will provide us with your order separately from this enrollment. We will invoice your reseller in three equal annual installments for the enterprise products covered by your initial order. The first installment will be invoiced to your reseller upon our acceptance of this enrollment; the remaining installments will be invoiced at the next two anniversaries of the enrollment effective date. We will invoice your reseller for the enterprise products covered by any true up orders in total upon our acceptance of each true up order. Select the enterprise products to be covered by your initial order. If you select the Core CAL, you must select either desktop or user licenses. Enterprise Products Desktop User Licenses Licenses Windows Desktop Operating D System Upgrade Office Professional Plus 1 [2J Office Enterprise D Office Enterprise SA Step-Up D from Office Professional Plus 1 Office Standard 1 D Core Client Access License 1,2 D D Enterprise Client Access D D License Suite1.2 Enterprise Client Access License Suite SA Step-Up from D D Core CAL 1,2 Exchange Server Client Access D D License Standard2 Exchange Server Client Access D D License Enterprise 2 Office SharePoint Server Client D D Access License Standard 2 Office SharePoint Server Client D 0 Access License Enterprise2 Windows Server Client Access D D License 2 SLG Microsoft Enterprise 6.4 Enrollment (Indirect)(North America) May 2007 Enterprise order information N36 Page 9 of 12 Systems Management Server Configuration Management 0 License Systems Center Operations Manager Client Operations 0 Management License Windows Terminal Services 0 0 Client Access License 2 Office Communication Server Client Access License 0 0 Standard 2 Office Communication Server Client Access License 0 0 Enterprise 2 SOL Server Client Access 0 0 License 2 Microsoft Rights Management 0 0 Services Microsoft Forefront Security 0 0 Suite 1 The components of the current versions of Office Professional, Office Standard and the current versions of the components that make up the Core CAL, are identified in the Product List. 2 If you select a User CAL and the agreement identified on the cover page is version 6.1 or earlier, the User CAL Terms and Conditions apply. SLG Microsoft Enterprise 6.4 Enrollment (Indirect)(North America) May 2007 Enterprise order information N36 Page 10 of 12 8. Additional Products We will invoice your reseller for each additional product covered by your initial order in three equal annual installments. The first installment will be invoiced to your reseller upon our acceptance of this enrollment; the remaining installments will be invoiced at the next two anniversaries of the enrollment effective date. We will invoice your reseller for any new additional product not initially included in your enrollment in total upon our acceptance of your order. We will invoice your reseller for additional products initially included in your enrollment and covered by any true up order submitted during the initial term in total upon our acceptance of your true up order. 9. Qualifying systems licenses. All desktop operating system licenses provided under this program are upgrade Licenses. No full operating system licenses are available under this program. Therefore, if you select the Windows Desktop Operating System Upgrade & Software Assurance, all qualified desktops on which you will run the Windows Desktop Operating System Upgrade must be licensed to run one of the qualifying operating systems identified in the Product List at httD:/lwww.microsoft.com/licensinq. Note that the list of operating systems that qualify for the Windows Desktop Operating System Upgrade varies with the circumstances of your order. That list is more extensive at the time of your initial order than it is for some subsequent true ups and system refreshes during the term of your enrollment. 10. Renewal orders. For any 36-month renewal, your renewal order will be invoiced to your reseller in three annual installments. The first installment will be invoiced upon our acceptance of the renewal order; the remaining installments will be invoiced at the next two anniversaries of the effective date of that renewal term. For any 12-month renewal and for any true up orders, we will invoice your reseller in total upon our acceptance of your order. SLG Microsoft Enterprise 6.4 Enrollment (Indirect)(North America) May 2007 Enterprise order information. N36 Page 11 of 12 Your reseller should complete the following sections and sign this form where indicated. General information Reseller company name: SHI Street address: (PO boxes will not be accepted) 33 Knightsbridge Rd City and State I Province and postal code: Piscataway, NJ 08854 Country: USA Contact name: Phone number: Fax number: Email address: The undersigned confirms that the reseller information is correct. Name of reseller Signature Printed name Printed title Date SLG Microsoft Enterprise 6.4 Enrollment (Indirect)(North America) May 2007 Reseller information form N36 Page 12 of 12